Agenda Document Pack - Cambuslang and Rutherglen Area Committee - 19/06/2024
South Lanarkshire Council · 19 June 2024
Back to Cambuslang and Rutherglen Area Committee — 19 June 2024 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 11 June 2024 Dear Councillor Cambuslang and Rutherglen Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 19 June 2024 Time: 14:00 Venue: Hybrid - Council Chamber, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Carol Nugent (Chair), John Bradley (Depute Chair), Walter Brogan, Robert Brown, Janine Calikes, Andrea Cowan, Margaret Cowie, Alistair Fulton, Martin Lennon, Katy Loudon, Norman Rae, Margaret B Walker 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Cambuslang and Rutherglen Area Committee held on 24 April 2024 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Scottish Fire and Rescue Service - 2023/2024 Annual Performance and Activity Report Presentation by T Keay, Group Commander and P Duncan, Watch Commander, Scottish Fire and Rescue Service Item(s) for Decision 4 Rutherglen 900 Cultural Programme Report dated 3 June 2024 by the Executive Director (Community and Enterprise Resources). (Copy attached) 7 - 10 5 Community Grant Applications Report dated 29 May 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 11 - 14 6 Playscheme Grant Applications 2024/2025 Report dated 9 May 2024 by the Executive Director (Finance and Corporate Resources) 15 - 16 Urgent Business 7 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Elizabeth-Anne McGonigle Clerk Telephone: 07385 403101 Clerk Email: elizabeth-anne.mcgonigle@southlanarkshire.gov.uk 2
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CAMBUSLANG AND RUTHERGLEN AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 24 April 2024 Chair: Councillor Carol Nugent Councillors Present: Councillor Robert Brown, Councillor Janine Calikes, Councillor Andrea Cowan, Councillor Margaret Cowie, Councillor Katy Loudon, Councillor Norman Rae, Councillor Margaret B Walker Councillors' Apologies: Councillor John Bradley (Depute), Councillor Walter Brogan, Councillor Alistair Fulton, Councillor Martin Lennon Attending: Education Resources K Duff, Headteacher, West Coats Primary School, Cambuslang; M Farr, Lead Officer; L Jensen, Depute Headteacher, Cathkin High School, Cambuslang; M Stewart, Quality Link Officer Finance and Corporate Resources J Kerr, Community Engagement Manager; T Little, Head of Communications and Strategy; P MacRae, Administration Adviser; K McLeod, Administration Assistant; 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Cambuslang and Rutherglen Area Committee held on 7 February 2024 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Education Scotland Report A report dated 3 April 2024 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of West Coats Primary School, Cambuslang made by Education Scotland. The inspection had taken place in January 2024 as part of a national sample of primary education and the inspection letter reporting on the findings had been published on 26 March 2024. A number of particular strengths of the school had been highlighted in the inspection letter. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. Education Scotland had intimated that they would make no further visits in connection with this inspection. K Duff, Headteacher and M Stewart, Quality Link Officer, having spoken on key aspects of the report and having responded to members’ questions, were congratulated on the positive inspection report. The Committee decided: that the report be noted. 2 3
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4 Participatory Budgeting - Education Resources A report dated 3 April 2024 by the Executive Director (Education Resources) was submitted on Participatory Budgeting (PB) in relation to Pupil Equity Funding (PEF). As an example of good practice, the PB work undertaken by Cathkin High School, Cambuslang was attached as Appendix 1 to the report. Cathkin High School demonstrated commitment to PB, pupil voice and the voice of its stakeholders, specifically in relation to supporting families affected by poverty and the cost of the school day. Choices of spend included Nurture Trolleys around the school, resources for the school breakfast club, provision of healthy snacks at breaks and a stock of spare Physical Education kits. The Nurture Trolleys won the vote for a second consecutive year and it was anticipated that the trolleys would make the transition into school easier and bring down the cost of the school day. A further impact section would be added to this case study at the end of the academic year to show the benefit of the activity for the most vulnerable learners. Schools continued to allocate a minimum of 5% of their PEF to PB year on year. Optional PB training was planned for August 2024 for schools which had new PB Leads or where a refresh was required. Education Resources would provide the Area Committee with:- a summary report of each school’s PB outcome case studies of school activity which had seen particular impact/success Education Resources would support schools and monitor and track the impact of PB activity. Findings would inform any future PB activity within the Resource. The Committee decided: that the report be noted. Councillor Brown joined the meeting during consideration of the above item of business 5 Can Do Community Fund Awards - Cambuslang and Rutherglen A report dated 15 April 2024 by the Executive Director (Finance and Corporate Resources) was submitted on an application to the Can Do Community Challenge Fund from an organisation in the Cambuslang and Rutherglen area. The Can Do Community Challenge Fund was a 1 year investment fund from the Council for communities which did not have access to Participatory Budgeting Funds. Community organisations, including Community Councils, could apply for grants of up to £10,000 to tackle identified issues within their areas. Funding available amounted to £200,000 across the Council area. Applications were scored by a panel within the Council’s Community Engagement Team and details of the factors taken into consideration when scoring applications were provided in the report. Applications to the fund had closed on 31 January 2024 and it was proposed that a grant in the sum of £9,486.68 be awarded to Kirkhill Bowling Club for energy efficiency measures to support community usage. Officers responded to members’ questions on various aspects of the report. The Committee decided: that the application from Kirkhill Bowling Club, as detailed in Appendix 1 of the report, be awarded funding from the Can Do Community Challenge Fund in the sum of £9,486.68. 4
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6 Community Grant Applications A report dated 3 April 2024 by the Executive Director (Finance and Corporate Resources) was submitted on:- applications for community grant to be met from the 2024/2025 budget 2 community grant applications which had been dealt with by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, during the period 7 February to 31 March 2024 to ensure that the 2023/2024 budget was utilised as fully as possible The Committee decided:- (1) that community grants be awarded as follows:- (a) Applicant: Kirkhill Bowling Club, Cambuslang (CR/1/24) Purpose of Grant: Equipment, materials and environment project Amount Awarded: £300 (b) Applicant: Rutherglen Bowling Club (CR/2/24) Purpose of Grant: Equipment Amount Awarded: £300 (c) Applicant: Flemington/Hallside Guild, Cambuslang (CR/3/24) Purpose of Grant: Outing and administration costs Amount Awarded: £340 (2) that the action taken by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve the award of the following community grants from the 2023/2024 budget during the period 7 February to 31 March 2024 be noted:- (a) Applicant: Lightburn Elderly Association Project (CR/21/23) Purpose of Grant: Equipment Amount Awarded: £899 (b) Applicant: Rutherglen Bankhead Residents’ Association (CR/26/23) Purpose of Grant: Outing Amount Awarded: £350 7 Urgent Business There were no items of urgent business. Chair’s Remarks The Chair referred to the forthcoming retirement of Pauline MacRae, Clerk to the Cambuslang and Rutherglen Area Committee. She thanked Pauline for her support and hard work and wished her well for the future. 5
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Report Agenda Item To: Cambuslang and Rutherglen Area Committee Date: 19 June 2024 Prepared by: Executive Director (Community and Enterprise Resources) Subject: Rutherglen 900 Cultural Programme 1. Purpose of Report 1.1. The purpose of the report is to:- provide an overview of the proposed Rutherglen 900 Cultural Programme set out the Council’s involvement with the Programme 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- (1) that the Council’s involvement in the Rutherglen 900 Cultural Programme be agreed. 3. Background 3.1. The 900th anniversary of the Charter of the Royal Burgh of Rutherglen, which is the oldest Royal Burgh in Scotland, will be marked in 2026. A Steering Group has been formed, chaired by Councillor Robert Brown, to develop a programme of community- led events leading up to the celebrations. 3.2. The Cultural Programme is not only a celebration but is intended to bring about community cohesion and leave a lasting legacy. 3.3 Clyde Gateway Urban Regeneration Company (URC) has committed £65,000 to the programme over a 2-year period (2024/2025 and 2025/2026). 4. The Proposed Cultural Programme 4.1. It is proposed that a part time Co-ordinator is appointed to support the Rutherglen 900 Steering Group. The Co-ordinator’s role will include elements of strategic planning, administration of the Steering Group, report writing, funding applications, community and stakeholder engagement, commissioning of activities and may also involve direct delivery of cultural interventions. 4.2. As Rutherglen has a vibrant cultural base and a range of organisations supporting arts, history, and culture, it is anticipated that through extensive consultation and engagement a full programme of activity can be delivered with much of the costs supported indirectly through existing interventions. For example, Clyde Gateway proposes to pivot local interventions with its partner schools, nurseries, community groups and services to include 2026 specific events and sessions. 4 7
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4.3. An indicative timeline and Co-ordinator tasks are set out below:- Year Task 2024 - support steering group (including arranging meetings, minutes, reports etc) - consider scope of programme – will it be limited to events and activities or is a “key art piece” desired? - developing a detailed 2/3-year programme with associated timeline and costs - engagement with key stakeholders, community groups and businesses - mapping existing cultural activity and any plans for 2026 – including links to Landemer Day etc. - identify “in-direct” programme contributions. - review the funding landscape and make appropriate funding applications 2025 - continue with all tasks above. - commission the delivery of appropriate cultural interventions, manage and monitor these – learning lessons as the year proceeds and amending the programme accordingly. - subject to requirement – directly delivering activities to support the programme 2026 - continue with all tasks above - focus funding bids on sustainable activities based on “what works” to consider a 2026 legacy for Rutherglen - prepare a final report on the programme, its outputs, costs, and impact on the Royal Burgh Indicative programme Year Programme 2024 - work with Clyde Gateway, South Lanarkshire Council, NHS, Health and Social Care Partnership (HSCP), South Lanarkshire Leisure and Culture (SLLC) etc. to develop full engagement plan - programme of engagement events for residents, businesses and interested groups 2025 - implement a series of “teaser events” across the year, focusing on the second half of the year in the run up to 2026 2026 - subject to direct and indirect funding/resource deliver regular events/activities etc across the year for example bi-monthly or clustered at New Year or summer 4.4. It is proposed that the Co-ordinator is appointed on a part-time basis: 2 days per week (during 2024 and 2025) and 3 days per week in 2026. 5. South Lanarkshire Council Involvement/Contribution 5.1. As outlined in paragraph 3.3, Clyde Gateway URC has committed £65,000 to the programme over a 2-year period (2024/2025 and 2025/2026). 5.2. It is proposed that the Council makes a contribution from the existing Shared Prosperity Fund budget together with providing limited in-kind offer support to assist the Steering Group pending the recruitment of a Cultural Co-ordinator. 5.3. It is intended that Cultural Co-ordinator is recruited and appointed by Clyde Gateway. 8
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6. Employee Implications 6.1. Limited in-kind officer support could be provided to the Steering Group pending the recruitment of a Cultural Co-Ordinator. 7. Financial Implications 7.1. A contribution of £30,000 can be made to Rutherglen 900 from existing budgets. 7.2. As projects emerge, consideration will be given to external funding opportunities. 8. Climate Change, sustainability and environmental implications 8.1. The Steering Group will be encouraged to consider sustainability measures as part of its project planning. 9. Other Implications 9.1. Rutherglen 900 is an important milestone, not just for Rutherglen, but the wider South Lanarkshire community and, therefore, it is important that the Council provides support. 10. Equality Impact Arrangements and Consultation Arrangements 10.1. There is no requirement for an Equality Impact Assessment and discussion has taken place with Clyde Gateway and Rutherglen 900. David Booth Executive Director (Community and Enterprise Resources) 3 June 2024 Link(s) to Council Values/Priorities/Outcomes Values Focused on people and their needs Working with and respecting others Priorities We will work towards a sustainable future in sustainable places Outcomes Good quality, suitable and sustainable places to live Thriving business, fair jobs and vibrant town centres Caring, connected, sustainable communities Previous References None List of Background Papers None Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Alison Brown (Head of Enterprise and Sustainable Development) Ext: 4700 (Tel: 01698 454700) Email: alison.brown@southlanarkshire.gov.uk 9
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Report Agenda Item Report to: Cambuslang and Rutherglen Area Committee Date of Meeting: 19 June 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 3 community grants from the Cambuslang and Rutherglen Area Committee 2024/2025 community grant budget [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that a community grant be awarded as follows:- (a) Applicant: Go Ahead Club, Rutherglen (CR/27/23) Purpose of Grant: Outing Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £650 Total Eligible Grant Applied for: £650 Recommendation: £300 Amount Awarded: To be determined by the Committee (b) Applicant: Busy Bees - Rutherglen (CR/4/24) Purpose of Grant: Outing Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £1,000 Total Eligible Grant Applied for: £350 Recommendation: £300 Amount Awarded: To be determined by the Committee (c) Applicant: Cambuslang Out of School Care (CR/6/24) Purpose of Grant: Outing, entrance fees and equipment Identified Community Benefits: Our children and young people thrive Estimated Cost: £700 Total Eligible Grant Applied for: £700 Recommendation: £560 Amount Awarded: To be determined by the Committee ecs] 5 11
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3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3 Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the Cambuslang and Rutherglen Area Committee area in 2024/2025 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £940 Community grants allocated in this report £1,160 Remaining balance *£24,810 *see paragraph 5.2 below 5.2 On the basis that the playscheme grant detailed in a separate report on this agenda amounting to £660 is approved, the remaining balance for allocation throughout the year is £22,900. 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose for which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. 12
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Jackie Taylor Executive Director (Finance and Corporate Resources) 29 May 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent. We will work towards a sustainable future in sustainable places Caring, connected, sustainable communities Previous References Cambuslang and Rutherglen Area Committee – 24 April 2024 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Geraldine Wilkinson, Clerical Assistant Ext: 4818 (Tel: 01698 454818) E-mail: geraldine.wilkinson@southlanarkshire.gov.uk 13
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Report Agenda Item Report to: Cambuslang and Rutherglen Area Committee Date of Meeting: 19 June 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Playscheme Grant Applications 2024/2025 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of the following playscheme grants in the Cambuslang and Rutherglen area for 2024/2025 [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that playscheme grants be awarded as follows:- (a) Applicant: Fernhill Kids Playscheme, Rutherglen (PS/CR/1/24) Amount Awarded: £660 [1recs] 3. Background 3.1. The Council’s community grants scheme includes provision for funding playschemes operating over the Summer, October and Easter school holiday periods. Applications have been invited from individual playschemes for 2024/2025 3.2. The recommendations reflect the Council’s decision to allocate grant funding on the following basis:- £660 to playschemes that operate over the Summer, October and Easter periods £440 for the summer period only £110 for each of the October and Easter periods 4. Employee Implications 4.1. None 5. Financial Implications 5.1. The overall total approved to support Playschemes and Community Grants in the Cambuslang and Rutherglen area in 2024/2025 was £25,750. The proposed grant amounting to £660 recommended for playscheme grants in this report for approval will be met from the Area Committee’s playscheme and community grant budget. Leaving £25,090 to administer community grants for the remainder of 2024/2025. 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 6 15
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7. Other Implications 7.1. The risk associated with grant support is that the resources provided are not utilised for the purposes for which they were intended. This is mitigated by information received from the application form, the sign off of a Conditions of Grant form and by the implementation of an audit process. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 8.2. All the necessary consultation with each group has taken place. Appropriate consultation has also taken place with other Council Resources. Jackie Taylor Executive Director (Finance and Corporate Resources) 9 May 2024 Link(s) to Council Values/Priorities/Outcomes Improve the quality of lives and prospects of everyone in South Lanarkshire Focused on people and their needs We will work to put people first and reduce inequality Caring, connected, sustainable communities Previous References Cambuslang and Rutherglen Area Committee – 31 May 2023 List of Background Papers Individual playscheme grant application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Nicola Docherty, Administration Assistant Ext: 4149 (Tel: 01698 454149) E-mail: nicola.docherty@southlanarkshire.gov.uk 16