Agenda Document Pack - Cambuslang and Rutherglen Area Committee - 08/11/2023
South Lanarkshire Council · 8 November 2023
Back to Cambuslang and Rutherglen Area Committee — 8 November 2023 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 31 October 2023 Dear Councillor Cambuslang and Rutherglen Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 08 November 2023 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Carol Nugent (Chair), John Bradley (Depute Chair), Walter Brogan, Robert Brown, Janine Calikes, Andrea Cowan, Margaret Cowie, Alistair Fulton, Martin Lennon, Katy Loudon, Norman Rae, Margaret B Walker 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Cambuslang and Rutherglen Area Committee held on 30 August 2023 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Participatory Budgeting - Education Resources Report dated 23 October 2023 by the Executive Director (Education Resources). (Copy attached) 7 - 16 4 South Lanarkshire Leisure and Culture (SLLC) Commissioning Plan Verbal update by the Executive Director (Community and Enterprise Resources). Item(s) for Decision 5 Community Grant Applications Report dated 23 October 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 17 - 20 Urgent Business 6 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Pauline MacRae Clerk Telephone: 07385 370044 Clerk Email: pauline.macrae@southlanarkshire.gov.uk 2
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CAMBUSLANG AND RUTHERGLEN AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 30 August 2023 Chair: Councillor Carol Nugent Councillors Present: Councillor Robert Brown, Councillor Janine Calikes, Councillor Andrea Cowan, Councillor Margaret Cowie, Councillor Alistair Fulton, Councillor Martin Lennon, Councillor Katy Loudon, Councillor Norman Rae, Councillor Margaret B Walker Councillors' Apologies: Councillor John Bradley (Depute), Councillor Walter Brogan Attending: Community and Enterprise Resources V Eccles, Project Development Officer Finance and Corporate Resources J Crumless, Community Development Officer; J Kerr, Community Engagement Manager; P MacRae, Administration Adviser; K McLeod, Administration Assistant Also Attending: Police Scotland Chief Inspector S McGovern; Inspector K Miller Scottish Fire and Rescue Service L Murphy, Station Commander 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Cambuslang and Rutherglen Area Committee held on 31 May 2023 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Scottish Fire and Rescue - Cambuslang and Rutherglen Area Committee Report 2022/2023 L Murphy, Station Commander, Scottish Fire and Rescue Service (SFRS) gave a presentation on the 2022/2023 Annual Performance and Activity Report for the Cambuslang and Rutherglen area. The presentation detailed performance information relating to key priorities covering the period 1 April 2022 to 31 March 2023 and provided a comparison with the 2 previous financial years. Information was provided on:- ♦ deliberate primary fires ♦ deliberate secondary fires ♦ accidental dwelling fires ♦ accidental ‘other’ building fires 2 3
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♦ fatal fire casualties ♦ non-fatal fire casualties (excluding precautionary check-up) ♦ special service (road traffic collisions) ♦ special service (fatal and non-fatal casualties) ♦ false alarms (malicious false alarms and unwanted fire alarm signals (non-domestic)) In terms of community engagement activity, details were given on the following:- ♦ Home Fire Safety Visits (HFSVs) ♦ the Youth Volunteer Scheme (YVS) L Murphy, having responded to members’ questions, was thanked for his informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 11 May 2021 (Paragraph 3)] 4 Local Policing Annual Update Chief Inspector S McGovern and Inspector K Miller, Police Scotland gave a presentation on the following key priorities of the new 3 year Local Policing Plan:- protecting our community safeguarding our citizens enhancing our service Details were given on initiatives undertaken to support each of those priorities as follows:- ♦ youth disorder intervention initiatives ♦ purchase of quad bikes through the support of the Community Safety Partnership ♦ summer action plan ♦ partnership working with school and community officers ♦ intelligence gathering, working with partner agencies to disrupt, detect, deter and divert those involved in Organised Crime ♦ proactive policing and preventative measures to reduce acquisitive crime ♦ road safety initiatives and events Chief Inspector McGovern and Inspector Miller, having responded to members’ questions and having confirmed that the presentation would be made available to members of the Committee, were thanked for their informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 10 August 2022 (Paragraph 3)] 5 Update on Town Centres A report dated 14 August 2023 by the Executive Director (Community and Enterprise Resources) was submitted on activity within town centres across the Cambuslang and Rutherglen area. The nature of town centres across the United Kingdom was in a transitional stage and factors, such as the economic downturn, internet shopping, the growth of out of town shopping malls, changes in retailers’ business models and consumer expectations, had resulted in a decline in town centre footfall. 4
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Officers in Economic Development were working with all key stakeholders across towns in the area and had commissioned 2 key pieces of work, Town Centre Visioning and Transition to Net Zero, to set the direction of the Council’s work on town centres. Those would inform and align with existing and emerging funding opportunities around town centres. Town centre strategies and action plans had been prepared and approved for Hamilton, Cambuslang, Larkhall and Blantyre, and officers were working with partners to develop a strategy and action plan for Rutherglen Town Centre. It was intended to submit a consultative draft town centre strategy for Rutherglen to a future meeting of the Community and Enterprise Resources Committee. If approved, officers would hold a full consultation on the draft document early in the new year. Rutherglen would mark its 900th year as a royal burgh in 2026 and a working group would be established to consider how best to mark the occasion. In Cambuslang, work on Phase 2 of the streetscape project had commenced in June 2023 and was due for completion in August 2023. This project had brought significant improvements to the south side of Cambuslang Main Street. The original streetscape works formed a significant part of the Cambuslang town centre strategy and action plan. The action plan was due for renewal in 2024 following good progress on its actions. Officers would continue to work with Cambuslang Community Council to update the action plan in line with the needs of the local community. Cambuslang Main Street had been selected as a pilot as part of the Council’s Litter Strategy and officers were working with Cambuslang Community Council to review litter, business waste and fly tipping in the area. Work was also ongoing with Cambuslang Community Council to launch the ‘insideout’ app. The app worked as a digital notice board for town centres and contained user generated content. A marketing campaign would commence in Cambuslang town centre on completion of the streetscape Phase 2 works. The Committee decided: that the report be noted. 6 Community Partnership Board Update A report dated 15 August 2023 by the Executive Director (Finance and Corporate Resources) was submitted on the Cambuslang/Rutherglen Community Partnership. Following work to consider how the Community Planning Partnership (CPP) Board should be structured at a thematic/local level, proposals had been approved by the CPP Board in December 2019 which included the formation of Neighbourhood Partnerships at a locality level. As a result, the community planning areas were structured into 4 collaborative, locality level, Community Partnership Boards for Rutherglen and Cambuslang, Clydesdale, East Kilbride and Hamilton, which was still in development. Boards included representatives from development trusts, community councils, neighbourhood planning action groups and other local community anchor organisations and were chaired by community leaders who had a place on the CPP Board. Those Partnerships provided a link for the Community Planning Partnership to take forward the Community Plan and Neighbourhood Plans alongside its community partners. The current Terms of Reference for the Community Partnership were attached at Appendix 1 to the report. The Community Partnership Boards would provide quarterly update reports to the CPP Board. 5
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Details were given on:- ♦ current progress of work undertaken by the Cambuslang/Rutherglen Community Partnership ♦ the Cambuslang/Rutherglen Community Partnership’s most recent quarterly update report to the CPP Board ♦ participatory budgeting activity in the Springhall and Whitlawburn, Burnhill and Fernhill and Cambuslang East areas which the Community Partnership had highlighted as being of value and benefit to individuals, groups and the wider community The Committee decided: (1) that the progress made in respect of the Cambuslang/Rutherglen Community Partnership be noted and; (2) that the Cambuslang/Rutherglen Community Partnership Terms of Reference be noted. 7 Community Grant Applications A report dated 14 August 2023 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grant. The Committee decided: that community grants be awarded as follows:- (a) Applicant: Cambuslang Out of School Care Project (CR/11/23) Purpose of Grant: Outing, entrance fees, equipment and publicity costs Amount Awarded: £740 (b) Applicant: Young at Heart Senior Club, Cambuslang (CR/12/23) Purpose of Grant: Outing Amount Awarded: £300 (c) Applicant: Overton Tenants’ and Residents’ Association (CR/13/23) Purpose of Grant: Outing, entrance fees, equipment and stationery Amount Awarded: £680 7 Urgent Business There were no items of urgent business. 6
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Participatory Budgeting – Update for Cambuslang/Rutherglen Area Committee October 2023 Service Area Education Lead Officer Maureen Farr Stage 1 : Pre Consultation : • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking, • How are we doing this ? • When are we doing this ? • When will we report back ? Progress update since last Area Committee 22-23 PB Activity within Education Resources: Before the summer holidays, Head Teachers were informed Participatory Budgeting (PB) will continue into session 23-24. They were asked to allocate a minimum of 5% of their 23- 24 PEF allocation and identify a staff member to lead/facilitate this activity in their school. Schools were informed the principles and practices of PB are applicable across their full PEF allocation as per PEF National Operational Guidance. Schools were therefore encouraged to put aside more than the recommended 5% where possible. On the 21st August 2023 a PB training event was delivered to HTs and PB Leads who felt they needed a refresh or were new to the position. Head Teachers and PB Leads were briefed on the PB process and taken through a Power Point Presentation, which outlined expectations and timescales and the support available to them. It also drew on the learning from last session signposting resources and good practice examples from previous years. The Power Point presentation was shared with all schools there-after through the PB Teams page. Following this, Head Teachers identified the percentage of their 23-24 PEF allocation they wanted to allocate to PB for this period. They were asked to submit this information to Education Resources in their 23-24 PEF Profile of Spend on 31st August. The PB Teams Page continues to facilitate the sharing of good practice across schools as well as providing live, ongoing support to PB leads. 23-24 PB Activity within Cambuslang and Rutherglen Area: Schools within the Cambuslang and Rutherglen area have collectively allocated £113,207.25 (approximately 6%) of their £1,819,225 PEF Allocation for participatory budgeting (PB). Appendix 1 shows a breakdown of this for each of the learning communities. Appendix 2 summarises the percentage of PEF allocation that schools have allocated for participatory budgeting – 64% of schools have allocated the minimum 5% of their PEF budget, whilst 36% of schools have allocated more than this. A further school-by-school breakdown is outlined in Appendix 3. PB Stakeholder groups (comprising of pupils, parents and staff) are currently leading the PB process in their schools. The outcome for each school will be reported to Education Resources via a Google form by 9th October 2023. Information on the outcome of the process will be shared at future area committee meetings. 3 7
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Outcomes of Consultation The majority of schools have now reported on what their stakeholders chose as their PB outcome and these can be found in Appendix 4. As can be seen, many schools will be using the money for school educational excursions, which reflects the high value schools and their stakeholders place on making these affordable to all. All information is correct as of the time of reporting. A number of schools still have final findings to be submitted and these will be reported on at a later date, as part of the final report to Committee. Stage 2 : Post Consultation • What happens next ? • Further reporting requirements (eg required Committee approval) Following the voting, Education Resources will provide Area Committees with the following: - Case studies of school activity, which has had particular impact/success (ongoing throughout the year). - Detailed Local Authority Financial Report of how PEF money allocated for PB has been spent (May/June 2024) Education Resources will support schools with implementation of this and monitor and track the impact of this activity. Findings will inform any future PB activity within Education Resources. Regular PB Updates and the highlighting of good practice will be communicated to schools via the Equity Hub and through our @SLCEquity Twitter handle. 8
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Appendix 1: 9
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Appendix 2: 10
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Appendix 3: 11
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Appendix 4 14
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Report Agenda Item Report to: Cambuslang and Rutherglen Area Committee Date of Meeting: 8 November 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 4 community grants from the Cambuslang and Rutherglen Area Committee 2023/2024 community grant budget [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that a community grant be awarded as follows:- (a) Applicant: Breastfeeding Support Scotland, Cambuslang (CR/14/23) Purpose of Grant: Equipment and materials Identified Community Benefits: Focused on people and their needs Estimated Cost: £500 Total Eligible Grant Applied for: £500 Recommendation: £300 Amount Awarded: To be determined by the Committee (b) Applicant: Third Lanark Football Academy 2007, Rutherglen (CR/15/23) Purpose of Grant: Entrance fees Identified Community Benefits: Our children and young people thrive Estimated Cost: £840 Total Eligible Grant Applied for: £600 Recommendation: £300 Amount Awarded: To be determined by the Committee (c) Applicant: Cambuslang & District Voluntary Care Club (CR/19/23) Purpose of Grant: Specialist transport and entrance fees Identified Community Benefits: Focused on people and their needs Estimated Cost: £623 Total Eligible Grant Applied for: £623 Recommendation: £623 Amount Awarded: To be determined by the Committee 5 17
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(c) Applicant: Cambuslang Harriers (CR/20/23) Purpose of Grant: Entrance fees Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £396 Total Eligible Grant Applied for: £300 Recommendation: £300 Amount Awarded: To be determined by the Committee ecs] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3 Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the Cambuslang and Rutherglen Area Committee area in 2023/2024 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £9,622 Community grants allocated in this report £1,523 Remaining balance £14,605 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose for which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 18
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8.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 23 October 2023 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent. We will work towards a sustainable future in sustainable places Caring, connected, sustainable communities Previous References Cambuslang and Rutherglen Area Committee – 30 August 2023 List of Background Papers Individual application form Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Geraldine Wilkinson, Clerical Assistant Ext: 4818 (Tel: 01698 454818) E-mail: geraldine.wilkinson@southlanarkshire.gov.uk 19
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