Agenda Document Pack - Cambuslang and Rutherglen Area Committee - 05/10/2022
South Lanarkshire Council · 5 October 2022
Back to Cambuslang and Rutherglen Area Committee — 5 October 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 27 September 2022 Dear Councillor Cambuslang and Rutherglen Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 05 October 2022 Time: 14:00 Venue: Hybrid - Council Chamber, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Carol Nugent (Chair), John Bradley, Walter Brogan, Robert Brown, Janine Calikes, Andrea Cowan, Margaret Cowie, Alistair Fulton, Martin Lennon, Katy Loudon, Norman Rae, Margaret B Walker 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the Cambuslang and Rutherglen Area Committee held on 10 August 2022 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Rutherglen Common Good Fund Report dated 14 September 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 7 - 10 4 Participatory Budgeting Activity within Education Resources 2021/2022 Report dated 20 September 2022 by the Executive Director (Education Resources). (Copy attached) 11 - 18 Item(s) for Decision 5 Community Grant Applications Report dated 20 September 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 19 - 20 Urgent Business 6 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Pauline MacRae Clerk Telephone: 07385 370044 Clerk Email: pauline.macrae@southlanarkshire.gov.uk 2
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CAMBUSLANG AND RUTHERGLEN AREA COMMITTEE Minutes of meeting held via Confero and in the Council Chamber, Council Offices, Almada Street, Hamilton on 10 August 2022 Chair: Councillor Carol Nugent Councillors Present: Councillor John Bradley (Depute), Councillor Walter Brogan, Councillor Robert Brown, Councillor Janine Calikes, Councillor Andrea Cowan, Councillor Margaret Cowie, Councillor Alistair Fulton, Councillor Martin Lennon, Councillor Katy Loudon, Councillor Norman Rae Councillor’s Apology: Councillor Margaret B Walker Attending: Community and Enterprise Resources C Park, Head of Roads and Transportation Finance and Corporate Resources N Docherty, Administration Assistant; P MacRae, Administration Adviser; J McCafferty, Development Officer, S Somerville, Administration Manager Also Attending: Police Scotland Chief Inspector S McGovern; Inspector K Miller 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Cambuslang and Rutherglen Area Committee held on 15 June 2022 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Police Scotland Chief Inspector McGovern and Inspector Miller provided information on the following key priorities:- ♦ reducing violence and disorder ♦ public protection and protecting people at risk of harm ♦ tackling housebreaking and acquisitive harm ♦ reducing the harm caused by substance misuse Chief Inspector McGovern and Inspector Miller, having responded to members’ questions, were thanked for their informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 1 December 2020 (Paragraph 3)] 2 3
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4 Participatory Budgeting - Footpaths A report dated 21 July 2022 by the Executive Director (Community and Enterprise Resources) was submitted on the outcome and level of engagement for the Participatory Budgeting (PB) consultation exercise to identify £2.5 million of footway projects. Following the participatory budgeting investment in carriageway and footways which had completed in 2021/2022, a second phase of investment had been agreed which would focus on the improvement of footways, making towns and villages in South Lanarkshire safer for pedestrians, supporting healthy lifestyles through physical activity, and improving the look and feel of the local environment. £2.5 million ring-fenced investment in the Roads Capital Programme would support footway improvements which were part of the adopted footway network. This investment would continue the Council’s commitment to prioritise investment in roads and related infrastructure by directing additional funds to help improve the condition of footways. Details of the split between geographical and operational areas on the footway network length were provided in the report. Residents were asked to vote on their preference in respect of the following themes to indicate what they wished to see delivered through this fund:- minor and residential footways main and distributor footways footways in business areas The consultation process was held from 22 April to 5 June 2022 and was promoted via the Council’s website, social media channels and third sector networks. As in previous financial years, rather than having only a single winning theme, the available funding was allocated across all themes. 60% of funding in an area was allocated to the top scoring theme, 25% to the second top theme and 15% to the third-place theme. Voting details were provided in Appendix 1 to the report. Appendices 3 to 6 set out the specific schemes and indicative sums allocated to each theme. Those schemes had been identified using the scheme assessment criteria. This allowed officers to score potential footway schemes based on several factors, which collectively contributed towards an overall score enabling officers to prioritise the Council’s resources. This ensured that funds were targeted at those footways that were in greatest need of repair based on engineering judgement. Details of the schemes in the Cambuslang and Rutherglen area were provided in Appendix 6 to the report. The Roads Area Manager responded to members’ questions on various aspects of the report. The Committee decided: that the report be noted. 5 Neighbourhood Planning Update A report dated 25 July 2022 by the Executive Director (Finance and Corporate Resources) was submitted on the work carried out in the Cambuslang and Rutherglen area in relation to neighbourhood planning. The Community Empowerment (Scotland) Act 2015 placed a statutory duty on Community Planning Partnerships (CPP), of which the Council was a statutory partner, to identify areas within the local authority which experienced the poorest outcomes and prepare and publish locality plans to improve outcomes on agreed priorities for those communities. 4
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The plans were required to set out clear priorities for improving local outcomes and tackling inequalities agreed by the CPP and community. In South Lanarkshire, the plans were referred to as neighbourhood plans. At its meeting on 14 July 2017, the Community Planning Partnership Board considered the results of a statistical exercise which identified the areas which experienced the poorest outcomes in South Lanarkshire relative to the South Lanarkshire average position. This had resulted in areas within 9 of the Council’s 20 wards being identified as potential neighbourhood planning areas. The Community Planning Partnership Board, at its meeting held on 11 October 2017, agreed to pilot the use of neighbourhood planning activity in South Lanarkshire and recognised that this approach required a longer investment of time with engagement, involvement of people and the production of the neighbourhood plans. The first 3 neighbourhood plans for the pilot areas of Hillhouse/Udston/Burnbank, Whitlawburn and Springhall, and Strutherhill and Birkenshaw were published in January 2019. Learning points from the phase 1 areas included the recognition that each area was individual in its capacity and the priorities which it identified and that the work carried out in neighbourhoods, as a result, required to be individualised. In September 2019, the Community Planning Partnership Board agreed that the neighbourhood planning process be rolled out in further areas, including Burnhill and Cambuslang East. Plans for those areas were produced in March 2020 and published just as the COVID-19 pandemic began. Fernhill was added in 2020, although, as a result of the pandemic, engagement was limited and work only began seriously in 2021 Legislation required that reports were produced on a yearly basis identifying progress made on the plans. Annual reports had been produced for the Burnhill, Cambuslang East, Springhall and Whitlawburn and Fernhill areas for 2021/2022 and those were attached as appendices 1 to 4 to the report. Highlights of the work undertaken in relation to each of the neighbourhood plans were outlined in the report. Progress had been made on delivering actions against the top priorities of all areas and, in all areas, the number of local people participating in the neighbourhood planning processes had increased. As the number of neighbourhood plans increased, locality priorities would begin to be developed by identifying key shared priorities across localities and linking them to the Community Planning process in a more strategic manner. The Committee decided: (1) that the progress made in respect of neighbourhood planning be noted; and (2) that the annual reports which had been produced for the neighbourhood plans within the area be noted. [Reference: Minutes of 5 October 2021 (Paragraph 5)] 6 Community Grant Applications A report dated 25 July 2022 by the Executive Director (Finance and Corporate Resources) was submitted on an application for a community grant. 5
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The Committee decided: that a community grant be awarded as follows:- (a) Applicant: Third Lanark Football Academy 2007, Rutherglen (CR/6/22) Purpose of Grant: Equipment Amount Awarded: £300 7 Urgent Business There were no items of urgent business. Chair’s Remarks The Chair referred to the forthcoming retirement of Lynn Paterson, joint Clerk to the Cambuslang and Rutherglen Area Committee. She thanked Lynn for her support and hard work and wished her well for the future. 6
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Report Agenda Item Report to: Cambuslang and Rutherglen Area Committee Date of Meeting: 5 October 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Rutherglen Common Good - Update Report 1. Purpose of Report 1.1. The purpose of the report is to: [purpose] provide background information and an update on the Rutherglen Common Good Account. [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s): [recs] (1) that the background information and update on Rutherglen Common Good Account be noted [1recs] 3. Background 3.1. The Common Good Account is a fund of money or assets, or both, and is administered by a Scottish local authority in respect of each former Burgh within the area of the local authority. 3.2. Common Good property is owned by the local authority although it is administered separately from other local authority assets for accounting purposes. Ownership is absolute in the strict sense that the authority holds legal title to it. However, what the authority can do with the asset is subject to a system of statutory control. This control has the potential to limit the extent to which the authority can dispose of or deal with the asset and on what terms. 3.3. The Common Good Accounts held within South Lanarkshire Council are Lanark, Biggar, Hamilton and Rutherglen. The subject of this report is the Rutherglen Common Good Account. 3.4. The Rutherglen Common Good Account holds cash balances only. It does not hold any physical assets. 3.5. This report will provide details of the management of the Rutherglen Common Good Account (Sections 4 and 5). The Annual Accounts position for 2021/2022 is covered in section 6 with section 7 detailing the position on consultations in relation to the Account. 4. Administration of Common Good 4.1. Finance Services administer the Common Good Account. This includes revenue monitoring, preparation of annual accounts and seeking Committee approval for expenditure to be incurred on various projects as and when they are required. It also includes information on consultations on Common Good assets, where appropriate. 3 7
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4.2. If any proposals for Common Good spend are considered to benefit the local community in Rutherglen, and the level of funding required is feasible, then Finance Services will seek approval from the Finance and Corporate Resources Committee. 4.3. A Common Good Update report is presented to the Finance and Corporate Resources Committee at least twice a year. A report on the annual accounts of all Common Good Accounts was presented to the Finance and Corporate Resources Committee on 7 September 2022. 5. Role of South Lanarkshire Council’s Elected Members 5.1. Decisions on the Common Good Accounts are considered by the Council’s Finance and Corporate Resources Committee. Elected Members are kept up to date with any issues affecting the Common Good and are involved in the consideration of approving spend from the Account. A report on the management of the Rutherglen Common Good Account is provided annually to this Area Committee. 6. Rutherglen Common Good Annual Accounts 2021/2022 6.1. Appendix 1 to the report shows the unaudited Accounts for the Rutherglen Common Good for 2021/2022. These form part of the Council’s unaudited Accounts that were approved at the Risk and Audit Scrutiny Committee on 22 June 2022. 6.2. The Appendix shows that, as at the end of 2021/2022, the Balance Invested in South Lanarkshire Council’s Loans Fund for Rutherglen is £0.127 million. This is the cash that is held by the Council on behalf of the Rutherglen Common Good Account, and which is readily available to meet expenditure. 6.3. Since there are no assets to maintain, there is little expenditure incurred by the Rutherglen Common Good Account. The net expenditure during 2021/2022, was a charge for the administration of the Account (£1,037) offset by income received from the Account’s balance being invested in South Lanarkshire Council’s Loans Fund (£58). 7. Consultation on Rutherglen Common Good 7.1. The Finance and Corporate Resources Committee is advised of consultation in relation to New Lease Arrangements and Change of Use in relation to Common Good Assets. In the case of Rutherglen Common Good, there are no consultations ongoing. 8. Employee Implications 8.1. None 9. Financial Implications 9.1. The Rutherglen Common Good Account has cash balances of £0.127 million, as noted in section 6.2. 10. Climate Change, Sustainability and Environmental Implications 10.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 11. Other Implications 11.1. There are no risk implications in terms of the information contained in this report. 8
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12. Equality Impact Assessment and Consultation Arrangements 12.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy, and, therefore, no impact assessment is required. 12.2. There is also no requirement to undertake any consultation in terms of the information contained in this report. Paul Manning Executive Director (Finance and Corporate Resources) 14 September 2022 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Previous References None List of Background Papers Finance and Corporate Resources Committee, 7 September 2022 Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jackie Taylor, Head of Finance Ext: 5637 (Tel: 01698 455637) E-mail: jackie.taylor@southlanarkshire.gov.uk@southlanarkshire.gov.uk 9
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Appendix 1 2021/2022 Annual Accounts Rutherglen £000 Income and Expenditure Accounts Income for the Year 0 Expenditure for the Year 1 Surplus / (Deficit) to the Balance Sheet (1) Balance Sheet Fixed Assets Property, Plant and Equipment 0 Investments Advances to South Lanarkshire Council Loans Fund 127 Total Assets 127 Current Liabilities Creditors 0 Total Assets less Current Liabilities 127 Represented By: Common Good Account 128 Surplus / (Deficit) (1) Total 127 10
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Participatory Budgeting – Update for Cambuslang and Rutherglen Area Committee 5 October 2022 Service Area Education Lead Officer Laura Mitchell Stage 1 : Pre Consultation : • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking, • How are we doing this ? • When are we doing this ? • When will we report back ? Progress update since last Area Committee 21-22 PB Activity within Education Resources: A video has been developed, which highlights the work of PB within Education Resources in 21-22 - Participatory Budgeting 2021/22 Round-Up. This has been shared locally and nationally. Learning from PB activity in 21-22 has informed this year’s process. PB training was updated for 22-23 to build on the successes and challenges from year one of implementation. PB Scotland requested a press release of SLC’s PB journey – this can be found on the PB Scotland website and their Twitter feed. Lead Officers are presenting SLC’s PB journey at PB Scotland’s National Conference on 28 September. An article was also published in The View early in the new academic year – Children and young people get more say on how school budget is used - South Lanarkshire View Education Resources submitted an award application to the International Observatory on Participatory Democracy for the Best Practice Award for Citizen Participation. The application highlighted the success of PB work in schools in 21-22. The evaluation phase is currently under way. A PB section has been developed within a new Equity Hub (an online site, which will provide schools with support and resources to help them tackle the poverty-related attainment gap). The PB section provides information on PB, as well as resources and examples of good practice both locally and nationally. This PB section was launched to schools as part of 22-23 refreshed PB training with a formal launch of the whole Equity Hub planned for November 2022 at the CQIS conference. 22-23 PB Activity within Education Resources: Before the summer holidays, Head Teachers were informed PB will continue into session 22-23. They were asked to allocate a minimum of 5% of their 22-23 PEF allocation and identify a staff member to lead/facilitate this activity in their school. Schools were informed the principles and practices of PB are applicable across their full PEF allocation as per PEF National Operational Guidance. Schools were therefore encouraged to put aside more than the recommended 5% where possible. Refreshed PB training was developed and delivered to HTs and PB Leads on 18 August 2022. Head Teachers and PB Leads were briefed on the PB process and taken through a 4 11
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Power Point Presentation, which outlined expectations and timescales and the support available to them. It also drew on the learning from last session signposting resources and good practice examples from schools in 21-22. The Power Point presentation and training recording was shared with all schools thereafter. Following this, Head Teachers identified the percentage of their 22-23 PEF allocation they wanted to allocate to PB for 22-23. They submitted this information to Education Resources in their 22-23 PEF Profile of Spend on 31 August. The PB Teams Page continues to facilitate the sharing of good practice across schools as well as providing live, ongoing support to PB leads. 22-23 PB Activity within Cambuslang and Rutherglen Area: Schools within the Cambuslang and Rutherglen area have collectively allocated £109,421.75 (approximately 6%) of their £1,819,225 PEF Allocation for participatory budgeting (PB). Appendix 1 shows a breakdown of this for each of the learning communities. Appendix 2 summarises the percentage of PEF allocation that schools have allocated for participatory budgeting – 73% of schools have allocated the minimum 5% of their PEF budget, whilst 27% of schools have allocated more than this. This session, 5 schools have allocated a larger % of their PEF allocation to PB than in 21-22. Only three schools in the area allocated less percentage than in 21-22. Last year, schools received an additional 15% uplift to their PEF allocation from the Scottish Government to support recovery post-covid. This session, PEF allocations are more in-line with pre-uplift levels, and this along-with increasing staff costs have been contributory factors for the schools who have allocated less than in 21-22. A further school-by-school breakdown is outlined in Appendix 3. Newton Farm Primary School figures are also included as requested last year by Cambuslang and Rutherglen Area Committee. PB Stakeholder groups (comprising pupils, parents and staff) are currently leading the PB process in their schools. The outcome for each school will be reported to Education Resources via a Google form by 7 October 2022. Information on the outcome of the process will be shared at future area committee meetings. Stage 2 : Post Consultation • The outcome of the PB activity • What happens next ? • Further reporting requirements (eg required Committee approval) Following the voting, Education Resources will provide Area Committees with the following: - Summary Report of each school’s PB outcome (available late October/early November) and Local Authority and Area analysis report of this - Case studies of school activity, which has had particular impact/success (ongoing throughout the year) - Detailed Local Authority Financial Report of how PEF money allocated for PB has been spent (May/June 2023) Education Resources will support schools with implementation of this and monitor and track the impact of this activity. Findings will inform any future PB activity within Education Resources. Regular PB Updates and the highlighting of good practice will be communicated to schools via the Equity Hub and through our @SLCEquity Twitter handle. 12
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Appendix 1: 13
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Appendix 2: 14
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Appendix 3: 15
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Report Agenda Item Report to: Cambuslang and Rutherglen Area Committee Date of Meeting: 5 October 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of a community grant to Enable (Rutherglen and District Branch), Cambuslang from the Cambuslang and Rutherglen Area Committee 2022/2023 community grant budget [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that a community grant be awarded as follows:- (a) Applicant: Enable (Rutherglen and District Branch), Cambuslang (CR/7/22) Purpose of Grant: Outing and entrance fees Identified Community Benefits: We work to put people first and reduce inequality Estimated Cost: £925 Total Eligible Grant Applied for: £925 Recommendation: £925 Amount Awarded: To be determined by the Committee ecs] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 5 19
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3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the Cambuslang and Rutherglen Area Committee area in 2022/2023 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £7,200 Community grant allocated in this report £925 Remaining balance £17,625 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose for which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 20 September 2022 Link(s) to Council Vision/Priorities/Values ♦ Accountable, effective, efficient and transparent. Work with communities and partners to promote high quality, thriving and sustainable communities Previous References ♦ Cambuslang and Rutherglen Area Committee – 10 August 2022 List of Background Papers Individual application form Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Geraldine Wilkinson, Clerical Assistant Ext: 4818 (Tel: 01698 454818) E-mail: geraldine.wilkinson@southlanarkshire.gov.uk 20