Agenda Document Pack - Community Asset Transfer Review Sub-Committee - 20/01/2023
Renfrewshire Council · 20 January 2023
Back to Community Asset Transfer Review Sub-Committee — 20 January 2023 and its agenda
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13/01/2023 Notice of Meeting and Agenda Community Asset Transfer Review Sub-Committee Date Time Venue Friday, 20 January 2023 10:00 Microsoft Teams Meeting, Membership Councillor Michelle Campbell (Convener): Councillor Audrey Doig: Councillor Chris Gilmour: Councillor James MacLaren: Councillor John McNaughtan: Webcasting of Meeting This meeting will be filmed for live or subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. To find the webcast please navigate to https://renfrewshire.public-i.tv/core/portal/home Apologies Apologies from members. Declarations of Interest Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest. MARK CONAGHAN Head of Corporate Governance Page 1 of 394
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13/01/2023 Items of business 1 Review Request by Kelburne Hockey & Community Sports Club Re: Ralston Community Sports Centre Report by Director of Finance & Resources. 3 - 6 2 Procedure Note 7 - 9 3 General Legal Advice Note 10 - 14 4 Community Asset Transfer Request - Ralston Community Sports Centre Submit documentation on which the decision to refuse the Community Asset Transfer Request from Ralston Hockey & Community Sports Club in respect of Ralston Community Sports Centre was based and the related review documents. 15 - 394 Page 2 of 394
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___________________________________________________________________ To: Community Asset Transfer Review Sub-Committee On: 20 January 2023 ___________________________________________________________________ Report by: Director of Finance & Resources ___________________________________________________________________ Heading: Review Request by Kelburne Hockey & Community Sports Club Re: Ralston Community Sports Centre ___________________________________________________________________ 1. Summary 1.1 The Community Empowerment (Scotland) Act 2015 includes provisions enabling community bodies to apply to the Council to take over Council owned land and facilities, either permanently, by transfer of ownership, or temporarily, by lease or similar. This is referred to in the Act as an Asset Transfer Request. The Council is required to deal with Asset Transfer Requests in a manner set out in the Act and following procedures established in Regulations. 1.2 The Council has received a request for a review of a decision by the Head of Economy & Development Services to refuse an Asset Transfer Request by Kelburne Hockey & Community Sports Club in respect of their application for the transfer of Ralston Community Sports Centre. 1.3 The Sub-Committee has been appointed to decide the review. This report invites the Sub-Committee to do so by, in the first instance, determining whether further procedure is required. If no further procedure is required, it invites the Sub-Committee to determine the review. Item 1 Page 3 of 394
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2. Recommendations 2.1 The Sub-Committee is asked to: a) note the terms of the review request and decide whether further procedure is required in the form of written representations and/or a hearing b) if no further procedure is required, to determine the review. _________________________________________________________ 3. Background 3.1 Part 5 of the Community Empowerment (Scotland) Act 2015 gives an organisation which meets the statutory criteria to be a “community transfer body” the right to apply to take over property owned by the Council. These applications are known as Asset Transfer Requests. 3.2 Kelburne Hockey & Community Sports Club made an Asset Transfer Request in relation to Ralston Community Sports Centre. That request was dealt with in terms of the Council’s procedure and a decision refusing the request was issued by the Head of Economy & Development on 30 August 2022. 3.3 In terms of the relevant legislation, an applicant whose request is refused is entitled to a review of that decision. 3.4 In the first instance, the Sub-Committee is required to decide whether it requires further information to make its decision. The content of the papers at this preliminary stage is determined by Regulations; but, should the Sub-Committee consider that further written information is required from the applicants and/ or the Estates Team, it may ask for these to be provided. It may also decide to fix a hearing. If further procedure is required, the Sub-Committee should be clear as to which specific questions it wishes to be addressed on via that procedure and who will be responsible for providing any written information requested. 3.5 Members should note that as a preliminary issue, the Sub-Committee requires to be satisfied that Kelburne Hockey & Community Sports Club meets the full criteria to be considered as a “community transfer body”. If it is not fully satisfied in relation to that point, the Sub-Committee may wish to request that the applicant provide further written submissions to demonstrate why it considers it does meet those criteria. Page 4 of 394
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3.6 If further procedure is required, the Sub-Committee will adjourn to allow such steps as are necessary to take place and re-convene to consider the application further thereafter. 3.7 The Council must reach a decision on the review within 6 months of the date of receipt of the request for a review. The request for review was received on 29 September 2022, which means that the deadline for deciding the review is 28 March 2023. 3.8 The applicant has a further right of appeal to the Scottish Ministers if they remain unhappy with the decision if the Sub-Committee. ___________________________________________________________________ Implications of the Report 1. Financial - The Asset transfer request if successful will involve the lease of council property to a community body for only a nominal rent. 2. HR & Organisational Development – n/a 3. Community/Council Planning – There are no implication for community/Council planning arising directly from this report. 4. Legal - The Council is legally required to make a decision in relation to the request by 28 March 2023. General legal advice as to the legislation governing this process is included in the Background Papers accompanying this report. 5. Property/Assets - If the Asset transfer is approved, the property at Ralston Community Sports Centre will be transferred out of the Council’s ownership. 6. Information Technology – n/a 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report, as it concerns a review request in relation to a specific application. 8. Health & Safety – n/a 9. Procurement – n/a 10. Risk – n/a Page 5 of 394
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11. Privacy Impact – n/a 12. Cosla Policy Position – n/a _________________________________________________________ List of Background Papers (a) Review Documents (b) Copy of Community Asset Transfer Review Procedure (c) General advice on the law relating to community asset transfer requests. ___________________________________________________________________ Author: Euan Gray, Senior Committee Services Officer – euan.gray@renfrewshire.gov.uk Page 6 of 394
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Community Asset Transfer Review Sub-Committee 1. Remit 1.1 The remit of the Community Asset Transfer Review Sub-Committee (“the Sub- Committee) shall be to consider and decide applications for the review of decisions on asset transfer requests made under Part V of the Community Empowerment (Scotland) Act 2015. 1.2 The Sub- Committee will operate in accordance with the Asset Transfer Request (Review Procedure) (Scotland) Regulations 2016. 2. Membership 2.1 The membership of the Board comprises five members of the Infrastructure, Land and Environment Policy Board (“the Board”) with three members appointed for the administration group and two members appointed from the opposition groups represented on the Board. 2.2 The Chair of the Sub-Committee shall be the Chair or Vice Chair of the Board. 2.3 A quorum for the meeting of the Sub-Committee shall be at least three members. 3. Application of Standing Orders 3.1 The Council’s Procedural Standing Orders shall apply to the Sub-Committee except to the extent as expressly varied by these procedures. 4. Meetings 4.1 The Sub-Committee shall meet to consider the review. All meetings may be held remotely using a system approved by the Council. 4.2 The arrangements for the initial meeting shall be made by the Chair in consultation with the Head of Corporate Governance. The date, time and venue for any subsequent meetings shall be agreed by the Sub-Committee. 4.3 Where any meeting is not open to the public to view as it happens, a recording of the meeting shall be published on the Council’s website as soon as possible after the meeting has ended. 4.4 Prior to the meeting, the Sub-Committee members will have read the papers and documents relevant to the review and note the reasons given for the initial decision to refuse the asset transfer request. Item 2 Page 7 of 394
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4.5 If new material has been submitted which was not included in the original request for review, then Sub-Committee members will decide whether to accept this. 4.6. No other parties have the right to speak at the meeting. 4.7 A decision will be taken by the Sub-Committee on whether there is sufficient written information to determine the review without further procedure. Where the Sub-Committee is satisfied that it does have sufficient information, it may decide the review at the first meeting where the Sub-Committee considers the review. 4.8 Where the Sub- Committee decides that further procedure is required, the Sub- Committee will follow the procedures in paragraph 4.9 below although it may hold further meetings to determine which of those procedures is the most appropriate. 4.9 Where the Sub-committee considers that further representations should be made or further information should be made available or provided, this may be by means of: a) written submission in which case Regulation 8 of the 2016 Regulations shall apply. b) a hearing session, in which case the Hearing Session Rules in the 2016 Regulations shall apply. 5. Decisions of the Sub-Committee 5.1 The Sub-committee may decide: a) to confirm the original decision to refuse the asset transfer request, b) to modify the original decision, or any part of that decision (including any terms and conditions specified in the decision notice to which the asset transfer request relates), or c) substitute a different decision from the original decision. 5.2 The Sub-Committee must decide the review within 6 months of the date of request for review 5.3 A notice of the Sub-Committee’s decision must be given to the community transfer body and every person who made (and did not subsequently withdraw) representations in respect of the review must be notified that a decision on the review has been made and how a copy of the notice of the decision may be inspected. Page 8 of 394
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5.4 A copy of the decision notice must be made available for inspection on a website or by other electronic means. 6. Appeals 6.1 Where following a review, the Sub-Committee a) refuses the asset transfer request to which the review relates, b) agrees to the request but the decision notice issued following the review specifies material terms or conditions which differ to a significant extent from those specified in the request, or c) does not issue a decision notice within the prescribed period. The community asset transfer body making the asset transfer request may appeal to the Scottish Ministers. Page 9 of 394
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Community Asset Transfer Review Sub-Committee General Legal Advice The Community Empowerment (Scotland) Act 2015 (‘the 2015 Act’) brought into existence a right for certain bodies to request to buy, lease, manage, occupy or use land owned by the Council. A valid request may only be refused on reasonable grounds. In Renfrewshire, these requests are dealt with in the first instance by a panel of officers. If a request is refused for any reason, the 2015 Act provides that the applicant may apply for a review of that decision. The Community Asset Transfer Review Sub-Committee is charged with carrying out that review. Although the mechanism by which the original decision may be challenged is termed a ‘review’, it is important to note that the Sub-Committee is not confined to looking at the terms of the original decision. Rather, it is being asked to make the decision again, of new. That allows it to bring in any relevant consideration and not just those dealt with in the original decision. The Sub-Committee will either: • agree to the request on the conditions proposed by the applicant; • agree to the request on conditions different from those proposed; • refuse the request. Who May Make a Request? The first step in determining a request for review is to consider whether it is valid in terms of the 2015 Act. To constitute a valid request, it must come from a ‘community transfer body’. In order to qualify, a body must be, either: 1. A community-controlled body, as defined in s.19 of the 2015 Act. That means, a body (whether corporate or unincorporated) having a written constitution that includes all of the following— Item 3 Page 10 of 394
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(a) a definition of the community to which the body relates, (b) provision that the majority of the members of the body is to consist of members of that community, (c) provision that the members of the body who consist of members of that community have control of the body, (d) provision that membership of the body is open to any member of that community, (e) a statement of the body's aims and purposes, including the promotion of a benefit for that community, and (f) provision that any surplus funds or assets of the body are to be applied for the benefit of that community. 2. A body that falls within a class specified by the Scottish Minsters by order. The Scottish Ministers have specified two such classes: ‘community bodies’ or ‘crofting community bodies’, as these terms are defined in the Land Reform (Scotland) Act 2003. The latter is not likely to apply in Renfrewshire, so is not discussed here. ‘Community bodies’ are bodies that are either: • a company limited by guarantee, that has special provisions in its articles of association; • a Scottish charitable incorporated organisation (an “SCIO”) with special provisions in its constitution. SCIOs are a particular type of charitable organisation. Most charities are NOT SCIOs, so it is not enough to fall within this class simply to have charitable status. An applicant will be able to confirm if it is registered as an SCIO; • a community benefit society with special provisions in its registered rules. The special provisions required in each case are numerous. In the case of an SCIO, the specified provisions required to be in its constitution in order to qualify as a community transfer body are: (a) a definition of the community to which the SCIO relates, (b) provision enabling the SCIO to exercise the right to buy land under the community right to buy provisions, Page 11 of 394
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(c) provision that the SCIO must have not fewer than 10 members, (d) provision that at least three quarters of the members of the SCIO are members of the community, (e) provision under which the members of the SCIO who consist of members of the community have control of the SCIO, (f) provision ensuring proper arrangements for the financial management of the SCIO, (g) provision that, on the request of any person for a copy of the minutes of a meeting of the SCIO, the SCIO must, if the request is reasonable, give the person within 28 days of the request a copy of those minutes, (h) provision that, where a request of the type mentioned in paragraph (g) is made, the SCIO— (i) may withhold information contained in the minutes, and (ii) if it does so, must inform the person requesting a copy of the minutes of its reasons for doing so, and (i) provision that any surplus funds or assets of the SCIO are to be applied for the benefit of the community. If an SCIO’s constitution does not fit all of these criteria, it does not qualify to make an asset transfer request under this second head. Unless it fits the requirements set out at 1. above, therefore, the request should be refused. Valid Requests If the request is valid, the Sub-Committee may go on to consider the terms of the request. The legislation provides that the request should be approved, unless there are reasonable grounds to refuse it. There is no definition as to what would constitute reasonable grounds for refusal, but the 2015 Act does specify the factors that the Sub-Committee must take into account in coming to its decision. These are: (a) the reasons for the request, (b) any other information provided in support of the request (whether such other information is contained in the request or otherwise provided), (c) whether agreeing to the request would be likely to promote or improve— Page 12 of 394
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(i) economic development, (ii) regeneration, (iii) public health, (iv) social wellbeing, or (v) environmental wellbeing, (d) whether agreeing to the request would be likely to reduce inequalities of outcome which result from socio-economic disadvantage, (e) any other benefits that might arise if the request were agreed to, (f) any benefits that might arise if the authority were to agree to or otherwise adopt an alternative proposal in respect of the land to which the request relates, (g) how such benefits would compare to any benefits such as are mentioned in paragraphs (c) and (e), (h) how any benefits such as are mentioned in paragraph (f) relate to other matters the authority considers relevant (including, in particular, the functions and purposes of the authority), (i) any obligations imposed on the authority, by or under any enactment or otherwise, that may prevent, restrict or otherwise affect its ability to agree to the request, and (j) such other matters (whether or not included in or arising out of the request) as the authority considers relevant. The last of these headings is potentially wide-ranging and therefore allows the Sub-Committee to bring anything it reasonably considers to be relevant to bear on the decision. The Sub-Committee may decide to ask for written representations from either the applicant or Property Services on any issue that it considers may be relevant and that it requires more information on. It may also fix a hearing, if it considers that certain issues require to be addressed in person. Page 13 of 394
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The Decision When a decision is made, members will be asked to confirm the reasons for it, to allow a decision notice to be produced. If the decision is to agree to the request with different conditions from those proposed or to refuse the request, the applicant may appeal the decision further to the Scottish Ministers. Nairn Young Assistant Managing Solicitor (Litigation and Advice) Tel: 0141 487 1626 January 2023 Page 14 of 394
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Community Asset Transfer Asset – Ralston Community Sports Centre Applicant – Kelburne Hockey & Community Sports Club Review Documents: 1. Kelburne Hockey & Community Sports Club CAT Request Form 1.1 Kelburne Hockey & Community Sports Club Constitution 2. Kelburne Hockey & Community Sports Club Business Plan 3. Representation Summary – Against 4. Representation Summary – In Favour 5. Kelburne Hockey & Community Sports Club Responses – Against 6. Kelburne Hockey & Community Sports Club Responses – In Favour 7. CAT Panel – Note of Meeting Held on 2 August 2022 7.1 Request for Further Information 7.2 Response to Request for Further Information 7.3 Circulation of Further Information to CAT Panel 8. Community Asset Transfer Panel Decision Notice 9. Kelburne Hockey & Community Sports Club Request for CAT Review 10. CAT Review – Further Representations Received 11. Kelburne Hockey & Community Sports Club Response to Further Representations Item 4 Page 15 of 394
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1 COMMUNITY EMPOWERMENT (SCOTLAND) ACT 2015 ASSET TRANSFER REQUEST FORM IMPORTANT NOTES: This is a standard asset transfer request form which can be used to make a request to any relevant authority. Relevant authorities may also provide their own forms in their own style. You do not need to use this form or a relevant authority’s form to make an asset transfer request, but using a form will help you to make sure you include all the required information. You should read the asset transfer guidance provided by the Scottish Government before making a request. Relevant authorities may also provide additional guidance on their schemes. You are strongly advised to contact the relevant authority and discuss your proposals with them before making an asset transfer request. When completed, this form must be sent to: - The Asset Manager Asset & Estates Property Services Renfrewshire Council Renfrewshire House Cotton Street Paisley PA1 1TT 1. Kelburne Hockey & Community Sports Club CAT Request Form Page 17 of 394
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2 This is an asset transfer request made under Part 5 of the Community Empowerment (Scotland) Act 2015. Section 1: Information about the community transfer body (CTB) making the request 1.1 Name of the CTB making the asset transfer request Kelburne Hockey and Community Sports Club 1.2 CTB address. This should be the registered address, if you have one. 1.3 Contact details. Please provide the name and contact address to which correspondence in relation to this asset transfer request should be sent. ✔ We agree that correspondence in relation to this asset transfer request may be sent by email to the email address given above. (Please tick to indicate agreement). You can ask the relevant authority to stop sending correspondence by email, or change the email address, by telling them at any time, as long as 5 working days’ notice is given. Postal address: Barshaw Drive Whitehaugh Paisley PA1 3SF Contact name: William Anderson Postal address: Postcode: Email: Telephone: Page 18 of 394
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3 1.4 Please mark an “X” in the relevant box to confirm the type of CTB and its official number, if it has one. Company, and its company number is Charity number is Scottish Charitable Incorporated Organisation (SCIO), and its charity number is In Process, due Oct/Nov 2021 Community Benefit Society (BenCom), and its registered number is Unincorporated organisation (no number) Please attach a copy of the CTB’s constitution, articles of association or registered rules. 1.5 Has the organisation been individually designated as a community transfer body by the Scottish Ministers? No ✔ Yes ☐ Please give the title and date of the designation order: 1.6 Does the organisation fall within a class of bodies which has been designated as community transfer bodies by the Scottish Ministers? No ☐ Yes ☐ If yes what class of bodies does it fall within? Page 19 of 394
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4 Section 2: Information about the land and rights requested 2.1 Please identify the land to which this asset transfer request relates. You should provide a street address or grid reference and any name by which the land or building is known. If you have identified the land on the relevant authority’s register of land, please enter the details listed there. It may be helpful to provide one or more maps or drawings to show the boundaries of the land requested. If you are requesting part of a piece of land, you must give a full description of the boundaries of the area to which your request relates. If you are requesting part of a building, please make clear what area you require. A drawing may be helpful. Ralston Community Sports Centre Penilee Road Paisley PA1 3AX Scotland 2.2 Please provide the UPRN (Unique Property Reference Number), if known. If the property has a UPRN you will find it in the relevant authority’s register of land. UPRN:- 123095976 Page 20 of 394
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5 Section 3: Type of request, payment and conditions 3.1 Please tick what type of request is being made: for ownership (under section 79(2)(a)) - go to section 3A ✔ for lease (under section 79(2)(b)(i)) – go to section 3B for other rights (section 79(2)(b)(ii)) - go to section 3C 3A – Request for ownership What price are you prepared to pay for the land requested: Please attach a note setting out any other terms and conditions you wish to apply to the request. 3B – request for lease What is the length of lease you are requesting? 50 years How much rent are you prepared to pay? Please make clear whether this is per year or per month. Please attach a note setting out any other terms and conditions you wish to be included in the lease, or to apply to the request in any other way. Break points to be inserted into the lease whereby the Community Transfer Body and Council may mutually review performance, decide whether to continue the lease for a further set period years, and consider if any revision of rent is appropriate. In the event that the property returns to Council control, the Community Transfer Body will not be required to reinstate the property to original condition. For the avoidance of doubt, this refers to improvements that the Community Transfer Body may make to the fabric of the building, and the creation of new or improved features. Proposed price:- £ Proposed rent: £1.00 per month / year (delete as appropriate) Page 21 of 394
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6 Kelburne are seeking grant assistance from Renfrewshire Council in the sum of £300,000. The £300,000 sum will be applied to the capital costs for improvements to the outdoor pitch to change it to hockey and in return, this will be returned to Secondary & Primary schools free-of-charge for the purposes of hockey (training/matches) and also to Ralston Primary School for their day-to-day school curriculum use. As part of the pending Linwood Onyx re-development fund of approx £1m of which hockey was a substantial part of around £600-700k for a pitch re-lay, we are hopeful that Renfrewshire Council will see this as an opportunity to support Hockey for Renfrewshire and the overall cost profile can be supported in this arrangement. In addition to the 80% charitable rate relief available to KHCSC (as a charitable organisation undertaking charitable purposes from Ralston Sports Centre), we ask that Renfrewshire Council agree to provide “discretionary relief” for the remaining 20% (ie – no charge) for the term of the lease. Page 22 of 394
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7 3C – request for other rights What are the rights you are requesting? Do you propose to make any payment for these rights? Yes ☐ No ☐ If yes, how much are you prepared to pay? Please make clear what period this would cover, for example per week, per month, per day? Please attach a note setting out any other terms and conditions you wish to apply to the request. Proposed payment: £ Page 23 of 394
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8 Section 4: Community Proposal 4.1 Please set out the reasons for making the request and how the land or building will be used. This should explain the objectives of your project, why there is a need for it, any development or changes you plan to make to the land or building, and any activities that will take place there. Preface In 2016 under the then administration, a new hockey centre was planned as part of the Paisley Sports Village in Ferguslie. With the new administration, this changed to an events centre at St.James which was ultimately shelved with the Hockey element transfer to the Linwood Onyx re-development proposal, which again was subsequently put on hold indefinitely due to the pandemic, with no end outcome in sight. We believe the time is now right for Kelburne to create our own legacy for Hockey in Paisley and grow hockey organically across all of Renfrewshire SIMD Secondary schools with the provision of a dedicated pitch for Hockey for youth, Senior and International levels, putting Hockey in Renfrewshire back on the map where it belongs. Part of entwining the social fabric with the sport of playing hockey under a Charitable Community organisation, is having social space alongside the playing space which broadens the community aspect of not just hockey, but other sports, fitness classes, health & well-being and social group events. This brings benefits Renfrewshire-wide for many sporting people and the local community. However ultimately, the CAT we are undertaking is - A re-generation of the Ralston Community Sports Centre as this is a centre that is in our own Paisley East Council area and is close to our current home at Whitehaugh - Provides a pitch and a clubhouse which from many sports studies, provides the absolute best social/sporting social fabric to allow youth and sport to flourish - Is in a location that allows easy trunk road access for secondary/SIMD schools, UWS University and our existing membership. - Helps breathe new life into a centre that is run-down and is under-utilised in the broader scheme of what a Community Sports Centre should be providing - what better way to make the better use of an Iconic building, by returning it to the way it was intended to be used and to encapsulate everything that is good about the Community Asset Transfer process. - Is the best/lowest cost model of everything discussed thus far on hockey. - Allows Kelburne to specialize on the provision of Hockey for all Renfrewshire Page 24 of 394
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9 Schools and work better with Active Schools on primary school access - Allows closer working with Renfrewshire Leisure in provision of quality pitches, hockey coaching and physical land/building assets that can be used for public consumption in other periods (eg summer/easter/mid-term camps etc) It is worth noting that Kelburne still retain an interest in a hockey pitch at Linwood or Seedhill (in our own council ward) if this Ralston Sports Centre fails. We would continue to discuss and negotiate on any CAT opportunities with Renfrewshire Council officials on these 2 centres as part of the on-going process of bringing hockey back to Renfrewshire. However it should be noted that Linwood would be an entirely different business case since there are no clubhouse/facilities available at this centre, which makes an operation there less economically viable without a totally different business plan in place. We do think however that the Ralston CAT is a far more efficient and economically viable prospect than Linwood or Seedhill, is in our own Council area and is the No.1 candidate that Kelburne want to deliver Hockey on for Renfrewshire. The objectives of our proposal therefore, for the CAT of Ralston Community Sports Centre are a) To acquire, manage and operate the Ralston Community Sports Centre for the benefit of the community. b) To upgrade and improve the fabric of the building and other resources. c) To increase the range of resources available at Ralston Community Sports Centre. d) To increase the variety of activities offered at Ralston Community Sports Centre. e) To work with local schools to maximise the Ralston Community Sports Centre’s contribution to educational attainment. f) To involve communities more effectively in the management and operation of Ralston Community Sports Centre. g) To generate a financial surplus through the management and operation of Ralston Community Sport Centre. h) To use that financial surplus for improvements to the Centre and for other activities of community benefit. i) To reduce Kelburne Hockey Club use of other facilities and enhance our role as a community based club. j) To contribute to attracting national and international events to Renfrewshire. This is a need for this for the following reasons 1. Because the present arrangements for Kelburne Hockey Club are unsatisfactory. • Training and competitive matches are held across numerous venues in Page 25 of 394
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10 Renfrewshire and Glasgow, reducing our efficiency as a club and our ability to develop a brand identity associated with a single home location. • There are no hockey pitches in Renfrewshire which meet official Scottish Hockey league requirements. See https://sportscotland.org.uk/documents/facilities/pitches_and_pavilions /100_-_pitch_types.pdf for details on specification. 2. Because Kelburne Hockey Club is unable at present to expand our offer and diversify the range of people with whom we work. • The lack of local, high quality, dedicated hockey facilities means that we cannot increase our activities, • It also means that we have limited opportunity to develop programmes to attract people from groups which are underrepresented in Hockey. 3. Because there is limited potential for investment in improvements to Ralston Community Sports Centre under the present arrangements. • Local capital programme budgets are stretched, and priority has to be given to essential repairs and planned maintenance across the Council portfolio. • Renfrewshire Council has limited opportunity to raise funds and attract external resources for improvements to buildings in Council control. • Renfrewshire Leisure have run down the events at this centre and recent times, have consulted and almost closed the centre. We believe it can be rejuvenated for the benefit of more sports and increased the footfall using the centre across a wider range of the local community and beyond. 4. Because there are a host of skills, talents and enthusiasm in the local community which could be drawn on to improve the fabric of the building, develop new activities, and raise funds. However, under the present arrangements, there is no opportunity to motivate local people and harness their abilities. 5. Because local schools have limited opportunities to use facilities outside of schools for physical education. 6. Because, under a different management model, Ralston Community Sports Centre has the potential to generate a financial surplus which can be used for community benefit. We will change the building by improving the existing pitch to a Global-rated Artificial Page 26 of 394
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11 Turf ptich. See http://www.fih.ch/media/13414987/fih-facilities-guidance-outdoor- hockey-facilities.pdf for International Hockey Federation classification of pitch surfaces. In addition to the new playing surface, we would be replacing the existing and dated floodlights with new state-of-the art LED facilities for future use. We will enhance the role of the building in the community by converting space to a high quality café. The area around Ralston Community Sports Centre is densely populated and relatively affluent, yet there are only three cafés within a mile’s walk, with the closest being more than half a mile away. We will immediately increase the activity taking place at Ralston Community Sports Centre by relocating all of our hockey training and competitive matches. We will work with all Secondary and Primary schools to increase school use of the facilities, particularly those in the SIMD bracket. We will actively promote the resources available at Ralston Community Sports Centre to a wide range of sports and community groups, and to local small business. Page 27 of 394
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12 Benefits of the proposal 4.2 Please set out the benefits that you consider will arise if the request is agreed to. This section should explain how the project will benefit your community, and others. Please refer to the guidance on how the relevant authority will consider the benefits of a request. The transference of Ralston Community Sports Centre into community control will help deliver on the Renfrewshire Community Planning Partnership priorities of • Our Renfrewshire is thriving: maximising economic growth that is inclusive and sustainable • Our Renfrewshire is well: supporting the wellness and resilience of our citizens and communities • Our Renfrewshire is fair: addressing the inequalities that limit life chances The transference of Ralston Community Sports Centre into community control will enable a shift in how the centre is promoted, managed, perceived and used. Under community control the building will retain a focus on physical activity, but we will expand this to include other aspects of health and wellbeing. The community café will attract new users – people who may not ever consider entering a ‘sports centre’. The café will be the first point of contact – an opportunity to engage people in further health and wellbeing activity. We will work with local providers of health and wellbeing services to ensure that they can use our café as a primary outlet for marketing of their services. We expect this to include posters and leaflets, but also to include occasional staff presence, taster sessions and drop-ins. Although Ralston itself is a relatively affluent neighbourhood, the catchment area for the Centre takes in Paisley East and Hawkhead, two of the most deprived areas in Scotland. We will offer reduced initial hire rates to community groups based in these areas who are seeking to deliver work which helps reduce inequality in health and wellbeing outcomes. Transference into community control will enable a more flexible approach to lettings policy and rates. As a community body, closely involved in the day to day running of the centre, we will have the ability to support new initiatives and fledgling community groups in a way that the more rigid lettings policy presently in operation may not. Transference into community control will also allow us to invest in the Centre, and in the delivery of activity from the centre in a way that is not presently possible. This will Page 28 of 394
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13 improve the attractiveness and amenity of the Centre and increase the range of activities on offer. Transference into community control will create opportunities for small business and social enterprise. The café area may be an opportunity for a local entrepreneur to take on a franchise with an attractive level of ready-made footfall. We will work supportively with local providers of dance, physical activity and wellness services to enable them to set up new groups in the Centre. Page 29 of 394
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14 Restrictions on use of the land 4.3 If there are any restrictions on the use or development of the land, please explain how your project will comply with these. Restrictions might include, amongst others, environmental designations such as a Site of Special Scientific Interest (SSI), heritage designations such as listed building status, controls on contaminated land or planning restrictions. We are not aware of any restrictions on the use or development of the land and with this being a simpler ‘pitch re-laye, Renfrewshire planning officials have confirmed that planning permission is not required. Negative consequences 4.4 What negative consequences (if any) may occur if your request is agreed to? How would you propose to minimise these? You should consider any potential negative consequences for the local economy, We have identified no negative impacts on the local economy. There are a limited number of cafés in the area, hence there will be no risk of displacement of existing café business. There is no negative impact on local business from the relocation of all our Hockey groups to Ralston, or from the anticipated increase in the number of user groups and footfall into Ralston arising from increased activity at the Centre. Page 30 of 394
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15 Capacity to deliver 4.5 Please show how your organisation will be able to manage the project and achieve your objectives. This could include the skills and experience of members of the organisation, any track record of previous projects, whether you intend to use professional advisers, etc. The business plan must demonstrate that the project is capable of meeting funding requirements. Business Plans should clearly identify: • How the proposed use will support the delivery of the Council’s community and corporate strategy: o Ensure inclusive reach into the community and be open to all. o Maximise opportunities for income generation to ensure sustainability, e.g. through social enterprise and the hiring of space and facilities o Demonstrate there is both a need and demand for the activities being proposed. o Establish how much space the organisation requires to deliver its proposals, and how they will make good use of the facilities. o Clear management structure demonstrating how premises will be managed on a day to day basis, and comply with current legislation affecting the occupation of premises Following establishment of the Kelburne Hockey and Community Sports Club SCIO we will expand our purposes to the following: • To promote the advancement of public participation in the sport of Hockey, the provision of coaching and competition opportunities accessible to the whole community. • To advance, promote and encourage community participation in sporting activities; • To establish an inclusive and accessible community club that provides opportunities for the local people to engage in recreational activities that promotes health, well-being, and social interaction. • To advance community development and regeneration by: o supporting local people to identify and articulate their needs and act to address those needs. o Providing, maintaining and managing facilities which can be used for recreational and cultural pursuits in order to improve the wellbeing of the community. o Providing, maintaining and managing facilities which can be used by the community to assist the advancement of community development. • To advance education, through the provision of coaching, training through life- long learning in relation to sport, fitness, community and related skills to broaden the development of individual capabilities. Page 31 of 394
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16 Our board is presently made up of 10 individuals. The board contains members with strong business and professional backgrounds in • Construction • Facilities management • Bookkeeping • Marketing • Sports management and coaching The establishment of the SCIO will be followed by an active recruitment process for additional trustees / directors. We will be seeking local people, in particular people with local connections in the communities immediately surrounding the centre. Prior to taking on the lease of the building, trustees / directors will take up training in • Health and safety for community groups • Managing public liability • Risk assessment (including COVID-19) • Working with vulnerable groups We will establish a suite of policies and procedures for the operational management of the building. We will purchase a license for appropriate software for managing bookings and for managing our invoicing and cashflow. We will make appropriate use of the professional advice available through Engage Renfrewshire, the Development Trusts Association, Scottish Council for Voluntary Organisations and Renfrewshire Council Services. Page 32 of 394
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17 Section 5: Level and nature of support 5.1 Please provide details of the level and nature of support for the request, from your community and, if relevant, from others. This could include information on the proportion of your community who are involved with the request, how you have engaged with your community beyond the members of your organisation and what their response has been. You should also show how you have engaged with any other communities that may be affected by your proposals. We have engaged with a number of users of the facility pre-and post covid and continue on this theme during the coming months and will forward results on through this process. In the planning process for this proposal, Kelburne Hockey and Community Sports Club have engaged with the following stakeholders below. We also hold a full list of keep-fit, social and health events that was previously enjoyed at this bustling centre and would be contacting those small businesses to provide the necessary support to KHCSC Renfrewshire Council Elected Members (Iain Nicolson) Discussion on benefits to Renfrewshire Council of community asset transfer and our best opportunities of bringing hockey back to Renfrewshire. Engage Renfrewshire (Iain Cunningham) For support in achieving charitable Status awareness and setting up a suitable corporate body for asset transfer. To access support in business planning Renfrewshire Council Officers (Neil Watson, Kellie Miller) Monthly meetings with Renfrewshire Council Officers on going. Discussion focused on access to Community Empowerment Funding and information on present building conditions and management arrangements, and facility controls and guarantees in place. Renfrewshire Leisure (Mark Tokeley , Darryl Ramage) Meetings and site visits. Discussion on levels and patterns of use and income and expenditure attributed to Ralston Community Sports Centre. Renfrewshire Leisure were extremely supportive as we carried out all the necessary Site surveys, however our request for user data by sports over the last 6 months have been fruitless, despite engaging Renfrewshire Council and local councillors for support. The lack of information has delayed our application which would have been more concise had we have received this information. It should be noted that we reserve the right to ask for any information provided by Renfrewshire Council in the process of assessing our business case that hasn’t been provided to us before. Historic Scotland (Simon Montgomery) Page 33 of 394
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18 Discussion on implications of listed status of building regrading transfer and planned improvements. Jennifer Adam-McGregor Elected member Councillor for Paisley East As our local Councillor in Paisley East, we continue with general discussions in seeking support of our objective in bringing back Hockey to Paisley East/Renfrewshire as was outlined by past Administrations and hopefully now with SNP local administration and a clear message that our Council looks after other sports as well as football. Renfrewshire School Discussions Secondary Schools During our communication process, we have offered FREE use of the pitch to 11 Secondary Schools, 9 of which are SIMD schools (see attachment) and presented a hockey timetable and coaching set-up that allows every school to make use of the pitch for inter- Renfrewshire School matches, Scottish & Renfrewshire School Cups, internal school training and weekly coaching with approved Kelburne coaches. The design point of this is to grow hockey “organically” in Renfrewshire as these pupils then become club members and the sport of hockey grows even further in Renfrewshire. This has the potential to grow the number of hockey players in the hundreds across the schools who then can migrate from school/youth to Senior players in the years to come. With the schools just back from their summer breaks, we have received letters of support from schools who have managed to catch up with mails which are attached. We will continue to consolidate our replies and attach to this process in the months ahead. Renfrewshire Active Schools (A-S) (David Rose / Paul Keegan) Currently we provide in-school coaching for A-S and recently provided facilities and coaching for a summer camp. Our design point is to use the same Secondary school set- up to send coaches to AS-identified primary schools and provide an advanced in-school coaching programme As the resident school beside the pitch, Ralston Primary School will benefit from the opportunity of having after-school hockey and coaching as arranged. Ralston Primary School (Jillian McGown Head Teacher) We have had extensive discussions with Ralston Primary and offered FREE use of the pitch during school term-time and for any after-school activities they require by arrangement. In addition, they will be allowed free use of the parking facilities for teachers where required and for parent drop-off. Essentially this is identical to the current local arrangement they have with Renfrewshire Leisure and with the addition of more coaching possibilities, this is a win-win for Ralston Primary and Kelburne Hockey Club. We attended the parent-teacher council meeting on 14th September to further discuss Page 34 of 394
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19 our plans and support for the school and have attached a letter of support from Ralston Primary School. We felt that was a meeting that went well and we put forward many good reasons why this relationship would flourish together as a unit. Ralston Community Council (Allan Thompson) We have attended a number of zoom calls with RCC and explained how our project would work and how the local community would benefit substantially from an increased use of the facility for Hockey, for internal keep-fit programmes and for many general health and well-being programmes. It was accepted by RCC that the facility was run-down in terms of participation numbers, membership and events/programmes being made available to the public. We confirmed we would be increasing the participation programmes for <20 p/wk pre-covid to 40+ p/wk with the Kelburne plans, and potentially much more as we re- design the internal room facilities to provide the best fit for demand. RCC advised they wish to ensure that all local users, including football, were engaged and will continue with dialogue in the months ahead. They agree that there are many benefits in this proposal but appear to continue to want to keep an open mind because of the St.Mirren effect (lack of investment) at the Allanton facility and we have attempted to ensure they know that this is football, and hockey work differently. We will be attending the next Community Council meeting in October for a further up-date on our plans and more discussion will take place. Ralston Active Joggers (CEO Susan McDonald, ActiveCommunities) We have engaged in dialogue with the CEO and have advised that identical use of the facility for the ActiveCommunities programmes would be provided and where possible, we would hope to grow on that as the Active Communities grow. Their growth plans in the mental health & well-being area are advanced and we believe we can support these going forward. More dialogue will take place to support this organisation and compliment their own growth programmes in the future for the Ralston area. Ralston Skills Centre (Norrie Murray) We held multiple meetings with the Skills group and during our discussions it was apparent that the RSC model was identical to Kelburnes Jockey Hockey Model, both in terms of the time of their session and numbers. This was a challenge as it was important to try and provide the same level of service to hockey players as well as Skills players wanting to play at exactly the same time. The centre would also achieve huge benefit by almost doubling the number of youth players playing hockey or Skills/Football during this short time-window at this centre. Ralston Skills current play for 1.5 hour on Sat mornings (9.30-11am), but only term-time. Kelburne Jockey Hockey plays from 10-11.30am on Saturdays and play 51 weeks per year Page 35 of 394
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20 and run Easter & Summer camps and work with Active-School camps. In order to double the number of kids and protect both groups of players in a favourable way, Kelburne offered the following to Ralston Skills and Kelburne Jockey Hockey groups. Friday evenings - 5.30 – 8pm availability - half-artificial pitch to both groups or full-artificial pitch availability to Ralston Skills Saturday mornings – 9am to 11AM - half artificial pitch to both groups, and/or - full grass pitch availability to Ralston Skills (what they used before) to allow them to use half and half artificial/grass, or all grass, to cover all their activities on a Saturday We felt that to cover both groups, provide 2 sports and substantially increase the number of young players, this was a 50-50 split compromise for both groups as it allowed more youngsters at primary age to participate in the sports they enjoy most. Ralston Skills acknowledged our offer and responded to advise they could not accept it as Ralston Skills coaches could not support Friday night coaching. We will continue to work with Ralston Skills in the hope they can adjust their coaching set-up or make use and full-provision of the grass offer on Saturdays or Sundays. We will also work with any other primary-school age groups who wish to grow football or any other sports in this healthy environment. Football Organisations This was a particularly challenging area for many reasons and a number of discussions took place in recent months. The feedback from our collaborations is grouped in 3 sections below 1…. Clubs who failed to respond to mails, texts, phone-calls, voice-mails We approached PJDYFL (Paisley Johnstone & District Youth Football League) who run Saturday morning small-sided leagues across all of Renfrewshire artificial football pitches. Contacts Colin Vize (President) & Pamela Wilson (Secretary). We also approached larger football clubs like St.Peters who are a regular user amongst other clubs, and no-one responded at all. This was very disappointing and showed that these clubs felt they could do what they like and would be catered for. In the case of St.Peters, we believe (from their website) that they have applied for a CAT on the Moredun facility and if successful, this would reduced the number of age-group teams that use Ralston on midweek training. Evidence of non-responses is attached. Page 36 of 394
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21 We supplied statistics from a 2018 study undertaken by the Paisley East Community Sports Hub, that showed 50% of football clubs participating did not belong to Renfrewshire, but came from as far afield as Gourock, Lenzie, Clydebank and other areas. The purpose of this statement is not to advise on significant numbers of players coming from outside Renfrewshire, but to highlight the lack of control on users once the facility is booked. Under this CAT, there will be increased flexibility and improved priority for local users 2. Midweek football Clubs (training / playing) We engaged with 5 clubs over 3 meetings who belonged to the PESCH, trained on midweek at RSC and played sometimes at weekends. These clubs showed a willingness to collaborate with us The Kelburne proposal provides full provision of a large grass football area for users, which would be aligned to account for all of the different team/pitch sizes required for football - eg : small sided (4 – 5 – 7 – 9 a-side) and 11-aside training and games. We advised we would undertake more regular maintenance than RL currently offer and to address drainage as required in order to make the grass facility more usable for Clubs and that we would offer hiring of the grass facility at lower cost than the RL prices were last set at. Kelburne also offered, as part of the 6-month evaluation process with Renfrewshire Council after the CAT was lodged, to - give-over the grass area to football for the construction of a 2nd artificial pitch should additional funding become available through footballs bodies, or through Renfrewshire Council discussions should funding become available there - That Kelburne would be happy to lead the football CAT element if funding could be found for an artificial grass pitch, or - Give this over to a football-led CAT for the benefit of both sports. As many Clubs look for their own dedicated grass pitch for older age group matches, Kelburne also offered the opportunity of a long-term tenancy arrangement which could be the benefit of clubs looking for a permanent home, or a consolidated group of clubs wishing to take the benefit of having a grass facility all the year round. During the last discussions in August, we reached a stage of mutual understanding of our own sports, however a feeling of the need to protect each sport still exists. - Football felt that they could support the CAT proposal if Kelburne left the football pitch as is and used the revenue in the next 1-2 years to build a hockey pitch in the grass Page 37 of 394
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22 - Football advised that all they really needed was 1 pitch like Ralston, either at Ralston or somewhere else, in order that the same number of artificial pitches were available to them for booking as they are today. In other, there is no allegiance to Ralston as a Sports Centre, but simply their allegiance is to where RC/RL provide an all-year round artificial turf pitch with floodlights for hire. - Kelburne advised that there would not be enough revenue from this football first period to do generate funds for a new hockey pitch and therefore proposed that the hockey pitch would be constructed first and a football CAT could follow-on during the 6 months to try and make both sports work together in 1 centre. - There was group discussion with football & hockey groups that from the most recent football/sports pitch study (KPP on behalf of Renfrewshire Council & Renfrewshire Leisure), it was stated there was sufficient football pitches across Renfrewshire for the provision of year-round football. This was counteracted by football clubs who advised this wasn’t the case as too many football pitches were out of commission or closed due to being water-logged and there was insufficient back-up from RL to meet the demand when these weather closures occurred. - Since Renfrewshire Leisure have provided no user data to help this analysis, we can only leave this to Renfrewshire Council to obtain the latest KPP data and make a proper assessment on supply/demand for football and for hockey in our County. - It was also agreed that PESCH would take the facility issue to RL & RC to ascertain pitch availability and accuracy of the KPP report in ‘real-terms’ as this is what football felt was invalid. - Kelburne also agreed to approach RC/RL officials to establish any immediate/pending plans for artificial football pitch construction that could provide that like-for-like replacement that a Ralston conversion to hockey would need in order to be supported by football clubs - Kelburne identified the following pitch areas that could be considered by RL and RC in partnership to support the need for this like-for-like replacement for football. These were as follows o re-surfacing of the Linwood Hockey pitch to 4G football – we feel this provide an automatic ‘1-for-1’ replacement for the football Clubs (IE move from Ralston to Linwood) or alternatively re-work the Linwood facility as a play-park or community enjoyment area as part of the previous Linwood Onyx re-generation project. this decision would be one for Renfrewshire Council & Renfrewshire Leisure to discuss and agree upon. o alignment of the impending 4 x St.James football pitches, to accommodate an artificial pitch with floodlights if possible following recent construction surveys – with the knowledge of course there were water-table issues there before o additional financial support to include an artificial football pitch alongside hockey at Ralston o Support for Football pitch conversion (1 possibly 2) at Bishopton Page 38 of 394
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23 Community Development Trust o Information on any early planning requests within the new Paisley Grammar set-up on artificial pitch provision From our previous discussions football, the Clubs through Norrie Murray from Ralston Skills, wrote to advise that they could not support the proposals unless the current football pitch was retained and a hockey pitch off to the side was built at a later date when additional funding was found (evidence attached) We will continue to keep discussions open with football Clubs as our CAT progresses and the possibility of any other CAT or changes/recommendations by Renfrewshire Council are suggested. Ralston Skills RS book the Ralston pitch for 1.5hours every Saturday during term-time and although they are a ‘skills’ group, they predominately play football and now prefer to use only the artificial turf for approx 60 hours per year on term-time daylight hours only. The outcome of our collaboration is highlighted in the previous section. We believe the potential of this group is enormous, very similar to youth hockey, however they have not yet taken any opportunities to expand their bandwidth at this facility and not able to adjust to the 50/50 participation re-arrangements proposed. Local Community Community continuity of service improvement With our increase programmes to 40+ per week, this will substantially increase the footfall, local & from around Renfrewshire. We are aware of all local groups who use the facility before for fitness, social/singing/OAP groups, and health & well-being groups (eg Scottish Slimmers, Slimming World etc) and aim to contact all of these in due course to start things off. We have additional contacts for more activities and more detailed discussions will take place in due course. Please see the attachment included in the pack for the type/number of organisations we would talk to during this process. As a local community initiative, we aim to convert part of the internal reception area to become a Barista Café area and this would be available for non-members and everyone in the local area to visit and enjoy relaxation in a nice atmosphere in their own area. This facility is disabled-friendly and as a result, we would also be offering opportunities for care-home visits to broaden the appeal of our Community Sports Center for everyone in the community. Page 39 of 394
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24 Due to Covid, we have not been able to hold a face-to-face consultation with residents however we plan to undertake this in late September or October as regulations are relaxed and we can meet in the local Community Centre to explain our plans. Although it is not desired, we may have to have this meeting as a zoom call to local residents and announced accordingly. Page 40 of 394
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25 Section 6: Funding 6.1 Please outline how you propose to fund the price or rent you are prepared to pay for the land, and your proposed use of the land. You should show your calculations of the costs associated with the transfer of the land or building and your future use of it, including any redevelopment, ongoing maintenance and the costs of your activities. All proposed income and investment should be identified, including volunteering and donations. If you intend to apply for grants or loans you should demonstrate that your proposals are eligible for the relevant scheme, according to the guidance available for applicants. The proposal to improve the facility through the installation of a synthetic hockey pitch requires capital funding in the sum of £588,233. The capital funding target has been produced following detailed discussion with • Scottish Hockey (David Sweetman, Kelly Fillingham , Jamie Carnegie) • Sport Scotland (Kate Forbes) • Pitch Manufacturers o Polytan Sales Director (Dave McCully) o Fairways Contracts Director (Dave Gibson) o Sportex Commercial Director (Luke McGeechan • Pitch Construction, Legal, Financial Consultant, Build completion • MacConsulting (Malcolm Clapperton Sports Consultant) • Halliday Lighting (Derek Halliday) The table below presents a summary of the capital funding and proposed sources. Source Status Sum Member’s contribution Raised £75,000 Works In Kind / Commercial Sponsorship Under discussion £11,500 SportScotland Sports Facilities Fund Full application to be submitted when building tenure secured. £100,000 Renfrewshire Council Under discussion £300,000 Scottish Landfill Communities Fund Identified £50,000 University of the West of Scotland Sports Investment Under discussion £40,000 Renfrewshire Council Community Empowerment Fund Identified £50,000 Total £626,500 The figures above show that the difference between the funds required, and the funds potentially available raise £38,267 more than required. Page 41 of 394
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26 The Sport Scotland Sport Facilities Fund (SFF) supports capital projects that create or improve places where people take part in sport and physical activity, and which provide opportunities for people to get involved in and participate in sport & physical activity. Awards of up to £100,000 are available for sports facility projects within club & communities, school & education or performance sport environments. The Renfrewshire Council Community Empowerment Fund seeks project ideas that: • Make good use of assets and have the support of local communities. • Are capable of being viable and sustainable community enterprises. • Complement existing services in an area by providing additional activity The Scottish Landfill Communities Fund supports a range of priorities including ‘To provide, maintain or improve a public park or other public amenity.’ Eligibility for funding is dependent on the site being within a 10-mile radius of a licensed landfill site or transfer station. An eligibility check has confirmed confirmed that Ralston Community Sports Centre is eligible. The project must involve physical works needed to fulfil one or more of the objects of the fund. The majority of the funding must be for capital expenditure. Costs can include the costs of contractors/staff (including support staff – admin/finance), the costs of managing the contractors and/or volunteers and the purchase/hire of materials and equipment. The Kelburne Hockey and Community Sports Club proposals for Ralston Community Sports Centre clearly are eligible for these funding opportunities, according to the guidance available for applicants. The costs of rental, ongoing maintenance and activities will be met through the subscriptions, sponsorship and donations, pitch and building hire, and other trading activity as detailed in the business plan. Page 42 of 394
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27 Section 7: Other Supporting Documentation To enable the Council to fully consider your application, the following supporting documentation must be submitted as part of your application: • A copy of your organisation’s constitution; • A business plan (that is proportionate to the nature of the asset transfer request); • Audited accounts (or a financial projection where the applicant has been operating for less than one year); • Annual reports (where these are available). Applicants are advised to refer to the council’s Community Asset Transfer Policy Guidance Note for Applicants for further details of what information should be included in these supporting documents. Page 43 of 394
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28 Signature Two office-bearers (board members, charity trustees or committee members) of the community transfer body must sign the form. They must provide their full names and home addresses for the purposes of prevention and detection of fraud. This form and supporting documents will be made available online for any interested person to read and comment on. Personal information will be redacted before the form is made available. We, the undersigned on behalf of the community transfer body as noted at section 1, make an asset transfer request as specified in this form. We declare that the information provided in this form and any accompanying documents is accurate to the best of our knowledge. Name : Address Date Position Signature Name Address Date Position Signature William Anderson 09-09-2021 Club Secretary Mark Fulton 09-09-2021 Club President Page 44 of 394
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29 Checklist of accompanying documents To check that nothing is missed, please list any documents which you are submitting to accompany this form. Section 1 – you must attach your organisation’s constitution, articles of association or registered rules Articles of Association Attached document - Sect 1 KHC Articles of Association - awaiting confirmation of Charity Status from OSCR Section 2 – any maps, drawings or description of the land requested Facility overview of land requested, Pitch maps and internal Reception Changes Attached documents - Sect 2a KHCSC – CAT Grounds Transfer Overview - Sect 2b KHCSC – Clubhouse Ground Floor redevelopment Section 3 – note of any terms and conditions that are to apply to the request Section 4 – about your proposals and their benefits Overview presentation that declares our interest, the benefits, the cost of, the funding details from the overall business case and overall, what we will do at this facility See documents attached - Sect 4a KHC CAT – Original Presentation Summary - Sect 4b Ralston CSC – The Vision - Sect 4c General Clubhouse Users Summary Document - Sect 4d Ralston Community Use Proposal (Phase 2) - Sect 4e Secondary School proposals - Sect 4f Ralston Primary School commitment - Sect 4g Ralston Skills overview - Sect 4h Football Club Discussion Summary - Sect 4i Unanswered Information Request from Renfrewshire Leisure Page 45 of 394
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30 Section 5 – evidence of community support Section 6 – funding Section 7 – Supporting Documentation - Letters of support from Secondary Schools - Letters of support from Ralston Primary - See attached document Sect 5a KHC Schools Support Evidence - - Football Clubs & Ralston Skills responses - See attached KHC – Football & Ralston Skills Communication Summary o Covering No responses, football discussion groups & Ralston Skills As stated in our Asset Transfer application document Various documents attached o Sect 7a – Kelburne_Ralston_CAT_Business Plan o Sect 7b - Kelburne Accounts 2019-2020 Page 46 of 394
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0 CONSTITUTION OF KELBURNE HOCKEY & COMMUNITY SPORTS CLUB 1.1 Kelburne Hockey & Community Sports Club Constitution Page 47 of 394
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1 Table of Contents Name & Principal Office ................................................................................................................. 3 Charitable Purposes ....................................................................................................................... 3 Powers ........................................................................................................................................... 4 Liability of members ...................................................................................................................... 4 General Structure .......................................................................................................................... 4 MEMBERSHIP .................................................................................................................................... 5 Qualifications for membership ...................................................................................................... 5 Equal Opportunities ....................................................................................................................... 6 Protection of Vulnerable Groups ................................................................................................... 6 Application for membership .......................................................................................................... 6 Membership subscription .............................................................................................................. 6 Register of members ...................................................................................................................... 7 Withdrawal from membership ...................................................................................................... 7 Transfer of membership ................................................................................................................ 7 Expulsion from membership .......................................................................................................... 7 DECISION-MAKING BY THE MEMBERS ............................................................................................... 8 Members’ meetings ....................................................................................................................... 8 Power to request the board to arrange a special members’ meeting............................................ 8 Notice of members’ meetings ........................................................................................................ 9 Procedure at members’ meetings .................................................................................................. 9 Voting at members’ meetings ...................................................................................................... 10 Minutes ........................................................................................................................................ 11 BOARD OF TRUSTEES ....................................................................................................................... 11 Composition of Board .................................................................................................................. 11 Eligibility ...................................................................................................................................... 11 Initial charity trustees .................................................................................................................. 12 Election, Re-election and Retiral .................................................................................................. 12 Appointment/re-appointment of co-opted charity trustees ........................................................ 12 Termination of office ................................................................................................................... 12 Register of charity trustees .......................................................................................................... 13 Page 48 of 394
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2 Powers of board........................................................................................................................... 14 Charity trustees - general duties .................................................................................................. 14 Code of conduct for charity trustees ........................................................................................... 15 DECISION-MAKING BY THE CHARITY TRUSTEES ............................................................................... 16 Notice of board meetings ............................................................................................................ 16 Procedure at trustee meetings .................................................................................................... 16 Minutes ........................................................................................................................................ 17 ADMINISTRATION ............................................................................................................................ 17 Delegation to sub-committees .................................................................................................... 17 Operation of accounts ................................................................................................................. 18 Accounting records and annual accounts .................................................................................... 18 MISCELLANEOUS ............................................................................................................................. 18 Winding-up .................................................................................................................................. 18 Alterations to the constitution ..................................................................................................... 18 Interpretation .............................................................................................................................. 19 Page 49 of 394
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3 GENERAL Name & Principal Office 1 The Organisation is called Kelburne Hockey and Community Sports Club, hereafter referred to as The Club, and will operate as a SCIO (Scottish Charitable Incorporated Organisation) and the principal office will be, and remain, in Scotland. 2 The SCIO is an incorporation of the unincorporated association known as Kelburne Hockey Club, established in 1969, along with its members and values which comprise the encouragement and furtherance of Hockey and the promotion of a friendly spirit of emulation and interest amongst its members. Charitable Purposes 3 The Club has been formed primarily to benefit the community of people that share an interest in the growth of the sport of hockey; other local sports clubs using the Club and residents within the Ralston and Paisley East areas that share an interest participating in sport, social and recreational activities (“the Community”). The Club is established with the following purposes: 3.1 To promote the advancement of public participation in the sport of Hockey, the provision of coaching and competition opportunities accessible to the whole community. 3.2 To advance, promote and encourage local community participation in multiple sporting activities outlined in the Business Case activities table. 3.3 To establish an inclusive and accessible community club that provides opportunities for the local community people to engage in recreational activities that promotes health, well-being, and social interaction. 3.4 To advance local community development and regeneration by: 3.4.1 supporting local people to identify and articulate their needs and support those needs if we can as part of our sports club 3.4.2 Providing, maintaining and managing facilities which can be used for recreational and cultural pursuits in order to improve the wellbeing of the community. 3.4.3 Providing, maintaining and managing facilities which can be used by the local and Renfrewshire-wide community to assist the advancement of community development. 3.4.4 Providing a facility in support of other charitable organisations who have a need Page 50 of 394
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4 for a facility for the purpose of their local needs to fulfil their own charitable aspirations. 3.5 To advance education, through the provision of coaching, training through life-long learning in relation to sport, fitness, community and related skills to broaden the development of individual capabilities. Powers 4 The Club has power to do anything which is calculated to further its purposes, including the leasing and purchasing of property. No part of the income or property of the Club may be paid or transferred (directly or indirectly) to the members - either in the course of the organisation’s existence or on dissolution. Liability of members 5 The members of The Club have no liability to pay any sums to help to meet the debts (or other liabilities) of The Club. If the Club is unable to meet its debts, the members will not be held responsible. 6 The members and charity Trustees have certain legal duties under the Charities and Trustees Investment (Scotland) Act 2005; and clause 6 does not exclude (or limit) any personal liabilities they might incur if they are in breach of those duties. General Structure 7 The structure of the Club consists of: 7.1 the MEMBERS - who have the right to attend and vote at members' meetings (including any annual general meeting) and have important powers under the constitution; in particular, the members appoint persons to serve on the board and take decisions on changes to the constitution itself; 7.2 The BOARD - who hold regular meetings, and generally control the activities of the organisation; for example, the board is responsible for monitoring and controlling the financial position of the organisation. Other than normal day-to-day running of the Charity/Club, other examples may include a) the disposal/sale of any assets owned by the Charity/club for the overall benefit of the Charity/Club, b) responsibility to purchase or take on a lease of land/property, for the benefit and on behalf of the Charity/Club c) to borrow money for the furtherance of the Charity/Club d) to enter in to any arrangement with any authorities, council or otherwise, that are conducive to the benefit of members and the Charity/Club e) to raise money via entry monies, subscriptions, levies, or any other means which serves the purpose of the Charity/Club. Page 51 of 394
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5 N.B. the Board are prohibited from selling or otherwise disposing of any assets owned by the Charity/club other than for the overall benefit of the Charity/Club. 8 The persons serving on the Board are referred to in this constitution as CHARITY TRUSTEES. MEMBERSHIP Qualifications for membership 10. The current membership of Kelburne Hockey Club, established in 1969, shall continue as Ordinary Members of Kelburn Hockey and Community Sports Club, mutatis mutandis. Membership shall be open to the following categories and applicable membership rates shall be set out in the annual budget and AGM 10.1 Ordinary Membership - Adult Hockey Members - Person’s in the Community who have attained the age of 18 and shall be entitled to the full benefits and privileges offered by the Club - Junior Hockey Members - Persons in the Community under the age of 18 and shall be entitled to the full benefits and privileges offered by the Club, with the exception that they shall not serve on the Board and may participate at general meetings only in a non-voting capacity. - Ordinary Members are subject to an annual membership fee set and approved annually at the AGM 10.2 Associate Members - Persons resident in the local area (Ralston and Paisley East) who wish to be involved with the Club in a supporting or social capacity including social activities. These members are not eligible for voting rights 10.3 Group Members - Local Clubs/organisations who wish to pay a small membership fee which grants the opportunity to make block advanced bookings. These members/groups are not eligible for voting rights 10.4 Day Members - Any person(s) from the local Ralston/Paisley East area who wish to make spot-hire bookings for their own or their groups’ use. These members are not eligible for voting rights. 10.5 All Membership rates will be set in line with making sporting or social participation affordable to all on a sliding scale across over 65s, adult, juniors, unemployed, school benefit (free use), charitable groups and any other category identified by the Board. 10.6 The majority of all Members of the club are members of the Hockey and local community as set out in paragraph 3 above. Page 52 of 394
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6 Equal Opportunities 11 The Club is fully committed to the principles of equality of opportunity and is responsible for ensuring that no member, volunteer, employee or job applicant receives less favourable treatment on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, pregnancy, religious belief, social status, sexual orientation or political belief. Protection of Vulnerable Groups 12 The Club accepts the policy and procedures relating to Child Protection and the Protection of Vulnerable Adults as set out by Scottish Hockey and requires all members to accept them as a condition of membership. Application for membership 13 Any person who wishes to become a member must submit to the club, an application for membership along with a remittance to meet any annual membership subscription in place from time to time. 14 The Board may not, unless there are reasonable grounds to do so, refuse to admit any person, to Membership. 15 The Board shall confirm each application for membership at the first board meeting which is held after receipt of the application and payment. 16 If an application has been refused, an appeal may be made in writing to the Board, who shall consider the appeal at its next meeting after the appeal is received, and who shall respond in writing to the applicant within 21 days of the meeting. The decision on such appeals is final. Membership subscription 17 The annual subscriptions shall be decided by the Board and shall be subject to annual review at AGM. 18 If the membership subscription payable by any member remains outstanding more than 4 weeks after a written reminder - and providing he/she has been given at least one written reminder - the board may, by resolution to that effect, expel him/her from membership. 19 A person who ceases to be a member shall not be entitled to any refund of membership subscription unless they apply to the Club in writing with the specific reason for the refund request (e.g. medical conditions, unemployment, moving from the area). All requests would be dealt with fairly and on a case-by-case basis. 20 Members elected through the year shall pay the full annual subscription on pro rata basis. Page 53 of 394
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7 Register of members 21 The board must keep a register of members, setting out: 21.1 for each current member: 21.1.1 they/their full name and address; and 21.1.2 the date on which they were registered as a member of the organisation; 21.2 for each former member - for at least six years from the date on he/she ceased to be a member: 21.2.1 their name; and 21.2.2 The date on which he/she ceased to be a member. 22 The board must ensure that the register of members is updated within 28 days of any change: 22.1 which arises from a resolution of the board, or a resolution passed by the members of the organisation; or 22.2 Which is notified to the organisation. 23 If a member or charity trustee of the Club requests a copy of the register of members, the board must ensure that a copy is supplied to him/her within 28 days, providing the request is reasonable; if the request is made by a member (rather than a charity trustee), the board may provide a copy which has the addresses and/or other contact details blanked out. Withdrawal from membership 24 Any person who wants to withdraw from membership must give a written notice of withdrawal to the organisation, signed by them and they will cease to be a member as from the time when the notice is received by the organisation. 25 Such resignations must be in the hands of the Club Secretary by the date of the Annual General Meeting, or such member will be held liable for the subscription for the ensuing season. Transfer of membership 26 Membership of the Club may not be transferred. Expulsion from membership Page 54 of 394
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8 27 Any person or body may be expelled from membership by way of a resolution passed by not less than two thirds of those present and voting at a members' meeting, providing the following procedures have been observed:- 27.1 at least 21 days’ notice of the intention to propose the resolution must be given to the member concerned, specifying the grounds for the proposed expulsion; 27.2 The member concerned will be entitled to be heard on the resolution at the members' meeting at which the resolution is proposed. DECISION-MAKING BY THE MEMBERS 28 Further to 10.6 above, all Members shall be members of Community (paragraph 3) and have control of the Club. Members’ meetings 29 The board must arrange a meeting of members (an annual general meeting or "AGM") in each calendar year. An Annual General Meeting will be held during the last ten (10) days in November. 30 The gap between one AGM and the next must not be longer than 15 months. 31 The business of each AGM must include:- 31.1 a report by the Chair on the activities of the organisation; 31.2 consideration of the audited annual accounts of the organisation; 31.3 The election/re-election of charity trustees; 32 Only Ordinary Members of the body are entitled to vote at Annual and General meetings. 33 The board may arrange a special members' meeting at any time providing 14 days’ notice. Power to request the board to arrange a special members’ meeting 34 The board must arrange a special members’ meeting if they are requested to do so by a notice signed by members who amount to 10% or more of the total membership of the Club at the time, providing: 34.1 the notice states the purposes for which the meeting is to be held; and 34.2 Those purposes are not inconsistent with the terms of this constitution, the Charities and Trustee (Investment) Scotland Act 2005 or as amended. Page 55 of 394
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9 35 If the board receive a notice under clause 34, the date for the meeting which they arrange in accordance with the notice must not be later than 28 days from the date on which they received the notice. Notice of members’ meetings 36 At least 14 clear days’ notice must be given of any AGM or any special members' meeting. 37 The notice calling a members' meeting must specify in general terms what business is to be dealt with at the meeting; and 37.1 in the case of a resolution to alter the constitution, must set out the exact terms of the proposed alteration(s); or 37.2 In the case of any other resolution requiring a two-thirds majority must set out the exact terms of the resolution. 38 The reference to “clear days” in clause 35 shall be taken to mean that, in calculating the period of notice, 38.1 the day after the notices are posted (or sent by e-mail) should be excluded; and 38.2 The day of the meeting itself should also be excluded. 39 Notice of every member’s meeting must be given to all the members of the organisation, and to all the charity trustees; but the accidental omission to give notice to members who may not have updated contact details will not invalidate the proceedings at the meeting. 40 Any notice which requires to be given to a member under this constitution must be: - 40.1 sent by post to the member, at the address last notified by him/her to the organisation; or 40.2 Sent by e-mail to the member, at the e-mail address last notified by him/her to the organisation. Procedure at members’ meetings 41 No valid decisions can be taken at any members' meeting unless a quorum is present. 42 The quorum for a members' meeting is 15 Ordinary members. 43 If members’ meetings cannot be held in person, then the meeting may be held virtually by telephone, video link, Skype, Zoom, Teams and other internet VOIP or teleconferencing mechanisms. Members who are unable to attend any general meeting, may also attend the meeting remotely. Page 56 of 394
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10 44 If a quorum is not present within 15 minutes after the time at which a members' meeting was due to start - or if a quorum ceases to be present during a members' meeting - the meeting cannot proceed; and fresh notices of meeting will require to be sent out, to deal with the business (or remaining business) which was intended to be conducted. 45 The Chair, or nominated Trustee/Chairperson nominated by the Chair, will act as chairperson of each members' meeting. 46 If the Chair of the Club is not present within 15 minutes after the time at which the meeting was due to start (or is not willing to act as chairperson), the charity trustees present at the meeting must elect (from among themselves) the person who will act as chairperson of that meeting. Voting at members’ meetings 47 Every eligible Ordinary Member has one vote, which must be given personally, virtually, or by proxy. 48 All decisions at members' meetings will be made by majority vote - with the exception of the types of resolution listed in clause 49. 49 The following resolutions will be valid only if passed by not less than two thirds of those voting on the resolution at a members’ meeting: 49.1 a resolution amending the constitution; 49.2 a resolution expelling a person from membership; 49.3 a resolution directing the board to take any particular step (or directing the board not to take any particular step); 49.4 a resolution approving the amalgamation of the Club with another SCIO (or approving the constitution of the new SCIO to be constituted as the successor pursuant to that amalgamation); 49.5 a resolution to the effect that all of the organisation’s property, rights and liabilities should be transferred to another SCIO (or agreeing to the transfer from another SCIO of all of its property, rights and liabilities); 49.6 A resolution for the winding up or dissolution of the organisation. 50 If there are an equal number of votes for and against any resolution, the chairperson of the meeting will be entitled to a second (casting) vote. Page 57 of 394
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11 51 A resolution put to the vote at a members' meeting will be decided on a show of hands - unless the chairperson (or at least two other members present at the meeting and entitled to vote) ask for a ballot. 52 The chairperson will decide how any ballot is to be conducted, and he/she will declare the result of the ballot at the meeting. Minutes 53 The Board must ensure that proper minutes are kept in relation to all members' meetings. 54 Minutes of members' meetings must include the names of those present; and (so far as possible) should be signed by the Chairperson. BOARD OF TRUSTEES Composition of Board 55 The Club is managed by a Board of Trustees which shall consist of: 55.1 Chair; 55.2 Vice-Chair; 55.3 Secretary; 55.4 Treasurer; The majority of the Board, including the Chair and Vice-Chair, if any, must be Members of the Community as defined in paragraph 3 above. Up to 5 additional trustees chosen from the relevant membership categories by the 4 Trustees above at commencement of the Charity (ref Sect 55) and thereafter at each AGM as voted upon by the members. The majority of the Charity Trustees on the Board must always be from the Ordinary Membership category. Eligibility 56 A person will not be eligible for election or appointment to the board unless he/she is a member of the Club, and such a person will not be eligible for election or if he/she is: ‐ 56.1 disqualified from being a charity trustee under the Charities and Trustee Investment (Scotland) Act 2005; or 56.2 An employee of the organisation. Page 58 of 394
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12 Initial charity trustees 57 The individuals who signed the charity trustee declaration forms which accompanied the application for incorporation of the Club shall be deemed to have been appointed by the members as charity trustees with effect from the date of incorporation of the organisation. Election, Re-election and Retiral 58 At each AGM, the members may elect any member to be a charity trustee. 59 The board may at any time appoint any member to be a charity trustee. 60 At each AGM, all of the charity trustees must retire from office - but may then be re-elected under clause 60. 61 A charity trustee retiring at an AGM will be re-elected unless: - 61.1 he/she advises the board prior to the conclusion of the AGM that he/she does not wish to be re-appointed as a charity trustee; or 61.2 an election process was held at the AGM, and he/she was not among those elected/re- elected through that process for that role; or 61.3 A resolution for the re-election of that charity trustee was put to the AGM and was not carried. Appointment/re-appointment of co-opted charity trustees 62 In addition to their powers under clause 58 and 59, the board may at any time appoint any non-member of the Club to be a charity trustee either on the basis that he/she has specialist experience and/or skills which could be of assistance to the board. 63 Any person outwith the membership who wishes to become a co-opted Charity Trustee must sign, and lodge with the company, a written application to be decided upon by the Board. 64 At each AGM, all of the charity trustees appointed under clause 61 shall retire from office – but shall then be eligible for re-appointment under that clause. 65 The maximum number of co-opted charity trustees is 2. Termination of office 66 A charity trustee will automatically cease to hold office if: - Page 59 of 394
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13 66.1 he/she becomes disqualified from being a charity trustee under the Charities and Trustee Investment (Scotland) Act 2005; 66.2 he/she becomes incapable for medical reasons of carrying out his/her duties as a charity trustee - but only if that has continued (or is expected to continue) for a period of more than six months; 66.3 he/she ceases to be a member of the Club; 66.4 he/she becomes an employee of the organisation; 66.5 he/she gives the Club a notice of resignation, signed by him/her; 66.6 he/she is absent (without good reason, in the opinion of the board) from more than three consecutive meetings of the board - but only if the board resolves to remove him/her from office; 66.7 he/she is removed from office by resolution of the board on the grounds that he/she is considered to have committed a material breach of the Club rules or any code of conduct for charity trustees; 66.8 he/she is removed from office by resolution of the board on the grounds that he/she is considered to have been in serious or persistent breach of his/her duties under section 66(1) or (2) of the Charities and Trustee Investment (Scotland) Act 2005; 66.9 He/she is removed from office by a resolution of the members passed at a members’ meeting. 67 A resolution under paragraph 65.6, 65.7, 65.8 or 65.9 shall be valid only if: - 67.1 the charity trustee who is the subject of the resolution is given reasonable prior written notice of the grounds upon which the resolution for his/her removal is to be proposed; 67.2 the charity trustee concerned is given the opportunity to address the meeting at which the resolution is proposed, prior to the resolution being put to the vote; and 67.3 (In the case of a resolution under paragraph 67.7 or 67.8) at least two thirds (to the nearest round number) of the charity trustees then in office vote in favour of the resolution. Register of charity trustees 68 The board must keep a register of charity trustees, setting out:- 68.1 for each current charity trustee: Page 60 of 394
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14 68.1.1 his/her full name and address; 68.1.2 the date on which he/she was appointed as a charity trustee; and 68.1.3 any office held by him/her in the organisation; 68.1.4 The name of the group member which nominated each charity trustee. 68.2 for each former charity trustee - for at least 6 years from the date on which he/she ceased to be a charity trustee: 68.2.1 the name of the charity trustee; 68.2.2 any office held by him/her in the organisation; and 68.2.3 The date on which he/she ceased to be a charity trustee. 69 The board must ensure that the register of charity trustees is updated within 28 days of any change: 69.1 which arises from a resolution of the board, or a resolution passed by the members of the organisation; or 69.2 Which is notified to the organisation. 70 If any person requests a copy of the register of charity trustees, the board must ensure that a copy is supplied to him/her within 28 days, providing the request is reasonable; if the request is made by a person who is not a charity trustee of the organisation, the board may provide a copy which has the addresses blanked out - if the SCIO is satisfied that including that information is likely to jeopardise the safety or security of any person or premises. Powers of board 71 Except where this constitution states otherwise, the Club (and its assets and operations) will be managed by the board; and the board may exercise all the powers of the organisation. 72 A meeting of the board at which a quorum of 6 persons is present may exercise all powers exercisable by the board. 73 The members may, by way of a resolution passed in compliance with clause 49 (requirement for two-thirds majority), direct the board to take any particular step or direct the board not to take any particular step; and the board shall give effect to any such direction accordingly. Charity trustees - general duties Page 61 of 394
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15 74 Each of the charity trustees has a duty, in exercising functions as a charity trustee, to act in the interests of the organisation; and, in particular, must:- 74.1 seek, in good faith, to ensure that the Club acts in a manner which is in accordance with its purposes; 74.2 act with the care and diligence which it is reasonable to expect of a person who is managing the affairs of another person; 74.3 in circumstances giving rise to the possibility of a conflict of interest between the Club and any other party: 74.3.1 put the interests of the Club before that of the other party; 74.3.2 where any other duty prevents him/her from doing so, disclose the conflicting interest to the Club and refrain from participating in any deliberation or decision of the other charity trustees with regard to the matter in question; 74.4 Ensure that the Club complies with any direction, requirement, notice or duty imposed under or by virtue of the Charities and Trustee Investment (Scotland) Act 2005. 75 In addition to the duties outlined in clause 73, all of the charity trustees must take such steps as are reasonably practicable for the purpose of ensuring: - 75.1 that any breach of any of those duties by a charity trustee is corrected by the charity trustee concerned and not repeated; and 75.2 That any trustee who has been in serious and persistent breach of those duties is removed as a trustee. 76 Provided he/she has declared his/her interest - and has not voted on the question of whether or not the Club should enter into the arrangement - a charity trustee will not be debarred from entering into an arrangement with the Club in which he/she has a personal interest and he/she may retain any personal benefit which arises from that arrangement. 77 No charity trustee may serve as an employee (full time or part time) of the organisation; and no charity trustee may be given any remuneration by the Club for carrying out his/her duties as a charity trustee. The Board, may, at its discretion pay an honorarium to a particular trustee holding the office of Treasurer, Secretary or similar. This will be valid only if the requirements of s67 of the Charities and Trustee Investment (Scotland) Act 2005 are adhered to. The trustee in question must be in the minority. Code of conduct for charity trustees 78 Each of the charity trustees shall comply with the code of conduct (incorporating detailed rules on conflict of interest) prescribed by the board from time to time. Page 62 of 394
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16 79 The code of conduct referred to in clause 77 shall be supplemental to the provisions relating to the conduct of charity trustees contained in this constitution and the duties imposed on charity trustees under the Charities and Trustee Investment (Scotland) Act 2005; and all relevant provisions of this constitution shall be interpreted and applied in accordance with the provisions of the code of conduct in force from time to time DECISION-MAKING BY THE CHARITY TRUSTEES Notice of board meetings 80 Any charity trustee may call a meeting of the board or ask the secretary to call a meeting of the board. 81 At least 7 days' notice must be given of each board meeting, unless (in the opinion of the person calling the meeting) there is a degree of urgency which makes that inappropriate. Procedure at trustee meetings 82 No valid decisions can be taken at a board meeting unless a quorum is present; the quorum for board meetings is 6 charity trustees, present in person. The President, Vice-President, Secretary and Treasurer should form part of this quorum. 83 If at any time the number of charity trustees in office falls below the number stated, the remaining charity trustee(s) will have power to fill the vacancies or call a members' meeting ‐ but will not be able to take any other valid decisions. 84 Board Meetings shall be held monthly or more often if the Secretary deems necessary. 85 The President of the Club should act as Chairperson of each board meeting. 86 If the President is not present within 15 minutes after the time at which the meeting was due to start (or is not willing to act as Chairperson) the Vice-President shall nominate or delegate chair to another charity trustee. 87 Every charity trustee has one vote, which must be given personally. 88 All decisions at trustee meetings will be made by majority vote. 89 If there are an equal number of votes for and against any resolution, the President of the meeting will be entitled to a second (casting) vote. 90 Board Meetings may be held virtually if they are not able to meet in person. The board may participate in board meetings by video or telephone conference or electronic media that Page 63 of 394
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17 enable all board members to hear each other. Board members participating through any of these media shall be deemed present for the purposes of obtaining a quorum. 91 The board may allow any person to attend and speak at a board meeting notwithstanding that he/she is not a charity trustee ‐ but on the basis that he/she must not participate in decision‐ making. 92 A charity trustee must not vote at a board meeting (or at a meeting of a sub-committee) on any resolution which relates to a matter in which he/she has a personal interest or duty which conflicts (or may conflict) with the interests of the organisation; he/she must withdraw from the meeting while an item of that nature is being dealt with. 93 For the purposes of clause 91: - 93.1 an interest held by an individual who is “connected” with the charity trustee under section 68(2) of the Charities and Trustee Investment (Scotland) Act 2005 (husband/wife, partner, child, parent, brother/sister etc) shall be deemed to be held by that charity trustee; 93.2 A charity trustee will be deemed to have a personal interest in relation to a particular matter if a body in relation to which he/she is an employee, director, member of the management committee, officer or elected representative has an interest in that matter. Minutes 94 The board must ensure that proper minutes are kept in relation to all board meetings and meetings of sub-committees. 95 The minutes to be kept under clause 93 must include the names of those present; and (as far as possible) should be signed by the chairperson of the meeting. 96 The board shall make available copies of the minutes referred to in clause 93 to any member of the public requesting them. ADMINISTRATION Delegation to sub-committees 97 The board may delegate any of their powers to sub-committees; a sub-committee must include at least one charity trustee, but other members of a sub-committee need not be charity trustees. 98 The board may also delegate to the chair of the Club (or the holder of any other post) such of their powers as they may consider appropriate. Page 64 of 394
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18 99 When delegating powers under clause 96 or 97, the board must set out appropriate conditions (which must include an obligation to report regularly to the board). 100 Any delegation of powers under clause 96 or 97 may be revoked or altered by the board at any time. 101 The rules of procedure for each sub-committee, and the provisions relating to membership of each sub-committee, shall be set by the board. Operation of accounts 102 Subject to clause 102, the signatures of two out of three signatories appointed by the board will be required in relation to all operations (other than the lodging of funds) on the bank and building society accounts held by the organisation; at least one out of the two signatures must be the signature of a charity trustee. 103 Where the Club uses electronic facilities for the operation of any bank or building society account, the authorisations required for operations on that account must be consistent with the approach reflected in clause 101. Accounting records and annual accounts 104 The board must ensure that proper accounting records are kept, in accordance with all applicable statutory requirements. 105 The board must prepare annual accounts, complying with all relevant statutory requirements; if an audit is required under any statutory provisions (or if the board consider that an audit would be appropriate for some other reason), the board should ensure that an audit of the accounts is carried out by a qualified auditor if required. MISCELLANEOUS Winding-up 106 If the Club is to be wound up or dissolved, the winding-up or dissolution process will be carried out in accordance with the procedures set out under the Charities and Trustee Investment (Scotland) Act 2005. The Club may be wound up or dissolved only on the passing of a Special Resolution for that purpose, and subject to written consent being obtained from OSCR. If, on the winding-up of the Club, any property or assets remains after satisfaction of all its debts and liabilities, such property shall be given or transferred to such other community body or bodies or charitable group, which has purposes which resemble closely the purposes of the Club. Alterations to the constitution Page 65 of 394
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19 107 This constitution may be altered by resolution of the members passed at a members’ meeting (subject to achieving the two thirds majority referred to in Sect 49). 108 The Charities and Trustee Investment (Scotland) Act 2005 prohibits taking certain steps (e.g., change of name, an alteration to the purposes, amalgamation, winding-up) without the consent of the Office of the Scottish Charity Regulator (OSCR). Interpretation 109 References in this constitution to the Charities and Trustee Investment (Scotland) Act 2005 should be taken to include: - 109.1 any statutory provision which adds to, modifies or replaces that Act; and 109.2 Any statutory instrument issued in pursuance of that Act or in pursuance of any statutory provision falling under paragraph 107.1 above. 110 In this constitution: - 110.1 “charity” means a body which is either a “Scottish charity” within the meaning of section 13 of the Charities and Trustee Investment (Scotland) Act 2005 or a “charity” within the meaning of section 1 of the Charities Act 2006, providing (in either case) that its objects are limited to charitable purposes; 110.2 “Charitable purpose” means a charitable purpose under section 7 of the Charities and Trustee Investment (Scotland) Act 2005 which is also regarded as a charitable purpose in relation to the application of the Taxes Acts. Page 66 of 394
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1 Ralston Community Sports Centre Community Asset Transfer Business Plan Kelburne Hockey and Community Sports Club William Anderson 14-07-2022 2. Kelburne Hockey & Community Sports Club Business Plan Page 67 of 394
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2 Ralston Community Sports Centre Community Asset Transfer Business Plan Table of Contents Introduction ............................................................................... 3 1:Business Proposal ................................................................... 3 2: Background & Context .......................................................... 4 2.1: About Ralston Community Sports Centre .............................................................................. 4 2.2 About Ralston ......................................................................................................................... 4 3: About Kelburne Hockey & Community Sports Club ............. 6 3.1: Club Origins and History ......................................................................................................... 6 3.2: Club Achievements / Track Record ........................................................................................ 6 3.3: Governance ............................................................................................................................ 7 3.4: Reporting Structures of new Club organisation ..................................................................... 8 3.5: Stakeholder Engagement (top level) ...................................................................................... 8 4: The Business Case ............................................................... 10 4.1: Activities and Activation....................................................................................................... 11 4.2: Retaining Present Benefits ................................................................................................... 20 4.3: Contribution to National and Regional Strategic Priorities .................................................. 25 4.4: Advance Building & Grounds Survey as part of representation of our business case………. 25 5: Community Representation & Engagement ....................... 30 6: Market ................................................................................. 35 7: Capital Funding .................................................................. 388 8 : Revenue forecast .............................................................. 409 9: Timescale ............................................................................. 42 10: Appendices ...................................................................... 432 Page 68 of 394
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3 Ralston Community Sports Centre Community Asset Transfer Business Plan Introduction Kelburne Hockey Club propose a transfer of Ralston Community Sports Centre from Renfrewshire Council to Kelburne Hockey and Community Sports Club. The business plan sets out how the proposals can be delivered and sustainably managed in the longer term and describes the contribution of the project to the community and corporate priorities of Renfrewshire Council 1:Business Proposal The proposal is to set up Kelburne Hockey and Community Sports Club as a Scottish Incorporated Charitable Organisation and for Kelburne Hockey and Community Sports Club to lease Ralston Community Sports Centre1 from Renfrewshire Council for a period of 50 years at a rental of £1 per annum. Kelburne Hockey and Community Sports Club will manage the premises for community benefit and raise funds to improve and extend the quality and variety of resources and activities available at the Centre. Specifically, we intend to deploy the following areas below • Redevelop the existing pitch to a standard suitable for national hockey training and competition and relocate all training and matches to the new pitch. • Create a café in the Centre and run it as a volunteer-led enterprise until such times as a consistently high footfall is achieved. After this point we will conduct an options appraisal on the costs and benefits of alternative café provision arrangements. • Continue to work proactively with local community groups, businesses, and Community Planning Partners to develop an improved and increased offer of activities, focused on health and wellbeing, in the Centre. • Develop the amenity of the outdoor area in partnership with the local community and other stakeholders to maximise the benefit produced by the facility. • Provide a facility that benefits the entire hockey community of Kelburne and other Renfrewshire hockey clubs, the local community in provision of a wider range of sporting & social activities to take part in, the wider Renfrewshire community to make easy bookings, Charitable organisations who need an easy-to-book facility and local schools in deprived areas who will get the benefit of free school hockey training as part of their preferred curriculum. • Improve the energy efficiency of the existing flood lighting and, over time, improve the energy efficiency of the whole building. 1 https://www.renfrewshire.gov.uk/article/6054/Ralston-Community-Sports-Centre-Penilee-Road-Paisley Page 69 of 394
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4 Kelburne Hockey and Community Sports Club further propose that Renfrewshire Council support proposals to improve the facilities at Ralston Community Sports Club through a grant or other transfer of funds in the sum of £300,000 to Kelburne Hockey and Community Sports Club. 2: Background & Context 2.1: About Ralston Community Sports Centre Ralston Community Sports Centre is located in Ralston, just outside of Paisley and adjacent to the communities of Penilee and Hawkhead. The following facilities are presently available at Ralston Community Sports Centre – o 1 x full size synthetic football pitch incorporating 3 x 7-a-side pitches o Dance studio o Fitness suite/Gym o Changing areas/shower facilities/lockers o Car parking o Disabled access Information from Renfrewshire Leisure, received in November 2020, suggests that present use of the building is low at around 10-15 hours per week (pre-COVID), almost entirely in the evenings, and that the variety of activity on offer is limited. “The vast majority of attendees attend for the sole purpose of playing football. There are a handful who attend the gym. The number of fitness classes that RL operates from the facility is conservative, around 10-19 classes per week. 2.2 About Ralston Although historically independent of its larger neighbour, Paisley, Ralston in 2020 is more commonly considered as a suburban neighbourhood of Paisley. It is part of the Paisley East and Ralston electoral ward of Renfrewshire Council. The following data is drawn from the Electoral Ward Profile published by Renfrewshire Council. The ward incorporates Paisley town centre, and the housing estates of Seedhill, and Williamsburgh, therefore data from electoral ward level may not wholly reflect the situation in Ralston itself, but gives an indication of the nature of the catchment area which is served by the Centre. o Over 17,000 people live in the area, in slightly more than 8,500 households. o There are more females (50.73%) than males (49.27%). o The area has a larger proportion of working-age residents but smaller proportion of young people compared with the Renfrewshire averages. o Almost 3% of the population have an Asian, Asian Scottish or Asian British background; 1% of people are Muslims, 0.5% Sikh and 0.2% Hindu. o A higher proportion of people can speak, read and write in Gaelic than across any other Renfrewshire ward. o 39% of people aged 16 and over in Paisley East and Ralston are single. o A similar proportion (68.9%) of working age residents are economically active as the whole of Renfrewshire. o The main industries are human health and social activities, wholesale and retail trade, and education. Page 70 of 394
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5 o Overall qualification levels are higher than Renfrewshire, and more females have higher qualifications than males. o Over half of all households in Paisley East and Ralston are purpose-built blocks of flats or tenement, and over one quarter of households are owned outright. o 63% of all households have at least one car or van, and the most common method of transport to work is car or van. o There are proportionally fewer deprived households than across Renfrewshire, but a higher percentage of these suffer the greatest level of deprivation. o 11% of people provide unpaid care. o 81%, of people believe they have ‘very good’ or ‘good health’. o Over 45% of households are one person households, higher than the Renfrewshire equivalent of 38.6%. This may be a consequence of a higher number of single people living in the town centre. o There is a higher-than-average number of households that have no cars or vans (37.63%) compared to the rest of Renfrewshire. The above demographic / socio-economic data provides an overview of the target market for this proposal. It is interesting to note the high percentage of local residents which report having good/very good health. Over 50% reside in in apartment-type dwellings and therefore do not have outdoor recreation space. This proposal will help to address this by providing an accessible outdoor facility offering. In general terms, our proposal provides further opportunities for the local community to engage in regular and affordable sports, health and wellbeing and social activities. Page 71 of 394
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6 3: About Kelburne Hockey & Community Sports Club 3.1: Club Origins and History Kelburne Hockey and Community Sports Club is a Scottish field hockey club. We currently use the Kelburne Cricket Club facility at Whitehaugh in Paisley as our main base. Our Gents Senior teams unfortunately have to play out of the National Hockey Centre in Glasgow, and youth teams at Linwood ON-X, and younger Jockey members play on grass pitches at Whitehaugh. The Club was established in 1969 and currently operates from our base at Whitehaugh, PA1 3SF. The Club is managed by a volunteer Committee of 10 people, supported by a team of 29 volunteers. The Club boasts an income level of £100,000 per annum and sustains a small profit each year to ensure the Club remains on a sound financial footing. We have many professional and working trades in our membership and this is one of the many good reasons why the Club base at Whitehaugh has been sustainable over the last 50 years. We do not wish to make profit from land purchase, hence our request for a 50 year lease to secure our future and grow the sport of hockey across the whole of the Renfrewshire community and provide an improved pavilion and grass pitch facility that our local community can use and be proud of. We are always extremely active in fund-raising and actively take part in activities in our own clubhouse, run an annual fete on our own group and always offer stalls at the Barshaw annual fair, in order to promote our Club and provide some financial benefits to our organisation. We intend to improve our participation in this area now we have received charitable status and we can spread our activities wider across business and charitable activities 88% of our members stay in Renfrewshire. Our present membership profile is as follows 3.2: Club Achievements / Track Record Since our formation the Club has flourished from being overlooked to being the top hockey club in Scotland with very strong men, ladies and youth sections. This has been the result of many years of hard work based on a youth policy developing hockey skills at an early age. No other club has so consistently produced home-grown players of the standard Kelburne has in recent times. The men's first team was the team of the 1990s, winning GB and Ireland Championship, four National League titles, Scottish Cup and European competitions. In season 1991–92 the club achieved the ‘Grand Slam of Scottish Hockey’ with all teams winning all Scottish Hockey Union competitions entered, which is unique and has not been achieved by any other club. After a gap, the current Kelburne team of the mid-2000s are emulating their predecessors and were the Scottish Hockey Union team of the year in 2005 and 2007, also winning 5 National Leagues, 4 Scottish Cups, 2 Scottish Hockey Union European Playoffs, European Hockey Federation European Cup in Austria and European Hockey Federation European Club Championship in Switzerland. 2006/07 was an outstanding season when the team completing their domestic season as 'Undefeated Team of Page 72 of 394
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7 Scottish Hockey’ with an unprecedented 100% perfect record with all games won. Current and past players continue to make up the bulk of the Senior Scottish Men's squad. 3.3: Governance The structure of the Kelburne Hockey and Community Sports Club consists of: o The Board - who hold quarterly meetings and manage the activities of the organisation; for example, the board is responsible for monitoring and controlling the financial position of the organisation. o the (Ordinary) Members - who have the right to attend and vote at members' meetings (including any annual general meeting) and have important powers under the constitution; in particular, the members appoint persons to serve on the board and take decisions on changes to the constitution itself; o Associate, Group or Day members, which will consist of members of the local community and Renfrewshire wide population who will be allowed to make bookings to the benefit of their own membership, or as individuals, to use the facility for furtherance of their own sporting/social requirements. These groups are not eligible for voting rights and costs will be affordable and in-line with local Council facility charge A sliding scale of affordable membership costs is available to all members of the Community, recognising young people, students, unemployed, seniors, long-term discount bookings, short-term on-the-spot bookings and other identified activity groups that need financial support. Flexible payment procedures (annual or monthly) are available to all members Kelburne Hockey and Community Sports Club will continue to ensure membership remains affordable as part of the development of the Ralston Community Sports Centre as a community-led and managed facility. The Club is managed by a Board of Trustees which consists of: o President / Chair o Vice-President; o Secretary; o Treasurer; o Director Of Hockey; o up to 5 additional trustees chosen from relevant membership or external means at AGM; The board is accountable to the members through an Annual General Meeting and through constitutional provisions to hold special members’ meetings. A Community Asset Transfer Sub-Committee has been set up to oversee the overall process of transfer and lead on the organisational transition. The sub committee is made up of o Billy Anderson - Club Secretary / Communications o Chris Caldwell – previous manager of Clydebank Community Sports Centre o Willy Hunt : Senior Structural & Civil Engineering Design Technician - Goodson Associates o Hamish Walker : Managing Quantity Surveyor - Balfour Beatty o Dick Donaldson : Commercial Manager - Balfour Beatty o Mark Fulton - President & Active Schools contact o James Currie – Treasurer Page 73 of 394
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8 3.4: Reporting Structures of new Club organisation With the new facility in place, the structure of the Board will be expanded to include an additional 5 trustees and within each professional trustee responsibility area, a series of sub-committees will undertake suggestions agreed in collaboration with the Trustees & Board, and these will be undertaken and deployed by the respective sub-Committee for each respective task. In order to ensure fair representation on the sporting side (hockey, fitness & other sports) and needs of local Residents, it is our intention to actively seek local Residents to join our Board as Trustees, who have a genuine desire to look after both sporting interests and residents needs in all business & sporting decisions that the Board has to take to make the centre run cost-effectively 3.5: Stakeholder Engagement (top level) The board have spoken to all of the below mentioned organisations with a view to informing them of our proposal, seek their advice & guidance and take on board any additional activities they think that we should consider in our process as it goes forward. We continue to have dialogue and open to suggestions brought forward to us now and in the future. Renfrewshire Council Elected Members (Iain Nicolson) - Discussion on benefits to Renfrewshire Council of community asset transfer. Engage Renfrewshire (Iain Cunningham) - For support in achieving charitable Status awareness and setting up a suitable corporate body for asset transfer. To access support in business planning Renfrewshire Council Officers (Neil Watson, Kellie Miller, Sandra Inrig, Tania Morlan) - Monthly meetings with Renfrewshire Council Officers on going. Discussion focused on access to Community Empowerment Funding and information on present building conditions and management arrangements, and facility controls and guarantees in place. Renfrewshire Leisure (Mark Tokeley , Darryl Ramage) - Meetings and site visits. Discussion on levels and patterns of use and income and expenditure attributed to Ralston Community Sports Centre. Historic Scotland (Simon Montgomery) - Discussion on implications of listed status of building regrading transfer and planned improvements. George Adam MSP, Jennifer Adam-McGregor Elected member Cllr PaisleyEast - General local support for proposals. Sports Scotland (Kate Forbes) - Discussions on securement of appropriate level of funding to support the start-up construction operation and to ultimately become a key stakeholder in our hockey & community sports facility. University of the West of Scotland (UWS – Ciaran O’brien) - We currently have a working with UWS with players at our club. Our new initiative is to create a partnership where we both benefit together in this new centre Renfrewshire Secondary Schools Page 74 of 394
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9 - Clarification of our offer of FREE Hockey for Secondary schools in SIMDH Status, to grow their sporting portfolio and bring more young people in to the sport of hockey in Paisley. Renfrewshire Active Schools (David Rose / Paul Keegan) - Discussion on arrangements presently in place for Hockey coaching in Renfrewshire, including hockey development within the curriculum both in school and at Ralston Community Sports Centre. Ralston Primary School (Jillian McGown Head Teacher) - Discussion on maintaining present school use of Ralston Community Sports Centre and opportunities for future use. Model of partnership with Ralston Primary School may be used to develop further partnerships with other primary schools. Paisley East Community Sports Hub (Stuart O’Connell / Paul Keegan) - Sharing of sporting ideas and clarification of the sporting model we wish to introduce at the Ralston Community Sports Centre. Ralston Community Council (Allan Thompson) - Discussion on implications for community on proposed asset transfer and for Community Council social media to increase community awareness of the proposals. Active Communities Jogging Buggies (Active Communities) - Discussions on present use of the centre and potential for future use & growth to meet their demand. Follow up meetings to be arranged, awaiting response to our recommendations Ralston Skills Centre (Norrie Murray) - Discussion on opportunities for joint work and for participants to transfer between Ralston Skills Centre young people’s fitness group and Kelburne Hockey and Community Sports Club Various Football Clubs - Discussion on opportunities for joint work and for participants to transfer between football organisations and Kelburne Hockey and Community Sports Club. Clubs involved : Gleniffer Thistle, Alba Thistle, Ralston Skills, Pro-Evo Soccer. A number of other clubs who use the Centre were invited but declined or ignored the requests, including the PDYFL organisation, Anchor Hockey Club and Ferguslie Ladies Hockey Club. Active Communities (Susan McDonald) - To develop an understanding of requirements for the jogging buddies group to ensure we maintain the same arrangements in the future, and to assist the growth of their portfolio regarding other social space requirements to complement their Station Seven organisation in Johnstone. Further discussions, if KHCSC are successful, we hope would take place here to expand operations on all sides. Page 75 of 394
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10 4: The Business Case The business case for Kelburne Hockey and Community Sports Club taking on Ralston Community Sports Club is based on the following factors 1. Ralston Community Sports Centre is underused and has untapped potential. The Centre occupies a key space in the centre of Ralston, and has untapped potential as a community resource, but locals report that the majority of users travel in from other areas. The redevelopment and redefining of the Centre will realise its potential to contribute to the quality of life and range of opportunities within Ralston. 2. Information from Renfrewshire Leisure, received in November 2020, suggests that present use of the building is low at around 10-15 hours per week (pre-COVID), almost entirely in the evenings, and that the variety of activity on offer is limited. Kelburne Hockey and Community Sports Club taking over management of Ralston Community Sports Club will increase the number and variety of users. 3. Information from Renfrewshire Leisure suggests that there are no well-defined plans for future investment in the building. Transference to Kelburne Hockey and Community Sports Club will both allow the building to be managed by an organisation dedicated to making that single building sustainable, and which has the opportunity to attract external resources unavailable to the council for maintenance and improvements. 4. Despite, or perhaps because of, its proximity to Paisley, Ralston has few public, community or private sector resources. There are no cafes no public houses and none of the kind of facilities that allow people to meet, to interact and to create a sense of community. Our plans to operate a café from Ralston Community Sports Centre will offer a valuable social space in Ralston from which new community activity can be developed. 5. The grounds around Ralston Community Centre are undeveloped and unused as a community resource. Kelburne Hockey and Community Sports Club will develop partnerships with other community and voluntary organisations to make positive use of this space for community benefit. 6. Renfrewshire Schools have few opportunities to play Hockey as part of the curriculum or as extra-curricular activity. We have offered to schools at FREE cost for day-time lets during term time. 7. Kelburne Hockey and Community Sports Club is historically associated with Renfrewshire. The present training and competition arrangements diminish the Renfrewshire association and risks the club identity drifting into other authority areas. Renfrewshire Council have an interest in returning and retaining Kelburne Hockey and Community Sports Club to Renfrewshire. The acquisition of dedicated training, playing and clubhouse facilities will enable Kelburne to return to, and remain in Renfrewshire. This also allows for other Renfrewshire Hockey Clubs (Anchor Gents & Ferguslie Ladies) to make good use of this National facility 8. Having training and competitive matches scattered around a variety of locations has a negative effect on our cohesiveness as a club, our ability to develop young players and reduces our opportunities to have a long term positive impact on the communities where we play. Consolidation of Hockey club activities in one location will lead to improved performance, Page 76 of 394
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11 better youth development and progression, and a greater sense of the club as whole community organisation. The business case for Renfrewshire Council providing a £300,000 grant, or other transfer of funds, is based on: 1. Earlier Renfrewshire Council plans for the redevelopment of the Linwood ON-X had been costed in excess of £1m with approximately £600,000 worth of development for hockey resources. These plans have not been implemented. The Kelburne Hockey and Community Sports Club proposals for Ralston allow Renfrewshire Council to achieve a comparable quality of hockey resource for around half of that original Council investment for hockey. It also frees Renfrewshire Leisure / Council of the ongoing maintenance costs, allowing Renfrewshire communities to obtain the long term benefit for a one-off investment. 4.1: Activities and Activation At present, the majority of activity at Ralston Community Sports Centre is provided by Renfrewshire Leisure (now One-Ren). The restrictions associated with COVID-19 have limited the range and frequency of activity at Ralston. However, prior to COVID-19, we were aware of the following activities taking place: • Pitch o Football (artificial grass) o Ralston Community Games o Ralston Primary use (FOC to school) of artificial pitch and grass areas during school term o Active communities & Walking/Jogging groups use • Building (average of 4 activities per day on weekdays) o Clubbercise, o Ballroom fitness, o Core de Force, o Dancefit, o HITT/Gym Circuit, o Metafit, o Metafit-Buggy Friendly, o Pilates, o Ralston OSC Youth Club, o Tone, o Weightwatchers, o Zumba Following transfer to Kelburne Hockey and Community Sports Club , attendance will immediately increase at the Club through transferring all KHCSC Hockey training and home competitive games to Ralston and make availability for other local Hockey Clubs to have use for training & matches. We do not intend the building to simply be a Hockey centre but an opportunity for Kelburne Hockey Community Sports Club to progress our aims to be a valuable resource for the Community. Page 77 of 394
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12 Secondary & Primary Schools Kelburne Hockey and Community Sports Club have an established track record working closely with Renfrewshire Schools to maximise FREE access to Hockey for young people and to enhance the curriculum. Our coaches presently offer coaching in schools as part of the curriculum, and our coaches also support the Renfrewshire Active Schools Hockey League. Kelburne Hockey and Community Sports Club presently contribute 12 hours coaching per term time to Active Schools and we work in partnership on an in-house coaching basis. The impact of our partnership with Schools will be significantly enhanced by having a dedicated local hockey pitch to which all schools will have access at no cost. In addition to free access we carry out the following o all day (to 3pm) FREE access to Ralston Primary School which replicates the Renfrewshire Leisure system operating today, including pre-arranged after school coaching o to other Primary Schools identified as SIMD status via Active Schools, have offered provide in-house coaching on term-time coaching agreements made via Active Schools. o For the 9 SIMDH Secondary schools in Renfrewshire, have offered provide FREE access to the pitch and free after-school coaching as arranged with the respective school Hockey contacts. o Free access to the Secondary schools is provided to play “Renfrewshire Cup” inter-club matches, the Scottish Schools ‘Aspire Cup’ and other identified training days needed Primary Secondary Non SIMD SIMD Non-SIMD SIMD Training Ralston Primary All schools as identified by Active Schools Gryffe, Park Mains Paisley Grammar, Castlehead, Glennifer, Johnstone, Linwood, St.Benedicts, Renfrew, Trinity High, St.Andrews Renfrewshire School Matches N/A N/A Yes as above Yes as above Cup Competitions outside Renfrewshire N/A N/A Yes as above Yes as above Coaching In-House / Pitch In-House / Pitch Pitch Pitch All-Day School use (term time Ralston Primary N/A N/A Page 78 of 394
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13 We have received positive feedback where the Head of PE in each of the following Secondary schools has offered support for our proposal and their intention would be to use this facility for their internal team matches, Renfrewshire and National Cup matches, and joining of an after-school Hockey section at the Centre during school terms. Schools who have responded with a support confirmation so far are listed below Yes (SIMDH area) : Paisley Grammar, Castlehead High School, St.Andrews Academy, Johnstone High, Gleniffer High and Renfrew High School Yes (non-SIMD) : Gryffe High School, Park Mains Still to confirm : Linwood High, St.Benedicts and Trinity High Active Schools We have delivered, and continue to deliver, hockey programmes to Primary Schools for over 25 years now and as part of this proposal we are able to expand and grow our coverage across more schools with on-pitch and on-campus hockey coaching, as required working with the Active Schoos contacts in each respective area. Community engagement on sports, health & well-being and social activities Building on our Community engagement activities undertaken as a part of the development of the Sports Centre transfer, are going to implement the next phase of our programme of works to promote the Pavilion to be aligned more to Community and Voluntary Organisations and also to a wider range of small business enterprises in the specialized areas listed above. Rather than simply market the Pavilion as a space for hire, we are actively building and extending our reach at partnership level with other organisations to ensure that using our centre not only helps them deliver better on their business objectives to deliver more services to more clients, but to also increase and broaden the scope of fitness and other services that we are providing our community. This expansion & growth will bring closer community direction, assist our Hockey & Community Sports Page 79 of 394
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14 Centre in reaching new levels, will increase our footfall levels than the current experience and provide an improved feeling of community spirit in and around the centre. The range of potential developments is limited only by the aims and imagination of potential users. Prioritisation and a clear focus on the potential of the building is made as a resource for fitness, health and wellbeing. Feedback through our consultation activities has highlighted that the wider range of the following options should be part of the overall customer experience that are arranging in the areas below o Encouraging new fitness classes and activities, led by a combination of the KHCSC internal fitness/events team and our appointed Gym fitness company (SKFitness), to deliver a wide range of classes to members of our community. o Attracting more/increased community investment from youth and seniors groups wanting to start or expand their activities in the organisations they belong to for the greater good and well-being of their membership and provide a greater sense of community well-being. o Attracting small businesses focused on physical and mental health, e.g. physiotherapy, counselling, health/weight-loss groups etc New, additional, activities expected include o Pitch Area – Phase 1 o Football (grass areas only) - possible MUGA introduction (addl ££ investment reqd) o Working with UWS and Renfrewshire Council to explore & deploy the sports proposal detailed earlier in this application across 2 East-end sports centres for 4 sports o Hockey Pitch (artificial grass) o Ralston Skills (primary age) skills & football - continues on Saturday AM as before o Ralston Community Games (continues) o Ralston Primary use (FOC to school) of artificial pitch and grass areas during school term as before (continues) – confirmed and accepted by Head Teacher Jillian McGowan o Multiple Charity Based Events where ‘large space’ is required – being charity registered means we attract a wider “sharing” community group of like-minded Orgs o Ne sporting “partnerships” with football clubs that have a requirement to play league games on grass pitches, by using the renovated pitch o New Sporting ‘Partnerships’ with minority sporting Clubs looking for long-term grass areas (eg archery, walking groups, cricket, American football, rugby, etc) o Outdoor Dog training classes o Outdoor Exercise / Boot Camp groups o Walking Hockey and Walking Football o Pitch area - Phase 2 (potential 2024-25) From recent engagement and consultation feedback received from the local Community and other Community Groups, the following are areas provide future potential for growth in community use and with the existing grass area being under-utilised we aim to release that space and consider these areas these when Phase 1 is bedded in o Garden Woodland walkways with easy access (school / old age / care home use) o Dementia gardening Page 80 of 394
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15 o Community Allotments o Building (Pavilion) o Additional Clubhouse Activities / organisations – and increase of activities from previous years to make the pavilion much busier and more useful to the community o Barista Café / snack bar for Members & local Community use – sit-in and enjoy local sport o School drop off / collections (parents), teachers & staff use o Free Local community use through the day – no membership required o Care-Home / Disabled groups arranged visits (as disabled access already available) - given this facility already has disabled access – it will be available on an as-required basis to all special-needs groups. Our model will comprise of the following activities Events Halls/Rooms (Downstairs) o KHCSC organised and self-help community classes throughout the day & evening. Led by members of the community for their groups, or by KHCSC employed staff o Health & Well-being Groups o Seniors Groups Classes o Social Groups – Youth groups and any other group of residents that wish to use it o Youth Play-room (eg pool, table-tennis etc) o Childrens Birthday parties Gym Hall (Upstairs room) o Fitness type classes led by SKFitness under contract with KHCSC Management to provide a range of community-based classes that meet the needs of Ralston residents as facilitated through SKF consultation with users. o Fitness classes would be for small group use (due to size of room) and 1on1 sessions as demand dictates as the purpose is to ensure the pavilion is used more regularly o New fitness equipment would be provided o Members, or non-members, would be allowed to hire a space for their own individual keep-fit requirements. o Memberships would be made available for more regular users and those would be affordable and in-line with existing One-Ren rates for affordability purposes for users. o See appendix 10 for details of our fitness arrangement presentation charts Examples of classes o Increased Activity Classes : Zumba, Pilates, Yoga, Metafit, Clubercise and many more classes that will be added and increased in volume o Additional Classes (new) ; Junior Ballet, Bridge Club, additional Youth Social Club events, Drama Class, Ralston Playgroup, General keep fit groups, Garden Group meeting, Angling Club, Wine Club, Gin Club, Slimming World, Scottish Slimmers, Singing groups Page 81 of 394
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16 Occupancy & Capacity of Centre The expected timetable for Pitch & Activity Room Occupancy is shown in Appendix 2 (Pitch timetabling example) and Appendix 3 (on-line booking process samples) We have engaged with an established & experienced market leader in Facility Management and Booking Software organization (Sportskey.com) to allow us to professionally manage and market bookings available for all indoor & outdoor activities. The demand for hockey is well established and based on our own track record of managing and operating Kelburne Hockey Club. From our current base, we manage an income stream in excess of £100,000pa across a similar breadth of membership categories we offer today. We would replicate our Management processes from our current base to our new base and expand the breadth of our operation by adding more suitably experienced Trustees to our Board who will assist in the growth and provision of a much wider range of activities to our members and the local community. These Trustees are ably support by a range of sub-Committees working in their specialized area to deliver the task outlined to be deployed. The business model anticipates we expect to hit circa 75-80% capacity on the Artificial turf within 2-3 months and 70-80% capacity within 6-12 months for Clubhouse activities. Our primary focus will be on maximization of day-time lets to spread utilization throughout the day as we anticipate evenings will be extremely busy at the centre on the pitches and in the Clubhouse. Class events we expect will be busier than previous years at the Centre which has been subject to various closures in the clubhouse from 2016 due to reduced take-up of activities by local residents and Renfrewshire users. The model for Classes will be different than the model chosen previously by One- Ren. Creation of our user groups will come from the following areas o Fitness (Events Studio & Gym) o Self-organised local resident groups who want to return to the centre for social, health & well-being activities in the Studio area o Self-organised new groups who wish to take up the opportunity of using the centre for any other activities that are new to the centre o Local childrens birthday parties and games activities o KHCSC employed Fitness organisations (SKFitness) who will deliver weekly/daily classes to residents to help general fitness and Vitality groups – these classes would be affordable for all o Free-to-use on-line booking system for local residents to turn up and train in their own time & space on new equipment provided with no instructor guidance required o Focus on Seniors Fitness Groups (day-times) and adult/youth groups in evenings o Hockey Fitness sessions, Fit for Golf Sessions and so on o Seniors/Socials/Youth Groups (focus on Day-time activities for Seniors) o Self-organised local resident groups who want to return to the centre o Self-organised new groups who wish to take up the opportunity of using the centre o Activities would take place in the Café area, new social rooms or Studio as required o The focus in these groups is very much centred on Community well-being and support o Health & well-being groups Page 82 of 394
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17 o Organisations who need space to manage activities for their members (eg Slimming World etc) which also provide community benefit o Any Charitable group or any organisation who needs safe space for any special needs for members in their groups. We are confident that we have a dynamic and energetic organization to manage our business in this flexible manner which provides the local community with a wider and improved selection of fitness and participation opportunities. Prior to Covid-19, One-Ren were operating at a weekly number of classes of 19 throughout the year. In our proposal we will reach up to 50 classes per week (combined across fitness and events hall activities) for our members and local community, with the new proposals we have suggested. The exact type of classes will be determined at a later date after residents consultation. A “footfall table”, “first 24 months seasonal I&E” and “10 year I&E” is highlighted below These numbers are based on known hockey numbers from current experience, Renfrewshire Leisure numbers (with our expected growth numbers), local dialogue with experience in the local Ralston & Paisley East area, and established business from other areas who are need expansion space for their business and bringing clientele with them. These are summarized from our detailed Business Case and our Financial projections Footfall Table (Summary Breakdown by Qtr) Evidence of Demand Market Analysis (Hockey) o From 2014 to 2019 across Scotland, a 90% growth was recorded by the Governing body Scottish Hockey, with an additional 13,000 players registering to play hockey. o Additional growth is also registered in Scotland of ‘Masters Hockey’ (known before as ‘Vets hockey’) across 15 different age groups of Gents & Ladies teams from O35s upwards Page 83 of 394
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18 o Hockey in Renfrewshire has grown but marginally. Hockey capacity is seriously limited with an entry-level pitch only available at Linwood which is currently also used by football and in a seriously bad state of repair o A dedicated state of the art pitch and FREE hockey gifted by Kelburne to our SIMDH schools will eliminate capacity restriction and allow significant growth to take place across Renfrewshire and replicate the growth experienced in other areas in Scotland. o The demand is there, as evidenced by almost all Secondary schools indicating to Kelburne that they wish to utilise the Hockey pitch at this centre, and Kelburne current pitch hire demand means we are always using a Hockey pitch through the entire Saturday of every week in the season. o Recent Renfrewshire council studies (with KPP) show that hockey is the 2nd largest team sport in Renfrewshire, behind football, and that sufficient pitches have not been made available. Sporting/Capacity Statement Weekends (artificial) o With our existing number of teams playing home/away each week, capacity of the pitch is very close to 90% from 11AM to 6pm o Any spare capacity is available to be used by other established Clubs in the area (Ferguslie Ladies and Anchor Gents). o Other spare capacity can be allocated to “less regular” training schedules for International and Masters Hockey age groups o Certain time restrictions for Saturday league games (time windows of play) will mean that a 2nd pitch is still a requirement for Kelburne lower (District) teams which will be spot-hired from one- Ren or Glasgow Life on an as-required basis depending on availability o Off-season will see more capacity allocated to International & Masters Squads, Mixed Hockey festivals, Social hockey festivals for men or ladies, Charity events and other small skill level sports that require free space to carry out their activities. o Mornings at weekends will be allocated to Junior Age groups from 9AM to 11.45AM on Saturdays and more time on Sundays for 4 hour Junior Hockey festivals which sees clubs from all over the central belt taking part. o Mornings at weekends also Other Skills groups who expressed previous interest in using the artificial turf for Primary school football skills of Primary School age Weekdays (artificial) o School-term days are allocated FREE to Ralston Primary School to use for their class/PE activities – this has been arranged with the current Head Teacher, Jillian McGown o Some weekdays will see spot-hires as arranged for UWS or School matches although these 9-3pm activities will be rare. o Allocations to SIMDH Schools are FREE from Kelburne as we wish to see the sport of hockey flourish and we will get the benefit in seeing our youth numbers grow in to Senior hockey teams o 3pm to 5pm is allocated to After-School hockey and UWS hockey training/matches, with the majority of Secondary schools already indicating they will make use of the facility Page 84 of 394
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19 o Other 3-5pm times will be allocated to hockey & football for Seniors, under governing body organisations for Walking Hockey, Parahockey (under Scottish Hockey control) and Walking football o Evenings are allocated to Kelburne, University of the West of Scotland, all other Renfrewshire clubs, International & Masters groups for the purposes of training and some re-arranged matches NB : See Appendix 2 for a typical booking schedule week Grass pitch availability o Allocation will be made in partnership with UWS to play their sports on the grass pitch on a block booking partnership basis arrangement o Football Clubs are allocated space and all of this will be managed by our simplified on-line Sportskey booking system (block bookings and sport hire bookings) o Allocation will also be made in summer months to all charitable organisations who need space for a large outdoor event, Ralston Community Council and organisors of the Ralston Community Games, Active Communities events and any other local organisation needing large space for their organisations purposes Income Streams o Hockey and Football pitches will be let out at affordable rates in relation to the current Renfrewshire Council pitch rates. As a Community Club, it is in our interests to look after our members and make playing hockey a pleasurable experience without having issues on cost/playing affordability. o Hockey pitches are close to capacity in the evenings and weekends and attract significant income o Free weekday pitch allocations to Schools allows an effective use of down-time space as these young players will ultimately become Junior & Senior players and provide long-term financial growth for our membership. o International & Masters Teams brings ‘reputation’ and revenue to the Club which will drive the positive Image of the centre and ensure that other organisations will use the facility o Kelburne have hosted 3 European Championships in the last 20 years. We aim to host them going forward and this pitch has the ‘International Pitch Rating’ to allow International tournaments to be hosted here, thereby bringing much-needed revenue in to Renfrewshire and enhance the sporting base and reputation that Renfrewshire is recognised for o Clubhouse activities will grow and bring revenue into the Club to allow us to re-invest in different classes and keep prices at an affordable level in keeping with other Renfrewshire Council operations. Kelburne have 50 years of experience in managing a club and increase revenues at our base to maintain and grow at our current base just 1.6 miles away Strategic Partnership o Kelburne have proposed a formal strategic Partnership with UWS which will bring revenue and increased footfall to the centre. Part of this proposal allows UWS to use the hockey facility Page 85 of 394
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20 (currently they have to travel to Glasgow) for matches & training, use the clubhouse, and with planning, may offer staffing as part of their work placement educational programmes (a process replicated at Peffermill Playing Fields with Edinburgh University) and use the Business rooms for studies and Café & social space created in the renovated reception area. o Kelburne have approached Renfrewshire Council and One-Ren to make them aware of the proposal we have put to UWS. This proposal allows Renfrewshire Council to fulfil the UWS sporting needs of retaining 4 sports in the PA1 transport corridor, presuming the pending sale of the Thornly Park Campus to Miller Homes gets the final blessing of the Renfrewshire Planning authorities. We believe this will help fulfil the needs of UWS, Kelburne, Renfrewshire Council and One-Ren parties concerned at the best and most affordable cost for all. o Sportscotland have our application which is held awaiting the outcome of our consultation process with Renfrewshire Council, the parties above and current users. They will re-engage with us when this is established and we are confident they will support our proposal in the wider picture of supporting & growing hockey across Scotland and growing this centre in overall footfall terms. 4.2: Retaining Present Benefits All of the above will be developed with a view to ensuring that the existing arrangements are not unnecessarily affected. Floodlights will not be switched on after agreed council closing times. We will retain the function of the car park as a drop-off and pick up point for Ralston Primary School and the path and gate to allow children to access and egress the school playground from the car park and provide ecological parking/transport solutions for overflow-parking on the busiest days of the week (normally Saturday) Impacts on Existing Users & KHCSC Actions Car Parking During discussions with local residents in our first Residents call, we were made aware of the well- known issue of football off-road parking on the main-Penilee Road and illegal areas inside the complex at weekend mornings. When we finalise the weekend footfall numbers, our intention is to review the opportunity of creating an overflow car-park area to the right of the pavilion in order to take cars off the main streets, stop blocking neighbours driveways and keep them in the Sports Centre where they belong. Primarily we see the overflow car-park only being necessary on weekend days and based on footfall plans we see coming through. Please see our Road Safety Consultant report in Appendix 9 for more information. We will undertake the construction exercise at the same time as the pitch construction with our on-site contractors or as directed by Renfrewshire Council during our discussions. We have researched various ecological and visual-friendly solutions like Grasscrete car parking with associated drainage and attached a link which provides more information for officials to review. This would also be used in conjunction with a more hands-on and improved management of the School and existing normal Carpark. Please see attached for more information, this is one of the solutions to be addressed in the months ahead https://civiconcepts.com/blog/grasscrete Page 86 of 394
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21 Floodlighting (artificial turf) This was mentioned by a number of residents and confirmation was provided that as part of our construction plan, all pylons would be reduced in height, state of the art LED floodlights would replace the existing out-of-date structure. Light spillage tests have been completed and confirmed by our approved contractor as less spillage than the existing lighting structures (see Appendix 5) Football (artificial turf) It was recognised that there would need to be adjustments on football where the grass would be renovated and more usable by teams, however evening/floodlit training would not be available to football users. In our submission to Renfrewshire Council, we intimated the following mitigation factors o One-Ren statistics and KPP pitch feedback show there is an over-abundance of pitches for demand, with a slight imbalance on pitch type (artificial vs Grass) and this could be rectified at Seedhill (1 mile away) and other pitches at close proximity (eg St.Andrews etc) o The UWS sale of Thornly Park means that the net profit from this sale is to be used by One- Ren to build football, rugby, American football pitches at Seedhill or other locations as demand suggest – discussions are already underway inside RC and One-Ren o 4 new pitches are being built by Renfrewshire Council currently at St.James o We suggested in our original application that the multi-purpose Hockey (and football) pitch at Linwood be converted to football and provide a 1-for-1 replacement for the Ralston Pitch o Ralston Skills (Primary school age) would be allocated use of the pitch as normal and at the same time on Saturday mornings o Studies of bookings at Ralston show that a small % of these bookings are from local teams, with the majority coming from PA2 and PA3 areas of Paisley, and even outside Renfrewshire. With the combination of more capacity at nearby Seedhill and a replacement at Linwood, this offers a shorter distance for teams in these areas to get to the new pitch o New pitches are currently under construction at Paisley St.James and the pitches will be available to be hired before any new pitch is changed at Ralston Community Sports Centre. o In the new few years, additional capacity will be available at the new Paisley Grammar in the same PA1 ward. The timing of this availability will most likely match any timing of a CAT handover of this pitch to KHCSC o There are currently 59 football pitches and 1 sub-standard multisport hockey pitch in the One- Ren Estate. Hockey requires support and all new pitch builds across Renfrewshire are all being made for football. This CAT allows hockey to be centralised for all clubs and all schools and will allow the sport to flourish and grow. In our original KHCSC application, we outlined our support for football at the centre to be constructed on the site of the grass football pitch, should funding become available, and we have made provisions for this land to be gifted back for this to happen, providing a willing and able provider is secured. KHCSC will honour this offer if requested. Page 87 of 394
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22 Gym We are aware that the current (low spec and aging) equipment is owned by One-Ren and this would most likely be offered at a low cost as part of the CAT should it be approved. Our intention however is to formalise a contracted arrangement with a fitness providor, SKFitness, to provide a wide-range of classes with qualified staff providing a wide-range of affordable classes for all local residents than is offered today with the wide-ranging collective One-Ren set-up across multiple centres for efficiencies. Our dynamic and nimble organisation will provide classes that meet the needs of local residents during the day and in the evenings and our immediate focus is what satisifies local residents ‘likes’ when it comes to fitness classes. We are aware that current utilisation is extremely low (current spot-checks shows utilisation at around just 20%) and our plans allows for a far higher participation utilisation rate in the Gymm with our contracted service providor SKFitness. Operating Hours There is an existing planning condition on the use of the car park today (Ref 07/0458/PP), restricting use of the Car park from 9AM to 10.30pm daily. The KHSC intention is to honour this in full with start times of 9AM daily and stoppage times of pitch “lights -out” at 9.30pm on weekdays and 6.30pm on weekends, well within parameters outlined. Barista Cafe Our proposal is based on our track record of providing similar café facilities on the current Kelburne Site and we would initially replicate this and provide a small Barista Café area in the reception of the Club (See Appendix 6) which would provide coffee/tea and cake selections for our members, visitors & residents. Phase 1 of our operation would see this start-up at weekends only to avoid users having to travel to other areas for their refreshments. Weekdays would initially be covered by a small number of vending machines to cater for those who want an energy drink, water or a refreshing coffee/tea. Phase 2, if demand allows, would be to introduce the same weekend Barista functionality into weekdays which will be addressed after a 6 month phase in period. The business case does not depend on Phase 2 being a success for a successful CAT to take place KHCSC have no intention in competing with the small number of local businesses – our only requirement is to provide an on-site simple but quality service to our members, visitors and local residents who wish to visit any time to meet and enjoy some social space together. Operational Planning & Resources Experience We are currently based at the Kelburne Cricket Club at Whitehaugh in Paisley. We have been resident there for over 50 years and our active members are experienced in the day to day running of that facility. In many ways the use of these existing grounds and clubhouse at Whitehaugh mirror the Page 88 of 394
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23 proposed operations at Ralston. Whitehaugh caters for multi sports (cricket, hockey and squash) and is used by others in the local community, eg for bridge, darts and as a social function venue. The running of Whitehaugh includes the management, care and maintenance of the sporting grounds, the pavilion itself and the operation of a bar with catering. The operations at Whitehaugh are undertaken using a blend of paid staff and volunteers. In addition one of our longstanding members has recent experience of managing the community sports hub in a salaried position in Clydebank. This member is part of our operations committee. We have visited this facility a number of times and some of our operational plans are benchmarked on this successful model Resource Management Staff We propose to manage the Ralston Community Sports Centre using a mixture of paid staff and our established volunteers group. The paid & volunteer roles are stated int the Organogram shown in Appendix 9 To ensure a successful transition to the operation of the facility Kelburne Hockey and Community Sports Club will employ the following staff over a phased period – in line with the planned increase in footfall / usage of the facility (this is reflected in the financial projections on pages 37 & 38) • 1 x Centre Manager; working hours; 9 to 5pm Mon-Fri, weekends by exception; annual salary c.£27.5k. Weekends will be monitored by appointed volunteers (rota) with similar experience/training (See appendix 9). This person will have experience in running a small sports centre, with responsibility for the day-to-day operations of the centre, using his immediate connection to specified Trustees for additional support when needed • 2 x Pavilion Operations staff: 2 Staff working across different shifts o Mon-Fri - 11 - 4pm and 4pm to 9pm (5 hrs p/day x 5 days = 25 hours x 2 Staff). o Holidays/sickness will be covered by a pool of minimum 3 staff with some weekday and weekend volunteer support also being available o The role will be concierge, front of office, booking administration, general centre operations and looking after the café/changing room area to keep it clean and tidy, especially during change-over of lets. • 1 x Grounds Maintenance person working hours Mon-Fri 2pm to 7pm The role will entail all ground maintenance including - cutting grass, sweeping pitch, maintenance of fencing, landscaping, rubbish bins, monitoring ground, security of pitches etc. • 1 x Cleaner: working hours; 20 hrs spread throughout the week to suit activity. Page 89 of 394
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24 Detailed Job descriptions are available on request. All R&Rs are held in a centralized secure source for use by the Board as required. All staff are fully costed in our financial projections. It is envisaged the principal position of Centre Manager will initially be largely funded by grant support, eg Lottery Awards for all, The Robertson Trust and Baillie Gifford and self-funded after a 3-5 year bedding in period. We also propose to utilise Council/Scottish Government funded Work Placement Schemes to assist with the cost of other positions and as our partnership with UWS grows, we are confident of enabling various work- placement roles as part of our partnership arrangement with the UWS Sporting Team. Volunteer positions will be filled by our existing group of many club members (current and new) as experience grows in the support community we know and love at Kelburne which we have enjoyed for the last 50 years. In addition, Kelburne Hockey and Community Sports Club will continue to work with local support agencies IE Engage Renfrewshire and Invest in Renfrewshire Employability Team, to promote vacancies and share volunteering opportunities. Café Rationale & Evidence The plan to operate a small café within the Ralston Community Sports Centre will offer a valuable social space for members and users of the centre. The demand for its provision is evidenced by our experience of providing similar catering at Kelburne’s Whitehaugh site when the facility is being used by members for sporting purposes. Simple refreshments and snacks are extremely popular with members and their parents or guardians before, during and after sport. We know this is similarly true where members commonly use the café at the venue that we currently use for home games (the National Hockey Centre at Glasgow Green). From researching similar community sports hubs within the wider Glasgow area we understand they see equivalent or greater demand and are a successful part of those centre’s operation. Delivery Model Our delivery model is based on a straightforward approach where the café will be operated by volunteers for Phase 1 (at weekend) as we know the demand is there currently in our current hub and if we move to Phase 2 (adding weekdays), support for this will be through adding paid staff or to franchise the operation out to a local company. The Business plans does not depend on Phase 2 starting to make this proposal work however if demand is there for weekdays, provision will be made in a cost-effective structure. We also plan to incorporate vending machines (hot/cold drinks and snacks) to provide low level catering at times the café is unavailable. Page 90 of 394
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25 Financial Our financial projections are based upon the number of covers we can reasonably expect based upon our experience of demand at Whitehaugh and Glasgow Green from members and users of the facility. Although we anticipate demand will increase our financial planning does not rely on this additional income in the short to medium term. It is proposed that the café is located in the central atrium of the centre. This space is currently only used as a reception area and, given the shape and location of the central stairwell, is unsuitable as a space to let for other activities. The work required to alter this space to accommodate the proposed café is minimal and is as indicated on the draft plan (see Appendix 6). The cost to do so is modest and included in the start-up renovation budget. 4.3: Contribution to National and Regional Strategic Priorities Business Impact Opportunities for local business will be created through the improvement programme we are implementing. Unlike local authorities, Kelburne Hockey and Community Sports Club , will not be subject to the same procurement restrictions and may favour local business while still seeking to achieve best value. There will be an opportunity for new or expanded enterprise in the café, and in the provision of classes and other activities in the Centre. Environment There will be a contribution to achieving Net Zero carbon emissions target through the reduced use of private fossil fuel vehicles for Kelburne Hockey and Community Sports Club members. Our calculations show a conservative estimate of 5,052 fewer miles travelled by private vehicle from locating all Hockey Club activity to Ralston. The delivery of this project have an impact on the following outcomes from the Scottish National Performance Framework. Communities We live in communities that are inclusive, empowered, resilient and safe. The community asset transfer of Ralston Community Sports Centre will contribute towards the achievement of the following targets: o The number of assets in community ownership. o Percentage of adults who rate their neighbourhood as a very good place to live. o Percentage of adults who report feeling lonely “some, most, almost all or all of the time” in the last week. Page 91 of 394
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26 o Percentage of adults who agree that, in their neighbourhood, there are places where people can meet up and socialise. These targets will be achieved by: o Developing Ralston Community Sports Centre into a community-led and managed facility for the delivery of community-based sports and leisure activities o Improving the quality of provision of community sports / health and wellbeing activities within Ralston and across Renfrewshire. o Providing an accessible community space where people can meet and develop their social networks through participation in health and wellbeing activities. Economy We have a competitive, entrepreneurial, inclusive and sustainable economy. The community asset transfer of Ralston Community Sports Centre will contribute towards the achievement of the following targets: • Number of local businesses bidding for and obtaining contracts. • Number of jobs supported. These targets will be achieved by: • Promoting contracts and business opportunities through local agencies such as Renfrewshire Chamber of Commerce, Renfrewshire Council Business Growth Team • Ensuring vacancies are advertised through Invest in Renfrewshire employability channels Education Children and young people are well educated, skilled and able to contribute to society. The community asset transfer of the Ralston Community Sports Centre will contribute towards the achievement of the following targets: • Percentage of young adults (16–19-year-olds) participating in education, training or employment This target will be achieved by: • Providing opportunities for pupils from 11 Renfrewshire Secondary Schools to engage in sports development programmes. o Establish a base in each School in partnership with Led Hockey organisor o 1st Step for coaching programmes that pupils can take part in and be certified o Additional support, guidance and mentoring from established Kelburne coaches to support young up-and-coming coaches in schools o Provide the base, working with Active Schools, to offer RSSE placement opportunities for students to develop hockey/sporting knowledge and skills inside a Club environment o Coaching up-skilling : CPD Courses, Coaching pathway development, Bronze/silver/golf accreditation o Seamless continuity from school to Club o Operational set-up will take 3-6 months to put in place Page 92 of 394
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27 The UK Government Department for Culture, Media and Sport CASE2 programme draws together evidence from a variety of sources on the impact and value of sports. Findings for sport show that young people's participation in organised sport improves their average numeracy, by 8% and that participation of underachieving young people in extra-curricular learning activities linked to sport increases their numeracy, on average, by 29%, and their transferable skills by 12-16%. Health We are healthy and active. The community asset transfer of the Ralston Community Sports Centre will contribute towards the achievement of the following targets: • Healthy life expectancy. • Percentage of adults meeting physical activity recommendations. This target will be achieved by: • Increasing the provision of community-based sports and health and wellbeing activities within Ralston and the wider community • Providing progression routes for children and young people to access sport and to continue to develop skills Enhancing opportunities to progress in sport from Club level through regional level to International level. The opportunities from this are extremely beneficial in areas such as health & wellbeing, development of skills and progression routes through sport and the creation of a clear pathway create through to the highest level of your chosen sport. The CASE research noted that sport creates substantial long-term economic value in terms of avoided health costs and improved health-related quality of life, and that sport has a positive and quantifiable effect on perceived wellbeing. 20 Minute Neighbourhoods Despite, or perhaps because of, its proximity to Paisley, Ralston has few public, community or private sector resources. There is 1 small cafe (The Kitchen) two small grocery stores, no public houses and none of the kind of facilities that allow people to meet, to interact and to create a sense of community, other than 2 private organisations (Ralston Golf Club and Ralston Bowling Club) The Programme for Government 2020 commits the Scottish Government to working with local government and other partners to promote and create 20 minute neighbourhoods in Scotland. 20 minute neighbourhoods are places that are designed so residents can meet their day-to-day needs within a 20 minute walk of their home. At present Ralston is far from a 20 minute neighbourhood. The diagram below shows the outcomes from the realisation of a 20 minute neighbourhood. 2 https://www.gov.uk/guidance/case-programme Page 93 of 394
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28 Return on Investment Research for the British Heart Foundation3 found that the effects of physical inactivity in Scotland cost the NHS around £77million a year – or £14.60 per person. Cost benefit ratios for physical activity developments show significant value for money. The Sport England report ‘Social and economic value of sport and physical activity’ concluded that “for every £1 invested in community sport and physical activity in England (financial and non-financial), £3.28 worth of social impact was created for individuals and society in 2017/18.” The recent Scottish Government report states that “social connections make a strong contribution to our personal and collective wellbeing in the present, and in the future” and notes that “Welcoming places and opportunities to meet new people” are key to community cohesion, wellbeing, and how positively people rate the places where they live. Therefore, the benefits are expected to be wide- ranging, and well beyond those of hockey and sports related activities. 4.4: Advance Building & Grounds Survey Reports covered as part of preparation in advance of creation and representation of our business case to Renfrewshire Council As part of our initial analysis of Ralston for this project, we applied for and received a £10,000 grant from Renfrewshire Councils to complete a series of surveys and reports on the suitability of Ralston for our project. We are pleased to report that after we completed these reports, we believe the possibility exists to make this centre a viable proposition for what we have represented in our Business case. We under took a series of studies with follow-up reports from the qualified suppliers we used for this work. We covered the artificial & grass pitches, the Pavilion infrastructure and general surrounds and car-park area, including a report on traffic management on entry/egress from the Sports centre. 3 Costing the burden of ill health related to physical inactivity for Scotland, Page 94 of 394
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29 Attached is a summary of the areas we researched which allowed us to come to the conclusion that we could create a proper business proposal for an asset transfer of Ralston Community Sports Centre as a new home for KHCSC In Appendix 9, you will see copies of the reports provided for these key areas. Should anyone require more information behind any of these reports, we are able to provide this on request. A. Original Planning Approvals from 2007, where consent was provided to install and artificial grass football pitch, with lighting and provision for vehicular access. The document in Appendix 9 is information only. See Appendix 9A B. Sika Roof Condition Survey and DGB Environment report – a survey of the current flat SIKA roof and any work provided The condition of the flat roof overall is good however it has suffered from a lack of general maintenance and care and attention and as such a few leaks have occurred in to the building which One-Ren are aware of and should be taking care of the leak fixes in due course. The report identified 11 green area, 3 red areas and 1 amber area relating to lack of general maintenance to keep pipes and gulleys clear of leaves. The 3 red areas relate to a leak at the flu, a couple of small areas requiring re-bonding and new bar & cover tape requirement and these have been pssed to One-Ren to take care of within their normal operational budget See Appendix 9B C. Drainage Survey Report 1 (using camera systems) for the artificial pitch, including the culvert – from Metro Rod specialists, in drainage works The first camera survey of this area show no major defects and the current drainage system is sound and requires no works currently. For detail, please log in to the metro-rod itouch access report for camera work associated with this report www.itouch-live.com Username - willy@goodsons.com Password - JBQGPFKV D. Building condition Survey and Floor plans and HSE Information As noted previously, the Pavilion was found to be in good condition with no major defects noted that would impact on the structural integrity and stability of the building. Some minor cosmetic issues were noted, mainly due to water ingress. However, these are issues which should be addressed in the short term (next 3 to 6 months), to prevent any deterioration in these areas. The water ingress noted to the ceilings in the entrance area should be addressed initially by clearing the roof drainage of any obstructions, and having the rooflights inspected by a specialist. The issues noted to the terrace and access steps should be addressed by clearing the roof drainage of any obstructions initially. This should be followed by a review of the waterproofing arrangement between the cope and the wall, and repair of any areas of “bossed” render. See Appendix 9D for more detail Page 95 of 394
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30 E. Drainage Survey Report 2 (using camera systems) of the grass pitch areas and entire site summary – from Metro Rod specialists, in drainage works The camera survey of this area showed no major defects however a small area was identified on the east side of the grass pitch area that requires further investigation with trial pits to determine the fix required. On a visit from our grass pitch maintenance specialists, Fairways Construction Ltd, they recommended that a sand-slit operation on the grass pitch areas was required to improve the drainage, allowing surface water to move more quickly to secondary and primary drainage systems and agree from the facility. Through lack of general maintenance over the last 12 years, the drainage system has been allowed to get ‘out-of-shape’ and silt up. These remedial solutions will help it to recover quickly and allow football matches, or any grass-required sports to be played on these pitches on a regular basis. A copy of the metro-rod drainage report is attached in the link below and the Fairways Construction remedial quotation is attached in Appendix 9 for information. In summary, there is some work required to return the grass to playable condition but the cost of that is not onerous and could be managed within the initial construction phase of the artificial pitch while plant machinery is on-site. www.itouch-live.com Username - willy@goodsons.com Password - JBQGPFKV F. Various reports on Synthetic Pitch specifications, report on SAPCA findings on old pitch removals and disposal (rubber crumb), fencing, Billy of Quantities and drainage plans During our investigations on (new) pitch type and the removal & replacement process of the old & new pitch, we uncovered additional information and asked one-Ren if they were aware of their responsibilities (including cost) for end-of-life disposal for old Astro-turf pitches where rubber-crumb has been used prior to These can be researched from the following link below as it has become apparent in recent years that older rubber-crumb surfaces disposal have very strict procedures that need to be followed - see appendix 9 for a snapshot summary from this report ESTC-guide-Processing-End-of-Life-Synthetic-Turf-Sports-Surfaces-Edition-2021-FINAL.pdf G. Road Safety Consultant report - regarding the entrance area and surrounding roads here parking is an issue for residents by visitors to the centre at peak periods. Whilst this is something that has been tackled in general terms by One-Ren following neighbours complaints, minimal physical action has been taken regarding re-structuring of the entry & parking process at the centre. KHCSC however intend to make a difference by changing some of the ways we manage traffic/parking and will do this through Renfrewshire Council planning processes as required. There are a number of recommendations made by our Road Safety Consultant that we will look to deploy at the entry/parking areas and these are stated in Appendix 9G H. HISTORIC SCOTLAND – Whilst recognising the Pavilion has Category A Listing with Historic Scotland, it’s important to recognise the importance of this status and to ensure that the Page 96 of 394
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31 building is maintained at a higher level than it currently is being attended to, we have made contact with the Historic Buildings Advisor (Simon Montgomery) who is on-board with our plans and has offered to help with any future direction/support as required. Attached below in Appendix H is the summary letter from him and link to their website for more information. 5: Community Representation & Engagement Community Consultation Process Kelburne have engaged with various stakeholder groups who are highlighted in the early part of this Section. We will continue to engage with local residents and users regarding improving the facility in terms of utilisation of the Pavilion and the outdoor space. The activities we have mentioned will play a huge part in the rejuvenation of the centre with KHCSC on the ground and right at the heart of this. Below is a re-cap of the organisations and summary discussions undertaken to date: Consultation with local residents As part of preparing for community asset transfer of the Ralston Community Sports Centre, the Club has carried out a number of community consultation and engagement activities as outlined below and these activities are ongoing. o Community newsletter – On 14th Sept 2021, the Club delivered 1,000 leaflets through residents letterboxes surrounding the sport complex, inviting them to an on-line zoom call to provide an initial outline to what was contained in our proposal for the new facility. o Online Zoom meeting – On 27th Sept 2021, the Club invited members of the local community to an online meeting (Covid regulations) with the purpose of sharing plans for the development of the Ralston Community Sports Centre as a community-led and managed asset. This was done on the Club website and through the Ralston Community Council facebook page. There was a Q&A session at the close of the meeting and an offer of private follow-on questions by email was given to members present. The Club committed to a follow-up meeting immediately after the next steps were communicated back by Renfrewshire Council. 15 emails were received from residents after the meeting and responded to with feedback required. o Ralston Community Council held their own meeting on 4th Oct 2021 and despite our request to be included, this was not granted. There were 23 questions arising from this meeting and Kelburne responded to them as a group of questions. All responses where shared on the Ralston Community Council facebook site and emailed by them to their meeting circulation list with an offer for any resident to make contact with us for further discussion as required (see appendix 8). o Additional face-to-face discussions were undertaken on various dates with residents wishing to talk. o Overall, our proposal communication has been shared over multiple communication channels (email, zoom, letters, leaflets and f2f) to inform residents with as much information as possible at that time. o On Sat 30th April 2022, an up-dated Community Newsletter was delivered to 2,000 homes in Ralston. In this communication, we asked residents to share what pavilion classes, sports classes, Page 97 of 394
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32 hobby group, sports and social groups, would like to join us on this journey of re-vitalising this centre to a more dynamic and more widely used Community asset. o On 6th June 2022, we held another Community Consultation meeting which was attended by local residents, Councillors and KHCSC board members for an open consultation session on our latest plans. In the following link, you will see copies of a. The minutes of our meeting with actions b. A copy of the summary presentation (of our business case) and our plans for the centre c. Similar to above plans but with more technical information. Link to 3 reports → KHCSC Pitch Project at Ralston — Kelburne Hockey Club The Club acknowledges that some residents may not be satisfied with our plans and we have communicated that we are always open to discuss any concerns with residents face-to-face or in writing as they prefer. Furthermore, we stated that we will advertise and appoint local residents (ith requisite experience) to our new Board as a part of the new 5 Trustees that will be required to complete the Board selection process and ensure that any concerns of 1-sport bias will be remedied with these organisational structure plans, and that they are fully involved and can help our business delivery better and more sustainable local solutions together. It is absolutely vital that the centre runs as a cost-effective business and it will do so by relying on income from pitch lets, multi-sport activities using the pitches and Pavilion more frequently & effectively, with the add-on of the Café and small business areas etc. Consultation with local community groups Ralston Community Council – Allan Thompson & RCC Board o Discussions with RCC have been cordial as we sought their support as a good conduit into the local community. We have discussed our proposals at previous Board meetings and sent up- dated proposals for them to discuss internally before our previously arranged calls. Meetings at that time unfortunately had to be by Zoom/Teams due to the pandemic regulations on meeting face-to-face being prohibited. RCC held a Community Meeting to present the Kelburne proposals however despite our requests, they rejected our request for an invitation to the meeting to present our own case and answer questions directly. Since that meeting, we have provided an official response to all of the questions raised at the Ralston Community Council meetings (published on their facebook page and on our website). Our view was that allowing us to be present at their meeting would have allowed for us to answer questions there and then and stop creating a ‘them and us’ visual which is what we believe ot has become due to that approach. We aim to continue to have dialogue with RCC as a significant Contributor to local residents communications. Ralston Skills – Norrie Murray o Various discussions on ring-fencing Saturday morning football on new artificial pitch were held between February 2021 and September 2021 and we have (in Oct 2021) time-tabled Ralston Skills current Sat AM playing times on to our new timetable for Saturday morning. The Skills group communicated to us in November 2021 they were considering other Options and from Page 98 of 394
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33 then, had cut communications with Kelburne and started a social media campaign, informing the community that they would not be able to play at the centre if Kelburne were awarded the honour of adopting the centre as a hockey base. These facts are untrue as Kelburne have indeed time-tabled the same time for Ralston Skills and the evidence is attached for Renfrewshire Council perusal (See Appendix 8). We have continued to keep all options open in that hope that Ralston Skills will take up this option and come back to the table to discuss with us. We see Ralston Skills kids as a hugely integral part of Kelburne running a successful youth operation for multiple sports at the Ralston facility and will continue to have dialogue with them to participate and enjoy this facility and we sincerely hope that they will re-consider and talk with us again. It is clear the facility is open for Ralston Skills to use at the same times on Saturday morning and if they do close as their Chair has stated, this would be a situation of their own choice as the times, pitch and Pavilion are available as before. Ralston Primary School o Jillian McGown currently have an arrangement with Renfrewshire Council to use the Pitch during School hours and the car-park for drop-offs. We have met (2 x teams call) with the Head Teacher Jillian McGown and have formally offered the same arrangements as they enjoy today. We expect to provide additional coaching for the School as they need it as part of their current curriculum and develop this in to a feeder club for Juniors and Senior teams over a number of years. Consultation with the wider community Paisley East Community Sports Hub o Multiple meetings and presentations on our proposals and to discuss football opportunities – we have been open and transparent regarding our plans for hockey and to support other sports at the centre where possible 11 Secondary Schools in Paisley (9 of which are SIMDH). o Until the date of this report, 8 of 11 head PE Teachers have expressed formal support for the FREE hockey we have offered their schools, for coaching and training and school competition matches. These 11 schools are Paisley Grammar, Castlehead High School, St.Andrews Academy, Johnstone High, Gleniffer High and Renfrew High School, Linwood High, St.Benedicts, Trinity High, Gryffe High and Park Mains High School Active Schools – Paul Keegan o We are already engaged with Paul and provide Hockey coaching support on-site at various Primary Schools. Our new model will grow the volume of our support as part of our normal practice and this will provide an increased number of new members to our current playing set-up. Page 99 of 394
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34 Active Communities – Susan McDonald o Initial project awareness conversations took place and we have recently written to the active communities group – our proposal is that support for the jogging buddies group is maintained as they enjoyed before and we hope to discuss more with them in the future as to how this centre can play a role in growing Station 7 activities to this end of town and grow the number of existing users and classes at the centre than is there today Gleniffer Thistle football Club o To discuss potential partnership on grass pitch – Monthly meeting were held between February 2021 closed with no agreement made – they are looking at different options elsewhere for more pitches for their club and have now raised a Note of CAT interest on Seedhill Playing Fields. Four other football Clubs were involved in these monthly meetings and a number of clubs refused or ignored our Renfrewshire small fitness & well-being classes/businesses o When we finalise the classes to be implemented at start-up, we will do this in partnership with SKFitness as our Gym providor, and our own staff running the Events Studio for other activities and control of building access and booking management co-ordination etc. We are comfortable with this joint process and have all the necessary plans in place to make this work. Consultation with Community Representatives – Activity undertaken with community representatives and elected officials includes: o Council Leader : Iain Nicholson – providing us with general advice & guidance o Paisley East Ward Councillors : Jennifer Adam-McGregor, Jim Sharkey – local support and discussion to share ideas and information. Cllr Neill Graham has refused all meeting requests to meet us Consultation with Local Strategic Partners Renfrewshire Leisure (One-Ren) o Mark Tokeley and Daryll Ramage – provision of information support on RL activities, footfall numbers and pricing structures. The provision of numbers has been challenging however we continue to work with One-Ren to get more information to help compare in our application. Page 100 of 394
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35 Sportscotland (Kate Forbes) o We have discussed this opportunity at length with Sportscotland and have lodged a draft application which they have on-hand awaiting our completion, which will be concluded if/when Renfrewshire Council accept our application. We expect further discussions may take place between Renfrewshire Council and Sportscotland to ratify our application and we will support as necessary and finalise our application at the appropriate date after hearing back from Renfrewshire Council University of West of Scotland (Ciaran O’Brien) o Multiple MS Teams calls on partnership/stakeholder arrangements (see Appendix 1) We currently have a working relationship with UWS where their players also play at Kelburne in our National and District Leagues and we have regular dialogue on growing to a formal partnership. Following the pending sale of Thornly Park Campus and transference of funds to Renfrewshire Council to invest in sport for UWS and Renfrewshire, the sporting landscape for UWS will change. UWS require Hockey, Football (11 and 5s), Rugby and American Football to be continued in the same PA1 transport Corridor for all 4 sports. We are aware that real estate is available (Seedhill) for 3 of the sports however Hockey is not available within the cost limitations of funds available (circa £300k). Our proposal, which in principle is one that UWS are comfortable with from our discussions, is that 2 of the UWS sports can be supported at the preferred Seedhill Campus and as part of the CAT, Kelburne would timetable all UWS Hockey requirements and the 4th UWS sport on the (renovated) grass pitch. The overall budget requirement for this would be approx. one- quarter of the (circa £300k) funds being released by UWS to Renfrewshire Council to satisfy their 4 sports across the 2 centres of Seedhill & Ralston. We would ask that Council planners & officers working on this project consider this and where possible, liaise with UWS and Kelburne to discuss and hopefully make this plan a reality in the months ahead. In this proposal, UWS would become a Stakeholder with official hard-banners situated at Ralston and many additional contracted benefits realised on top (eg coach training, coaching, player improvement, work placement, educational opportunities) which satisfies and in real-terms grows the UWS portfolio for their sporting curriculum. It should be noted that whilst UWS have confirmed they will most likely book the new hockey pitch anyhow, this proposal does not need to stand on the formal partnership proposed. However, without knowing all of Renfrewshire Councils plans on development on the East end of Paisley, we believe that with the current financials available to us, this is a very good financial and logistical fit for Renfrewshire Council to invest in 4 UWS sports (Hockey, Football, Rugby, American Football) at the east-end of Renfrewshire 6: Market In any business plan, it’s important to show that there is sufficient market for the product or service to justify the investment. In this case, the business available from the Hockey Club is sufficient in itself to cover all the ongoing costs of the centre, including setting aside funds for planned repair and replacement of resources. Therefore, any further business from other markets may be regarded as a financial bonus, and an addition to the community benefit of transfer. It may be noted that the fact Page 101 of 394
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36 that the building is sustainable on Hockey business alone allows us to offer no cost access to schools in SIMD areas. Additional Markets Individuals from Ralston and environs. Estimations of an appropriate catchment area for a sports and community facility vary. Given the importance of the 20 minute neighbourhood idea, we have used the idea of 20 minutes walking distance – or approximately 1 mile – as an appropriate radius for community benefit. The map below shows a radius of 1 mile from the centre. That aside, we aim to backfill capacity not realised locally with established businesses outside the area that require space, which allows local residents to piggy- back on additional classes available. Page 102 of 394
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37 In real life, the scale of the market will be greater as people will travel greater distances for activities which are not available elsewhere. Community and sports organisations. • Anchor Hockey Club, • Ferguslie Ladies Hockey Club, • Scottish Masters Hockey, • Ralston Community Centre, • Active Communities, • Ralston Skills, • Claire Gibson Physiotherapy, • University of the West of Scotland, • Active Schools Sport, • Glasgow School of Sport Community Planning Partners. As previously noted, we plan to continue to work in partnership with Renfrewshire Leisure to maintain a similar level of provision from Ralston Community Sports Centre after transfer to Kelburne Hockey & Community Sports Club. We will also proactively market the availability of the facility to NHS Greater Glasgow & Clyde, University of the West of Scotland and other Community Planning Partners. As previously noted, we intend to make the facility more easily available to local schools. The table below shows the number of pupils at schools within 3 miles of Ralston Community Sports Centre. Schools within 3 miles Secondary Schools No. of Pupils Paisley Grammar 830 St Andrew’s Academy 1448 Castlehead 718 Subtotal Secondary School Pupils 2996 Primary Schools No. of Pupils Ralston 389 Williamsburgh 393 St John Ogilvie 207 Gallowhill 240 St Catherine’s 187 Todholm 411 Newmains 381 St Charles 393 Lochfield 260 Arkleston 274 Subtotal Primary School Pupils 3135 Total All Pupils 6121 Page 103 of 394
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38 Local small business. Yell.com shows seven private sector physiotherapist businesses located within 2 miles of Ralston Community Sports Club. The same database shows 13 dance schools, including several which operate over multiple sites. It also shows 25 providers of counselling and advice, some of which are voluntary sector. All of these may be able to expand their business activity in Ralston Community Sports Centre. Other comparable facilities Penilee Community Centre is managed by Glasgow Life on behalf of Glasgow City Council. There is a community gym on site, which costs £2.80 per day, £7.00 per week, £11.00 fortnightly or £16 for 4 weeks. The centre also offers an I.T suite, which is open to the public and is free of charge, once registered. Although in another local authority, Penilee Community Centre does provide some services similar to those provided by Ralston Community Sports Centre. Ralston Community Sports Centre has a much broader offer however and is envisaged as taking a more holistic approach to community health and wellbeing. As a result, we do not think that there is significant overlap or duplication. 7: Capital Funding The proposal to improve the facility through the installation of a synthetic hockey pitch requires capital funding in the sum of £588,233. The capital funding target has been produced following detailed discussion with • Scottish Hockey (Barry Cawte, Kelly Fillingham , Jamie Carnegie) • Sport Scotland (Kate Forbes) • Pitch Manufacturers o Polytan Sales Director (Dave McCully) o Fairways Contracts Director (Dave Gibson) o Sportex Commercial Director (Luke McGeechan • Pitch Construction, Legal, Financial Consultant, Build completion • MacConsulting (Malcolm Clapperton Sports Consultant) • Halliday Lighting (Derek Halliday) Start-up Operation Pitch Construction & Clubhouse (minor) refurbishment The re-construction of the pitch, from football to hockey, with the associated detailed costs and small refurbishment of the Pavilion are outlined in the diagram below and various discussion have taken place with the parties concerned. We have requested support from Renfrewshire Council to take this from the Council Estate as an Asset Transfer and make it work as a local Community Sports Centre, giving something back to our Renfrewshire youth community with free hockey to Secondary SIMDH Schools, Ralston Primary, and working in partnership with UWS Paisley to provide a low-cost sports Page 104 of 394
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39 centre for some of their listed sports. This part avoids UWS and Kelburne having to travel to Glasgow to train and play hockey which they do currently and allows us both to return and carry out all our activities in Renfrewshire. Please see Appendix 1 for more detail on our UWS Partnership discussions. Building Costs We plan to spend circa £10,000 to renovate the Reception area to become a Barista Café/Social space to be used by members, visitors and residents alike. We are in dialogue with Simon Montgomery from Historic Scotland and provide an assurance that we truly value this iconic building and fully intend to up-keep this facility to the standards required. Simon has always made himself available to talk to us in this regard and we have professional in our organisation who can support this from within their industry. The table below presents a summary of the capital funding and proposed sources for the start-up construction operation These figures show that the difference between the funds required, and the funds potentially available raise £13,267 more than required. It is anticipated that, between now and the date of transfer, a greater sum will be achieved through member contributions and other fundraising. We have commenced various grant funding and primarily this will be used to fund staffing/coaching salaries at the outset. We have a reasonable degree of confidence that the funds will be successfully raised, and that even if one application is unsuccessful or raises a lower than anticipated sum, the plans will still be achievable by expansion of our existing volunteer group and other grant funding support. We have included our 10 year annual revenue and expenditure forecast under Section 6 Revenue Forecast. We have also included monthly forecast for the first 24 months to more closely show our operation and highlighting seasonal fluctuations together with their impact on cashflow. The forecast operational costs of the facility are based upon specific information on Ralston Community Sport Centre provided by Renfrewshire Leisure together with estimates based upon Page 105 of 394
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40 similar heads of expenditure identified in the running of Whitehaugh, which we have been doing for 50 years now, and other community sports facilities within the greater Glasgow area. Business Operational Financial Plan We have included our 10 year annual revenue and expenditure forecast under Section 6 Revenue Forecast. We have also included monthly forecast for the first 24 months to more closely show our operation and highlighting seasonal fluctuations together with their impact on cashflow. The forecast operational costs of the facility are based upon specific information on Ralston Community Sport Centre provided by Renfrewshire Leisure together with estimates based upon similar heads of expenditure identified in the running of Whitehaugh, which we have been doing for 50 years now, and other community sports facilities within the greater Glasgow area 8 : Revenue forecast Further detail on the data sources and methods of calculation for these sums is available on request. Please see the summary tabular information below relating to our proposal and we are happy to discuss any elements of these figures in detail. First 24 months seasonal Operation (I&E) Kelburne HC Detailed Cash Flow First TWO years after Opening Total Total Year 1 Year 2 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Income Club Subcriptions 61,841 64,890 18,552 15,460 6,184 3,092 3,092 3,092 6,184 6,184 61,841 19,467 16,223 6,489 3,245 3,245 3,245 6,489 6,489 64,890 Sponsorships & Donations 12,025 14,105 3,608 3,608 4,810 12,025 4,231 4,231 5,642 14,105 Staff 83,610 90,541 6,968 6,968 6,968 6,968 6,968 6,968 6,968 6,968 6,968 6,968 6,968 6,968 83,610 7,545 7,545 7,545 7,545 7,545 7,545 7,545 7,545 7,545 7,545 7,545 7,545 90,541 Clubhouse 66,100 75,963 4,472 6,672 6,672 6,672 3,672 3,112 4,072 6,672 6,672 6,672 6,672 4,072 66,100 5,241 7,551 7,551 7,551 4,405 3,813 4,821 7,551 7,551 7,551 7,551 4,821 75,963 Pitch Hire 21,340 21,980 720 2,465 2,465 2,465 2,465 640 640 640 2,707 2,707 2,707 720 21,340 742 2,539 2,539 2,539 2,539 659 659 659 2,788 2,788 2,788 742 21,980 Camps 23,500 24,205 4,700 4,700 - 4,700 - - - - - 9,400 - - 23,500 4,841 4,841 - 4,841 - - - - - 9,682 - - 24,205 Summer 6,300 6,489 4,000 2,300 - - - - - - - - - - 6,300 4120 2369 0 0 0 0 0 0 0 0 0 0 6,489 Events 20,860 20,860 500 5,500 8,410 - - - - - - - 500 5,950 20,860 500 5500 8410 0 0 0 0 0 0 0 500 5950 20,860 Merchandising 320 320 - 120 50 - - - - 100 50 - - - 320 - 120 50 - - - - 100 50 - - - 320 - - Total Income 295,896 319,352 24,967 50,884 44,834 26,988 16,196 13,811 14,771 20,563 22,580 25,746 16,846 17,709 295,896 27,220 54,164 47,960 28,965 17,733 15,262 16,270 22,345 24,423 27,566 18,384 19,058 319,352 Expenditure Pitch Hire 4,700 4,841 360 360 360 360 560 600 600 600 360 360 180 - 4,700 371 371 371 371 577 618 618 618 371 371 185 - 4,841 Coaching Costs 17,200 17,716 1,911 1,911 1,911 1,911 1,911 - - 1,911 1,911 1,911 1,911 - 17,200 1,968 1,968 1,968 1,968 1,968 - - 1,968 1,968 1,968 1,968 - 17,716 Equipment 5,220 2,142 3,465 - - - - - - 1,755 - - - - 5,220 1,375 - - - - - - 767 - - - - 2,142 Playing Fees 9,307 9,586 - - 4,654 - - - - - 4,654 - - - 9,307 - - 4,793 - - - - - 4,793 - - - 9,586 Sponsorships & Donations 3,124 4,022 860 1,404 860 3,124 1,107 1,808 1,107 4,022 Staff 87,389 91,758 7,282 7,282 7,282 7,282 7,282 7,282 7,282 7,282 7,282 7,282 7,282 7,282 87,389 7,646 7,646 7,646 7,646 7,646 7,646 7,646 7,646 7,646 7,646 7,646 7,646 91,758 Clubhouse 62,465 66,520 3,364 6,972 6,972 6,972 2,508 2,378 2,708 6,972 6,972 6,972 6,972 2,708 62,465 3,609 7,398 7,398 7,398 2,711 2,574 2,921 7,398 7,398 7,398 7,398 2,921 66,520 Pitch Expenditure 10,300 10,700 300 - 1,320 1,080 1,080 - 1,080 1,680 1,080 2,080 - 600 10,300 400 - 1,360 1,112 1,112 - 1,112 1,730 1,112 2,142 - 618 10,700 Clubhouse Maintenance 10,738 11,060 732 1,232 1,932 1,582 882 432 432 882 432 732 732 732 10,738 754 1,269 1,990 1,630 909 445 445 909 445 754 754 754 11,060 Camps 12,500 12,875 2,600 2,600 - 2,600 - - - - - 4,700 - - 12,500 2,678 2,678 - 2,678 - - - - - 4,841 - - 12,875 Summer 3,680 3,790 2,500 1,180 - - - - - - - - - - 3,680 2,575 1,215 - - - - - - - - - - 3,790 Events 8,404 8,404 - - 4,394 - - - - - - - - 4,010 8,404 - - 4,394 - - - - - - - - 4,010 8,404 Insurance 2,800 2,884 233 233 233 233 233 233 233 233 233 233 233 233 2,800 240 240 240 240 240 240 240 240 240 240 240 240 2,884 Accounts 4,000 4,120 167 167 167 167 2,167 167 167 167 167 167 167 167 4,000 172 172 172 172 2,232 172 172 172 172 172 172 172 4,120 Funds 47,174 62,413 47,174 47,174 62,413 62,413 Total Expenditure 289,000 312,832 23,774 23,341 30,085 22,187 16,623 58,266 12,502 21,482 23,091 24,437 17,477 15,732 289,000 22,896 24,766 31,440 23,216 17,396 74,109 13,155 21,449 24,146 25,533 18,364 16,361 312,832 Surplus / (Deficit) 6,895 6,520 1,192 27,543 14,749 4,801 427- 44,455- 2,269 919- 511- 1,308 632- 1,977 4,324 29,398 16,520 5,750 338 58,847- 3,115 895 277 2,033 20 2,697 6,895 13,415 1,192 28,735 43,484 48,285 47,858 3,403 5,672 4,753 4,242 5,550 4,919 6,895 6,895 11,220 40,617 57,138 62,887 63,225 4,378 7,493 8,389 8,666 10,699 10,719 13,416 Summary Year 1 Year 2 Page 106 of 394
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41 10 year plan (I&E) As you will see from these summary business tables, we have more granular data available across each of these categories that supports our proposal in being a sporting and financial success not only for Kelburne, but for the local Community in seeing a run-down organisation expand and grow. Page 107 of 394
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42 9: Timescale Page 108 of 394
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43 10: Appendices Appendix 1 UWS Strategic Partnership Proposal (Ciaran O’Brien discussions) Page 109 of 394
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44 Appendix 2 : Pitch block booking Schedule Please note dedicated times for o Ralston Skills (football) on Saturday mornings o Other Renfrewshire Hockey Clubs o Ralston Primary School daytime use o Coaching/training/playing times for all 11 Secondary Schools (including 9 SIMDH schools) o Summer camps, either Kelburne or Council run through Active Schools o UWS pitch scheduling as part of their requirements o Pitch time for Masters Hockey, walking Hockey, Walking football o All- year round availability, subject to booking availability, for Charitable events, Ralston Community Games etc. Page 110 of 394
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45 Appendix 3 Flexible online booking process sample available to all in the Community (1/2 ) Appendix 3 Flexible online booking process sample available to all in the Community (2/2 ) Page 111 of 394
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46 Appendix 4 (1/2) Local Residents advert on Community Class suggestions Page 112 of 394
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47 Appendix 4 (2/2) Local Residents advert on Community Appendix 4 (2/2) Page 113 of 394
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48 Appendix 5 New pitch and new floodlighting plans Appendix 6 Reception areas renovation to a small Barista Café area Page 114 of 394
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49 Appendix 7 KHCSC Organogram - Top Level overview of Organisation Page 115 of 394
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50 Appendix 8 - Question & Answers from Ralston Community Council Open Meeting on 4th October 2021 Q1. A resident was concerned about giving away a community facility to a private club. But also raised concerns about the current levels of noise and foul language occurring, highlighting that the facility needs run better. A1. Kelburne Hockey Club have applied for Charitable Status and as such, if approved, would mean that we would have stewardship of the centre with our annual accounts available to the Public for viewing. Furthermore, any profits made are invested straight back into the centre with no private gain by any Board or Kelburne member. Levels of noise and foul language – we confirm that we have a code of conduct / behaviour and that we will ask all our members to sign up to this when using the pitch and grounds at Ralston. Hockey is generally not comparable to football when it comes to the use of foul language during and after matches. Q2. A resident raised concerns about the speed that cars currently drive in and out of the Community Sports Centre, highlighting that a child will get hurt. A2. The existing entrance between the masonry piers has been formed at 3.815m (taken from the topo cad dwg). This would have been requested / agreed with the Roads department to try to minimise the possibility of traffic driving in and out of the centre at speed. Obviously this is not working as intended. We can look at other options to ensure that traffic cannot drive at speed in and out. For example there is no signage up in the vicinity of the entrance such as max. speed 5mph. An additional speed bump located nearer the entrance / exit and narrowing down of the existing piers (or complete removal) could allow 2 cars to pass Page 116 of 394
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51 each other to ease traffic flow. A left turn only exit sign upon leaving the facility could also be suggested as a possible solution to easing traffic flow. This would have to be put back to Renfrewshire Council Roads department for consideration and approval but based on the on-going concerns of the residents we would expect that both the residents and R.C.R.D. would be supportive of the changes. There other options open to us to improve the current situation should the above not be acceptable and we are open to any suggestions put forward by residents or councillors on their behalf. Q3 . A resident asked when they would be consulted regarding this proposal? They also raised concerns about the impact on property prices. A3. Based on a change from a football to a hockey pitch, there is no requirement to apply for Planning permission. If a new pitch was to be built then a full Planning Application would be required with the opportunity for residents to make their views known through the Planning Process. Therefore, there would be no impact on property prices based on KHC current proposals. Q4. A resident emphasised that they were not against Kelburne Hockey Club, however they were fully against a community asset being given away. A4. What are the specific reasons for the negativity against the CAT, if the existing facility is being run down by Renfrewshire Leisure and is not able to get any re-investment from Renfrewshire Council to protect its future. ? KHC are prepared to take on the role of Custodians of the facility to protect its long term future for the local community. KHC are a local community sports club formed over 50 years ago and have a proven track record of providing local kids from Paisley the opportunity to get involved in sport. Q5. A resident asked whether the hockey pitch could go at the site of the new Grammar instead? A5. The new Paisley Grammar school is not expected to be built until 2025 at the very earliest. In addition the specification for any new `school` Astro-pitch will in all probability be set for multi-sport use. This type of pitch allows for lower costs in terms of up-keep / maintenance and is typically suited for a wider range of sport uses rather than standard and elite levels hockey. In short, most likely these would be used and booked by football. Q6. A resident stated they were against the proposal, highlighting that there was nothing in the area for the elderly now that classes have stopped in the Community Sports Centre. A6. Within our CAT application KHC have made a proposal to re-develop the internal layout of the Pavilion to allow for a Barista Café. This would be available for anyone in the local community to drop in and use, to chat and have some social interaction. KHC intention is to create a welcoming, friendly atmosphere and work with people of all ages within the community, particularly those who may a have a long standing association with using the Pavilion. Should KHC be successful we would like to request that anyone who may have any old photographs, newspaper clippings or stories associated with the history of the Pavilion come forward and help KHC create a `Historical Story Board` of the Pavilion starting from when it was first built back in the 1930`s. Within the KHC CAT application, Phase 2 of our proposals have considered making better use of the grassed areas within the facility. KHC have consulted with a Landscape Architect to look at the possibility of creating a `sensory garden` which could be run and tended by the local community. KHC see this as an opportunity to involve people from all ages of the local community, including Ralston primary school, who could use the garden to learn about plants and nature during school hours and also to be invested in looking after. From our own members experience we know that social care and social interaction between all age groups is very important, particularly at the moment with everything that the Covid Pandemic has been throwing at us. If the `sensory garden` could be established then it would open up the possibility of the Ralston Community Sports Centre and the Pavilion becoming a place where local care homes could bring their residents for visits, to use the café and experience the garden in a safe and welcoming environment. This is something that we know from our own families, who have elderly relatives living in care homes, would benefit all parties. KHC have also thought about whether the introduction of Allotment areas would be something that would be of interest to people from the local community. Page 117 of 394
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52 These ideas and others if KHC were to be successful would require KHC and the local community to work together in close partnership to bring them to fruition, however they would very much be ‘Phase 2’ after the initial Phase 1 was bedded in. Q7. A resident highlighted that it would be very difficult to solve the drainage problem on the grass, because the soil is clay based. Significant investment would be needed. A7. KHC have had several communications with Fairways Sportgrounds, a local contractor who are familiar with the site. They do have previous experience of working on grass pitches which suffer from poor drainage and have discussed with KHC how the drainage could be improved. Should KHC be successful with their CAT application, any improvement works to the drainage to the existing grassed pitches could be taken to the next stage of assessing in detail, the existing ground conditions through preliminary Site Investigation works and working with Fairway`s to provide a detailed proposal and costing for the works. This would only progress to the next stage should there be the interest and desire from other sports, including football, to use the existing grassed pitches on a regular basis. General maintenance of the pitches would continue under our stewardship on a more frequent pattern than is experienced today whilst these investigations are completed and they could be completed quickly once the interest is declared by other sports. Q8. A resident stated that surely the children from Ralston should be the ones to benefit from the facility, rather than a private club from elsewhere. A8. The children from Ralston will absolutely benefit from the facility should KHC be successful with their CAT. Ralston primary school will have daily free access to a brand-new Astro-turf pitch with a minimum life span of 10- 12 years. The current pitch we understand is in poor condition and has only 2-3 years life left in it. KHC as noted above (A6), have plans to increase the facilities at the Pavilion for people of all ages including the local kids from Ralston. KHC within their CAT application have also included for several of the local SIMD Schools to have free access to the new pitch to play and train after-school on each day of the week.. KHC have repeatedly said to the organisers of the Ralston Skills Centre that we are very keen to work with them and for the Ralston Skills to continue the great long-standing work that they have been doing, which is introducing young kids to sport and showing them all the fun, enjoyment and benefits that it can provide. This is the same ethos we enjoy with Kelburne Jockey Hockey. This is a great opportunity for Ralston Skills and KHC to grow together and I am sure we would see potential in the crossover between young kids at the skills group wanting to try hockey and vice-versa with our young kids who attend our Jockey coaching wanting to attend the Skills Group. In our last discussions, 4 options were offered to Skills & Jockey Hockey which covered a combination of 50-50 Saturday morning artificial pitch ground-share between both groups, or full use of the artificial pitch on Friday evening or any time on Sundays, or full use of the improved grass area on Saturday. We will continue to explore all time-tabling options or suggestions put forward to us, to ensure that both Skills & Hockey get a fair share of the facilities available and continue investing in our youth and in sport. Q9. A resident felt that Kelburne's presentation was poorly prepared, as answers to some simple questions could not be given in enough depth and there were contradictions. A9. There was only so much time available on the evening of the presentation and we appreciate some people who attended the meeting possibly felt that their question was not answered fully. KHC hope that the responses contained in this document provide more detail to some of the questions that were asked. KHC Secretary Billy Anderson who hosted the meeting on the night, did confirm at the end of the meeting that KHC are more than happy to take any further questions that anyone may have by email and we will reply to any individual in a timeous manner as best we can. Indeed many questions have been received and responded to and this continues to be an open offer to all residents. Q10. A resident asked how long the lease was for, and what area was covered, If Kelburne are applying for a 50-year lease, covering the whole area - pitches, pavilion and grass area. Kelburne have said that access to the grass area will be maintained for public to play or walk dogs. The resident stated that the lease must be properly developed, including specific conditions on what can and cannot be done by them. Page 118 of 394
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53 A10. Our lease conditions and development of the centre would be properly documented with Renfrewshire Council and Kelburne and form part of the formal CAT conditions. Under CAT rules, this is a legal obligation and should these note be met, there are lease break clauses that allows both parties to re-consider options. Q11. A resident raised concerns that the loss of this facility may do to the mental health of the children who currently use it but will no longer have access. A11. Please refer to our answer to Q8 . Q12. A resident highlighted that the facility for Community Asset Transfer was there to bring derelict or underused facilities back into public use, however this facility is well used. lt seems that in this case CAT is being used to get a great facility, cheaply. This facility needs investment, not a CAT. - Gavin Newlands(MP) stated that there is no precedent for this type of transfer. He also stated that Kelburne had not approached him to discuss their proposal. He was particularly surprised that the application for a licence had not been included in Phase L of the plan, as this would be required to help bring in that level of income budgeted for. A12. KHC have no plans in the future to make an application for a bar license and at no point in any of our previous discussions have we said that we would wish to apply for a bar license. Renfrewshire Council web site states that `Our Community Asset Transfer Policy has been developed to enable the Council to work in partnership with local organisations for the benefit of the community. The Policy recognises that by transferring assets to community groups and voluntary organisations, providing the groups meet the criteria, our communities can benefit.` All Local councillors were contacted some months ago in order to discuss our local plans and how we aimed to take them forward and consolidate their views and experience. Since these invitations, we have also asked MPs to listen to the same proposals offered before to local councillor colleagues. To date, 1 has accepted (Mr Neil Bibby), 1 has refused (Mr Russell Findlay) and we still wait to hear from 1 more (Mr Gavin Newlands) Q13. A resident was concerned that kids in particular would suffer from this loss and was very concerned about the potential for a bar in a later phase. A13. Please refer above (A8. & A12) Q14. A resident highlighted that the facility should be available for all, not just when hockey wouldn't be using it A14. Please refer to our previous comments above with reference to KHC desire to work with the community and have the facility as a place that is welcoming to local residents of all ages. More sports would be covered and the pavilion would have more fitness, social and health & well-being events Q15. A resident stated that currently traffic was at saturation point at times and speed is excessive. lf the pavilion is used as a social club in the future, it could be rented for weddings etc, making the situation worse. This facility should be used for the benefit of the community. A15. Please refer to answer (A2) above with regards to access and egress during busy periods and also issues with traffic speed. KHC agree that the facility should be used for the benefit of the local community. For information to all residents - there is currently an existing Planning condition on the use of the car park (Ref.07/0458/PP) - that there shall be no use of the car park out-with the hours of 10.30pm and 9.00am unless otherwise agreed in writing by the Director of Planning and Transport (DOPT). Based on the current Planning Condition the Pavilion is unlikely to be attractive to people interested in using it as a venue for hire for these type of events. Q16. A resident highlighted that previous bids for this land were better than Kelburne's proposal; however the inclusion of a licence in those bids meant that we could not support them. This facility must be kept for the community. Page 119 of 394
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54 A16. As KHC have noted above in our previous comments, our proposals require KHC and the local community to work together to ensure that our plans will work and that the facility will have a long term future. Q17. A resident stated that it's important for Kelburne to get a pitch somewhere, however it must enhance sports participation overall. Since over 1000 people use the football pitches currently, use of the hockey pitches couldn't match this, and so fewer people would be involved in physical activity as a result. They were also concerned that it wasn't at all clear where Kelburne would access the f600k required for their proposal. A17. KHC as stated in our CAT Application. There will be Community Collaboration with the local secondary schools to allow them free access to the new hockey pitch facility during the school week throughout the course of the year. (please also refer to A8 above and our desire to work with and alongside the Ralston Skills Centre). The opportunity for the hundreds of children who would gain free access to the new hockey pitch from these Schools (the majority of which are SIMD registered schools) could be transformational. Many of these kids will be going to some of these schools from Ralston and the immediate surrounding area. The KHC CAT Application has been submitted to the Council for them to review. The CAT Application contains our detailed business plan and also details of how the project is intended to be financed. The CAT Application will be available on the Renfrewshire Council web site for Public viewing in due course once they consider our application and then make it available for all to see. Q18. A resident asked what the process was for residents to give their views to the Council on this proposal? A18. Councillor Adam-McGregor stated that a form would be posted in the pavilion for residents to note their concerns however the facility is currently closed so residents should check the Community Council website and Facebook pages for guidance. Councillor Sharkey highlighted that residents could also write to the Council's Chief Executive. (Please copy in The RCC Admin address if you do this). The RCC Chair, Allan Thomson, highlighted that we would also update by newsletter. Q19. A resident highlighted that Kelburne's presentation stated that the Head Teacher of Ralston Primary was in support of the proposal. However, when questioned about this, the Head Teacher stated that they were supporting the continued access for the school, not supporting the whole proposal. A19. The understanding is that the resident is correct with their statement, however as the Primary School as a unit don’t use the facility at other times, KHC were asking them to confirm their support for what the School was being provided with as a part of this proposal and they have indeed confirmed their support for what this proposal gives the school. I would also refer to our previous answer above (A8 and A17) and the benefits to Ralston Primary and other local schools of having a brand-new facility available to them, free to use for many years to come. Q20. A resident stated that if Kelburne have been talking to the Council since 2015 about this, why have Kelburne not been present in the community? A20. In 2015 KHC spoke with Leader of the Council, Cllr Mark McMillan (about Ferguslie Park Sports Village, announced in the PDE, not Ralston) and his view and Council plans about "KHC coming home", and we have spoken with Renfrewshire Council planners over the years (eg. Ferguslie, St.James, Linwood etc.) This is part of normal lobbying processes when facilities arent available in your own area to use - you have to seek out support and ask questions and try and get answers to support your sport. In recent years, Renfrewshire Council approached KHC for technical pitch advice on the re-development of Linwood which KHC supported. KHC only decided to proceed with a CAT on Ralston in November 2019 after approx. 6 months of internal discussion. In short, 000`s of man-hours for approx. the last 18 months on the topic of whether KHC should proceed to a CAT for any location was covered and finally decided internally in Nov 2019. Q21. A resident highlighted that all charities have a specific purpose, however in this case the two aspects of community and hockey will come into conflict, undermining that purpose. The resident stated that the facility needs to stay in the control of the community. The owner of the Corner Shop and local resident said that she sees all the kids who play in the pitches come into the shop afterwards. Any transfer would have a big impact on her business and of the café. A21. The Corner Shop currently occupies a `prime` position at the corner of Penilee Road and Glasgow Road and is only a short walk from the Ralston Community Sports Centre. If KHC plans were to be successful the Page 120 of 394
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55 Corner Shop is ideally located to cater for all hockey users of the pitch and any other sports including football who would be using the facility. KHC would be very keen to work with all local business`s in providing an information board within the Pavilion to inform and highlight to all existing and new users of the facility, of the local shops, such as the Corner Shop, Local Pharmacy and Hairdresser`s that are available within a short distance of the Pavilion. Q22. A resident who is a member of Kelburne Cricket Club praised the success of the Hockey club. However, highlighted that when they previously considered moving back to Whitehaugh, they were only interested in hockey and didn't consider the needs of others. The resident also highlighted that Kelburne Cricket club had not been advised of this proposal, only heard about it through the Community Council. They went onto highlight that the bar is a key source of income, where the associate members support the club, so also surprised that this isn't included in phase 1 A22. KHC very much welcome the comments from the local resident with regards to praising the success of the Hockey Club. The other comments the resident makes with regards to moving back to Whitehaugh and `they were only interested in hockey and didn`t consider the needs of others` is incorrect. KHC worked with and alongside the Cricket Section for several months preparing a detailed set of plans and spending many hours trying to see if it was possible for both sections to co-exist at Whitehaugh by having suitable sporting facilities for each sport contained within the available boundary of the Whitehaugh grounds. Unfortunately it was confirmed in writing by the Cricket Section that they would not be able to reach a compromise which would allow the hockey section to have a suitable hockey facility alongside the cricket pitch. KHC fully appreciate why the cricket section (although smaller in actual numbers with regards to membership) wished to maintain the `status quo`. KHC who have a much larger number of full voting members than the Cricket Section decided that in order to provide our hockey members with the same level of facilities enjoyed by other hockey clubs, who have access to their own pitch, needed to make the extremely difficult decision to look for a new home. KHC have been working with Renfrewshire Council for almost 20 years to try to find a suitable location for a new hockey pitch facility within Paisley. Despite the Club`s huge success over the years and great work in getting local kids involved in sport, KHC have been at the bottom of the pecking order in terms of the support and assistance provided by Renfrewshire Council that other sports such as football have had and continue to have. For the reasons above KHC decided that it should take matters into its own hands and go down the route of a CAT in an attempt to provide the new hockey facility that the club desperately needs to secure its future. Again with regards to a license please refer to the previous answers above (A12). Q23. A resident praised the work of Ralston Skills, and stated that an organisation like this should be nurtured and supported. A resident questioned that since the Council had approached Kelburne about this, then we need to hold the Council accountable. ) - Cllr Adam-McGregor stated that the first she was aware of this proposal was when the funding for the feasibility study went through Board. ) - Cllr Sharkey is concerned with issues of democracy, particularly since Kelburne wish to get the CAT through before the election next year. ) - Gavin Newlands (MP) highlighted that voices need to be listened to in the community, so talk to your Elected Members and to the Community Council. - Cllr Graham went to press regarding this issue, since he wanted to make sure people were aware of the proposal A23. Please refer to the answer above (A8). Page 121 of 394
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56 Appendix 8 - Last Ralston Skills dialogue as evidence that Kelburne intend support their weekly Saturday morning activities for kids in sport (1/2) Page 122 of 394
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57 Appendix 8 - Last Ralston Skills dialogue as evidence that Kelburne intend support their weekly Saturday morning activities for kids in sport (2/2) Page 123 of 394
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58 Appendix 9 - Community Empowerment Fund - Survey and Technical document information As part of our Project analysis on the condition of the artificial & grass pitches and pavilion infrastructure, we undertook a series of surveys to help us make our decision as to whether we would be in a position to make a decision to proceed with an Asset Transfer Request for the Ralston Community Sports Centre. Attached are copies of relevant surveys we undertook, for the benefit of Council technical officials as they address this CAT request. If more information is required, please contact secretary@kelburne.com for information. Appendix 9 Documents 9A….. Original Planning Approvals from 2007, where consent was provided to install and artificial grass football pitch, with lighting and provision for vehicular access. Page 124 of 394
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59 9B….. Sika Roof Condition Survey and DGB Environment report – a survey of the current flat SIKA roof and any work provided Page 125 of 394
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60 9C……. Drainage Survey Report 1 (using camera systems) for the artificial pitch, including the culvert – from Metro Rod specialists, in drainage works Page 126 of 394
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61 9C…… Metro Rod Summary of Artificial pitch culvert/drainage drawing – NO MAJOR DEFECTS 9D….. Building condition Survey and Floor plans and HSE Information Page 127 of 394
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62 Appendix 9D Continued Page 128 of 394
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63 Appendix 9D Continued 9E…. Drainage Survey Report 2 (using camera systems) for the grass pitch areas and entire site summary – from Metro Rod specialists, in drainage works – see link below. www.itouch-live.com Username - willy@goodsons.com Password - JBQGPFKV Quotation from Fairways Construction below for the sand-slitting operation to remedy the drainage, with further on-going grass cutting, sanding and general maintenance required by the site operator to ensure the good work is not undone this time. Page 129 of 394
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64 Appendix 9E Continued……….. Drainage Layout deployed Page 130 of 394
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65 Appendix 9E Continued……….. 9F…..Various reports on Synthetic Pitch specifications, report on SAPCA findings on old pitch removals and disposal (rubber crumb) Page 131 of 394
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66 9G…. Road Safety Consultant report - regarding the entrance area and surrounding roads here parking is an issue for residents by visitors to the centre at peak periods. The attached report from recognised safety expert has made a number of suggestions that can be deployed by KHCSC in relation to making the entrance area better for Residents, KHCSC and the public at large. Page 132 of 394
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67 9G…. Road Safety Consultant report (continued) Page 133 of 394
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68 9G…. Road Safety Consultant report (continued) Page 134 of 394
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69 9H…. HISTORIC SCOTLAND – Summary of most recent discussions attached below Page 135 of 394
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70 Appendix 10 – Partnership Arrangement for Gym Fitness with SKFitness Small Fitness Group Classes Fle ible Gym Space set up Open to local residentsand public Individual/personal tness Personal keep t open to all edicated area half of gym PT 1on1 or 1on Training Sessions sing Fle ible Gym space Open to local residentsand public New Fitness equipment provided ietary Fitness Plans Outdoor bootcamps on ar cial turf KHCSC partnership with Provision of a wide range of quality tness classes Tailored to suit IN IVI A & GRO P reqmts for local residents Classes based on survey & known market demands ocal surveys for other classes Availability of fully trained PTs Page 136 of 394
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71 Gym Timings & Scheduling Mon Fri am to . 0pm Saturday am to . 0pm Sunday am to . 0pm Par cipa on Op ons ocal Resident tness (Mthly) or ocal Resident tness (PA Go) or Small Group open blocks or PT 1on1 session blocks Fle ible On line booking system available to the public Priority for local Ralston residents Class samples Spin 1on1 PT Circuits Other Classes based on members feedback. Please keep sending ideas in Small Group PT general tness Vitality Mature Movers Aerobics Stretch & Tone HITT Kids tness & Healthy ifestyle Fit for Golf Fit for AN speci c Sport From age there is currently a substan al decrease in children mee ng the recommended guidelines of e ercise. by ages only currently meet this recommenda on and only . of those that do con nue to par cipate one of the largest drop out rates are witnessed are between and are from . (Par cipa on Rates in Scotland Trends & Future Prospects, 01 ) Scotland Sta s cs (Source Research Report No 10 ) The last analysis of regional varia on in sports par cipa on found that Renfrewshire is the council in Scotland for par cipa on in sport at least once a week at of popula on. K Sta s cs (SKFitness) Obesity in children and adults has shown a stark increase since 01 . % to 1 . % for year olds 1% to . for 10 11year olds to since 01 alone In the last years, overweight & obesity level for Adults has increased to 0% of the popula on Page 137 of 394
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72 Studio Timings & Scheduling Mon Fri am to . 0pm Saturday am to . 0pm Sunday am to . 0pm Organisa onsor Organised Groups seeking space & facili es Self Help local groups looking to start up or e tend their current facili es First Priorityto Ralston residents groups Slimming Clubs Ralston ogging Group oga Classes Pilates Classes and many more Book Clubs, Art Club, Crea ve Wri ng Club, Angling Club, Walking Football and Walking Hockey (Outdoor play, indoor social) and more outh Clubs, BB/Scouts, Small ance groups, Singing Groups, Children Clubs ChildrensBirthday par es se of NEW Social Space in addi on to Studio Seniors & ASN Groups Caf visits, Mental Health/Ac vity Groups Page 138 of 394
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Clubhouse lay-out changes to facilitate re-arrangement of current foyer to provide a Barista Café facility This Entails - Internal wall and doors re-alignment - Changing room reduction from 6 to 4 - Creation of social space rooms - Re-development of many small rooms left over (eg referee rooms) - Re-development of Gym to become another social space area OR it remains as a Gymm Page 139 of 394
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Artificial Pitch area rran Penilee Road Grass Pitch area Clubhouse redevelopment Page 140 of 394
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SYNTHETIC PITCH FEASIBILITY STUDY at Ralston Community Sports Centre Page 142 of 394
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Contents Section 1 - Introduction to Kelburne Hockey Club Section 2 - Proposed Kelburne Sports facility overview @ Ralston Community Sports Centre Section 3 - Kelburne Hockey Club Demographics & Carbon Footprint Section 4 - Community & School Benefits Section 5 - Schools Partnership & Reachability – Growth Opportunity Section 6 - Pitch Summary Overview – Pitch, Grounds, Lighting and Pitch Comparison Costs, Education, University, Community Section 7 - Business Plan - Start-up costs, 10 year I & E Section 8 - Programme of Works – Timeline to start-up Section 9 - Kelburne in Collaboration - Who are we working with.? Section 10 - sportscotland ticklist Section 11 - Key Priority Steps / AOCB Click here Page 143 of 394
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We now want to create our own destiny in this Proposal and provide a pitch & clubhouse facility for all our members and local community We grow our own players from grass roots, developing and progressing them through our teams, provide top-level coaching as well as allowing them opportunities to develop their own coaching skills with our jockey players. This brings great personal development to our players which comprises a mix of U10, juniors, social players, performance athletes & Masters (veterans) under a single umbrella of commitment to our club. We are fully inclusive across all age ranges, gender inclusive, highly active in both Mens & Ladies hockey at Junior & Senior level and welcome all players from all race and all religions. What a purpose-built facility brings to Kelburne & Renfrewshire • Brings back Hockey to Renfrewshire – social fabric improved • Re-invigorate the area with a vibrant Community Sports Club • Improved Community access for other sports & social clubs • Grow participation in hockey and general sports in Renfrewshire • Inclusion of ALL schools in socio-economic disadvantaged areas • Access to ALL schools for development, specialized coaching/training • Provide facilities, coaching & pathway - club to performance athlete • Grow existing working relationship with Active Schools Renfrewshire • Provide base for Renfrewshire Council ‘School of Sport’ feasibility study • Encourage National and International Events to take place in Paisley Kelburne Hockey Club currently operate out of the Kelburne Cricket Club facility at Whitehaugh in Paisley as our main base. However, our Senior teams have to play out of the National Hockey Centre in Glasgow and to a lesser extent, at Linwood ONYX for our lower teams and Whitehaugh itself on grass pitches for Jockey members Current hockey pitch specifications in Renfrewshire do not meet official Scottish Hockey league requirements, recognized by Council sports officials who have embarked on a “Bring Kelburne Home” strategy in recent years, to offer Kelburne the facilities to flourish and grow hockey in Renfrewshire. Our Board members met with Renfrewshire Council in a series of meetings where it was hoped this would have been remedied with the construction of a purpose-built hockey facility In recent years, planned facilities at St.James, Ferguslie and currently a re-vamped Linwood ONYX ultimately fell through due to a lack of funding and as of now, we still have to travel to Glasgow for our home games. Hockey has massive potential across Scotland and our new proposal brings significant opportunity to extend Kelburne’s reach into more schools across Renfrewshire. At Kelburne, we have members from 7 to 70 years old still active and participation across all ages is a primary function for us. Section 1 : Introduction Page 144 of 394
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KelburneHockey & Sports Club Current Ralston Community Sports Centre – click here Section 2 : Kelburne Hockey & Sports Club - pictorial overview Page 145 of 394
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Clubhouse Car Park Warm up area Section 2 : Pitch top-down view on top over existing 5G surface Page 146 of 394
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Enjoyment with peersJockey Development Junior / Youth development Success Celebrate Social Inclusion Personal DevelopmentSummer Camps Coaching Taking Part – having fun - participation Party-Time Winning Community Keeping Fit Staying Healthy Section 3 : Kelburne Hockey Club - 50 years in the making - Community Ethos Page 147 of 394
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Elite Athletes GB Hockey Squad International Class Athletes - Representing Scotland in Delhi Commonwealth Games – Kilt, Competition, Chris Hoy Scottish National Leagues Winners - 13 in a row European Champions – various years Celebrate Success Scottish Internationalists Cup Winners European Cup Winners Section 3 : Kelburne Hockey Club - National & International Achievements – Club / Players Page 148 of 394
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Alan Forsyth - Kelburne Junior & Senior, coach Internationalist playing for Scotland & Great Britain, Professional player in England and now moving to Holland Kenny Bain - Kelburne Junior & Senior, coach Internationalist playing for Scotland, now professional player in Holland Sample of a home-grown Kelburne team winning the Scottish Cup in the final seconds of the match 2018 Interview : Alan Forsythshockey career, starting on the grass at Kelburne Hockey Club Alan Forsyth & Kenny Bain at Glasgow Green national Hockey Centre 2018 Gold Coast Interview with Kenny Bain –his family connections and hockey at Kelburne Emily Maguire Kelburne Junior & Senior, coach Ex-Scottish and Gt.Britain Internationalist Kelburne Ladies play-off final versus Inverleith Laura Wrightson- Carlton Kelburne Junior & Senior, coach Ex-Internationalist playing & coaching & teaching All about Emily Maguire Section 3 : Kelburne Hockey Club - Grass Roots to International/Professional Player status Page 149 of 394
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Kelburne Hockey Club 50 years in the making Jockey Development Summer Camps Have Fun – enjoy your sport Coaching Keeping Fit Fun Party-Time Success Personal Development Junior / Youth development Community Based Club Elite AthletesScottish National Leagues Winners Scottish Internationalists GB Hockey Squad Represent your Country Celebrate Success Scottish Cup Winners Social Inclusion Wof S District League winners Junior / Youth development Jockey Hockey Inspire Bridging the age-gaps 7 to 70yrs European Champions Active Lifestyle Life Skills Gender Equality International Class Athletes Social Nights Coaching your Juniors District Cup Winners Inter-District Cup Winners Kelburne Hockey Club Page 150 of 394
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• Currently we are a local voluntary Community Sports Club • We have been awarded £10k Community Funding to use for feasibility study at Ralston Community Scentre – this starts in March 2021 • Members of the sports governing body, Scottish Hockey and held in high regard as European, National & District League winners at all levels. • We have 6 Gents, 3 Ladies Teams with Junior Teams at all levels (7-70) • There are no restrictions on the number of members in each category of membership & we operate equal opportunities policies across the board • We are engaged with Scottish Hockey and Renfrewshire Council regarding the development of Hockey in general & across Renfrewshire. • We are actively engaged with Active Schools and provide hockey coaches for all schools in the area with hockey in their syllabus Development Aims and Objectives We are a Community-based Sports Club and this has been at the heart of our Club ethos. The aim of our Club is to develop sport & promote an active healthy lifestyle in Renfrewshire. The club has fulfilled this aim for over 50 years with success at European, National and local levels and have helped raise the profile of sport in the Region and across Scotland. We actively maintain links with local schools to ensure each generation is given an opportunity to participate in sport. We provide opportunities to everyone regardless of ability, gender, race or age and pride ourselves in our current demograhics. We develop players and coaches to enjoy their sport and improve from a local level to National & Intl level, involving elite sports in representing Scotland & Gt.Britain and Clubs across Europe. Organisational Strategy We will be applying to Register for Charitable Status as a SCIO & apply for a CAT for Ralston Community Sports Centre Facility. We will introduce hockey there & retain & grow other sporting and community facilities currently offered by Renfrewshire Council Section 3 - Kelburne Hockey & Sports Club - Demographics Page 151 of 394
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Player Travelling profile It’s clear that our current membership travel a number of additional miles to reach our current base of Glasgow Green National Hockey Centre to play their hockey and a considerable carbon footprint unfortunately applies in this scenario. Under the new facility at Ralston, the following mileage / time / carbon footprint can be substantially reduced with such a simple geographical move- calculations on current P. Codes= 46% saving Membership Type F M Grand Total Adult 34 82 116 Club Support / Officials / Umpires 5 9 14 Under 18 26 11 37 Under 13 27 16 43 Grand Total 92 118 210 Section 3 - Kelburne Hockey & Sports Club – Carbon Footprint Demographics Members County Demographics 88% stay in Renfrewshire Carbon FootPrint calc to RalstonCarbon FootPrint calc to Glas Green 46% travel reduction Renfrewshire Renfrewshire 4530 384 240 348 114120 Miles Travelled to/from Ralston 3 return trips per week (Home/Ralston/Home) Total Miles Travelled - 5,736 Renfrewshire Glasgow East Ren Ayrshire West Dun Lanarkshire 9762 192210402138 84 Miles Travelled to/from GlasGreen 3 return trips per week (Home/Glasgow Green/Home) Total Miles Travelled - 10,788 Renfrewshire Glasgow East Ren Ayrshire West Dun Lanarkshire 87% 6% 3%2% 1%1% Renfrewshire Glasgow East Ren Ayrshire West Dun Lanarkshire Page 152 of 394
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Singular Pitch ONLY or Pitch with Clubhouse and spare ground with Partnership & Development Opportunities.? With the ScotGov Community Asset Transfer initiative available across all sporting facilities, we felt this was the time for Kelburne to make our own history and create our own experience with our own facility under our own control. History and the Kelburne experience has shown that having a true home, a Clubhouse, right beside your facility brings an increased number of playing and spectating opportunities with the Club, players and members, reaping more social inclusion benefits as a result. Benefits of own facility • Similar to Whitehaugh facility but enough space for hockey • All Club Junior Sects now play on artificial turf, not grass • Stable base for all players and members to congregate • All players can support/watch other club teams in 1 place • Clubhouse is a vibrant place, used ALL day at weekday/ends • Ease of management with training/coaches/players in 1 place • More social events in 1 place (outdoor & Indoor) • Improves overall social inclusion and ‘no place like home’ • Closer links, more players around = more satisfied members • Reduced travel from before (Glasgow & Linwood) • On existing main road travel corridor = easy public transport • Within a 3 mile radius to schools who currently play hockey • A Hockey-managed facility = simpler access for ALL schools • Close-knit localized Management team = better run facility • No external pitch hire costs - all income goes into own facility • Easier (existing) access for disabled members of community Addl evidence from English hockey Click here for info on how to run a Club Section 3 - Why Ralston Community Sports Centre..? Hockey is thriving in Scotland - CLICK HERE to read morePage 153 of 394
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Range of Youth, Social, Technical & Performance Hockey - all Members • Continuous Growth - Youth through to senior and social or elite • Take part as Player, Official, Volunteer or Coach • Open to all ages, gender and abilities • Maintain current reputation of having very strong ‘family’ traditions • Improve & Build a sports that will support and inspire future generations • Proven Track record in producing elite athletes and strong social club fabric • Technical Officials who excel in Hockey Administration at European level. Provide and Improve access to Community (Inclusive / no barriers) • High Focus on Schools Programme at our Club • Coaches attend Schools to provide coaching as part of curriculum • Our Club supports local secondary league programme with coaches • Supported the creation of winning Renfrewshire ‘Aspire Cup Squad’ • Current School players often selected to take part in Senior matches as part of their continuous sporting and social health & well-being • Local Schools have unlimited access to a proper hockey pitch • A managed curriculum provided by Kelburne coaches to schools • Managed training sessions on weekdays and weekends as required • Additional sessions as requested by school for hockey sport clubs • Significant Renfrewshire ‘School of Sport’ Opportunity • Primary & Secondary School inclusion • High / Priority focus on schools at social & physical disadvantage • Local Paisley Hockey Club Access & Involvement • Availability of pitch to other Paisley Clubs Develop Sport & Healthy Lifestyle in Renfrewshire • Hockey available in Winter & Summer months across a wide range of disciplines • Matches, Training, Tournaments, Gents/Ladies/Junior/Mixed hockey • Junior Camps available to all (School holiday week/weekends & Summer) • Opportunity to blend in with all Renfrewshire Sports Hubs strategies Form Community Sports Hub for use by multi-sports activities • Work in Tandem with Paisley & Ralston East Sports Hub • Provide a physical base for playing as well as meetings at same venue • Umbrella sports venue/events on artificial pitch for all age levels • Utilisation by many other sports/social groups for training and club activities • Indoor keep-fit area maximised Forge close relationships with University of West of Scotland • Work with UWS Leadership Team to encourage using as their Hockey Base • Consider all other sports in their curriculum and expand with them • Allows UWS to meet key BUCS targets in maintaining Hockey in their curriculum • Similar training programs offered by qualified Kelburne coaches • Consider opportunities to expand to other sports for University Extend use of current grass facility which are under-utliised • Encourage other sports and schools to use the grass facility • Organised events (fetes, sports events, camps etc) for Charities, Schools & fitness organisations (boot-camps etc) Section 4 - Community, School and University Benefits Page 154 of 394
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Section 5 : Primary Schools – growth opportunities Page 155 of 394
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Section 5 : Secondary Schools – growth opportunities Page 156 of 394
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Section 5 : ASN Schools & Further Education – growth opportunities Page 157 of 394
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Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday 9.30 - 10.30am Jockeys Dev 10.30 - 11.30am Jockeys Dev 11.30 - 1.00pm KHC Ext Let 1.00 - 2.30pm Ext Let UWS UWS Renf Schools KHC Ext Let 2.30 - 4.00pm Ext Let UWS UWS Renf Schools KHC KHC 4.00 - 5.30pm KHC Ext Let 5.30 - 7.00pm Ext Let M 1/2 W3/D W 1/2 U18 7.00 - 9.00pm Ext Let W 1/2 M 3-5 M 1/2 U18 After School Clubs Ralston Primary School Winter Programme – Hockey Section Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday 9.30 - 10.30am Jockeys Dev 10.30 - 11.30am Jockeys Dev 11.30 - 1.00pm KHC Ext Let 1.00 - 2.30pm KHC Ext Let 2.30 - 4.00pm 4.00 - 5.30pm 5.30 - 7.00pm 7.00 - 9.00pm Summer Camps / International Hockey Squad Sessions / General Training facility / External Lets Summer Evening Hockey 6s / External Lets Additional Activities (Winter) Summer Programme – Hockey Section Additional Activities (Summer) • Fitness Gym & Separate Dance Studio • Events Hall for hourly lets for clubs & local enterprises • Facility or room hire for local Community Organisations • Meeting Rooms / small business centre • New Café for members and community visitors • Meet & Greet for outdoor fitness groups • Hourly lets of Pitch when not in use to all sporting orgs • Outdoor Grass pitch - opportunities for long-term lets • Outdoor events area on artificial turf for sympathetic use • Physiotherapist let / business opportunities • Fitness Gym & Separate Dance Studio • Events Hall for hourly lets for clubs and local enterprises • Facility or room hire for local Community Organisations • Meeting Rooms / small business centre • New Café for members and community visitors • Meet & Greet for outdoor fitness groups • Hourly lets of Pitch when not in use to all sporting orgs • Outdoor Grass pitch - opportunities for long-term lets • Outdoor events area on grass (fetes, charity events, schools) • Physiotherapist let / business opportunities Section 6 : Programme of Projected Usage - Winter/Summer Hockey & Community Sports/Events Page 158 of 394
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Section 6 : Pitch Summary, Scope of Work development & Lighting Page 159 of 394
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Section 6 : Pitch Summary – Formal FIH Requirements - Kelburne Aspiration Page 160 of 394
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Technical Pitch Details Sand-Dressed suppliers / Turf - Polytan Sand-dressed - Edel ID SD (Fairways) Global Water-based suppliers / Turf - EDEL ID 14-30 (ET30 Shockpad) - Polytan Mega Coolplus All Pitches are Category 3 FIH specification approved for National League Hockey and Tier 2 International Competitions. Scottish Hockey have advised they will adopt the English Hockey approach in the following season Section 6 : Pitch Cost Comparisons (Summary Costs) Preliminaries lump sum £5,000 £5,000 £5,000 Downtakings Lift and Remove existing £14,497 £14,497 £14,497 Preparation Regrade existing stone base Blinding layer to regulate levels (Prov Sum) Repair & regrade sub-base 150x50 edge and grip 150x50 edge Remove haunch from existing kerbs Gripper to existing kerb £125,522 £97,843 £111,682 Pitch Surfacing ET30 in-situ shockpad to main pitch Cell Foam shockpad to pitch area Cell Foam shockpad to training area SBR/Binder mix - 15mm SBR/Binder mix - 15mm Edel ID sand dressed surface incl lines Edel ID sand dressed surface incl lines - training Polytan SD - Pitch Polytan SD - Training Polytan Mega Fibre Polytan Mega Fibre Edelgrass ID 14-30 water based surface incl lines £175,782 £227,497 £201,640 Fencing 1.2 high barrier fence & kickboard 1m wide gate 3m wide gate Kickboard to existing fence £17,481 £17,481 £17,481 Sports Equipment Hockey Goals - HOC151/HOC156 Team Shelters - SHE-104/ANC-025 £11,262 £11,262 £11,262 Testing Stone - Porosity Test Stone - Straight Edge Test ET30 shockpad - Porosity & level Test FIH Test - National £3,490 £3,490 £3,490 £353,035 £377,070 £365,053 65mm open graded tarmac - training area - 40 base + 25 wearing (machine lay) 65mm open graded tarmac - hardstanding - 40 base + 25 wearing (hand lay) 65mm open graded tarmac - pitch area - 40 base + 25 wearing (machine lay) Average Cost for Sand- Dressed Average Cost for Global water-based Average of all 4 pitch suppliers Page 161 of 394
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Category 3 FIH Carpet Cost Average Section 7 : Top Level Business Plan - Pitch Cost, Installation & Funding Page 162 of 394
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KHC Proposed Development - High Level Programme 2020 2021 2022 2023 Activity / Milestone Sep Oct NovDec Jan Feb MarApr MayJun Jul Aug Sep Oct NovDec Jan Feb MarApr MayJun Jul Aug Sep Oct NovDec Jan Feb MarApr MayJun Phase 1 (Pitch, Clubhouse, Car Park) 1 Develop business plan / feasibility / select site 2 Create CAT body / Register as Charity etc 3 Establish Principal Funders; RC & Sports Scotland - 'in principle' 4 Prepare plans & spec - sufficient for CAT & planning 5 Prepare detailed plans & spec - for construction 6 Funding Applications 7 KHC - Fundraising 8 Prepare CAT submission - check and co-ordinate application/committee dates 9 Submit CAT Application 10 Submit planning application - Pitch & Pavillion 12 Procure Contractor - Pitch 13 Construction - Pitch 14 Procure Contractor - Pavillion 15 Construction - Pavillion Section 8 : Programme of Works Page 163 of 394
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President & Vice-President Secretary Treasurer Director of Hockey Junior Convenor Operations Committee (DoH, Captains) Management Committee (Overall Club) - Sub-Committees as required Gents & Ladies Reps to Committee Umpires Co-ordinator Social Committee Communications Officer Child Protection Officer Ralston Community Sports Centre Community Asset Transfer Sub-Committee Billy Anderson - Club Secretary / Communications Technical Leadership Team - Willy Hunt : Senior Structural & Civil Engineering Design Technician - Goodson Associates - Hamish Walker : Managing Quantity Surveyor - Balfourbeatty - Dick Donaldson : Commercial Manager - Balfourbeatty Mark Fulton - President & Active Schools contact James Currie – Treasurer Section 9 : Kelburne Hockey Club – Organisation structure Page 164 of 394
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Section 10 : sportscotland check lists Page 165 of 394
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1. Enable discussion with sportscotland on funding proposal - Stage 1 and Stage 2 - Mar 16th first meeting 2. Confirm Community Empowerment Funding with Renfrewshire Council - Mar 15th Board rubber stamp 3. Enable respective facility surveys before finalising business case - starting March 17th 4. Maintain & strengthen partnership/sponsorships arrangements with SS, SH, RC, RL bodies and all Sponsors/Clients. 5. Enable SCIO Application for Charitable Status - underway with Engage and appointed professional organisations 6. Develop / Implement the Kelburne Marketing Strategy and engage with all key users - underway with in-house marketing consultant 7. Secure / implement funding arrangements with key partners - sportscotland (Stage 1 & 2) and Renfrewshire Council (CAT confirmation) 8. Pitch Construction out to official tender 9. Clubhouse re-configurations out to tender 10. Agree & Confirm arrangements with all local Community Organisations on facility utilization - on-going discussions with community Orgs 11. Up-date roadmap key milestones and keep all parties engaged 12. Next steps with sportscotland Section 11 : Key Priority Steps Page 166 of 394
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Heading Date Time Kelburne Hockey & Community Sports Hub Proposal Club / Pitch Users Summary Page 167 of 394
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Agenda • Kelburne Hockey Club - Business Plan Overview and summary of the current CAT application and timeline involved • Business Plan operations for the Clubhouse overallis work.? • Next Steps Page 168 of 394
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Proposed Kelburne Sports Club Overview Business Model overview • Community Asset Transfer : 50 year lease arrangement • Transition to become a Charitable Organisation (SCIO) • Project is an overall £600k project spend • Pitch & clubhouse development, Legal Fees & contingency • Grant Support from various large charitable organisations • Renfrewshire Council, sportScotland, Viridor credits • Fund-raising activities inside Kelburne HC • Maintain existing facilities where financially beneficial • Grow into new sporting partnership areas for under-utilised assets • Community-based Club – various types of memberships available • Open book on all matters in collaboration with Renf Council • Working directly with all Community groups to fulfil our objectives and hopefully support theirs too • Introduce new business ideas for community benefit • Provide additional & organized SIMD after-school coverage • 9 targeted Secondary schools and selected Primary Schools • Dedicated programmes suited to their needs • Competitive and coaching/training elements • Inclusion / growth to become Club members • Ralston Primary School - Daily term-time access for full use Hockey • Re-develop artificial Pitch to an International standard Hockey surface • Bring all 8 Kelburne Gents & Ladies teams back to Renfrewshire • New State of the art LED flood-lighting (replacing existing) • Grow our already substantial offerings on youth hockey across all Renfrewshire schools • Clubhouse as a vibrant place, used all day at weekday & weekends • Other hockey Clubs, Scottish Hockey and Masters Hockey utilization • Weekend Hockey Festivals (Juniors) Other sports / Community facilities • Separate Dance & other events Studio • Events Hall for hourly lets for clubs & local enterprises (maintain existing) • Facility or room hire for local Community Organisations (maintain existing) • Meeting Rooms / small business centre • Physiotherapist let / business opportunities (open to all) • New Barista Café for members and Community visitors (free entry) • Meet & Greet for outdoor fitness groups (maintain existing) • Open to discussions with all Orgs to create formal working partnerships • Outdoor Grass pitch /area - opportunities for long-term lets (football) • Reduced hiring costs than today for grass pitches • Open to re-alignment sizing for small sided games only if required • Other sports by arrangement & collaboration with Renf Council • Regular Charity events (Fetes, open days, sports camps) • Sports Camps for all Renfrewshire organisations in holiday periods Page 169 of 394
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Community Collaboration – Primary Schools (Active Schools) Organisation Description / Services offered Contact Status Letter of support Ralston Primary Use of pitch term time day times as per today Additional coaching offered –via Active Schools network (new) After-school use as per today Coaching classes after school (new) as required Same parent drop/off access via car park as per today Keyholder status as per today with Renfrewshire Leisure Jillian McGown Formal package sent in July Parents Council meeting attend in Sept 2021 Received September August up-date SIMD Primary Schools Working alongside Active Schools to identify specific schools to target hockey as new sport. - In-house coaching at school with Kelburne coaches - Open Events on weekend/weekday as identified at pitch - Summer/Easter Camps in combination with Renfrewshire Leisure with access for school kids -RSSE : provide coaching expertise / qualifications in-school Paul Keegan (Holly Aiken), David Rose, Andrew Mitchell, Fraser Buchan, Jim Blythe August package to be sent with further discussion at school level with Active Schools to take palce Positive school responses and letters received. On-going comms to ensure balance of positive replies received Page 170 of 394
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Community Collaboration – Social / Health / Well-being Organisation / Arrangement Description / Services Offered Contact Status Letter of support Barista Cafe Available to members and non-members Local community facility (coffee & cake/snack) for all Sit-in or take-away facility, Parents/teachers focus Cater for local\Renfrewshire care groups as disabled access/lifts available Supplier TBF Open discussion inside KHC on own staff or franchised staff N/A Active Communities Various healthy lifestyle exercise for the entire community to meet and enjoy Susan McDonald / Ralston Joggers On-going Further meeting planned –likely October 2021 Fitness (Current) Clubbercise, Ballroom Fitness, Core de Force, HITT/Gym Circuit, Metafit, Tone, Pilates, Zumba Various Aug / Sept onwards Fitness (Future) Increased frequency of above More classes from other fitness areas/franchises Various Aug / Sept onwards Social (Current) Ralston OSC Youth Club, overspill for other youth clubs Various Aug / Sept onwards Social (Future) Bridge Club, Angling, Book Club, Wine Club, Singing groups, Senior Social gatherings, Playgroups Various Aug / Sept onwards Health & Well-being (Current) Weightwatchers, Slimming World, specialized focus groups Various Aug / Sept onwards Health & Well-being (Future) Increase frequency of above and other local groups Various Aug / Sept onwards Physiotherapist Business use of dedicated room, available to members and non-members Various Aug / Sept onwards Page 171 of 394
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Community Collaboration – Community Organisations Organisation Description / Services offered Contact Status Letter of support Ralston Community Council - General awareness of our activities to provide assurance of our local community intentions - Possible use of other rooms in existing building in future collaboration.? - Involvement / contribution in regular Council meetings as part of community fabric Allan Thompson Regular discussions –positive feedback from them -They remain wary of non-support from St-Mirren at Allanton and could be the same.? On-going discussions and we will be attending their October meting to present our project once again. Active Communities - Provide same services as enjoyed today with Ralston Joggers - Expand with Active Communities as they expand on Jogging, Walking and Buggy group classes - Work on all other Community Initiatives for health & well-being support Susan McDonald Open discussions on best way forward for group(s) involved On-going –more meetings/discussion due in October Historic Scotland - Retain existing fabric of building for the future - Utilise various grants on maintenance/improvement of areas Simon Montgomery On-going discussion as required As required Ralston Community Sports Centre Open Consultation Session at the Sports Centre (delayed due to covid). Reviewing possibilities of having this on zoom/teams or F2F in a local centre Kelburne October Plan October open meeting in this location, or a Zoom call Page 172 of 394
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Community Collaboration – Outdoor Events Organisation Description services offered Contact Status Ralston Community Games (Grass/Clubhouse Continue same process as before on availbiity and use of clubhouse as necessary TBC TBC Charity Events (Grass / Clubhouse / Artificial) Spring/Summer events as agreed with multiple charitable organisations seeking large grass expanse area Ralston Community Games Various Open offers to all charity or non-charity organisations Football –Grass pitches - Open to all football clubs for long-term tenancy arrangements on Grass - Spot-hire on smaller pitches at various sizes as agreed with football clubs involved -Provision of space for football Summer/Easter camps Various Open offer – await replies from football Active Schools Provision of space for open air events, summer and easter camps. Working with Active schools on delivery of hockey, or allowing Active-Schools and their leaders use the space for their own classes Paul Keegan / David Rose Open offer Page 173 of 394
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Next Steps… Action Status Owner Comments Close CEF Site surveys to allow Business Case to be formalized Complete Kelburne Minor niggles Continue engagement & collaboration with Renfrewshire Council on CAT On-going Kelburne / IN / J.A-M Formally request access to Renfrewshire Leisure books for RCSC facility (income, usage by sport) in support of final business case Open RC / RL Await package provision Work with sportScotlandto satisfy grant conditions for £100k opportunity - application lodged Open Held awaiting CAT outcome Submit formal SCIO application to OSCR Lodged July Await acceptance Due Oct/Nov Submit formal CAT application to Renfrewshire Council Open – plans to submit Aug/Early Sept Kelburne On-going Identify / discuss other large charitable grant opportunities ‘in-principle’ whilst waiting on SCIO Open / on-going Kelburne On-going after SCIO set-up Continue to work with local Community organisations to ensure as full transparency as possible on plans going forward Open / on-going - suggest Sept open mtg Kelburne On-going Identify & pursue other business opportunities for facility utilization - Other sports & organisations, business lease opportunity, Community Barista Café bar - Football opportunities for Grass and ‘commitment’ to Artificial Grass funding On-going - football meeting end Aug Kelburne / football clubs On-going Maintain focus on Pitch Manufacturers & planning / construction planning requirements on pitch type/availability etc On-going Kelburne On-Going Page 174 of 394
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Community Collaboration – Secondary Schools Organisation Description / Services Offered Contact Status Letter of support Paisley Grammar SIMD Registered Schools - Free Access to pitch for School Hockey Clubs to play / train as required by PE Teachers, School leaders and Active Schools - Community Club set-up in each School – 1st steps, coaches provided - RSSE : provide coaching expertise / qualification at school / at pitch - Secondary League (Renfrewshire Cup) - Aspire Cup (Renfrewshire select team in Scotland-wide Schools Cup) - Coaching CPD – - School Club after-school coaching at pitch - Development Officer – provided by St.Andrews PE Teacher M Fulton - Health Days support – support of all schools on Health-day exercise - ASN Support (new SH Initiative) - Step-level Membership (lower cost) for players wishing to play ‘Club Hockey’ - Use of large grass area for other Schools sports programmes (eg athletics, sports days, fetes etc) George Thomson Formal package sent August Castlehead High Chris Neill Formal package sent August Glennifer High Ali Bleach Formal package sent Confirmed St.Andrews Mark Fulton Formal package sent Confirmed Renfrew High Martin Paton Formal package sent August Trinity High Martin McInnes Formal package sent August Johnstone High Gordon Menzies Formal package sent Confirmed Linwood High Gordian Mothersole Formal package sent August St.Benedicts Seamus McGeady Formal package sent August Gryffe High As above but for these 2 schools are not SIMD-registered in Renfrewshire Gerard O’Hare Formal package sent August Park Mains Colin Chambers Formal package sent August Page 175 of 394
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9 Target SIMD Secondary Schools in Renfrewshire – Lowest 20% Deprivation Area R L J C G P St RSC Linwood HS Renfrew HS St.Andrews HS Johnstone HS Paisley Grammar Castlehead HS Glennifer HS L J C G P St R Agreed Arrangements - Single venue for Renfrewshire Cup (all schools attend) - Weekly after-school coaching training – single venue for all 9 SIMD Schools - Add other 2 Secondary schools (Gryffe, Park Mains) - Engagement for in-school Primary taster sessions advised by Active Schools - Dedicated coaching for local Ralston Primary School - Test-bed for Paisley School of Sport.? Page 176 of 394
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Football / Hockey Demographics Agreed Arrangements - Single venue for Renfrewshire Cup (all schools attend) - Weekly after-school coaching training – single venue for all 7 Schools - Active Schools engagement for in-school taster sessions - Test-bed for Paisley School of Sport.? 5 Mile Radius From RSC 10 miles Community Sports Hub Remit : each CSH works to the following key principles: • Growth in participation • Engage the local community • Promote community leadership • Offer a range of sporting opportunities • Bring all appropriate (key) partners/groups/people together Renfrewshire Leisure Playing Fields - We have 19 playing fields with over 50 football pitches available for booking Hockey in Renfrewshire - There is 1 Hockey pitch which is sub-standard to SH spec and block booked by football Page 177 of 394
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Community Collaboration – Other Sports/Clubs Organisation Description / services offered Contact Status Letter of support Anchor Hockey Club Training and playing lets for their team(s) on midweek and weekend fixtures Anchor President Sept discussion Await contact to discuss Ferguslie Ladies Hockey Club Training and playing lets for their team(s) on midweek and weekend fixtures Joyce Robertson End-August discussion Await contact to discuss University of the West of Scotland Hockey provision for weekday evening training Provision for weekend activities as required Additional activities on grass area for other sports Ciaran O’Brien Package to be sent in 2022 when full pitch spec know UWS are fully supportive of our plans to construct a Hockey pitch in Renfrewshire Sports on Grass Establish areas that need space and looking for a home - Archery - Football training, football camps (pitch & clubhouse available) - Rugby overspill - Boot-Camps - Summer School Camps, all sports Various Phase 2 Considerations for increased use of wider un-used grass areas at the sport centre Dementia gardening (seniors) Allotment areas (seniors) Wild-life nature walks (School education/seniors) General Health & Well-being Consider any other area suggested by community resident or local organisations to provide a wider range of activities at the Club Page 178 of 394
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Community Collaboration – Football Organisation Description / Services offered Contact Status Letter of support Paisley East Community Sports HUB (PESCH) Following on from Covid re-start meeting, a separate football/Kelburnegrous is to be created to discuss the collective operation potential Kelburne Hockey, Cricket Football Clubs (Glennifer, EVRO, Alba, Barony of Blackhall, St.Mirren, Ralston Skills) Rugby, Bowling, Basketball, Gymnastics Next meeting to be advised (Oct) by PESCH Chairman Discussions on- going between football and hockey organization. See football discuss documentation for full details Ralston Skills Increased access time vs today (9 to 11am) offered - Half Artificial pitch alongside same Jockey Hockey - Full grass offered for same time (lower cost) Friday evening (5 to 9pm) offered - Half Artificial pitch alongside same Jockey Hockey - Full grass offered for same time (lower cost) NB : RS offer identical kids skills work like KHC do, hence our suggestion to split/share pitch 50/50 and more kids Norrie Murray Offer currently not acceptable to Ralston Skills as they cannot providing coaching on Friday nights to their groups Glennifer Thistle To discuss general operations to progress partnership Billy Haasan Wk Beg 2nd Aug St.Peters Football Club To discuss their CAT proposal for Moredun Playing Fields and how this will impact Ralston SC Paul Rooney No response to repeated calls/Mails See football comms document Paisley & Johnstone District To discuss their current league set-up and how they would operate with replacing this facility with another Renfrewshire facility To discuss any future expansion plans for Renfrewshire and non-Renfrewshire Clubs Colin Vize (President) Pamela Wilson (League Secretary) No response to repeated mails, texts and telephone calls See football comms document Page 179 of 394
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Football Demographics Model Ralston Seedhill All aritifical pitches Comments Sat / Sunday P&JDYFL PESCH Teams 8% Paisley Teams 11% Renfrewshire Teams 31% Outside Renfrewshire 51% PESCH Teams 7% Paisley Teams 10% Renfrewshire Teams 21% Outside Renfrewshire 61% PESCH Teams 6% Paisley Teams 11% Renfrewshire Teams 28% Outside Renfrewshire 55% Teams as far as Gourock, Largs, Clydebank, travel to play weekend football at Ralston Sports Centre as directed by P&D football to play in their designated age (year) group league Midweek Football (2 week snapshot from June/July) off-term timetable PESCH Teams 54% Paisley Teams 8% Outside Renfrewshire 32% Data Sources - Sat / Sunday football : Paisley East 2 month Study Oct/Nov 2018 - Midweek football - RL Football booking data sheets - July 2021 -Note : apparently this data is not typical of a regular playing season - Renfrewshire Leisure - More data requested to help football usage understanding Page 180 of 394
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Heading Date Time SYNTHETIC PITCH FEASIBILITY STUDY at Ralston Community Sports Centre - Ralston Primary School Page 181 of 394
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Agenda • Kelburne Hockey Club - Overview • Proposed Kelburne Sports Club facility overview - Our Vision - what we want to do or Secondary Schools in Renfrewshire • Our Commitment to Renfrewshire Secondary Schools (incl SIMD) • Next Steps Page 182 of 394
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Kelburne H.C. Overview Enjoyment with peersJockey Development Junior / Youth development Success Celebrate Social Inclusion Personal DevelopmentSummer Camps Coaching Taking Part – having fun - participation Party-Time Winning Community Keeping Fit Staying Healthy Page 183 of 394
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Kelburne H.C. Overview Elite Athletes GB Hockey Squad International Class Athletes - Representing Scotland in Delhi Commonwealth Games – Kilt, Competition, Chris Hoy Scottish National Leagues Winners - 13 in a row European Champions – various years Celebrate Success Scottish Internationalists Cup Winners European Cup Winners Page 184 of 394
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Kelburne H.C. Overview Alan Forsyth - Kelburne Junior & Senior, coach Internationalist playing for Scotland & Great Britain, Professional player in England and now moving to Holland Kenny Bain - Kelburne Junior & Senior, coach Internationalist playing for Scotland, now professional player in Holland Sample of a home-grown Kelburne team winning the Scottish Cup in the final seconds of the match 2018 Interview : Alan Forsythshockey career, starting on the grass at Kelburne Hockey Club Alan Forsyth & Kenny Bain at Glasgow Green national Hockey Centre 2018 Gold Coast Interview with Kenny Bain –his family connections and hockey at Kelburne Emily Maguire Kelburne Junior & Senior, coach Ex-Scottish and Gt.Britain Internationalist Kelburne Ladies play-off final versus Inverleith Laura Wrightson- Carlton Kelburne Junior & Senior, coach Ex-Internationalist playing & coaching & teaching All about Emily Maguire Page 185 of 394
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Kelburne Hockey & Community Sports Hub - Overview Business Model overview • Community Asset Transfer : 30 year lease arrangement • Transition to become a Charitable Organisation (SCIO) • Project is an overall £600k project spend • Pitch & clubhouse development, Legal Fees & contingency • Grant Support from various large charitable organisations • Renfrewshire Council, sportScotland, Viridor credits • Fund-raising activities inside Kelburne HC • Maintain existing facilities where financially beneficial • Grow new sporting partnership areas for this under-utilised assets • Community-based Club – various types of memberships available • Open book on all matters in collaboration with user groups • Working directly with all Community groups to fulfil our objectives and hopefully support theirs too • Introduce new business ideas for community benefit • Provide additional & organized SIMD after-school coverage • 9 local Secondary schools and selected Primary Schools • Dedicated programmes, working with Active Schools groups • Competitive and coaching/training elements • Inclusion / growth to become Club members Hockey • Re-develop artificial Pitch to an International standard Hockey surface • Bring all 8 Kelburne Gents & Ladies & Junior teams back to Renfrewshire • New State of the art LED flood-lighting (replacing existing) • Grow our offerings to School Hockey - invest TODAY for TOMORROW • Use Clubhouse as a vibrant place, used all day at weekday & weekends • Other hockey Clubs, Scottish Hockey and Masters Hockey utilization • Weekend Hockey Festivals (Juniors) Other sports / Community facilities (Phase 1) • Separate Dance & other events Studio • Events hall for ‘increased’ volume of activities by clubs & local enterprises • Facility or room hire for local Community Organisations (maintain existing) • Meeting Rooms / small business centre • Physiotherapist let / business opportunities (open to all) • New Barista Café for members and Community visitors (free) • Meet & Greet for outdoor fitness groups (maintain existing) • Pitch lets available when not in hockey use for sporting organisations • Open to discussions with all organisations for formal working partnerships • Outdoor Football Grass pitch /area - opportunities for long-term lets • Other sports arrangements as agreed with other sporting groups • Regular Charity events (Fetes, open days, sports camps) • Sports Camps for Renfrewshire Leisure events in holiday periods • Potential addition of artificial MUGA area Page 186 of 394
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Pitch Overview on current Ralston Sports Centre facility Clubhouse Car Park Warm up area Page 187 of 394
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Winter Season Summer Season Hockey Pitch Grass Pitch Pitch 1 Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday 9.00 - 10.30am Dev Coaching 9.30 - 10.30am 10.30 - 11.30am Dev Coaching 10.30 - 11.30am 11.30 - 1.00pm KHC Ext Let 11.30 - 1.00pm 1.00 - 2.30pm KHC Ext Let 1.00 - 2.30pm 2.30 - 4.00pm KHC KHC 2.30 - 4.00pm 4.00 - 5.30pm KHC Ext Let 5.30 - 7.00pm Football Football Football Football Football Football Football 5.30 - 7.00pm Ext Let M 1 / 2 W 3/Dev W 1 / 2 Jockey / Ralston Skills (term time) 7.00 - 8.30pm Football Football Football Football Football 7.00 - 9.00pm Ext Let W 1 / 2 M 3 / 5 M 1 / 2 U18 Dev 8.30 - 9.30pm Football Football Football Football Football Active- Schools Football Camps / other sports camps After-School Football Clubs - Active Schools and Clubs Ralston Primary School (term time) as required Use by Secondary Schools for Renfrewshire Cup, Aspire Cup, Training modules for exams, coaching badges etc) Active Schools After-school coaching - hockey / other sports Secondary / SIMD (9) Schools - Renf Cup, Weekly coaching, Aspire Cup (FOC) Jockey / Ralston Skills (term time) Ad-hoc advance bookings Page 188 of 394
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Community Coaching and Training/Match events Community Club set-up in each School • Establish a base within each School in partnership with the Lead Manager for Sports Services in each area for this group to be set-up (in some cases re-instated) • Provides a 1st step for coaching programmes to be administered and provide a pathway from School to Club • Supported by coaches provided by Kelburne – funded internally and through Renfrewshire grant schemes (Awards for All etc) • Set-up and operational within 3 months of the facility opening RSSE : provide coaching expertise / qualification • Provide the base, working with Active Schools Leads, to offer placements for students to develop their hockey/sporting knowledge and skills within the environment of the club • Kelburne have supported this over many years, having supported over 20 students through the programme, with some still coaching within the Club today Secondary League (all Schools) • All Clubs currently play league matches on school 3G • Kelburne will offer all league matches to be played at Ralston facility free-of-charge • Free coaching will be provided to teams at these matches • Consistent utilisation may lead to creation of a Performance Group for additional coaching at the Ralston Centre Aspire Cup (Renfrewshire select team) • With support from Sports Services, Kelburne will provide hockey coaching to allow Renfrewshire to enter a team in Scottish Hockeys National Aspire Cup • In 2019, Renfrewshire (girls) won this cup at it’s first attempt.! • There is a strong desire to continue this and Kelburne will continue support with coaching and free-access to the Ralston pitch for training, coaching and matches against other County opponents. Community & Coaching : 9 Secondary Schools Training, Matches, Performance & Leagues Page 189 of 394
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Hockey education growth opportunities Coaching CPD • These programmes allow the upskilling of coaches within Renfrewshire Leisure to further promote hockey in other areas through 6 week hockey blocks • Coaching pathway documentation can be provided by Kelburne HC to assist all coaches to learn and qualify for their CPD badge • Kelburne has silver accreditation in coaching service provision • This allows seamless continuity from School to Club Development Officer • Existing programmes are driven by volunteer Mark Fulton (PE teacher at St.Andrews) who has extensive contact with Sports Services • This programme allows for further DO experience to be offered by Mark Fulton to successful coaches to grow our coaching program • This could be funded through various programmes for the right person Coaching up-skilling & ASN Hockey Organisation Growth in Renfrewshire ASN Support • This is a new area that Kelburne would be willing to support schools on • We are currently reviewing the Scottish Hockey diversity programme regarding ‘Wheelchair Hockey’ and looking at ‘Walking Hockey’ for Seior/OAP players who still wsh to partake • Tasters sessions for ASN Schools can be tailored to appropriate needs, working with Active Schools leas Health Days • On an annual basis we support primary & secondary schools with health awareness days or weeks. This involves providing 1 or 2 coaches to deliver to groups as specified by the schools involved • Delivery at these days is in line with the Health and Well-being Benchmarks as laid out by Education Scotland. • Schools selected will be established with head teachers / Active Schools Page 190 of 394
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Our Commitment Summary to Renfrewshire Schools • Free Access to pitch for School Hockey Clubs to play / train as required by PE Teachers • Hockey / PE Lessons as required by School • Renfrewshire School Cup – FOC for all rounds • Aspire Cup (all Scottish Schools) - FOC for all rounds • Club coaching - access to school coaching in individual school or collective school groups (egfor Aspire Cup or generic cross-school coaching programmes) • NB – Info only : we will also conduct Active Schools programmes for designated Primary Schools as agreed • Formal coaching structure in place provided by Kelburne Hockey in support of PE Teachers and School programmes • Step-level Membership (lower cost) for players wishing to play ‘Club Hockey’ • Use of large grass area for other Schools sports programmes (eg althletics, sports days, fetes etc) Page 191 of 394
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Next Steps • Proposal Document for 9 Secondary Schools - complete & attached • Your School confirmation of receipt and review (Kelburne to present on zoom/teams call if necessary) Action – You or your School • Provide eMail with confirmation of support and in return, we will send a ‘Letter of Support’ for completion in your own words (and return) as to how this new model will support Hockey at your school and take hockey as a sport to a new level in Renfrewshire - Action – You or Your School • If CAT is accepted by Renfrewshire Leisure, Kelburne would engage with contractors to construct pitch in agreed time-line (by Aug 2022 plan) Action – Kelburne HC • Advise your School when complete and arrange necessary let times for each of he Commitements made by Kelburne Hockey Club - Action – Kelburne HC Page 192 of 394
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Heading Date Time SYNTHETIC PITCH FEASIBILITY STUDY at Ralston Community Sports Centre - Ralston Primary School Page 193 of 394
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Agenda • Kelburne Hockey Club - Overview • Proposed Kelburne Hockey & Community Sports Club – Our Vision • Commitment to Ralston Primary School & Renfrewshire Schools • Timetable / broader business case • Next Steps Page 194 of 394
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Kelburne H.C. Overview Enjoyment with peersJockey Development Junior / Youth development Success Celebrate Social Inclusion Personal DevelopmentSummer Camps Coaching Taking Part – having fun - participation Party-Time Winning Community Keeping Fit Staying Healthy Page 195 of 394
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Kelburne H.C. Overview Elite Athletes GB Hockey Squad International Class Athletes - Representing Scotland in Delhi Commonwealth Games – Kilt, Competition, Chris Hoy Scottish National Leagues Winners - 13 in a row European Champions – various years Celebrate Success Scottish Internationalists Cup Winners European Cup Winners Page 196 of 394
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Kelburne H.C. Overview Alan Forsyth - Kelburne Junior & Senior, coach Internationalist playing for Scotland & Great Britain, Professional player in England and now moving to Holland Kenny Bain - Kelburne Junior & Senior, coach Internationalist playing for Scotland, now professional player in Holland Sample of a home-grown Kelburne team winning the Scottish Cup in the final seconds of the match 2018 Interview : Alan Forsythshockey career, starting on the grass at Kelburne Hockey Club Alan Forsyth & Kenny Bain at Glasgow Green national Hockey Centre 2018 Gold Coast Interview with Kenny Bain –his family connections and hockey at Kelburne Emily Maguire Kelburne Junior & Senior, coach Ex-Scottish and Gt.Britain Internationalist Kelburne Ladies play-off final versus Inverleith Laura Wrightson- Carlton Kelburne Junior & Senior, coach Ex-Internationalist playing & coaching & teaching All about Emily Maguire Page 197 of 394
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Kelburne Hockey & Community Sports Hub Overview Business Model overview • Community Asset Transfer : 30 year lease arrangement • Transition to become a Charitable Organisation (SCIO) – no profits for shareholders - all monies pushed back in to the centre • Project is an overall £600k project spend • Pitch & clubhouse development, Legal Fees & contingency • Grant Support from various large charitable organisations • Renfrewshire Council, sportScotland, Viridor credits • Fund-raising activities inside Kelburne HC • Grow new sporting partnership areas for this under-utilised asset • Community-based Club – various types of memberships available • Open book on all matters in collaboration with Renf Council • Working directly with all Community groups to fulfil our objectives and hopefully support theirs too • Introduce new business ideas for community benefit • Provide FREE Secondary / SIMD / Primary after-school coverage • 11 local Secondary schools and selected Primary Schools • Dedicated programmes suited to their needs • Competitive and coaching/training elements • Inclusion / growth to become Club members • Ralston Primary School – Free daily access/use as before Hockey • Re-develop artificial Pitch to an International standard Hockey surface • Bring all 8 Kelburne Gents & Ladies & Junior teams back to Renfrewshire • New State of the art LED flood-lighting (replacing existing) • Grow our already substantial offerings on youth hockey • Clubhouse as a vibrant place, used all day at weekday & weekends • Other hockey Clubs, Scottish Hockey and Masters Hockey utilization • Weekend Hockey Festivals (Juniors) Other sports / Community facilities (Phase 1) • Separate Dance & other events Studio • Events hall for ‘increased’ volume of activities by clubs & local enterprises • Facility or room hire for local Community Orgs • Sports, Social Groups, Health & Well-being groups • Meeting Rooms / small business centre • Physiotherapist let / business opportunities (open to all) • New Barista Café for members and Community visitors (free) • Meet & Greet for outdoor fitness groups (maintain existing) • No Change to Community Games & other previous organized events • Pitch lets available when not in hockey use for sporting organisations • Open to discussions with all organisations for formal working partnerships • Outdoor Football Grass pitch /area - opportunities for long-term lets • Other sports arrangements as agreed with other sporting groups • Regular Charity events (Fetes, sports camps, Community Games) • Sports Camps for Renfrewshire Leisure events in holiday periods • Potential to give-over grass areas for new CAT for football clubs Page 198 of 394
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Our Commitment to Ralston Primary School • Maintain existing facility utilisation(with Renf Leisure) during school-days and term-time • Key holder for easy access • Use for PE, play-times, sports days as needed by school • Other Hockey/Sports reqmts during school-day discussed in advance & managed for the benefit of all • Provide after-school coaching to pupils as required, working with Active Schools • Increases skill factor, fitness and general health & well-being for pupils • Provides player pathway to join club for Jockey Hockey • Provides wider range of sports for boys & girls to take part in and enjoy • Free access to Car-Park & Pavillion for Teachers, Staff & parents for use of Barista Café area • Drop-in Café for use before/after school drop off and pick-ups • Car-Park use remains as it is today for parents drop-off etc • Membership opportunities for Teachers/Staff/Members/parents who wish to join • Enjoy additional fitness classes in place as part of community growth Page 199 of 394
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Schools Commitments Summary No Changes for Ralston Primary School • Increased opportunities for after-school hockey with existing school coaches or Kelburne Coaches Positive feedback from Renfrewshire Secondary School leaders • PE Leaders aim to utilize after-school facility if CAT successful • Letters of support now arriving after being back at school • This process also allows Schools / Active Schools (Primary Schools) to up-skill their own staff with hockey coaching experiences & qualifications (NB - already happens with Active Schools but this process allows this process to grow) FREE Hockey pitch hire for all schools in Renfrewshire with coaching staff used at the right levels for all players at all levels Substantial hockey growth throughout Renfrewshire Page 200 of 394
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Hockey Pitch Grass Pitch Pitch 1 Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday Session Times Monday Tuesday WednesdayThursday Friday Saturday Sunday 9.00 - 10.30am Dev Coaching 9.30 - 10.30am 10.30 - 11.30am Dev Coaching 10.30 - 11.30am 11.30 - 1.00pm KHC Ext Let 11.30 - 1.00pm 1.00 - 1.30pm 1.00 - 2.30pm 1.30 - 2.30pm KHC Ext Let 2.30pm - 4.00pm 3.00 - 4.00pm KHC KHC 4.00 - 5.30pm 4.00 - 5.30pm KHC Ext Let 5.30 - 7.00pm Football Football Football Football Football Football Football 5.30 - 7.00pm Ext Let M 1 / 2 W 3/Dev W 1 / 2 Jockey / Ralston Skills 7.00 - 8.30pm Football Football Football Football Football 7.00 - 9.00pm Ext Let W 1 / 2 M 3 / 5 M 1 / 2 U18 Dev 8.30 - 9.30pm Football Football Football Football Football Active Schools After-school coaching - hockey / Other sports SIMD Secondary (7 Schools) - Renf Cup, Weekly coaching Jockey / Ralston Skills Break / Prep time Active- Schools Football Camps / other sports camps After-School Football Clubs - Active Schools and Clubs Ralston Primary School (term time) Spot Hiring by advance arrangement / collaboration Pitch arrangements possible 'per half' also by advace arrangement / collaboration Current Programme - flexibility with advanced booking / planning that suits all schools – priority is with Ralston Primary if specific classes are on. Page 201 of 394
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Pitch Overview Clubhouse Car Park Warm up area Page 202 of 394
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Floodlight Summary Lighting - Overview The attached plan shows the anticipated lighting levels for the proposed Hockey Pitch at Ralston. As can be seen the light spill beyond the pitch is minor and is limited to the grassed area. Our Lighting specialist is currently preparing a document to explain the advantages to our facility of a LED installation including environmental and controllability. Up-date to be made early June Page 203 of 394
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Next Steps • Application to be registered with Renfrewshire Council • Collaborate further during 6 month assessment period with all users • Local Residents Collaboration event - subject to covid legislation • Provide information to all local residents on current plans • Work on any additional thoughts/observations identified • If CAT is accepted by Renfrewshire Council, Kelburne would engage with all users to create final timeline for building changes & pitch construction Page 204 of 394
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Back-up Page 205 of 394
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Footwear Overview Flat soled plimsoles& flat-soled trainers are OK, plus pimpled Astro shoe samples below Page 206 of 394
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Heading Date Time SYNTHETIC PITCH FEASIBILITY STUDY at Ralston Community Sports Centre – Ralston Skills Page 207 of 394
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Agenda - Ralston Skills discussion • Welcome Introduction • Kelburne Hockey Club • History • Current Programme • New vision @ Ralston Sports Centre and where are we now. • Ralston Skills overview • History • Current Programme • Future vision – common elements • Collaboration/Tenancy discussions……………? • Next Steps Page 208 of 394
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Kelburne H.C. Overview Enjoyment with peersJockey Development Junior / Youth development Success Celebrate Social Inclusion Personal DevelopmentSummer Camps Coaching Taking Part – having fun - participation Party-Time Winning Community Keeping Fit Staying Healthy Page 209 of 394
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Kelburne H.C. Overview Elite Athletes GB Hockey Squad International Class Athletes - Representing Scotland in Delhi Commonwealth Games – Kilt, Competition, Chris Hoy Scottish National Leagues Winners - 13 in a row European Champions – various years Celebrate Success Scottish Internationalists Cup Winners European Cup Winners Page 210 of 394
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Kelburne H.C. Overview Alan Forsyth - Kelburne Junior & Senior, coach Internationalist playing for Scotland & Great Britain, Professional player in England and now moving to Holland Kenny Bain - Kelburne Junior & Senior, coach Internationalist playing for Scotland, now professional player in Holland Sample of a home-grown Kelburne team winning the Scottish Cup in the final seconds of the match 2018 Interview : Alan Forsyths hockey career, starting on the grass at Kelburne Hockey Club Alan Forsyth & Kenny Bain at Glasgow Green national Hockey Centre 2018 Gold Coast Interview with Kenny Bain –his family connections and hockey at Kelburne Emily Maguire Kelburne Junior & Senior, coach Ex-Scottish and Gt.Britain Internationalist Kelburne Ladies play-off final versus Inverleith Laura Wrightson- Carlton Kelburne Junior & Senior, coach Ex-Internationalist playing & coaching & teaching All about Emily Maguire Page 211 of 394
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Proposed Kelburne Sports Club Overview Business Model overview • Community Asset Transfer : long term lease arrangement • Transition to become a Charitable Organisation (SCIO) • Project is an overall £600k project spend • Pitch & clubhouse development, Legal Fees & contingency • Grant Support from various large charitable organisations • Renfrewshire Council, sportScotland, Viridor credits • Fund-raising activities inside Kelburne HC • Maintain existing facilities where financially beneficial and fits timetable • Grow into new sporting partnership areas for under-utilised assets • Community-based Club – various types of memberships available • Open book on all matters in collaboration with Renf Council • Working directly with all Community groups to fulfil our objectives and hopefully support theirs too • Introduce new ideas to the business not done before to benefit a wider range of community members. Hockey • Re-develop artificial Pitch to an International standard Hockey surface • Bring all 8 Kelburne Gents & Ladies teams back to Renfrewshire • New State of the art LED flood-lighting (replacing existing) • Grow our already substantial offerings on youth hockey • Clubhouse as a vibrant place, used all day at weekday & weekends • Other hockey Clubs, Scottish Hockey and Masters Hockey utilization • Weekend Hockey Festivals (Juniors) Other sports / Community facilities / offerings • Fitness Gym & Separate Dance & other events Studio • Events Hall for hourly lets for clubs & local enterprises (maintain existing) • Facility or room hire for local Community Organisations (maintain existing) • Meeting Rooms / small business centre • Physiotherapist let / business opportunities (open to all) • New Barista Café for members and Community visitors (free) • Meet & Greet for outdoor fitness groups (maintain existing) • Pitch lets available when not in hockey use to sporting organisations • Open to discussions with all organisations for formal working partnerships • Outdoor Grass pitch /area - opportunities for long-term lets/tenancies • Other sports by arrangement & collaboration with Renf Council • Regular Charity events (Fetes, open days, sports camps) • Sports Camps for all Renfrewshire organisations in holiday periods Page 212 of 394
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Time-Tabling : Rough Draft Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday 9.30 - 10.30am Jockeys Dev 10.30 - 11.30am Jockeys Dev 11.30 - 1.00pm KHC Ext Let 1.00 - 2.30pm Ext Let UWS UWS Renf Schools KHC Ext Let 2.30 - 4.00pm Ext Let UWS UWS Renf Schools KHC KHC 4.00 - 5.30pm KHC Ext Let 5.30 - 7.00pm Ext Let M 1/2 W3/D W 1/2 U18 7.00 - 9.00pm Ext Let W 1/2 M 3-5 M 1/2 U18 After School Clubs Ralston Primary School Winter Programme – Hockey Section Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday 9.30 - 10.30am Jockeys Dev 10.30 - 11.30am Jockeys Dev 11.30 - 1.00pm KHC Ext Let 1.00 - 2.30pm KHC Ext Let 2.30 - 4.00pm 4.00 - 5.30pm 5.30 - 7.00pm 7.00 - 9.00pm Summer Camps / International Hockey Squad Sessions / General Training facility / External Lets Summer Evening Hockey 6s / External Lets Additional Activities (Winter) Summer Programme – Hockey Section Additional Activities (Summer) • Fitness Gym & Separate Dance Studio • Events Hall for hourly lets for clubs & local enterprises • Facility or room hire for local Community Organisations • Meeting Rooms / small business centre • New Barista Café for members and community visitors • Meet & Greet for outdoor fitness groups • Hourly lets of Pitch when not in use to all sporting orgs • Match existing lets wherever possible at same/similar rates • Outdoor Grass pitch - opps for long-term lets/tenancies • Physiotherapist let / business opportunities • Fitness Gym & Separate Dance Studio • Events Hall for hourly lets for clubs and local enterprises • Facility or room hire for local Community Organisations • Meeting Rooms / small business centre • New Barista Café for members and community visitors • Meet & Greet for outdoor fitness groups • Hourly lets of Pitch when not in use to all sporting orgs • Outdoor Grass pitch - opps for long-term lets/tenancies • Match existing lets wherever possible at same/similar rates • Outdoor events area on grass (fetes, charity events, schools) • Physiotherapist let / business opportunities Page 213 of 394
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Timeline of events Clubhouse Car Park Warm up area Page 214 of 394
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Synthetic Turf Overview Page 215 of 394
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Kelburne Vision - Where are we now? • Closing CEF Site surveys to allow Business Case to be formalised • Continue engagement & collaboration with Renfrewshire Council on CAT / Funding principles • Formal access request lodged with Renfrewshire Leisure regarding books/account information • SportScotland grant request already lodged – await response • Submit formal SCIO Charitable status request during June 2021 • Submit format CAT request with Renfrewshire Council during June 2021 • Continue to identify new/future large charitable grant opportunities • Continue to work with local Community organisations to agree / maintain services where possible • Identify & pursue other business opportunities for facility utilisation • Other sports & organisations, business lease/tenancy opportunity, Community Barista Café bar • Maintain focus on Pitch Manufacturers & planning / construction schedules Page 216 of 394
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Timeline of events KHC Proposed Development - High Level Programme 2020 2021 2022 2023 Activity / Milestone Sep Oct NovDec Jan Feb MarApr MayJun Jul Aug Sep Oct NovDec Jan Feb MarApr MayJun Jul Aug Sep Oct NovDec Jan Feb MarApr MayJun Phase 1 (Pitch, Clubhouse, Car Park) 1 Develop business plan / feasibility / select site 2 Create CAT body / Register as Charity etc 3 Establish Principal Funders; RC & Sports Scotland - 'in principle' 4 Prepare plans & spec - sufficient for CAT & planning 5 Prepare detailed plans & spec - for construction 6 Funding Applications 7 KHC - Fundraising 8 Prepare CAT submission - check and co-ordinate application/committee dates 9 Submit CAT Application 10 Submit planning application - Pitch & Pavillion 12 Procure Contractor - Pitch 13 Construction - Pitch 14 Procure Contractor - Pavillion 15 Construction - Pavillion Today Hand-Over Pitch Ready Page 217 of 394
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Collaboration – more to be added, discussions continue Engage Renfrewshire (Iain Cunningham) • Charitable Status awareness & set-up, Business Support • SCIO - Senscot Legal CAT - Skills Scotland Group • SCIO / CAT submissions to be lodged in May Renfrewshire Council (Neil Watson, Kellie Miller, Iain Nicolson, Jennifer Adam-McGregor) - general discussion teams meetings Renfrewshire Leisure (Mark Tokeley, Darryl Ramage) • Regular reviews & collaboration on Site surveys Historic Scotland (Simon Montgomery) – Grade A listed • Current facility controls, grant opportunities • Very supportive of Kelburnes plans for the buildings • Having a long-term custodian of the building is a miss plus UWS (Ciaran O’Brien – Sporting Director) • Highly supportive of Hockey as part of UWS sporting curriculum • Regular reviews re player sharing & National progression Renfrewshire Active Schools (David Rose) • Engagement re increasing hockey engagement • Full day pitch availability is a huge bonus • Primary & Secondary development opportunities Ralston Primary School (Jillian McGown Head) • Already use current facility for PE - sportScotland GOLD status • Fantastic opportunity for feeder club alongside ALL other schools Ralston Active Joggers (CEO Susan McDonald) Ralston Community Council (Allan Thompson) • Local discussions on how to best use facilities & share information • Enable/advertise Involve care/residential/disabled groups utilisation Ralston Skills Centre Scottish Hockey CEO • Approved internally and meets existing SH pitch strategy sportscotland (Kate Forbes) • Positive Operations Review • Formal grant request lodged 30/3 – await formal feedback Pitch Manufacturers – detailed discussion on turf & irrigation • Polytan, Fairways Contracts, Sportex • Technical discussion on various Category 3 FIH pitches - all meeting Scottish Hockey National standards Community Empowerment Fund – Feasibility Site surveys CAT process development meetings (Renfrewshire Council) Local Community - Kelburne are open to chat with all Community Groups who would like to be involved in using this facility Page 218 of 394
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Heading Date Time Kelburne Hockey & Community Sports Hub Proposal 2nd Pitch discussion Page 219 of 394
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Agenda • Kelburne Hockey Club - Business Plan Overview and summary of the current CAT application and timeline involved • Overview of current pitch costs for the provision of a 2nd Club • Technical questions • Clubs Opportunity to come on board with CAT development • Discussion on local provision of football for Clubs - how can we collectively create a 2nd pitch opportunity (on the grass area) for football to be played on a 3G artificial surface.? How could this work.? • Next Steps Page 220 of 394
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Proposed Kelburne Sports Club Overview Business Model overview • Community Asset Transfer : 50 year lease arrangement • Transition to become a Charitable Organisation (SCIO) • Project is an overall £600k project spend • Pitch & clubhouse development, Legal Fees & contingency • Grant Support from various large charitable organisations • Renfrewshire Council, sportScotland, Viridor credits • Fund-raising activities inside Kelburne HC • Maintain existing facilities where financially beneficial • Grow into new sporting partnership areas for under-utilised assets • Community-based Club – various types of memberships available • Open book on all matters in collaboration with Renf Council • Working directly with all Community groups to fulfil our objectives and hopefully support theirs too • Introduce new business ideas for community benefit • Provide additional & organized SIMD after-school coverage • 11 targeted Secondary schools & selected Primary Schools • Dedicated hockey program suited to their needs • Competitive and coaching/training elements • Inclusion / growth to become Club members Hockey • Re-develop artificial Pitch to an International standard Hockey surface • Bring all 8 Kelburne Gents & Ladies teams back to Renfrewshire • New State of the art LED flood-lighting (replacing existing) • Grow our already substantial offerings on youth hockey across all Renfrewshire schools • Clubhouse as a vibrant place, used all day at weekday & weekends • Other hockey Clubs, Scottish Hockey and Masters Hockey utilization • Weekend Hockey Festivals (Juniors) Other sports / Community facilities • Separate Dance & other events Studio • Events Hall for hourly lets for clubs & local enterprises (maintain existing) • Facility or room hire for local Community Organisations (maintain existing) • Meeting Rooms / small business centre • Physiotherapist let / business opportunities (open to all) • New Barista Café for members and Community visitors (free entry) • Meet & Greet for outdoor fitness groups (maintain existing) • Open to discussions with all Orgs to create formal working partnerships • Outdoor Grass pitch /area - opportunities for long-term lets (football/other) • Reduced hiring costs than today for grass pitches • Open to re-alignment sizing for small sided games only if required • Other sports by arrangement & collaboration with Renf Council • Regular Charity events (Fetes, open days, sports camps) • Sports Camps for all Renfrewshire organisations in holiday periods Page 221 of 394
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Additional Activities (Winter) Additional Activities (Summer) • Dance Studio Room • Events Hall for hourly lets for clubs & local enterprises • Facility or room hire for local Community Organisations • Meeting Rooms / small business centre • New Café for members and community visitors • Meet & Greet for outdoor fitness groups • Hourly lets of Pitch when not in use to all sporting orgs • Outdoor Grass pitch - opportunities for long-term lets • Outdoor events area on artificial turf for sympathetic use • Physiotherapist let / business opportunities • Dance Studio Room • Events Hall for hourly lets for clubs and local enterprises • Facility or room hire for local Community Organisations • Meeting Rooms / small business centre • New Café for members and community visitors • Meet & Greet for outdoor fitness groups • Hourly lets of Pitch when not in use to all sporting orgs • Outdoor Grass pitch - opportunities for long-term lets • Outdoor events area on grass (fetes, charity events, schools) • Physiotherapist let / business opportunities Hockey Pitch Grass Pitch Pitch 1 Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday Session Times Monday Tuesday Wednesday Thursday Friday Saturday Sunday 9.00 - 10.30am Dev Coaching 9.30 - 10.30am 10.30 - 11.30am Dev Coaching 10.30 - 11.30am 11.30 - 1.00pm KHC Ext Let 11.30 - 1.00pm 1.00 - 1.30pm 1.00 - 2.30pm 1.30 - 2.30pm KHC Ext Let 2.30pm - 4.00pm 3.00 - 4.00pm KHC KHC 4.00 - 5.30pm 4.00 - 5.30pm KHC Ext Let 5.30 - 7.00pm Football Football Football Football Football Football Football 5.30 - 7.00pm Ext Let M 1 / 2 W 3/Dev W 1 / 2 Jockey / Ralston Skills 7.00 - 8.30pm Football Football Football Football Football 7.00 - 9.00pm Ext Let W 1 / 2 M 3 / 5 M 1 / 2 U18 Dev 8.30 - 9.30pm Football Football Football Football Football Active Schools After-school coaching - hockey / Other sports SIMD Secondary (7 Schools) - Renf Cup, Weekly coaching Jockey / Ralston Skills Break / Prep time Active- Schools Football Camps / other sports camps After-School Football Clubs - Active Schools and Clubs Ralston Primary School (term time) Spot Hiring by advance arrangement / collaboration Pitch arrangements possible 'per half' also by advace arrangement / collaboration Timetabling Summary Page 222 of 394
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Clubhouse Car Park Warm up area Pitch Overview Page 223 of 394
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Clubhouse Car Park Pitch Cost overview 1…Hockey re-prep and relay of new surface - Current pitch dimensions 105 x 68m – full turf area - £433k + VAT= £520k (pitch re-lay only) - £57k + VAT = £ 68k (clubhouse alterations/contingency) - Total cost = £588k 2…MUGA area (2 small-sided pitches/fencing/floodlights) - 61 x 43mtr, 40-50 mm turf/rubber crumb 3G pitch - £ 420k + VAT = £504k 3….Additional full-pitch build - Pitch dimensions - 106 x 70mtr, 40-50mm turf/rubber 3G - £ 965k + VAT = £1.2m (football 105 x 68m) - £ 830k + VAT = £1m (hockey 18mm turf @ 100 x 63m) 4….Grass Pitch re-alignment and drainage work undertaken to bring 1 23 Page 224 of 394
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Clubhouse Car Park Pitch Cost overview 1…Hockey re-prep and relay of new surface - Current pitch dimensions - £433k + VAT= £520k (pitch re-lay only) - £57k + VAT = £ 68k (clubhouse alterations/contingency) - Total cost = £588k 2…MUGA area (2 small-sided pitches-fencing & floodlights) - 61 x 43mtr, 40-50 mm turf/rubber crumb 3G pitch - £ 420k + VAT = £504k 3….Additional full-pitch build - Pitch dimensions - 106 x 70mtr, 40-50mm turf/rubber 3G - £ 965k + VAT = £1.2m (football) - £ 830k + VAT = £1m (hockey 18mm turf @ 101 x 63m) 4….Grass Pitch re-alignment and drainage work undertaken to bring pitch in to line with more regular play - Room for 11s, 7s and multiple 4s pitches - Drainage work assessment with expertise companies - Goals available to play/train on-spec 1 4 Page 225 of 394
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Pros & Cons of having a 2nd pitch • Football income is relatively high and regular through season and off-season and helps finance any sporting organization • With 1/3 pitch midweek training lets, small-sided games on Sat/Sun mornings and Senior matches in afternoons, the format is very flexible • A 2nd pitch allows more sports to be played in one Sports centre and provides more flexibility • More revenue spent in the clubhouse • A £450k MUGA doesn’t provide major opportunity • The addl expense for 2nd FULL pitch is £1m + • No football Club is currently in a position to proceed with a CAT on their own although it would be welcomed by KHC on the existing grass area • Renfrewshire Council unlikely to provide £1m addl funding as this would be ‘competing’ with RC/RL pitches • If Kelburne managed to secure £1m funding, we would be at the behest of users who could walk away at any time in the event of any new facility created, or complete their own CAT football centre, or they simply don’t use it. • Addl car park investment would be reqd on top of the £1M Pros Cons Page 226 of 394
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Next Steps / discussion • Kelburne Hockey Club - CAT due to be entered in July - deferred to August to discuss further with football - due to political feedback and time deadline (before govt is frozen for next elections), this CAT has to be entered by end of August. • In our submission, we will make an allowance for any additional CAT collaboration for a new pitch on the grass area – in other words, the CAT documentation wording would allow a 2nd CAT venture to be formed and discussed/agreed prior with Kelburne & football groups before admission. • Do any football Clubs have any inclination to go forward for a CAT for a 2nd artificial pitch - legal process reqd.? • Do any football Clubs have any inclination to enter a long-term tenancy arrangement with Kelburne of the grass pitch, for their own Club use.? This is an opportunity which simplifies hire/football for both parties. • Community Collaboration Plans • Open Communication Session with local Community at a TBC venue - Plan Sept • Ralston Primary School is as today, Secondary schools will have open (free) access to pitches as part of an arrangement with RC to grow hockey as a sport at no pitch provision cost to them – a Win-Win • Continue football discussions as above • More discussions with local user organisations and all other parties • More discussions with service providers currently providing courses on behalf of RC Page 227 of 394
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Facility cost guidance | Sport England Data Sources on pitch data Outdoor surfaces | Sport England Page 228 of 394
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Data Source Costs – Polytan via Sport England (excl VAT) Football AGP Sq Mtr £ Costs (excl VAT) U9/ U10/ training 23 mm sand-filled pitch, fenced, sports lighting (61 x 43 m) 2,623 400,000 U9/ U10/ training 40-50 mm 3G pitch, fenced, sports lighting (61 x 43 m) 2,623 420,000 U9/ U10/ training 60-65 mm 3G pitch, fenced, sports lighting (61 x 43 m) 2,623 430,000 Senior 23 mm sand-filled pitch, fenced, sports lighting (106 x 70 m) 7,420 905,000 Senior 40 mm 3G pitch, fenced, sports lighting (106 x 70 m) 7,420 965,000 Senior 50 mm 3G pitch, fenced, sports lighting (106 x 70 m) 7,420 970,000 Senior 60 mm 3G pitch, fenced, sports lighting (106 x 70 m) 7,420 995,000 Senior 65 mm 3G pitch, fenced, sports lighting (106 x 70 m) 7,420 1,025,000 Hockey AGP 18 mm sand-dressed pitch, fenced, sports lighting (101.4 x 63.0 m) 6,388 830,000 23 mm sand-filled pitch, fenced, sports lighting (101.4 x 63.0 m) 6,388 785,000 Water-based pitch, fenced, sports lighting (101.4 x 63.0 m) 6,388 935,000 Page 229 of 394
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Timeline of events KHC Proposed Development - High Level Programme 2020 2021 2022 2023 Activity / Milestone Sep Oct NovDec Jan Feb MarApr MayJun Jul Aug Sep Oct NovDec Jan Feb MarApr MayJun Jul Aug Sep Oct NovDec Jan Feb MarApr MayJun Phase 1 (Pitch, Clubhouse, Car Park) 1 Develop business plan / feasibility / select site 2 Create CAT body / Register as Charity etc 3 Establish Principal Funders; RC & Sports Scotland - 'in principle' 4 Prepare plans & spec - sufficient for CAT & planning 5 Prepare detailed plans & spec - for construction 6 Funding Applications 7 KHC - Fundraising 8 Prepare CAT submission - check and co-ordinate application/committee dates 9 Submit CAT Application 10 Submit planning application - Pitch & Pavillion 12 Procure Contractor - Pitch 13 Construction - Pitch 14 Procure Contractor - Pavillion 15 Construction - Pavillion Hand-Over Pitch Ready Page 230 of 394
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1 NOTICE OF REPRESENTATIONS Community Asset Transfer Request Ralston Community Sports Centre – Kelburne Hockey and Community Sports Club REPRESENTATIONS: AGAINST THE COMMUNITY ASSET TRANSFER INTRODUCTION Following notification of a Community Asset Transfer (CAT) Request in relation to Ralston Community Sports Centre (RCSC) published on Tuesday 31st of May 2022, a total of 2941 Representations were received by the end date for representations of 1st July. The CAT Request, submitted by Kelburne Hockey and Community Sports Club, is for a long-term lease of the sports centre and playing fields for the purpose of redeveloping the Sports Centre to provide a wider range of sports and activities, extend the opening hours of the Centre and to create an all level Hockey pitch. Within the total representations, 272 were received by post or into the CAT Mailbox on or before the 1st of July. This figure included 31 representations that did not provide a full address; 6 that did not state if they were in favour or against the CAT Request; and 27 representations that did not provide any reason for why they either supported or rejected the CAT Request. 1263 signed letters were delivered to the Council on 1st July and are included in the total and breakdown of representations below. A further 1406 signatures were provided in the form of petitions. These have been included in the total but are not included in the breakdown below. The total number of representations received excluding petitions is 1535. Of these, 118 (7.7%) are in favour of the CAT and 1417 (92.3%) are against. Further analysis of the 1535 representations excluding petitions, shows that 900 (58.6%) came from the PA1 postcode area of Paisley; a further 308 (20.7%) came from other parts of Renfrewshire and 287 (18.7%) from other parts of Scotland. The balance of 40 representation (2.61%) did not provide an address or postcode. Due to the scale of the representations received, the Council is unable to publish each one. Instead, each representation received, including bulk letters but excluding petitions, has been recorded and analysed to identify common themes. Two separate notices, FOR and AGAINST, are being published on the Council Website with numbers for and against each theme identified. Where a single representation cited more than one theme in their reasons, each reason provided has been counted under the appropriate theme. 3. Representation Summary – Against Page 231 of 394
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2 Representations AGAINST the CAT Transfer Request The number of representations received AGAINST the CAT Request are 1417, which includes 30 representations made which were non-compliant and 27 (3) which did not provide any reason for their objection. This figure INCLUDES all letters delivered to the Council on 1st July but EXCLUDES PETITIONS. Representations not fully compliant are provided in brackets below. The comments included below have been selected as an illustration of all comments made under each theme and represent the wide breadth of comments made. These are all direct quotes from the representations made and do not reflect the opinions of Renfrewshire Council The numbers below refer to the total number of representations citing the theme as a reason for their objection. THEME 1: Loss of Football Provision and Ralston Skills 636 (15) Comments include: • “The [Ralston Skills] programme is a massive asset to the community, a local treasure, well respected and a very celebrated part of the local community with local children at the heart of it”, Local Resident • “It’s a myth if anyone who says there are plenty of facilities to use…all football pitches are booked to capacity for Training Monday to Friday 1730 -2130…as a team we have struggled to book other pitches when Ralston is not available”, Parent Local Football Club • “Over 1000 children, boys & girls, play matches and train in Ralston on a weekly basis”, Various • “As a league we use this facility every Saturday and Sunday… the grass area has never been suitable for young people to play football on. I hope you consider the impact to the wider community”, Renfrewshire Football League • “This piece of land has been incredibly well used by youths for over 2 decades who wish to play football. Over 1000 youths and adults use the football pitch every week. If this CAT were to go ahead, hundreds of these youths would have nowhere to go and it would see the end of the current Ralston skills class that runs every Saturday that gives young kids the chance to develop their skills before they can join a youth team. This would be incredibly detrimental for the future of football in Scotland”, Local Resident • “My son, like many other children in the local area goes to Ralston Skills faithfully every Saturday morning. It plays a big part in developing his social skills as well as his overall health and well-being. If Kelburne Hockey Club are successful in their application, Ralston Skills would cease to exist which would be an absolute travesty”, Local Resident and Parent • “I object because this transfer would directly impact on my own club….we have teams who use this facility on a regular basis…impact on wider local YFL… now looking to perhaps taking all of their business to Inverclyde”, Renfrewshire Football Club • “For this asset to be given to a hockey club would be the wrong decision as football has more participants and this facility has been utilised by [local] league for many years”, Renfrewshire Football Club Page 232 of 394
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3 THEME 2: Loss of Greenspace 312 (6) Comments include: • “Do not take away this public space from the children of Ralston and the wider Paisley community that need this hub space for organised football”, Local Resident • “….potential that youths who used this ground would then turn to anti -social behaviour, hanging about on the streets as they no longer have green space to play on”, Local Resident • “If the CAT goes ahead then there will be no public, open green space in Ralston”, Various • “Without this area, there is nowhere for local people to allow their kids a little freedom, come to play with their friends in a safe environment, no traffic and away from the main road…not to mention the many of us that use the grass and surrounding area to walk our dogs again with no traffic”, Local Resident THEME 3: Concerns about Ownership of RCSC 518 (5) Comments include: • “….our community sports centre should remain in public ownership”, Local Resident • “It’s important to ensure the whole grass area, including the sports centre, remains a public asset. It’s space for young and old to use freely”, Local Resident • “I would like to see the Sports Centre stay within the community”, Local Resident • “I completely object to the single public green sports space available in the Ralston area being transferred to a single private sports club. (Kelburne Hockey Club)”, Local Resident • “I wish to have Ralston Community Sports in public ownership”, Local Resident • “I believe that RCSC should continue to be run by OneRen on behalf of Renfrewshire Council”, RCC Letters • “The only way to ensure this facility is available for the maximum benefit of Renfrewshire residents is to retain it as publicly owned and managed”, Local Resident THEME 4: Use of Public Grants 264 (0) Comments include: • “I don't believe they should be using public money to fund a private club” Local Resident • Kelburne Hockey Club are requesting hundreds of thousands of pounds from the public purse….as a Council Taxpayer I would prefer my money to be invested in a publicly owned facility or not at all”, Local Resident • “If the council are willing to grant this funding then why can’t this money (600k) be used to upgrade and develop the current facility which was widely used by local groups”, Local Resident • I find it nothing short of a disgrace that public money would be used in order to refurbish the facility prior to any asset transfer”, Local Resident • “Instead of granting KHC a large sum of public funds to take Ralston Sports Centre out of public hands, Renfrewshire Council should be promoting and developing the Ralston facility for community use” RCC Letters Page 233 of 394
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4 THEME 5: Concerns about Environmental Impacts 24 (0) Comments include: • “The proposal….inevitably will evolve to include a license, which of course brings its own issues…. no concerns addressed regarding additional traffic flow whilst there were abrasive responses from the Kelburne representative during the meetings”, Local Resident • “Many parents use the sports centre car park to drop their children off at school and pick them up again. This is an extremely busy place at these times without adding more cars from Kelburne Hockey Club into the mix”, Local Resident • “With heavier traffic, comes the additional risk of traffic accidents - I'm especially worried for the young children who play locally”, Local Resident THEME 6: Long-term Lack of Investment in RCSC 236 (0) Comments include: • [The facility] “…is well used by the community but there is no doubt it could be enhanced and better used”, Political Representative • “Renfrewshire Leisure/One Ren has not promoted the centre. While it has become a successful football venue, the gym and fitness classes available at Ralston Community Sports Centre have never been promoted as they could have been.”, Local Resident • “The mere fact this facility has been wilfully neglected in an attempt to meet the criteria for asset transfer is a scandal”, Local Resident • “Renfrewshire leisure have failed to promote this facility over the past three years and look as if they have actively tried to run this facility down using the COVID pandemic as an excuse”, Local Resident THEME 7: Kelburne Hockey Club Capability 372 (5) Comments include: • “I have grave concerns on just how actually KHC aim to maintain the services and remain compliant with building services”, Local Resident • “Kelburne Hockey Club's consultation with the local community has been dreadful and it has caused much anger and dis-trust”, Local Resident • “The charity which KHC have recently set up only gives voting rights to adult hockey members…local residents can join as associate members but would not have voting rights [and] would have no way of influencing how the centre was run which in principle is wrong and makes RCSC a private club not a community asset”, Local Resident • “The CAT is a moving feast which makes it impossible for people to comment on”, Local Resident • “The CAT makes no realistic provision for the up to 1000 players, many of them children, who use the Astroturf pitch currently”, Football Club • “[KHC] incompetent job of running public meeting…question ability to run facility”, RCC Letters Page 234 of 394
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5 • “KHC simply don't have the finance or expertise to run such an operation as their business plan sets out….their figures don't stand up, either in running costs or maintenance”, Local Resident • “Kelburne Hockey Club’s consultation with the local community has been awful throughout this process and very inconsistent….I am left baffled why there are inconsistencies at such a late stage in their application”, Local Resident • “A solution exists for Kelburne at the Onyx hockey pitch at Linwood. There is no need for it to move to Ralston and cause so much disruption”, Local Resident • “Financial details deleted….prevents proper assessment of viability”, RCC Letters END Page 235 of 394
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1 NOTICE OF REPRESENTATIONS Community Asset Transfer Request Ralston Community Sports Centre by Kelburne Hockey and Community Sports Club REPRESENTATIONS: IN FAVOUR OF THE COMMUNITY ASSET TRANSFER INTRODUCTION Following notification of a Community Asset Transfer (CAT) Request in relation to Ralston Community Sports Centre (RCSC) published on Tuesday 31st of May 2022, a total of 2941 Representations were received by the end date for representations of 1st July. The CAT Request, submitted by Kelburne Hockey and Community Sports Club, is for a long-term lease of the sports centre and playing fields for the purpose of redeveloping the Sports Centre to provide a wider range of sports and activities, extend the opening hours of the Centre and to create an all level Hockey pitch. Within the total representations, 272 were received by post or into the CAT Mailbox on or before the 1st of July. This figure included 31 representations that did not provide a full address; 6 that did not state if they were in favour or against the CAT Request; and 27 that did not provide any reason for why they either supported or rejected the CAT Request. In addition, 1263 signed letters were delivered to the Council on 1st July and are included in the total and breakdown of representations below. A further 1406 signatures were provided in the form of petitions. These have been included in the overall total but are not included in the breakdowns below. The total number of representations received excluding petitions is 1535. Of these, 118 (7.7%) are in favour of the CAT and 1417 (92.3%) are against. Further analysis of the 1535 representations excluding petitions, shows that 900 (58.6%) came from the PA1 postcode area of Paisley; a further 308 (20.7%) came from other parts of Renfrewshire and 287 (18.7%) from other parts of Scotland. The balance of 40 representation (2.61%) did not provide an address or postcode. Due to the scale of the representations received, the Council is unable to publish each one. Instead, each representation received, including bulk letters but excluding petitions, has been recorded and analysed to identify common themes. Two separate notices, FOR and AGAINST, are being published on the Council Website with numbers for and against each theme identified. Where a single representation cited more than one theme in their reasons, each reason provided has been counted under the appropriate theme. 4. Representation Summary – In Favour Page 237 of 394
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2 Representations in FAVOUR of the CAT Transfer Request The number of representations received IN FAVOUR of the CAT Request were 119, which includes one representation which is non-compliant. Representations not fully compliant are shown in brackets below. This figure INCLUDES all letters delivered to the Council on 1st July but EXCLUDES PETITIONS. Representations not fully compliant are provided in brackets below. The comments included below have been selected as an illustration of all comments made under each theme and represent the wide breadth of comments made. These are all direct quotes from the representations made and do not reflect the opinions of Renfrewshire Council The numbers below refer to the total number of representations citing the theme as a reason for their support of the CAT. THEME 1: Hockey Facilities and Skills 108 (1) Comments include: • “There are many more facilities for football across Renfrewshire than there are for hockey”, Local Resident & Hockey Player • “The facilities available are insufficient for the number and size of the clubs in Renfrewshire and are not of the required standard for national level competitions…Renfrewshire needs more than 1 public hockey pitch”, Governing Body • “The lack of available facilities in Renfrewshire excludes many people from enjoying the sport or being able to try it”, Local Resident • “Hockey is an inclusive sport with opportunities at all levels” • “Having an alternative sport available in the local community is a good thing”, Local Resident • “Kelburne’s programme with schools will allow young people to experience an alternative sport and help grow local talent”, Renfrewshire School • “Hockey is a wonderful sport…played by all ages, genders and abilities”, KHC Letters • “Hockey offers so much, and the lack of facilities has made players look elsewhere to join clubs”, Local Resident & KHC Member • “Support Kelburne Hockey Club's application for a CAT of the Ralston Community Sports Centre…as a diverse and inclusive sport it is fantastic to see them take the lead in looking to secure local facilities for all to use”, Local Sports Club THEME 2: Support for Kelburne’s Situation 93 (0) Comments include: • “Paisley and Renfrewshire should be proud that Kelburne Hockey Club is one of Scotland’s top clubs” • “Ridiculous that Kelburne have to travel to Glasgow to play hockey and to train”, Local Resident • “Kelburne are one of the highest performing hockey clubs in Scotland, they deserve to have their own facilities”, Local Resident • “Kelburne and Renfrewshire desperately need a quality hockey pitch in Paisley. I cannot imagine a more suitable venue - there is plenty space available for a hockey pitch as well as football, good changing facilities and parking provision”, Local Resident Page 238 of 394
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3 • “I feel that at this time, post pandemic, that it is essential that a diverse range of activities are created for people from all backgrounds. Ensuring the health and wellbeing of all groups equally and inclusively; currently in Renfrewshire with the percentage of pitches being football orientated this diversity opportunity is not being realised; Resources are continually directed to the same core sport of football and a majority of our population who do not like football are missing out”, Local Resident THEME 3: Promote Sport, Support School; Added Value & Community Benefits 106 (1) Comments include: • [KHC are] “outstanding ambassadors for Renfrewshire sport, and it is a great shame that they do not currently have a home to play hockey in Renfrewshire”, Political Representative • “I am in full support of the CAT and what that can bring to the community”, Local Resident • “There are so many identifiable benefits of the transfer…free pitch use and coaching for Renfrewshire schools…increase in the numbers of adults and children playing sport…increase in wellbeing, sports and fitness…multi-sports…retention of existing Saturday morning club”, KHC Letters • “I would like to express support for the CAT to KHC...as a local sports club looking to improve sports facilities in the area for everyone”, Local Sports Club • [I am] “in support of Kelburne Hockey Club and their plans to bring Hockey back to the forefront of sport within Renfrewshire”, Local Resident • “The opportunity for pupils with an interest in hockey to have an outlet for their passion without having to travel a long distance to get there would give some measure of equity with other authorities.”, Renfrewshire School • “….believe that there is considerable community benefit from the proposal in the short and long term, and that Kelburne has provided a vision that they are very capable of delivering upon.” • “The opportunity for local children from primary schools to high school is amazing…trying a new sport, where inclusivity and ability are encouraged”, Local Resident THEME 4: Investment in the Ralston Community and RCSC 96 (1) Comments include: • “With regards to the CAT….. I have to say that this would be a great asset and would provide another area of sport for local kids as well as adults”, Local Resident • “This is the best prospect for attracting investment into the facility and maximises the facilities potential which will be available to the community and other sports”, Local Resident • “…..the business case plan will support existing community activity but more importantly develop new opportunities for all…. increase usage of the facility and drive a community hub”, Paisley Resident • “Kelburne will do a great job at upgrading the current site & fabric of the centre to protect its listed heritage as providing a modern sports complex, not just for hockey but for a range of sports and activities for all of the local community to enjoy”. • “….the site in its current format state is unsustainable”, Local Resident Page 239 of 394
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4 • “For a site of its size and potential it is drastically underused and is in serious danger of falling further into disrepair. What Kelburne are offering the local community is an exciting prospect”, Local Resident • “Ralston and Paisley deserve better than a closed up sports centre with a decaying pitch that's only used by a small section of residents”, Local Resident THEME 5: Scope and strength of CAT Request 99 (1) Comments include: • “The plans for the Centre appear to be a wonderful opportunity for the Centre to operate to its full potential and give it a new lease of life”, Local Resident • “… particularly impressed by the detail provided and the plans to widen the appeal and usage of Ralston Community Sports Centre … far more than just a proposal about a synthetic pitch … vision to revitalise an underused, tired sports centre for the benefit of the people of Ralston and Paisley”, West District Hockey Association • “….at this time, post pandemic, that it is essential that a diverse range of activities are created for people from all backgrounds”, Renfrew Resident • “Kelburne have the infrastructure to contribute to the well-being of the community, not only by delivering hockey activity but by securing a site that will offer an array of activities on a long-term basis for the community”, Scottish Hockey END Page 240 of 394
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Kelburne Hockey & Community Sports Club Formal Response to those ‘AGAINST’ acceptance of this Community Asset Transfer Attached is the KHCSC response to the “AGAINST” feedback received through the CAT process. At this stage we would like to re-affirm that in putting our proposal forward for a new Vision for the Ralston Community Sports Centre, we will continue to engage with local residents through this process to ensure they are fully considered in our quest to make this a true Community Asset for many sports in Renfrewshire and used by more people in our local community. Our proposal enhances the current operation by providing not only a wider range of sports, but a wider ranges of fitness classes for local residents to participate in more social and health & well- being group opportunities for everyone in the area. Our business case is borne out of a need for Hockey to thrive and grow as the 2nd largest team sport in Renfrewshire and we have approached this as an internal move within Ward 3 Paisley East & Ralston, 1.2 miles along the road from our current Whitehaugh base to this location, as part of a 50- year lease proposal from Renfrewshire Council to provide a unique and different legacy for hockey & sport in Renfrewshire. We have an experienced team already in our Club and on our Board however with this Community Asset Transfer, we will grow our Board by another 5 Trustees and actively seek local experienced people to fill these slots and provide a better balance of sports, skills and local community experience in the new Kelburne Hockey & Community Sports Club. We have kept our responses brief in order to ensure we answer points raised however you can also find our proposal and more information behind these answers on THIS LINK on the Kelburne web- site. We feel it’s also important at this stage to advise that our KHCSC petition (for a national hockey pitch in Renfrewshire – see this LINK HERE) which is a legally acknowledged process through Change.org, was only “noted” by Renfrewshire Council when it should be recorded. In this petition of 967 signatures (with post codes/areas), these were signed IN FAVOUR of a pitch in Renfrewshire Hockey being made available for Kelburne to play in their own County and own Ward. Signature details below - 300 individuals from Renfrewshire (80% of those from SIMD areas of PA1 thru to PA5) - 423 signatures from individuals in other Scotland local authorities (who have National pitches) - 208 signatures from other UK areas - 36 signatures from International locations Please note our feedback below to the themes stated in Renfrewshire Councils submission THEME 1: Football Provision and Ralston Skills 106 (14) Comments include: • [Ralston Skills] “programme is a massive asset to the community, a local treasure, well respected and a very celebrated part of the local community with local children at the heart 5. Kelburne Hockey & Community Sports Club Responses – Against Page 241 of 394
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of it”, Local Resident • “It’s a myth if anyone who says there are plenty of facilities to use…all football pitches are booked to capacity for Training Monday to Friday 1730 -2130…as a team we have struggled to book other pitches when Ralston is not available”, Parent Local Football Club • “Over 1000 children, boys & girls, play matches and train in Ralston on a weekly basis”, Various • “As a league we use this facility every Saturday and Sunday… the grass area has never been suitable for young people to play football on. I hope you consider the impact to the wider community”, Renfrewshire Football League • “This piece of land has been incredibly well used by youths for over 2 decades who wish to play football. Over 1000 youths and adults use the football pitch every week. If this CAT were to go ahead, hundreds of these youths would have nowhere to go and it would see the end of the current Ralston skills class that runs every Saturday that gives young kids the chance to develop their skills before they can join a youth team. This would be incredibly detrimental for the future of football in Scotland”, Local Resident • “My son, like many other children in the local area goes to Ralston Skills faithfully every Saturday morning. It plays a big part in developing his social skills as well as his overall health and well-being. If Kelburne Hockey Club are successful in their application, Ralston Skills would cease to exist which would be an absolute travesty”, Local Resident and Parent • “I object because this transfer would directly impact on my own club….we have teams who use this facility on a regular basis…impact on wider local YFL… now looking to perhaps taking all of their business to Inverclyde”, Renfrewshire Football Club • “For this asset to be given to a hockey club would be the wrong decision as football has more participants and this facility has been utilised by [local] league for many years”, Renfrewshire Football Club Kelburne Response to Theme 1 : Football & Ralston Skills For our response in this area, we will separate out ‘football’ and ‘Ralston Skills’ in 2 separate feedback sections Football • Our proposal is one which has wider-based sporting principles with Hockey as the Primary sport on the artificial surface which would continue to be used by Ralston Primary school as they do today (free-of-charge). Use would also be extended to local Skill Groups, other sporting groups seeking space for physical training activities, and free-of-charge to all secondary schools as part of their sporting programmes and the new vision of growing the sport of Hockey across the whole of Renfrewshire. The grass area will be re-generated with planned works at the artificial pitch installed during artificial pitch construction and this will continue to be made available to support football and other potential sports like American football through an “anchor tenant” process. We expect demand to be high for the grass area when the remedial work to the ground is undertaken. • In essence, we are providing a 1 for 1 football pitch change (from artificial to grass) which makes provision for football and other formal arrangements with anchor tenants who need a regular home/pitch to play on. We will not be installing floodlighting for the grass area as this requires planning permission and during the winter evenings, playing on grass will be restricted due to extreme weather conditions. One-Ren currently offer almost 60 pitches (mix of 14 artificial and 46 grass) for football to take place and in previous discussions with their leadership team, we are led to believe that football demand would continue to be covered, even with the change of the Ralston Community centre football pitch to Hockey, and this coverage would be withing a 1 to 4 miles radius of the Ralston facility. Page 242 of 394
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• In addition, there are on-going football pitch developments in the immediate pipeline which will serve football only and expand the overall number of pitches available in the next few years. Eg o Seedhill - up-graded facilities for football (11s and 5/7s) to support UWS expansion after the sale of Thornly Park complex o St.James (Racecourse) – 4 new grass pitches currently under construction with new pavilion changing areas o New Paisley Grammar High School (Renfrew Road) - new artificial pitches to support school & public hire • In previous discussions with football clubs, claims of anywhere between 3 and 6 bookable artificial pitches are quoted as being ‘available’ to book but too busy, whereas on the One-Ren website there are 14 artificial pitches available for booking, all within a 4 mile (20 minute radius) of Ralston. We believe more needs to be done with football groups and One-Ren to review and fix these booking anomalies to ensure pitch-booking is easier to make and available to all clubs which will maximise the use of the substantial financial investments made by Renfrewshire Council. • Also known is the fact that the artificial football pitch at Ralston is booked regularly by football clubs outside of Renfrewshire. Why is this the case if clubs can’t get bookings.? The pitch booking process is that Renfrewshire clubs get first crack at the bookings and any free space is available to anyone. It therefore must follow that not all the space is being booked or needed by Renfrewshire Clubs which contradicts previous statements that football cant get bookings. • In direct contrast, Hockey in Renfrewshire has 2 low-grade pitches available which DO NOT comply with governing body regulations for National competitions, therefore our Club cannot play on these pitches due to Scottish Hockey rules. Football has almost 60 pitches to book/play on locally, and our Club have none to book/play on and have to travel 11 miles through Glasgow to Glasgow Green to play – this is unacceptable. • We believe it is absolutely vital that a diverse range of activities are created for people from all backgrounds, ensuring the health & well-being of all groups are catered for equally and inclusively. Currently this is not being provided in Renfrewshire and our proposal aims to change that for the benefit of not only hockey, but a wider range of sports (including football), fitness and health & well-being activities that exist today. Our proposal is well thought out and addresses all of the sporting diversity issues that exist today and allows for a wider range of sport to take place at a currently under-used facility in Renfrewshire. • Casual football use for local youths/residents - we will be making provision for football goals and lines for kids to use at any time when the pitch is free of bookings. This is meant as a simple, casual kick-about area for any groups of kids in Ralston to come along and enjoy today, but on the grass pitch area which will be renovated. Ralston Skills • Are a well-established operation played formerly on grass and now on artificial grass on Saturday mornings between 0930-1100am. Their ethos is identical to our Jockey Group of Page 243 of 394
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• players and having two youth sports played on a Saturday morning we believe is vital to the image we want to project that our young kids of today can come along and play multiple sports at our centre and have fun and be part of the social fabric of their club in their area. • In our timetable, we have scheduled 0900-1045hrs on Saturday for Ralston Skills and 1045- 1200 for Jockey Hockey, both on the artificial pitch. Both groups are able to co-exist on Saturday mornings with Senior Hockey taking place directly afterwards • There is no physical or time/logistical reason for Ralston Skills to cease to exist if the CAT is awarded to KHCSC. We want Ralston Skills to continue playing at this location which helps meet our overall objectives, however if they choose to close then this is a matter purely for their own leadership team to decide, however this timetable slot will continue to be reserved for their activities • It is important to note at this juncture that the communication process with Ralston Skills has been disappointing. We have always urged respect and consideration for any club or organisation involved in this process however Ralston Skills leaders have regularly disparaged our Club directly on Social Media feeds and called our organisation in to disrepute. There is no doubt that individuals and organisations will have their own views on our CAT which is part of the process however tarnishing the reputation of our Organisation of 50 years plus in Renfrewshire was wholly unacceptable to us, however we chose a process of ‘no-response’ to this type of social media correspondence. We do however accept this is a challenge for all of us and will continue to work with anyone involved in this process to make a success of our proposal. THEME 2: Loss of Greenspace 75 (5) Comments include: • “Do not take away this public space from the children of Ralston and the wider Paisley community that need this hub space for organised football”, Local Resident • “….potential that youths who used this ground would then turn to anti -social behaviour, hanging about on the streets as they no longer have green space to play on”, Local Resident • “If the CAT goes ahead then there will be no public, open green space in Ralston”, Various • “Without this area, there is nowhere for local people to allow their kids a little freedom, come to play with their friends in a safe environment, no traffic and away from the main road…not to mention the many of us that use the grass and surrounding area to walk our dogs again with no traffic”, Local Resident Theme 2 : Kelburne Response to Loss of greenspace • In our published business proposal (click this link HERE for our top-level presentation, see page 32), we have no plans to change what is already enjoyed today as free public space in allowing local residents, youths and our community, free use of the grass and surrounding grass areas, as if there was a seamless changes from One-Ren to KHCSC. It will be open to all as a public space providing there is no interference with any bookings at that time. We are fully supportive and commit to free public access in the following areas o Ralston Primary (pitch, car park and drop-off/collect) o Active Schools Page 244 of 394
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o All Renfrewshire High Schools o Joggers & runners welcome o Responsible dog-walkers more than welcome o Ralston Community games o Community Notice Boards o Grass football pitch provision with Goals/lines etc. • Grass area will be more regularly maintained (grass cutting etc) THEME 3: Concerns about Ownership of RCSC 77 (5) Comments include: • “….our community sports centre should remain in public ownership”, Local Resident • “It’s important to ensure the whole grass area, including the sports centre, remains a public asset. It’s space for young and old to use freely”, Local Resident • “I would like to see the Sports Centre stay within the community”, Local Resident • “I completely object to the single public green sports space available in the Ralston area being transferred to a single private sports club. (Kelburne Hockey Club)”, Local Resident • “I wish to have Ralston Community Sports in public ownership”, Local Resident • “I believe that RCSC should continue to be run by One-Ren on behalf of Renfrewshire Council”, Local Resident • “The only way to ensure this facility is available for the maximum benefit of Renfrewshire residents is to retain it as publicly owned and managed”, Local Resident Theme 3 : Kelburne Response to Concerns about Ownership of RCSC • We fully understand the debate on publicly owned facilities versus KHCSC run as a charitable organisation. As explained in the previous sections, our intentions are to grow the profile of the centre by having a wider range of sports, more activities in the Pavilion, more use of the grass pitches and increased used by social and health & wellbeing groups, which we believe will increase the profile of the centre over time • It seems odd to KHCSC that there have been many complaints over the years (Theme 6) of the centre being under-resourced by One-Ren yet not much has been done since 2016, yet they appear not to be prepared to support a new vision and a new plan which would address this with more opening hours, more activities and more opportunities all-round. • We believe a more logical approach would have been for these objecting organisations to share their own proposal of improvements for the centre, rather than challenge a new vision and offer nothing in return other than trying to re-ignite the same 2016 arrangements which cover the past 6 years, have not worked out. • Our proposal is for a 50 year lease and if we don’t meet the conditions proposed by Renfrewshire Council, then it could be their approach that they terminate our lease if we are not providing what we committed in our proposal • In previous years prior to Covid, operating hours of the centre were severely restricted due to the lack of use of the facility. In our business proposal, our weekday operating hours will Page 245 of 394
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• be 9am to 9pm and weekends will be 9am to 6.30pm. This is a significant improvement in facility availability from the years prior to Covid and now, after it’s recent re-opening on restricted hours. Theme 4 (use of Public Grants) - We are unable to respond in great detail due to the redaction of the financials, however we would like to share a couple of observations • Public money & grants are designed to support the development of Community Clubs and hubs and the health & the well-being they serve. The centre itself currently supports one sport on a pitch with money which came from the same public funds KHCSC are looking to access and our model supports more than one sport and is more diverse in gender & age • Our financial planning model, both start-up budget and our 10 year business plan, are with Renfrewshire Council officers to decide if this is acceptable or not and they will reply accordingly. Renfrewshire Council Spokesperson responded: The Council does not automatically provide funding to community bodies in relation to community asset transfer requests, regardless of whether the application is successful or not. The Council has a range of funds available for community bodies to request support from e.g. the Community Empowerment Fund, which may support a CAT application, however each application is judged on its own merit. THEME 5: Concerns about Environmental Impacts 23 Comments include: • “The proposal…. inevitably will evolve to include a license, which of course brings its own issues…. no concerns addressed regarding additional traffic flow whilst there were abrasive responses from the Kelburne representative during the meetings”, Local Resident • “Many parents use the sports centre car park to drop their children off at school and pick them up again. This is an extremely busy place at these times without adding more cars from Kelburne Hockey Club into the mix”, Local Resident • “With heavier traffic, comes the additional risk of traffic accidents - I'm especially worried for the young children who play locally”, Local Resident Theme 5 : Kelburne response to Concerns about Environmental Impacts • We have stated many times before that KHCSC have no intention of requesting a licence for a bar. Our business proposal we believe is sound without requiring this, with the majority of income coming from membership costs, artificial pitch letting, Gym & Studio groups using the Pavilion for a 3-fold activity increase and the Café. Other activities like Sponsorship, charitable grants and income from the grass pitches from football/other sports hiring on the grass pitch, make up the balance of income generated. Renfrewshire Council are perfectly capable and within their right to include this as a specific legal clause to ensure we are held to our ‘no-bar’ commitment if they so wish. • On a normal Saturday, activities will be spread throughout the full day so it follows that traffic will be spread more widely through the day and therefore a more even flow of traffic over a longer period will ensue. • There is currently an issue on parking at the centre which is well-documented. Our aim is to address something that hasn’t been addressed for many years. To assist local residents at peak times, we will be more pro-active in working with visitors to ensure the existing car parks (main car- park and Ralston Primary) are used in full and this will be done with advance communication, hands- on management by our staff and volunteer members working Page 246 of 394
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• directly with visitors. We also have plans for a small internal & discreet overflow car-park which would be put in to use if required at weekends. THEME 6: Long-term Lack of Investment in RCSC 17 Comments include: • [The facility] “…is well used by the community but there is no doubt it could be enhanced and better used”, Political Representative • “Renfrewshire Leisure/One Ren has not promoted the centre. While it has become a successful football venue, the gym and fitness classes available at Ralston Community Sports Centre have never been promoted as they could have been.”, Local Resident • “The mere fact this facility has been wilfully neglected in an attempt to meet the criteria for asset transfer is a scandal”, Local Resident • “Renfrewshire leisure have failed to promote this facility over the past three years and look as if they have actively tried to run this facility down using the COVID pandemic as an excuse”, Local Resident Theme 6 (long term lack of investment in RCSC) we can,t respond to as this directly relates to Renfrewshire Leisure (now One-Ren) and we will defer to Renfrewshire Council to decide how to respond with just one observation on our part • It is our view that what we are offering at KHCSC is a wider range of activities which are geared to more sports, more activities in the Pavilion based around fitness, social & health & well- being groups, and a longer term investment in the fabric of an iconic Grade A listing building by a committed community club. This can only serve to be a good thing for the centre in the short, medium and the long term and shows the spirit of real investment. A OneRen Spokesperson responded: “OneRen operate Ralston CSC on behalf of the Council. The facility is jointly maintained by OneRen and the Council. OneRen and the Council work alongside each other to ensure that all OneRen operated facilities are well maintained and meet the expected standard in terms of customer provision. Capital improvements and largescale investment in facilities remains challenging as there is limited funding available to support a programme that requires to be spread across numerous sports, community and cultural venues. Community use of Ralston during weekdays has historically been very low, resulting in the facility operating at a significant deficit. In response to this position, the opening hours of the facility were amended in 2016 to 5pm-9pm Monday to Thursday, and 9am to 5pm on Saturday and Sunday. The business plan supporting the CAT application suggests the applicant would welcome community use during the day and would look to facilitate that on a long term basis.” THEME 7: Kelburne Hockey Club Capability 31 Comments include: • “I have grave concerns on just how actually KHC aim to maintain the services and remain compliant with building services”, Local Resident • “Kelburne Hockey Club's consultation with the local community has been dreadful and it has caused much anger and dis-trust”, Local Resident • “The charity which KHC have recently set up only gives voting rights to adult hockey members…local residents can join as associate members but would not have voting rights [and] would have no way of influencing how the centre was run which in principle is wrong and makes RCSC a private club not a community asset”, Local Resident • “The CAT is a moving feast which makes it impossible for people to comment on”, Local Page 247 of 394
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Resident • “The CAT makes no realistic provision for the up to 1000 players, many of them children, who use the Astroturf pitch currently”, Football Club • “KHC simply don't have the finance or expertise to run such an operation as their business plan sets out….their figures don't stand up, either in running costs or maintenance”, Local Resident • “Kelburne Hockey Club’s consultation with the local community has been awful throughout this process and very inconsistent…[initially advised] plans to bring high school pupils down to the pitch during school hours for hockey coaching….this would have big implications for Ralston Primary School…next meeting it had changed and Kelburne were saying that high school children would be getting brought down only after school hours for hockey coaching (this would have big implications for the local children who love to play in this area after school). I am left baffled why there are inconsistencies at such a late stage in their application”, Local Resident • “A solution exists for Kelburne at the Onyx hockey pitch at Linwood. There is no need for it to move to Ralston and cause so much disruption”, Local Resident Kelburne Response to Theme 7 : Kelburne Hockey Club capability • We understand that change can often be seen as hurdle and to KHCSC, this is no different. This is a huge project for us but our history as a successfully run club will stand us in good stead to make this a success. We have run our Club for 50 years at local, regional, national and international level, have a wide range of professional skills and tradesmen in our organisation today, and we’re fully committed and ready to manage this facility. • We bench-marked different organisations who run facilities like this one, the most recent being Clydebank Community Sports hub and our operation is based on this model and we are hiring seasoned professionals to run the centre on a daily basis – a Centre Operations Manager, Pavilion operations staff, Gym & Studio trained staff and a Grounds Maintenance person. These skilled people will ensure the operation runs well and report back to the Board and Trustees on a daily/weekly basis as required • Our Business Plan is with Renfrewshire Council currently and we await the outcome of the results of the CAT panel in August. • Our Board sits currently at 4 Trustees and if we are successful, the Board will increase to 9 Trustees and we will bring specific skills (see link HERE from our presentation slides, page 35) from the local community which will augment the role of the board and provide a better balance between sport, business and local residents & community needs • Free weekly Hockey to Secondary schools is primarily for after-school Clubs as per the schedule listed on page the link HERE, see Page 27. Some irregular inter-school Cup competition matches will take place (winter) through the year and these dates when known, will be scheduled at a time that suits Ralston Primary diaries. • It makes logical sense that from when our business proposal was made, it grows and takes shape in the months following our application and this is the case with our proposal. The principle remains the same but as we add specific operational activities into the plan, this puts more meat on the bones and demonstrates that KHCSC are moving forward to make this project a success. • We believe that One-Ren should make a statement concerning the (1000) football numbers that use the centre and whether they are sustainable at the Ralston centre or whether they can still be sustained within the capacity of the other artificial & grass pitches in the One-Ren pitch portfolio. We believe from past One-Ren discussions, they can support the Ralston football lets at other local nearby football centres however One-Ren can qualify this more directly. Page 248 of 394
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• We are currently based in Ward 3 Paisley East & Ralston and want to develop our new Vision in our own spiritual home of over 50 years. The Ralston Community Sports Centre we believe is a fantastic venue to move to since we reside nearby, just 1.2 miles away, and from this base we will provide an improved facility for Hockey and our local community. Linwood is indeed a “potential” since a low-grade hockey pitch is already there, however Renfrewshire Council would have to invest in substantial sums to replace that pitch and then make it available to KHCSC and other Clubs and continue to support a 2nd hockey pitch that Renfrewshire needs to support Hockey, the 2nd most popular team sport in our county. • For Kelburne however, our proposal at Ralston has been fully costed and involves the true worth that is re-developing and growing the well-loved facility that everyone wants in Ralston. We hope that we are allowed this opportunity to do so at KHCSC Finally, we believe many of the ‘re-statements’ in all of the above sections could have been avoided directly and quickly by simply being allowed to take part in the ‘Open Meetings’ held by Ralston Community Council (RCC). Meeting local residents face-to-face at the start of and as our proposal took more shape, would have helped resolve many of the issues or at least achieve a better understanding. When you find that you’re excluded from meetings and others who don’t use the centre and don’t live in the area are invited, it fuels the result you want as opposed to being impartial and listening to all sides of the argument, and very quickly, a ‘them-and-us’ approach takes over and the sense of balance is lost. Despite claims of ‘zero interest’ in our proposal from local residents, it is clear that this is not the case in the FOR response provided by Renfrewshire Council. As always, we do accept however that this is a challenging topic for everyone involved and no-one is perfect, however we will continue to work with anyone involved in this process to make a success of our proposal and provide as much information as possible to local residents as we should be doing. Thank you for giving us the opportunity to answer the questions raised by those who are AGAINST this Community Asset Transfer. The Board. Kelburne Hockey & Community Sports Centre Page 249 of 394
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Kelburne Hockey & Community Sports Club Formal Response to those ‘IN FAVOUR’ of acceptance of this Community Asset Transfer Attached is the KHCSC feedback for the “IN FAVOUR” feedback received through the CAT process. At this stage we would like to re-affirm that in putting our proposal forward for a new Vision for the Ralston Community Sports Centre, we will continue to engage with local residents through this process to ensure they are fully considered in our quest to make this a true Community Asset for many sports in Renfrewshire and used by more people in our local community. We are extremely pleased to have received so many positive responses and we will endeavour to make this a more wide-ranging facility for more to enjoy Our proposal as most will know, enhances the current operation by providing not only a wider range of sports, but a wider ranges of fitness classes for local residents to participate in more social and health & well-being group opportunities for everyone in the area. Our business case is borne out of a need for Hockey to thrive and grow as the 2nd largest team sport in Renfrewshire and we have approached this is as an internal move within Ward 3 Paisley East & Ralston, 1.2 miles along the road from our current Whitehaugh base to this location, as part of a 50- year lease proposal from Renfrewshire Council to provide a unique and different legacy for hockey & sport in Renfrewshire. We have an experienced team already in our Club and on our Board however with this Community Asset Transfer, we will grow our Board by another 5 Trustees and actively seek local experienced people to fill these slots and provide a better balance of sports, skills and local community experience in the new Kelburne Hockey & Community Sports Club. We feel it’s also important at this stage to advise that our KHCSC petition (for a national hockey pitch in Renfrewshire – see this LINK HERE) which is a legally acknowledged process through Change.org, was only “noted” by Renfrewshire Council when it should be recorded. In this petition of 967 signatures (with post codes/areas), these were signed IN FAVOUR of a pitch in Renfrewshire Hockey being made available for Kelburne to play in their own County and own Ward. Signature details below - 300 individuals from Renfrewshire (80% of those from SIMD areas of PA1 thru to PA5) - 423 signatures from individuals in other Scotland local authorities (who have National pitches) - 208 signatures from other UK areas - 36 signatures from International locations We have offered some additional feedback here in support of some of the excellent comments and support received from Ralston & Renfrewshire residents alike and if anyone hasn’t managed to read it yet, you can find more about our proposal by clicking on THIS LINK on the Kelburne web-site. Thank you all so much for your valued support and trust in our organisation as a Community Club, to deliver what we hope will be a successful new vision at Ralston Community Sports Centre. 6. Kelburne Hockey & Community Sports Club Responses – In Favour Page 251 of 394
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THEME 1: Hockey Facilities and Skills 20 (1) Comments include: • “There are many more facilities for football across Renfrewshire than there are for hockey”, Local Resident & Hockey Player • “The facilities available are insufficient for the number and size of the clubs in Renfrewshire and are not of the required standard for national level competitions…Renfrewshire needs more than 1 public hockey pitch”, Scottish Hockey • “The lack of available facilities in Renfrewshire excludes many people from enjoying the sport or being able to try it”, Local Resident • “Hockey is an inclusive sport with opportunities at all levels” • “Having an alternative sport available in the local community is a good thing”, Local Resident • “Kelburne’s programme with schools will allow young people to experience an alternative sport and help grow local talent”, Renfrewshire School • “Hockey offers so much, and the lack of facilities has made players look elsewhere to join clubs”, Local Resident & KHC Member • “Support Kelburne Hockey Club's application for a CAT of the Ralston Community Sports Centre…as a diverse and inclusive sport it is fantastic to see them take the lead in looking to secure local facilities for all to use”, Local Sports Club Kelburne additional Response and feedback to Theme 1 : Hockey Facilities and Skills 20 (1) • We also agree there is an insufficient quality of hockey pitches in Renfrewshire and these currently do not allow our Club to play in National competition leagues or cups, or host international events like we have done in the past. With the clubs in Renfrewshire today, including schools who try to play hockey on their school 4G football pitch, Renfrewshire needs a minimum of two pitches in order for ALL clubs to play & train at their chosen sport and allow their sport to flourish • The Linwood pitch on the West-end of town as it stands today, and the new facility in Ralston, allows this to happen. Hockey gets a massive boost which is well deserved, kids can access hockey locally and across all genders, and demand can be fulfilled in our own county in both the West-End & East-end of the town • UWS, Paisleys University based in the town-centre also have to travel and play in Glasgow and with the new Ralston centre, this allows them to train and play on a National pitch to satisfy their BUCS rules, which also brings investment of hockey back in to the town. THEME 2: Sympathy for Kelburne’s Situation 5 Comments include: • “Paisley and Renfrewshire should be proud that Kelburne Hockey Club is one of Scotland’s top clubs” • “Ridiculous that Kelburne have to travel to Glasgow to play hockey and to train”, Local Resident • “Kelburne are one of the highest performing hockey clubs in Scotland, they deserve to have their own facilities”, Local Resident • “Kelburne and Renfrewshire desperately need a quality hockey pitch in Paisley. I cannot Page 252 of 394
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imagine a more suitable venue - there is plenty space available for a hockey pitch as well as football, good changing facilities and parking provision”, Local Resident • “I feel that at this time, post pandemic, that it is essential that a diverse range of activities are created for people from all backgrounds. Ensuring the health and wellbeing of all groups equally and inclusively; currently in Renfrewshire with the percentage of pitches being football orientated this diversity opportunity is not being realised; Resources are continually directed to the same core sport of football and a majority of our population who do not like football are missing out”, Local Resident Kelburne additional Response and feedback to THEME 2: Sympathy for Kelburne’s Situation 5 • In our last internal study where we established that 87% of our membership stayed in Renfrewshire postcodes, predominately in SIMD areas, PA1, PA2, PA3, PA4 and PA5, our carbon footprint in travelling a minimum of 11 miles to Glasgow Green was exceptionally high. Our calculations based on post-code realised a reduction in our carbon footprint by 46%. It would be fantastic if we could reduce travel overheads for our young players from SIMD schools and allow them to get to this centre easily • We know from our work with Heads of PE in various schools that we have lost hockey players from secondary due to the fact that coming from deprived areas, they can only use public transport. Having this centre on the main road through town is a huge bonus for kids who want to play as they have a short and simpler travel medium available to allow them to take part in hockey. THEME 3: Promote Sport, Support School; Added Value & Community Benefits 17(1) Comments include: • [KHC are] “outstanding ambassadors for Renfrewshire sport, and it is a great shame that they do not currently have a home to play hockey in Renfrewshire”, Political Representative • “I am in full support of the CAT and what that can bring to the community”, Local Resident • “I would like to express support for the CAT to KHC...as a local sports club looking to improve sports facilities in the area for everyone”, Local Sports Club • [I am] “in support of Kelburne Hockey Club and their plans to bring Hockey back to the forefront of sport within Renfrewshire”, Local Resident • “The opportunity for pupils with an interest in hockey to have an outlet for their passion without having to travel a long distance to get there would give some measure of equity with other authorities.”, Renfrewshire School • “….believe that there is considerable community benefit from the proposal in the short and long term, and that Kelburne has provided a vision that they are very capable of delivering upon.” • “The opportunity for local children from primary schools to high school is amazing…trying a new sport, where inclusivity and ability are encouraged”, Local Resident Kelburne additional response & feedback to Theme 3 : Promote Sport, Support School; Added Value & Community Benefits 17(1) • To maintain our community values as a charitable organisation, we will not be changing any approach that has currently been extended to Ralston Primary School by One-Ren. The artificial Page 253 of 394
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pitch and car park is free for their staff and pupils to use, as is the car-park for for drop-off and collect • We recognise that hockey has massive potential across Renfrewshire. The provision of FREE hockey for schools to attend and coach their kids on the pitch of their sport will generate organic growth in the game across our schools • The facility being open for longer hours will provide significant Community benefits for youths as well as adults. We will be promoting youth club activities and Seniors Group activities, using staff in- place or available to self-help groups who can organise themselves. Activities in the Events Studio will increase and the focus is making it available for all community groups. • Increased activities will enhance the health and well-being in the community and on young people. 7% of the adult population play football and the largest drop-out is in the the 16-34 year old male age range. The facility will provide a viable pathway for players to switch to hockey or other alternative activities to maintain a healthy & active lifestyle into adulthood. • As a charitable organisation, all profits made from the operation are re-invested back into the facility. This is the legal element of being a charitable organisation and it’s one that KHCSC have embraced. • The Café will bring more variety to the Community and although primarily for centre visitors, it will be open to the public to visit at their leisure. We believe having a café is an important social ethic which brings people together and this enhances the whole community spirit we aim to achieve at the centre. THEME 4: Investment in Community and RCSC 8(1) Comments include: • “With regards to the CAT….. I have to say that this would be a great asset and would provide another area of sport for local kids as well as adults”, Local Resident • “This is the best prospect for attracting investment into the facility and maximises the facilities potential which will be available to the community and other sports”, Local Resident • “…..the business case plan will support existing community activity but more importantly develop new opportunities for all…. increase usage of the facility and drive a community hub”, Paisley Resident • “Kelburne will do a great job at upgrading the current site & fabric of the centre to protect its listed heritage as providing a modern sports complex, not just for hockey but for a range of sports and activities for our local community to enjoy”. • “….the site in its current format state is unsustainable”, Local Resident • “For a site of its size and potential it is drastically underused and is in serious danger of falling further into disrepair. What Kelburne are offering the local community is an exciting prospect”, Local Resident • “Ralston and Paisley deserve better than a closed up sports centre with a decaying pitch that's only used by a small section of residents”, Local Resident Kelburne additional Response and feedback to THEME 4: Investment in Community and RCSC 8(1) • It’s important to note that we have worked with Historic Scotland to understand the history of this Grade A listed building and the iconic status it holds in the area. Currently the building is in good shape however it still requires investment (grant driven) and on-going maintenance that hasn’t Page 254 of 394
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been afforded to it in recent years. We have the skills and people in our organisation to take care of this directly and maintain this building for years to come. •We will be employing a Management Team and staff to run the centre and this will bring employment opportunities with it. Working with Renfrewshire Council, Charitable Organisations, Qualified Fitness companies and working with our Volunteer group, we have a strong hybrid model to ensure the centre operates safely and successfully and that we can use our workforce to generate more activity to come to our facility. •From a Council perspective, this would be seen to the outside world as having in invested in their own Community and their own people, to release this facility for the greater sporting good, with a significant increase in hockey and other sports taking place at this centre, demonstrating that they are delivering on diversity, equality and inclusion qualities as part of Scottish Governments equality drive •UWS now have a central location for their hockey and this counts as additional investment not only for KHCSC, but for UWS who can now centralise their sporting activities around the central transport corridor of Paisley and much close to their Paisley campus than before THEME 5: Scope and strength of CAT Request 11(1) Comments include: •“The plans for the Centre appear to be a wonderful opportunity for the Centre to operate to its full potential and give it a new lease of life”, Local Resident •“… particularly impressed by the detail provided and the plans to widen the appeal and usage of Ralston Community Sports Centre … far more than just a proposal about a synthetic pitch … vision to revitalise an underused, tired sports centre for the benefit of the people of Ralston and Paisley”, West District Hockey Association •“….at this time, post pandemic, that it is essential that a diverse range of activities are created for people from all backgrounds”, Renfrew Resident •“Kelburne have the infrastructure to contribute to the well-being of the community, not only by delivering hockey activity but by securing a site that will offer an array of activities on a long-term basis for the community”, Scottish Hockey Kelburne additional Response and feedback to THEME 5: Scope and strength of CAT Request 11(1) •We firmly believe we have a model that is a more sustainable model for the Ralston Community Sports Centre in that it will provide for Hockey AND more sports than it does today, will increase the utilisation of the Studio and Gym, make use of the grass area which for years has completely under- used and make space for more Social and well-being activities to take place. This is a model we believe will work and is now required for Ralston Community Sports Centre. Summary We thank your contribution and for the positive comments made on our proposal and while there will always be challenges we will gladly undertake as a worthwhile cause, you have our guarantee that the Centre is at the fore-front of our minds at all times and we’re fully committed to working Page 255 of 394
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with Ralston Residents and Ralston organisations to create this new Vision – a better facility to enjoy by a larger number of residents or Ralston and Renfrewshire. Kelburne Hockey & Community Sports Club Page 256 of 394
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1 CAT PANEL – 2nd of August 2022 NOTE OF MEETING (Draft) In attendance: • George Hunter, Chief Economic and Regeneration Officer (Chair) • Sandra Inrig, CAT Lead • David Love, Chief Planning Officer • Derek Viola, Building Services • Alison Gallacher, Children’s Services (Deputising) • Margaret Craig, Legal Services • Tania Morlan, Economic Development • Valerie Howie, Finance & Resources • Annabelle Armstrong-Walter, Policy & Commissioning • Aileen Johnston, Estates • Carolanne Robertson, Chief Executive’s • Joe Lynch, Property Services • Louise Le Good, Estates • Colin Orr, Communications and Marketing • Mark Tokeley, OneRen Apologies: • Ian Thomson, Children’s Services • Karen Anderson, Environment & Infrastructure • Laura McIntyre, Policy & Commissioning 1. Welcome, Introductions, Apologies (Chair) GH welcomed everyone to the meeting. Apologies received from: Ian Thomson; Karen Anderson; and Laura McIntyre Action by 2. Note of Previous Meeting – 20/06/2022 (Chair) GH first asked if there were any points of accuracy. There being none, the note of the meeting was approved. Matters Arising from the meeting and detailed on the agenda: a) Scoring criteria and range to be revised – range updated and new issued. 7. CAT Panel – Note of Meeting Held on 2 August 2022 Page 257 of 394
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CATPAN2 2 b) Spateston Community Development Trust/site of former Spateston Nursery and Whitehaugh Barracks – CAT Operational group met on 21/07/22 and agreed to validate both applications subject to amendments to their constitutions. c) Renfrew Victoria/Kirklandneuk Playing Fields – Heads of Terms being drafted by Estates and update report to ILE Board in August or November. 3. CAT Request – Woodlands Bowling Club Application for ownership by Woodlands Community Bowling Club (SCIO SC050436) for the sum of £1. The CAT Request form and Business Plan submitted were circulated to the Panel on 15 July. The panel agreed at the previous meeting to score applications collectively during the meeting. SI confirmed that no representations were received during the consultation phase. DV asked for clarification on what happens to the asset if the Club cease trading or decide they no longer want it. MC confirmed that this is provided for in the Club’s Constitution and that on dissolution, the asset can only be transferred to another charity or eligible Community Transfer Body. Comments were raised regarding the income and expenditure projections, specifically, the amount allowed for repairs and maintenance. VH questioned savings to the Council in maintenance of the asset; DV confirmed commitment only for wind and water of the pavilion but that Council recently incurred expenditure for the tarmac around the green. TM commented that the group are well aware of their responsibilities in relation to the asset and to comply with Bowling Scotland standards and that this is covered in their business plan. Also discussed, the club have right of access through the On-X car park and also make use of the carpark. A percentage use will be calculated and responsibility for share of repairs and maintenance will become a condition in the Decision Notice. Following all discussion the Panel agreed to recommend the CAT Transfer for the sum offered. 4. CAT Request – Ralston Community Sports Centre JL expressed a conflict of interest in this CAT Request and did not participate in the discussion or decision. Application by Kelburne Hockey and Community Sports Club (SCIO SC051375) for a 50-year lease at £1 per annum, if asked. Page 258 of 394
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CATPAN2 3 All documents relating to the CAT request were circulated to the Panel on 15 July; an update to the business plan was also circulated in advance of the meeting. SI reported that 2941 representations had been received during the consultation phase. Of these, 1835 were AGAINST the CAT Request and 1092 were IN FAVOUR. Numbers include individual representations, campaign letters and petitions. Due to the volume of representations, a summary notice was produced and published on the Council’s website. The summary notice and response from KHCSC was circulated in advance of the meeting. It was noted that the CAT Request has caused a lot of friction in the local area, evidenced in part by the number of representations received, with strong opinions on both sides of the divide. Concern was raised on the viability of the project without community support and the long-term impact on the local community, A number of concerns were raised by members. One major concern raised was the assumption in KHCSC’s business plan of a £300k grant from the Council towards the costs of renovating the existing 3G surface football pitch to be an all level hockey pitch. MT explained the background to this and the long-term stated commitment to bring Kelburne Hockey Club back to Paisley. Pre- Covid, the external sports capital investment programme (ESCIP) had funds allocated for a new water-based hockey pitch at the On- X in Linwood, essentially for Kelburne, however, this would have been the pitch only and KHC wanted their own changing and social facilities, driving them towards a CAT application for the Ralston site as an alternative. Last year the ESCIP was redrawn and the water-based hockey pitch, essentially for Kelburne, at Linwood removed from the programme. MT further commented that there are 2 hockey pitches in Renfrewshire with neither of them suitable for League and National games. He indicated that even if KHCSC get to build a pitch at Ralston, there would still be a need for a second pitch. It was indicated that c. £0.4m from the redrawn ESCIP may be available to refurbish the existing hockey pitch at Linwood but MT stated that it would need to be for multi-sport use. He further explained that there is planned investment at Linwood and St James Playing Fields, however, these are mainly football focused. MT advised the Panel that in 2015 OneRen agreed permission to close Ralston sports centre during the day as an efficiency measure and that they have no intention to reverse that. KHC are offering to open the centre each day and to reinstate activities as well as bring new activities and sports to the centre. VH confirmed that there is currently no provision for a grant of £300k to Kelburne. Page 259 of 394
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CATPAN2 4 Other issues raised concerned the continuous availability of the pitch for Ralston Primary School as part of their curriculum and also the displacement of Ralston Skills and other football clubs who use the facilities for matches and training. It was explained that KHCSC have committed to upgrading the old grass pitches including re-installing goal posts and line markings, etc. and have also committed to retaining Ralston Skills booking for the 3G pitch at the same time each week during term time. DL raised the fact that the building is category C listed and that planning permission will be required for any changes/repairs etc as well as floodlighting on the new pitch (depending on type). Questions also raised about staff costs in the income and expenditure columns of the 10-year financial projections provided in KHC’s business plan. The Panel felt that they could not reach a decision and requested the CAT Lead to seek clarification of the issues raised and additional information, including • Confirmation of funding in lieu of the expectant grant from Renfrewshire Council; • Clarification of the use of the facility by Ralston Primary and Ralston Skills before, during and after the new pitch is installed; • Confirm staff costs in the projected income and expenditure. SI 5. Current Requests and Status (for noting) No new requests were noted. 6. Any Other Business a) There being no further business, the chair thanked everyone for their contribution and closed the meeting. 7. Date of Next Meeting Confirmed the date of the next meeting as Monday 3rd October, 14.00 – 15.30 Venue/Teams as required Details of applications for assessment to be advised. Page 260 of 394
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CATPAN2 5 ADDENDUM (26 August 2022) Following the Panel meeting on 2nd August, KHCSC were asked to provide clarification of staff costs in the income and expenditure lines of the 10-year financial projections and to provide a response to the queries raised by the Panel regarding continued use of facilities for Ralston Primary and Ralston Skills. KHCSC were also asked to provide information on funding in lieu of the expectant £300k grant or loan from Renfrewshire Council (request sent attached). KHCSC responded by email on the 8th of August (attached) and was circulated to panel members for comment on the following day (attached). Panel members were asked to confirm by email if the response provided met their concerns and if it had confirmed their perspective in relation to the CAT request and a decision. Members responded by email to the SPOC. Members indicated that they were reassured as to the provisions being made for Ralston Primary and Ralston Skills. However, members felt that the gap in capital funding had not been addressed by KHCSC and that they could not reasonably agree to a proposal that was dependent on an unconfirmed substantial grant or loan from the Council. In addition to the uncertainty around funding, panel members reflected on the scale of opposition from the local community and the potentially damaging impact on community cohesion should the request go ahead. Comments were fed back and discussed with the Head of Economy and Development. As KHCSC had not been able to confirm funding in lieu of the £300k grant sought from Renfrewshire Council combined with the fact that this could not be committed to, and concerns raised about the level of opposition to the CAT and potentially damaging impact on community cohesion, the overwhelming decision was to refuse the transfer request. [Decision Notice issued to Kelburne Hockey and Community Sports Club on Tuesday 30 August 2022 (attached).] Page 261 of 394
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1 Euan Gray From: Sandra Inrig Sent: 03 August 2022 13:30 To: Subject: CAT Ralston Community Sports Centre, Panel Feedback Importance: High Hi Billy, The CAT Panel met yesterday afternoon to consider Kelburne’s CAT Request for Ralston Community Sports Centre. The Panel have deferred making a recommendation pending clarification of the of funding for the capital works; staffing costs in the Income & Expenditure projections; and confirmation of the arrangements to accommodate Ralston Skills after the hockey pitch is installed. 1. Capital Funding – concerns raised were that your Business Plan is predicated on receiving £300k from the Council. This funding is not in the Council’s budget, which, if not available, leaves a significant hole in the organisation’s business plan. The Panel require confirmation that all of the money required for the capital works is secured or committed and that KHCSC has a realistic funding strategy to meet all of the costs, capital and revenue, identified. 2. 10‐year I&E Projections – You have identified an income source for staff £83,610 in year 1 and fluctuation over the 10 years and reaching a high of £94,923 in year 10. The question is, what is this and how has it been arrived at? There is a corresponding expenditure for staff of £87,389 in year 1 and increasing each year reaching a high of £135,568 in yar 10. Similar question as for income, how is this arrived at and what is the relationship with the income? 3. Ralston Skills – the business plan states that Ralston Skills will have their usual Saturday morning slot on the Astro pitch; does this still apply after the pitch is re‐laid and will there be any restrictions on use by different sports? Appreciate if you are able to respond to these queries by Friday of this week to enable me to share with the Panel before I finish for leave. Any questions give me a shout. Best, Sandra Sandra Inrig Programme Manager – Community Asset Transfer & Regeneration Economy and Development Chief Executive’s Service Renfrewshire Council Renfrewshire House Cotton Street Paisley PA1 1WB Mobile: 7.1 Request for Further Information Page 263 of 394
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Heading Date Time Renfrewshire Council Up-dates from 2/8 CAT Panel Meeting Kelburne Hockey & Community Sports Club 7.2 Response to Request for Further Information Page 265 of 394
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Question 1 - Capital Funding Question 1 - RC Concerns raised were that your Business Plan is predicated on receiving £300k from the Council. This funding is not in the Council’s budget, which, if not available, leaves a significant hole in the organisation’s business plan. The Panel require confirmation that all of the money required for the capital works is secured or committed and that KHCSC has a realistic funding strategy to meet all of the costs, capital and revenue, identified Page 266 of 394
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Question 1 - Capital Funding – KHCSC Response The opportunity for KHCSC and RC to provide a TOP-CLASS NATIONAL FACILITY for Hockey in Renfrewshire cannot be missed.! Our proposal allows RC to invest in the 2nd largest sport in Renfrewshire in partnership with KHCSC and with UWS who seek the same sporting requirements for hockey. Our original Business case was prepared on the basis on a Grant from RC. However, after several discussions with RC we appreciate that this may be not possible and an interest free loan may be more appropriate. The loan repayment of circa £6,000 per annum for the duration of the lease would be added to the Business Plan if the loan is the agreed way forward In return for RC investment, KHCSC return the pitch to Ralston Primary for FREE use during school days, FREEto Renfrewshire secondary schools for after-school hockey and organic growth of a sport that requires investment, FREE To Active Schools for Camps and primary school hockey taster sessions. In this proposal there are NO ON-GOING COSTS for Renfrewshire Council or One-Ren (grants, building and pitch infrastructure maintenance and rates etc) after this loan is approved and the loand is repaid in full over the period agreed with both parties. We also have a secondary source to secure the £300,000 required for the start-up process. This is a loan from Social Investment Scotland (SIS). We have also made representations to them already with regard to the increase & free access for sport for deprived areas across all secondary and (Active) Primary schools as well as support for daily use by nearby located Ralston Primary School. Should our grant OR loan from Renfrewshire Council be rejected, we would refer back to SIS to provide this financial support. In both cases, we have not yet included the £6,000 p/a loan term in our business case however the business plan will be adjusted to suit when terms are agreed at which point it will be re-published. We believe that the CAT Panel should look at the sporting & operational benefits this project will provide Renfrewshire and recommend this proposal IN PRINCIPLE, “subject” to the elected Renfrewshire Council officials agreeing to meet the £300k financial proposals suggested by KHCSC, or the Council themselves making a financial proposal in return. The Community Benefits from this proposal cannot be under-stated as minoritysports need investment at grass-roots level Page 267 of 394
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Question 1 – Capital Funding Response • KHCSC Pledges in place, based on personal financial contributions by members and various fund-raising activities. • This is Secured funding and KHCSCs commitment to this project Page 268 of 394
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Question 1 – Capital Funding Response The opportunity for KHCSC and RC to provide a TOP-CLASS NATIONAL FACILITY for Hockey in Renfrewshire cannot be missed.! Our proposal allows RC to invest in the 2nd largest sport in Renfrewshire in partnership with KHCSC and with UWS who seek the same sporting requirements for hockey. Our original Business case was prepared on the basis on a Grant from RC. However, after several discussions with RC we appreciate that this may be not possibleand an interest free loan may be more appropriate. The loan repayment of circa £6,000 per annum for the duration of the lease would be added to the Business Plan if the loan is the agreed way forward In return for RC investment, KHCSC return the pitch to Ralston Primary for FREEuse during school days, FREEto Renfrewshire secondary schools for after-school hockey and organic growth of a sport that requires investment, FREE To Active Schools for Camps and primary school hockey taster sessions. In this proposal there are NO ON-GOING COSTS for Renfrewshire Council or One-Ren (grants, building and pitch infrastructure maintenance and rates etc) after this loan is approved and the loandis repaid in full over the period agreed with both parties. We also have a secondary source to secure the £300,000 required for the start-up process. This is a loan from Social Investment Scotland (SIS). We have also made representations to them already with regard tothe increase & free access for sport for deprived areas across all secondary and (Active) Primary schools as well as support for daily use by nearby located Ralston Primary School. Should our grant OR loan from Renfrewshire Council be rejected, we would refer back to SIS to provide this financial support. In both cases, we have not yet included the £6,000 p/a loan term in our business case however the business plan will be adjusted to suit when terms are agreed at which point it will be re-published. We believe that the CAT Panel should look at the sporting & operational benefits this project will provide Renfrewshire and recommend this proposal IN PRINCIPLE, “subject” to the elected Renfrewshire Council officials agreeing to meet the £300k financial proposals suggested by KHCSC, or the Council themselves making a financial proposal in return. The Community Benefits from this proposal cannot be under-stated as minority sports need investment at grass-roots level Page 269 of 394
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Question 1 – Capital Funding Response • £100k : Sportscotland - our application has already been lodged and held pending confirmation that Renf Council & One-Ren in principle will support. This sum is the current maximum grant value for project of this size and we continue to talk with sportscotland to offer our latest up-dates. It is our understanding that providing all sports continue to be supported by One- Ren in Renfrewshire with this change, they would support our proposal for the same provision of other sports and increased hockey participation as a result of this hockey/sport proposal. • £11.5k Works in kind / Commercial Sponsorship - currently we have many different companies we are working with that are prepared to support with works- in-kindandadditionalfinancialsums. If we are granted the honour of looking after this centre, we would firm these up these before finalising any of the construction projects to convert the football pitch to a hockey multi-sport pitch. Page 270 of 394
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Question 1 – Capital Funding Response • £25k – Viridors Credit - as part of the construction programme, we would be ethically removing the existing rubber-crumb pitch and following all ethical and environmental programmes in the construction process to ensure we meet all environment and biodiversity requirements. The application process is ready to commence when we get the go-ahead for this project to begin and we meet all the necessary criteria for this award to be granted. Ruber-crumb products have significant environmental issues and cannot be under-estimated. • £40k - UWS Sports Investment - A partnership arrangement to secure the facility with UWS for hockey as one of their 4 key sports name officially stated at Entrance and pitch-side entrance areas. This may be expanded to cover another sport on the grass area (football, rugby or American football). This has been discussed with the UWS sporting Director (Ciaran O’Brien) as part of their current £350k pledge to One-Ren to re-construct sports facilities from the sale of Thornly Park to satisfy their students needs for sporting grounds located at a local level. Page 271 of 394
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Question 1 – Capital Funding Response • £50k - Community Empowerment Fund Grant - A grant for renovations of clubhouse area to create a different community arrangement including café and social/community rooms for increased residents and local use. £50k is the current maximum grant for this activity • £xx - VAT claw-back. When we finalise VAT Registration for our Charity, we may be able to claw VAT back for some of the works We don’t want to commit this saving therefore have left it blank at this stage and will address this when the project begins Page 272 of 394
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Question 2 - I&E Projections over 10 years - Response You have identified an income source for staff £83,610 in year 1 and fluctuation over the 10 years and reaching a high of £94,923 in year 10. The question is, what is this and how has it been arrived at? There is a corresponding expenditure for staff of £87,389 in year 1 and increasing each year reaching a high of £135,568 in year 10. Similar question as for income, how is this arrived at and what is the relationship with the income? Page 273 of 394
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Question 2 Response - Staffing Summary The year one of the Business Plan for staff expenditure can be summarised as follows Expenditure Operations Mgr (Salaried) - £27,500 +15% ep costs = £31,625 Operations Staff (25 hours per week – 11am – 4pm) = £14,801 Operations Staff (25 hours per week – 4pm – 9pm) = £14,801 Pitch Maintenance (25 hours per week) = £14,801 Cleaner (20 hours per week) = 11,362 Total Costs = £87,389 Income National Lottery Grants for All - £15,000 (for 3 years) Robertson Trust - £25,000 (for 5 years) Baillie Gifford - £5,000 (for 3 years) Funded Work Placement - £38,610 Total Income = £83,610 The following years expenditure is calculated on the same staff numbers with standard wage increases. The followings years income includes the grant income from the Lottery, Robertson Trust and Baillie Gifford continuing for their regular durations (3-5 years) and the continued use of the Council Funded Work Placement scheme (at a reduced level). The Operations manager will also be tasked with ensuring that their post is self-funded from trust and other income streams. In year 10 the estimated costs for the 5 staff members would be £135,568 (3% increase each year). The income is calculated with £44,923 from the Funded Work Placement Scheme and £50,000 from other trusts and income streams applied for by the General Manager. NB : In our plan, we have phased our Grant support over the 3-5 year period however we know that additional grant opportunities can be released after this period, however we have not accounted for this at this stage of the process. Please see following excerpt screenshot from our detailed I&E plan – more information is available on request Page 274 of 394
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Question 2 Response - Detail from our Projection Plan Expenditure • 5 Staff ‘on the books’ with salary and pension/tax ‘add-ons’ • Assumption of annual increase of 3% for cost of living, increase to NMW etc Income • Grant support from recognised charitable organisations over 1 to 5 yrs • National Lottery – Grants for All • Robertson Trust - “Large Grant” criteria for Orgs with £100k+ income • BaillieGifford Community Awards - 3 year programme • RC Funded Work Placement Programme or Employment Recruitment Incentive (ERI) Ralston Community Sports Centre Staffing Expendiuture Salarly Adds Hrs Rate Source Work Days Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Operations Manager 27,500 4,125 38 salaried Salaried KHCSC 9-5pm Mon-Fri 31,625 33,206 34,867 36,610 38,440 40,362 42,381 44,500 46,725 49,061 Ops Shift 1 12,870 1,931 25 £9.90 FWP Scheme 11am - 4pm 14,801 15,541 16,318 17,133 17,990 18,890 19,834 20,826 21,867 22,960 Ops Shift 2 12,870 1,931 25 £9.90 FWP Scheme 4pm - 9pm 14,801 15,541 16,318 17,133 17,990 18,890 19,834 20,826 21,867 22,960 Pitch Maintenance Ops 12,870 1,931 25 £9.90 FWP Scheme 2pm - 7pm 14,801 15,541 16,318 17,133 17,990 18,890 19,834 20,826 21,867 22,960 Cleaner 9,880 1,482 20 £9.50 FWP Scheme 9-11am, 3-5pm 11,362 11,930 12,527 13,153 13,811 14,501 15,226 15,987 16,787 17,626 CPD/Training 75,990 11,399 87,389 91,758 96,346 101,163 106,221 111,532 117,109 122,964 129,113 135,568 Cost Increase annually 3% Income Grant Support National Lottery - grants for all 15,000 annually for 3 years 15,000 15,000 15,000 Robertson Trust 25,000 annually for 5 years 25,000 25,000 25,000 25,000 25,000 Baillie Gifford Trust 5,000 annually for 3 years 5,000 5,000 5,000 Other Ops Manager to be self funding 5,000 7,000 12,000 18,000 25,000 34,000 40,000 45,000 50,000 38,610 40,541 42,568 33,522 35,198 36,958 38,806 40,746 42,783 44,923 83,610 90,541 94,568 70,522 78,198 61,958 72,806 80,746 87,783 94,923 Funded Work Placement Programme or Employment Recruitment Incentive (whichever is relevant at the time of this project going live Page 275 of 394
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Question 2 Response - Staffing Summary (roles) KHSC will employ the following Staff to help run the operation along with appointed Trustees and Sub-committees. • 1 x Centre Manager (9-5pm Mon-Fri, weekends as required) • 2 x Pavilion Operations Staff (shifts) • Concierge, front of office, booking administration, general centre operations, looking after café/changing room area to keep it clean and tidy • Back-up working pools covering absence, vacation etc • 1 x Grounds Maintenance person • Maintenance, pitch sweeping, fencing, landscaping, bins, monitoring of ground, security of grounds • 1 x Cleaner Page 276 of 394
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Question 3 - Ralston Skills Question 3 : RC The business plan states that Ralston Skills will have their usual Saturday morning slot on the Astro pitch; does this still apply after the pitch is re-laid and will there be any restrictions on use by different sports? Question 3 : KHCSC Response Ralston Skills Hire RCSC from 9.30-11am every Saturday term time (app 40 wks per year and allowed in earlier than the 9.30am start to set-up). KHCSC have scheduled, on the new artificial pitch, 0900-1045am, for the Ralston Skills Organisation to take their normal sessions. This time has been scheduled since Nov 2021 and is stated on our Business Proposal lodged with Renfrewshire Council. In addition, other skills groups for primary school football coaching (like Ralston Skills) and other sports are able to use the artificial pitch for physical training, boot camps and so on. It will be a multi-sport use pitch however the surface is not suitable for ‘metal studs or bladed boots’ for football. The grass pitch will be renovated to allow football to be played alongside the artificial pitch for other sports/training as well as hockey. In addition, throughout this process, Seedhill will see more UWS / One-Ren football pitches added, St.James Playing Fields will see 4 more grass pitches added and the (new) Paisley Grammar will see a new 4G football pitch added to the One-Ren booking programme Please see the following latest version of schedule slides listed on the next pages. These are obviously subject to change as we make block bookings contracts with multiple sporting organisations who will want to use the centre. We have reserved the Ralston Skills places only for them until such times as they decide to take it up or refuse to use it. Page 277 of 394
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Artificial : Pitch Utilisation & Scheduling Winter/School Terms Weekdays – Mon – Friday Time Booker Purpose Comments Criteria 0900 – 1500hr Ralston Primary School PE, keep fit, coaching, sportsdays Local key access FREE TO USE – no charge 1500 – 1700hr Secondary High Schools Active Schools Training/coaching, Aspire Cup/League matches Sports Camps FREE TO USE – no charge FREE TO USE – no charge 1700 - 1900hr UWS / Walking Hockey / Walking Football Various timed activities through the week 1900 – 2130hr Senior / Junior Hockey Training UWS Training Other Club training Training, Fitness, Tactic, Stamina sessions (Hockey & other sports) Various KHCSC and other Renfrewshire Hockey Clubs Membership Fee Lights out 9.30pm Page 278 of 394
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Artificial : Pitch Utilisation & Scheduling Winter/School Terms Time Booker Purpose Comments 0900 - 1045 Local Skills Group (Ralston Skills) Skills training 1045 - 1200 Jockey Hockey Junior KHCSC kids 6-12yrs 1200 - 1830 Seniors Hockey All teams, Ladies & Gents league / cup matches Other Clubs Comprises a mix of players across - Gents & Ladies Teams - Junior players mixed in Senior Teams Lights out 6.30pm Weekends – Saturday Page 279 of 394
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Artificial : Pitch Utilisation & Scheduling Winter/School Terms Weekends – Sunday Time Booker Purpose Comments 0900 - 1030 Local Skills Groups Primary School Age Groups Training / other sports X-Pitch training & fitness 1030 – 1400 Jockey Hockey Festivals Junior KHCSC kids 6-12yrs 1400 - 1830 Masters Hockey at all age levels 35 to 75yrs All teams, Ladies & Gents league / cup matches 1400 - 1830 Multi-Sports participation Other sports - Futsal - Walking football, Walking Hockey - Other identified sports Subject to Footwear requirements (dimple- soled shoes) Lights out 6.30pm Page 280 of 394
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Grass - Pitch Utilisation & Scheduling • In our Business Plan - KHCSC are fully open to discuss with individuals from the Community, groups of Football Clubs, about the use of this area, or pass ownership to any other group who wishes to asset transfer this area. This is stated in our Business Plan lodged with Renfrewehire Council • KHCSC are seeking an “anchor tenant(s)” for the renovated grass pitch and open to detailed discussion and information sharing to get the maximum use possible for this area. • Football, Rugby, American football or any other field sport • Full or part-year arrangement/discussions • 11-a-sides or agreed smaller-sided (9 or 7-a-side) pitches • Engagement with UWS on sport provision strategy (on-going discussions) • Hockey & 2nd Sport at Ralston possibilities • American Football (UWS & Others) • Weekends, Weekdays, Days, Evenings • Maintained & Free to use for local kids - Goals, Lines etc Page 281 of 394
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Community Engagement & Consultation – our Commitment Responsible dog- walkers welcome at KHCSC Your Ideas - ALL Ideas welcome Page 282 of 394
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Sensory Gardens (safe/inclusive space) Community Allotments Small Playpark for young children Garden woodland walkways with easy access (schools, ASN) All Ideas more than welcome from our Community 2nd Phase - Aspirational plans & ideas 2nd Phase Summary – plans / open session Page 283 of 394
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1 Euan Gray From: Sandra Inrig Sent: 09 August 2022 18:32 To: Aileen Johnston; Alasdair Morrison; Annabelle Armstrong Walter; Carolanne Robertson; Colin Orr; David Love; Derek Viola; George Hunter; Ian Thomson; Joseph Lynch; Karen Anderson; Laura McIntyre; Louise Le Good; Margaret Craig; Mark Tokeley; Tania Morlan; Valerie Howie Subject: Ralston CSC - Response to CAT Panel Importance: High Follow Up Flag: Follow up Due By: 10 August 2022 12:00 Flag Status: Completed Hi all, See attached the response received from Kelburne Hockey and Community Sports Club to the questions raised by the Panel on 2nd August. Please confirm by return if this answers the queries raised for you and if you now feel you can support or reject the CAT request. If objecting, please state your reason as this needs to be provided to the group. To reiterate from the meeting ‐ Approving the CAT request at this stage is not the end of the process; ‐ The Decision Notice will set out our basic terms which will include the condition that group must provide evidence of funding and funding sources confirmed for the capital works in the application before we move to the final stage, up to 6months from the date of a decision. ‐ The group then have up to six months to submit their offer and a further (up to) six months to conclude contracts. For information, if the majority decision is to reject the request, Kelburne will have 20 working days to request a review. The review panel has up to six months to conduct the review and issue a new decision notice. If not resolved the issue, Kelburne have a further 20 working days to apply to Scottish Ministers for an appeal with Scottish Ministers then having up to six months to make a ruling. The ruling by Scottish Ministers is final. During all of this period, to the conclusion of an appeal, and to finalising the asset transfer, if that is the ruling by Ministers, the Council is prohibited from otherwise disposing of the asset, whether that be to lease to a third party, to sell the asset or to entertain a CAT request by any other body other than to the applicant. Regards, Sandra Sandra Inrig Programme Manager – Community Asset Transfer & Regeneration Economy and Development Chief Executive’s Service Renfrewshire Council Renfrewshire House Cotton Street Paisley PA1 1WB Mobile: 7.3 Circulation of Further Information to CAT Panel Page 285 of 394
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Chief Executive Service Head of Economy & Development: Alasdair Morrison Renfrewshire House, Cotton Street, Paisley PA1 1JB www.renfrewshire.gov.uk My Ref: RCCAT/DN-B/SI/KHCSC Contact: Sandra Inrig Telephone: Email: Date: 30 August 2022 ASSET TRANSFER UNDER THE COMMUNITY EMPOWERMENT ACT DECISION NOTICE - REFUSE To: Mr Billy Anderson Secretary Kelburne Hockey and Community Sports Club Barshaw Drive Whitehaugh Paisley PA1 3SF Date of Notice: 30 August 2022 This Decision Notice relates to the asset transfer request made by Kelburne Hockey and Community Sports Club validated on 20 May 2022 in relation to Ralston Community Sports Centre, Penilee Road, Paisley PA1 3RA. Renfrewshire Council CAT Panel met on 2nd of August 2022 to consider your CAT Request. The Panel decision is to REFUSE the request. The reasons for this decision are as follows: i. Uncertainty of funding available to carry out works detailed in the CAT Request; and ii. Impact of the significant degree of community opposition to the CAT Request on community cohesion The final paragraph of section 82(3) of Part 5 of the Community Empowerment (Scotland) Act 2015, requires the Council to consider “such other matters (whether or not included in or arising out of the request) as the authority considers relevant”. One aspect recommended that relevant authorities consider under this heading is community support for proposals and any potential impact on other community groups. One of the intended benefits of community asset transfer is to increase community cohesion and resilience. In the case of KHCSC’s request for Ralston Community 8. Community Asset Transfer Panel Decision Notice Page 287 of 394
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Sports Centre, the Panel considers the impact of opposition to the transfer on community cohesion, to be detrimental to the net benefit(s) of the transfer. Right to Request a Review Under Section 88 of the Community Empowerment (Scotland) Act 2015 (the “Act”), you have a right to request an internal review of this decision. An application for Review must be made in writing to Mark Conaghan, Head of Corporate Governance, Renfrewshire Council, Renfrewshire House, Cotton Street, Paisley PA1 1WB mark.connaghan@renfrewshire.gov.uk by 28 September 2022, which is 20 working days from the date of this notice. The application must include the name and contact address of your community transfer body and specify the land/property to which the asset transfer request relates. It must also include a statement setting out your reasons for requiring a review. This should normally be based on the information provided in connection with your request and the reasons given by the local authority for their decision. Reviews are conducted by The CAT Review Board, a sub-group of the Infrastructure Land and Environment Policy Board. The Board may request additional information from yourselves and others and can choose to call a Hearing if they so wish. The Board has a maximum of 6-months to issue a further Decision Notice. If the outcome of the Review does not resolve the issue, or if no decision is made within the required period, you have a right to Appeal to the Scottish Ministers under section 88 of the Act. Guidance on making an application for review or appeal is available in the Guidance for Community Transfer Bodies and to download from the Council Website. Yours sincerely Alasdair Morrison Head of Economy and Development Page 288 of 394
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Kelburne Hockey & Community Sports Club application for a CAT of Ralston Community Sports Centre - Our Request for a Formal Review (Appeal) General Statement on the KHCSC Application and the Management of Ralston Community Sports Centre Our CAT application was born out of a series of pitch funding inactions by Renfrewshire Council for various reasons since Feb2018, when we joined a small project team to provide technical guidance on pitch materials & construction. We worked on the proposed mini sports village project at St.James which when not supported (for hockey only) by the Council on cost grounds, moved to the support of a change to a full water-based pitch at the existing ON-X Linwood pitch. We provided guidance once again as part of a £3m+ budget for the ON-X regeneration, of which £1.5m was for the hockey element, and once again the budget was not taken up and nothing was built. Covid-19 then hit and we were informed that all monies were off the table and once again, after 5 years of effort, KHCSC were not a single step forward. As it transpires, £400k remains stated (Finance Director Alastair MacArthur) on the 2022 capital spend budget (for Linwood only) but the Council confirm that as of yet, no further investigative work on the Linwood hockey re-generation project has begun yet. Due to the lack of funding from 2018, we had no option other than to create our own CAT initiative to re-generate Ralston Community Sports Centre to a Hockey and multi-sport centre, with regenerated grass pitches and proposals for a Pavilion to make it significantly busier and more hi-tech than before which would continue employment creation and allow the centre to open 9am to 9pm every day, which we know is highly sought after by local residents. When you inspect One-Ren public accounts that show that Seedhill Sports Centre is subsidised to the tune of £1.03 per person visit to the centre, and the similar operation at Ralston is subsided to the tune of £2.84 per person visit to the centre, almost 3 times more, then it is clear that there are serious financial implications in the retention of Ralston as a Community Sports Centre in it’s current format. The Ralston Community Sports Centre requires a change of direction and a new mission, and Kelburne Hockey & Community Sports Club are of a firm belief that we can provide this which has been outlined in our extensive business case. You will also find when speaking to local Ralston organisations that they will agree that the centre needs to change and that it needs to become a more viable operation. A few extra classes each week doesn’t bridge the significant financial gap. If you look at the statistics and talk with the Service Provider (One-Ren) directly, they will call out this message very clearly to anyone in the Council who engages with them directly. When you add to the mix that Renfrewshire Council have a new budget deficit of £34m, that this centre costs more money to run than any other centre of the same purpose, that this centre requires a £500,000 football pitch replacement, that this centre currently only opens from 5pm due to previous cost/budget constraints, we only need to look forward 2 or 3 years and see the centre will be at serious risk. We believe that Renfrewshire Council needs to embrace change, look at the on-going expense of this centre and support KHCSCs Community Club initiative for Hockey and multi-sports, including football on grass, young child skills/football on artificial turf, and make a truly valued and ground-breaking commitment in the world of Sports Centre Management, by letting Sports people run a sports centre for the overall good of the whole community. We hope that Renfrewshire Council will address all of these facts as they deliberate over our appeal and make the right decision to create a new Vision for this centre. Our Request for a Review Under Section 88 of the Community Empowerment (Scotland) Act 2015 (the “Act”), we are writing to confirm our formal request for an internal review of the decision (on 30th August 2022) to REFUSE our CAT application for the transfer of the Ralston Community Sports Centre Kelburne Hockey & Community Sports Club. As part of our submission, we will lay out the facts & evidence received during the period of the CAT process which will demonstrate that the wrong conclusion was reached by the CAT Panel and that a new set of eyes should undertake the formal review and consider our appeal in greater detail and provide a formal response by return. 9. Kelburne Hockey & Community Sports Club Request for CAT Review Page 289 of 394
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The following specific points were stipulated in the REFUSAL by Renfrewshire Council on August 30th and we will provide our statement, reasons and evidence relating to each of the the points stated in turn below 1… Uncertainty of funding available to carry out works detailed in the CAT Request; and 2… Impact of the significant degree of community opposition to the CAT Request on community cohesion Kelburne Response to point 1 – uncertainty of funding On 3/8, we were asked 3 questions by the CAT Panel (see appendix 1) which required a response prior to 26/8 which was their next meeting date (see Appendix 3) to make the final decision a) Provide more evidence specifically on the £300k grant/loan request from the council and the start-up balance b) Explain the corresponding (growing) expenditure on staff salaries in our 10 year I&E plan c) Provide further assurance that Ralston Skills would be provided with access after the new pitch was laid We provided our response to the Council officers in good time as below and this is contained within the attachment document - KHCSC Response to 2nd August CAT Panel Review Response to question a) Our business case requested a Grant or a Loan for £300k from Renfrewshire Council. During discussions over the course of the transfer process, we were made aware the Council would not provide a grant for an asset that would be leaving the council estate, therefore we suggested an interest free loan route (paid back @ £6,000 pa over the 50 year lease deal) and this was made in writing to Renfrewshire Council Finance Director, Mr Alastair MacArthur. The response from Mr McArthur (see Appendix 2) was that he was not prepared to enter in to any discussions regarding a loan until the CAT panel make a formal assessment. Given that the Finance Director would not collaborate on our Loan request and the CAT Panel subsequently refused the application based on the £300k funding specifically, it makes no legal sense to do this since the source of our funding has refused to discuss it. It is inconceivable that Renfrewshire Council could REFUSE this CAT request as the basis of £300k not sufficiently firmed-up, whilst the same Renfrewshire Council refuse to talk to us regarding our loan request for the £300k over an affordable 50 year period. Our legal advisor informs us that if any particular part of the Council body is not supportive of your request for specific needs which contributes to your application, and another part of the Council body rules against you without this information being known, then they are in breach of process and legally cannot rule against you until this part of the process is complete. We had also made this loan request on the basis of a process that already exists in the Council, that the Council had previously provided a loan of £250k to a local Athletics/Harriers Club to finish-off a CAT project that was in its final stages and needed an investment boost to get it over the line. KHCSC also provided a full response to the £300k question and also the £288k balance in our original business plan and we have fleshed this out in our specific document. This document is attached as back-up in our response. All Funding elements were sounded out using tried and tested Grant organisations across Scotland & the UK, that support Charity organisations, and our business proposal outlines where these funds would come from in detail. We believe we have a sound business model which secures the future for this Sports Centre and allows it to flourish under a more dynamic & nimble organisation who can create the right opportunities for members and visitors alike in the short, medium and long-term at the Sports Centre.. Finally, we were informed that we had to ensure our response was sent before the final CAT Panel meeting on 25/8 which we did. What has become apparent through discussions with Renfrewshire Council, was that the 25/8 meeting did not take place to discuss the merits of our response. The CAT Panel made their decisions individually and then collectively using mail-forwarding processes, summarising individual panel members responses into a response and the REFUSAL Notice. It is inconceivable again that what has been acknowledged as the largest Financial CAT in Renfrewshire Council, has been decided by the CAT panel using an eMail trail ultimately then leading to a collective Panel REFUSAL decision, rather than a more significant and meaningful team/panel discussion in a room which has much more gravitas (See Appendix 3 confirmation). Page 290 of 394
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We have placed a FOI request with Renfrewshire Council, for all the panel (individual and collective) discussions from Aug 1st in order that we can provide more background to our response, however as yet, this has not been provided by Renfrewshire Council. We would respectfully request that as the Review co-ordinator, that you are also equipped with this information to assist in your deliberations. It is our belief that the decision to REFUSE this application was pre-set in the Panels minds from the first 3/8 meeting and regardless of what KHSCS sent, was rubber-stamped on the 30/8 Refusal Notice. Response to question b) Our response to this was the increasing values related to a YoY salary growth estimate of 3% and the detailed background behind the roles were clearly stated in our response Response to question c) There is no issue with regard to access to Ralston Skills when the new pitch is installed. This was previously explained in the communication trail with Ralston Skills stated on the appendix documentation from our original business proposal and repeatedly re-stated in various meetings thereafter. The Ralston Skills sporting ethic for primary-school children football/skills coaching is identical to the Kelburne Jockey Hockey ethics and we very much want to have BOTH these two young groups playing at our facility and we scheduled this in the playing calendar - again part of our proposal. The Chair of Ralston Skills is on-record however, as stating that he would close Ralston Skills himself if the facility was handed over to KHCSC to create the new sporting & business model. This was unfortunately mis-represented in Social Media posts/groups as it being KHCSC kicking-out Ralston Skills when this is very specifically the opposite. Kelburne Response to point 2 – community cohesion We note the Council used Section 82 (Asset transfer requests: decisions) Part 3 in order to determine whether the KHCSC application provided a positive or negative benefit on community cohesion and resilience. In this case, the Council used Part 3 (J) “such other matters (whether or not included in or arising out of the request) as the authority considers relevant” to conclude that our proposal provided a net reduction in benefits at the Centre. KHCSC argue that the Council are wrong in their assertion that this proposal provides a negative effect for the following reasons Response Part A... The Council have not fully considered the complete Section 82, specifically Part 3 C(i), C(ii), C(iii), C(iv), C(v) and C(vi) (see appendix 4) in relation to the benefits that the KHCSC proposal offers for this facility as it has been operating in the last 6 years with the Council service Provider One-Ren. The many increased KHCSC proposal benefits have not been considered or commented on by the Council in their deliberations and they simply opted to apply the catch-all “Sect J - any such other matters” clause to become the over- riding reason to refuse the proposal. Our overall proposal for the centre is captured in the attached document titled KHCSC Ralston Residents Information Session – CONDENSED VERSION which is a document that summarises all the benefits which have been listed below, starting from Sect 82 Part 3, Sect C (i thru vi) below viz………. “In reaching its decision, the authority must take into consideration the following matters : Part (3) (C) whether agreeing to the request would be likely to promote or improve” (i).. Economic development • the current operation runs from 5pm to 9pm every day and does not open daily as it’s not financially viable to do so. This has been confirmed by the One-Ren Executive to be the case and there is no plan to open the from 9am to 9pm daily. The KHCSC operation confirms the centre will run from 9AM to 9pm daily with many more events than provided today under One-Ren • the current operation, prior to Covid, ran an average of 19 classes per week in the Gym and Studio Room. The KHCSC operation will run over 30 classes per week in the Gym under a franchised Gym operation with our partner, SKFitness, and will offer over 30 other events in the Studio room per week. This is a significant increase in general activities in the Pavilion which provides increased economic development than today under One-Ren • In the last known & detailed Renfrewshire Leisure Accounts (2015 – see appendix 5) the following comparable ‘sport-centre operation ‘subsidy per person’ is highlighted. This resulted in a 2016 closure notice which was pushed back subject to operational improvements to improve the cost-burden which has not materialised since then, resulting in One-Ren opening ONLY in the evenings - there is no economic desire to change this in One-Ren. In a financial comparison of like-for-like sports centres, it is clear the lack of economic development of the current centre puts it high-risk of closure, particularly with the expected re-development of Seedhill for UWS and additional new pitches underway in Johnstone, Gryffe and new Paisley Grammar school which will ADD to the football pitch estate run by One-Ren. The KHCSC proposal is designed to turn this around by providing a different strategy than today with a wider range of sports available, provision of FREE hockey for all Renfrewshire schools, increased use of the whole sporting estate and dedicated up-keep of a listed building to HES Standards. Page 291 of 394
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Outdoor Sports Centre Subsidy (Cost to Council) per visit Source Documentation Seedhill Community Sports Hub £1.03 rl-annual-report-2015-21-10- 15-spreads.pdf (renfrewshireleisure.com) ON-X Sports Centre £1.90 Erskine Community Sports Centre £2.18 Ralston Community Sports Centre £2.84 (ii).. Regeneration • As well as a NEW artificial hockey (and multi-sport) pitch provision, KHCSC will regenerate and improve the drainage on the grass football pitch (not offered for hire today by One-Ren) and make it available for hourly hire and/or as part of an ‘anchor tenant’ scheme, working with a large/local football organisation to make this their home when they don’t have one of their own today • The grass pitch functionality will be geared towards football and/or American football as dictated by the final arrangement and utilisation of the current fully un-used part of the facility • partnership with UWS to provide access for 1 of their key sports (hockey) and 1 other (American football, rugby or football on grass has also been discussed with their Sporting Director Ciaran O’Brien • More sports classes will be run on the artificial pitch (eg physical training, bootcamps, walking football, Ralston Skills, other skills groups, Active Schools Sports camps etc) • A state of the art gym, financed by our partner SKFitness, rather than old/out-of-date gym equipment there today, will be implemented immediately on entry to the facility and after refurbishment. • Redevelopment of the Reception area to re-design and provide MORE rooms for other activities (iii).. Public health • Increased use across a wider range of activities of the facility, as an option away from football, provides a much better range of activities for our young kids of today. Hockey is a ‘growing sport’ between the ages of 7 and 70, whereas football participation is in decline in football between the ages of 18-34yrs old. • FREE USE offered and accepted by Ralston Primary every day during term-times for their PE and other classes • FREE USE to ALL 11 secondary schools which increases the general health by offering hockey and other sports to youths as AN ALTERNATIVE to those who don’t want to play football – this is not the only sport in our County – Hockey is recognised by recent pitch studies in Renfrewshire as the 2nd most popular team sport activity • FREE USE to ALL Primary schools via Active Schools programme • FREE USE of the grounds for dog-walking and general individual self-keep-fit. Currently the ground IS NOT exclusively able to be used by dog-walkers, a fact which many people fail to note on the facility entrance signs today. We currently allow this at our current centre at Whitehaugh in Ward 3 and we embrace local utilisation for informal walking use • Social/local youths use of football goals, nets and lines will be made available on the re-generated grass pitch which IS MORE than they have available to them today as the pitch/cage is locked by One-Ren unless it has been booked by a client. Or if the Council accepts that the current illegal entry to the pitch is acceptable, the same provision would then be available in the grass area for free use by local youths (iv).. Social wellbeing or • This is a wider opportunity for school kids to have free-space to play a wider range of sports than what exists today • More rooms available for youth Social groups • The Pavilion re-generation provides a wider-range of group activities to take place • A Barista Café area provides a much-needed sit-down for • Increased number of self-help local groups. Social Groups returning to the centre or increasing their classes. Slimming Clubs, Art classes, Roar Groups, Jogging groups under Active Communities and so on. ALL of these activities will be supported within programme designed by KHCSC (v).. Environmental wellbeing • Phase 2 with sensory gardens, allotments and nature walk-ways (vi).. Whether agreeing to the request would be likely to reduce inequalities of outcome which result from socio- economic disadvantage • Hockey as a sport is being lost in Renfrewshire as youths are not able to afford the journey (time & money) to get to our current home pitch in Glasgow Green G41 area. They don’t have the opportunity of having a hockey pitch on their doorstep in the central public transport corridor of Glasgow Road. • Hockey as a sport at KHCSC has a wider demographic range - 50% of males vs female participation, 50% of playing population is under 18. More ‘family/generational’ groups play hockey and therefore the social demographic provides more family participation of hockey across the board • The KHCSC argument is that there is an IMPROVEMENT in socio-economic advantages with hockey & multi-sport at this centre Page 292 of 394
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These over-riding statements demonstrate that as a whole, there will be MUCH MORE happening at this centre if it becomes ours to make our vision become reality. The Centre will be open for much longer during the week, the Pavilion would be more widely used, the artificial pitch would continue to be used extensively for hockey and other sports/training and children sports/skill groups, and the grass would finally become available for hire after works are undertaken. All of this provides substantial benefits “over and above” the operation as it has been run for the past 6 years under Renfrewshire Leisure/One-Ren. The CAT Panel have failed to acknowledge these additional benefits which will outweigh the (lack of detailed) feedback feedback offered by them in their REFUSAL response …! It is KHCSCs view that the CAT Panel should have looked at how this centre could be run more effectively, how our overall benefits which are real and captured in our Business Plan support a direct improvement, and while the council felt they needed more background on the stated £300k issue, our suggestion at the very least was that the CAT panel could have approved the Transfer ‘subject’ to KHCSC receiving a favourable decision by Renfrewshire Council on the loan provision request (over the lease-term) in an arrangement agreed with the Council Finance Directors in separate meetings Response part B... The Council have noted the letters of objection sent in as part of this proposal and have concluded that this is a part of the negative impact, however they failed to properly review the specific content based in these observations in relation to content and duplication of multiple entries across households and the concurrent theme running through all of them being based on inaccurate and deliberately mis-leading statements made by a few leading organisations, resulting in a mis-leading social media campaign against our proposal. KHCSC will continue to work with ALL organisations in the Community to make the Ralston Community Sports Centre a place to be reckoned with again in the future. We certainly appreciated and took on-board some local views and adjusted our proposal to accommodate those to take it forward to a deployment stage with the Councils blessing, and we will continue to do so ensure that our proposal is sound and takes cognisance of local needs. We do accept that there will always be individuals or groups that genuinely have good reason to oppose our proposal and this happens in every walk of life - we accept this. However we do not accept mis-information campaigns on various mediums and urge the Council to review the content in these observations and more specifically, look at our continual and consistent response and guarantees from our Board that are outlined in our presentation material. The table below outlines some public statements made by some organisations who created these public misrepresentations which we believe appears to have been ‘accepted’ by the CAT panel, rather than investigated and challenged, and to communicate/ask KHCSC our views, to understand both sides of the story. Beside each mis-leading statement is the ‘factual’ information which remains the case today as part of our proposal. KHCSC will continue to be open & transparent to any questions asked of us, but also to acknowledge that as we started this process off, we recognised the proposal will self-adjust along the way, as required to meet the demand placed on us by the Council and fellow neighbours in our Ward 3. Mis-leading Statements unsubstantiated by real facts, made by mis- informed organisations in the Ralston Community including Councillors, MSPs and MPs Factual statement & response from KHCSC Kelburne is a private company which operates for profit and limited people would get access to the facility Kelburne was a “Section” within the parent ‘unincorporated’ Kelburne Cricket Club set-up and we have since created our Charitable business (KHCSC under SCIO) under SCO51375. As a comparison, St-Peters FC are applauded for their organisational work by the Community Council and others, yet they operate an identical SCIO process to Kelburne as they wish to have their own pitch for Scottish football league entry reasons. We see no difference between St.Peters and our Club in the spirit in which we nurture young sports people through their formative years, yet St.Peters is being portrayed as a good organisation when our identical organisation is derided by others to suit their own agenda Page 293 of 394
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We believe these continual mis-leading statements gave rise to the ‘elite club taking away our pitch’ which is simply not the case. KHCSC are attempting to do the right thing for an under-utilised facility which almost closed in 2016 and is at serious risk in the immediate future. Creating our model here will help save and grow the centre going forward. 1000 Kids would lose out for football There has never been any facts provided by the complainants that this would be the case. One-Ren, under Mark Tokeley provided statements in previous meetings that there is sufficient capacity for football in Renfrewshire and the surrounding areas. Capacity will also substantially increase as 2 new pitches are under construction now (Gryffe HS and Johnstone) and more are in the pipeline with the Seedhill/UWS collaboration underway. In direct contrast, there is only 1 “end-of- life” Hockey pitch available which is Linwood and is in a very bad state of repair. To the best of our knowledge the CAT panel have not checked this off with One- Ren to quantify if 1000 kids would lose out or not, or where some of these 1000 kids would go (eg Seedhill, Paisley Grammar, St.Andrews etc, all very nearby) We would urge the new officers to seek out Mark Tokeley to verify football capacity statements and why football continue to inform that they can only book between 3- 6 pitches when the One-Ren website show 14 pitches are available and free capacity is being taken up by Clubs outside Renfrewshire, simply because the whole capacity is not being used by Clubs inside Renfrewshire. Additionally, we have always offered the grass football facility for any organisation that wants to train and play football. Grass is still the SFA preferred surface to play on and KHCSC will make it available in our proposal. We are fully confident that a big club will take this pitch on as an anchor-tenant and we will make this work for them. Ralston Skills will close if this CAT goes ahead. Various statements and Social Media campaigns were created to shared this view as an event that would happen if KHCSC were successful in our CAT application. This provided significant disruption across many areas as our Club were being vilified for stopping Ralston Skills from using the new artificial pitch In our original business proposal, KHCSC stated categorically that we applaud the Ralston Skills model as one that is identical to our own Jockey Hockey model on Saturday mornings. We wanted BOTH to take part at the centre and in our proposal, we offered the timetable that demonstrated this. In our Public meeting, it was the Chair of Ralston Skills who stated that HE would close down Ralston Skills if KHCSC were successful. Ralston Skills closing down therefore is one of their own choice and not KHCSCs choice. We continue to remain open for Ralston Skills to take-up the same designated time slot on the new artificial pitch as they had before. The grass is too wet, is never maintained, and it would take £250,000 to fix it with new drainage. The Kelburne proposal to fix the drainage will divert water away from the pitch and into local gardens. This is mis-leading and simply a view with no factual evidence provided to back-up what is being portrayed as part of the Social media campaign. KHCSC initiated a professional field study with Fairways Construction and Metro-Rod to survey the primary and secondary drainage systems. It was established that the primary drainage system was working sufficiently, and the secondary drainage was not efficient due to a lack of regular maintenance. A quotation was provided of £32,000 + VAT to fix this by new 1mtr-gap surface sand-slitting to enable waterflow DOWN to the primary drainage network and exiting as normal through Scottish Water channels. At no stage will any new drainage create an issue with local gardens as it will flow through the existing and improved drainage network. Page 294 of 394
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We have major problems at the St.Mirren Allanton Complex where they came in with great intentions and it has been nothing short of a disaster for the local community around the complex The KHCSC stance is quite simple on this one. St.Mirren ar a huge professional Premiership Football Club. KHCSC are a Community-based Hockey Club which is significantly different. We have many years of experience at Whitehaugh working with bordering neighbours and any issues are dealt with quickly by our Board at Whitehaugh At Ralston, we would simply apply our same experience from Whitehaugh to great effect, working with local residents to sustain and build relations going forward. This is the last piece of ‘Green space’ and we cant let it go to a private Club for their own benefit As part of our submission, KHCSC would continue to allow free and open space to use the grass for dog-walking, socialising, self-fitness training/running around circumference, youth groups playing football on the grass, use for the Ralston Community games and St.Marks Church. We are a very open Club and we want all locals to be involved and be able to use the grounds as they are today – we see not changes to the way the grounds have been run before and therefore We would have a licenced bar at the Club which would cause considerable noise and distress for local residents KHCSC have specifically EXCLUDED a Bar from our proposal as we know that Ralston is largely a dry area and in keeping with the professional approach we want at our Club, we have created our Business case around activities on the pitches and inside the Gym and Studio Room and generic re-generation of the Pavilion. Our statement at KHCSC is quite simple that should we be successful in our CAT application, Renfrewshire Council should simply add it as a term on the lease, that a bar is not an option. We will sell the land for housing Our request is for a 50-year lease of the facility, therefore the property is still owned by Renfrewshire Council Ralston Primary School would be thrown out of using the centre as they do currently In our meetings with the Head teacher, Ms J McGown, we confirmed that the current arrangements with Ralston Primary would be maintained, for staff, parents drop-off, use of the pitch and Pavilion during term-time etc. In short, no change at all to the current arrangements It is the KHCSC view that these statements above are representative of the received ‘representation letters’ as a result of local organisation collaboration and a social media campaign to walk round neighbourhood doors, putting a negative spin on what KHCSC see as a positive opportunity to regenerate this under-utilised facility as it stands today. Some of the views stated were ‘deliberate’ acts created to cause confusion and anger and we have answered them specifically above. We would urge the panel selected for this appeal to receive samples of these letters and match them to our response above which is a formal commitment and statement of fact from KHCSC. As part of the campaign to regenerate the centre, we remain open to working with the local Community Council, local Councillors, users of the centre and all local residents in an effort to improve the facility as a whole and to secure its future going forward. Final statement on CAT process breakdown When this CAT process started off, and we acknowledge it is a complex process for everyone including council officials, the process was clear. The proposal would be assessed and then approved/refused by the CAT Panel and then passed to the Elected (15) members on the ILE Board for review and final decision. Page 295 of 394
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This was still the case when we received the first questions on 3/8. During August, it then became apparent that the process was wrong and that the CAT Panel now had full delegation of powers and that their meeting on 26/8 (which didn’t happen) would have then allowed them to make the FINAL DECISION, with any appeal/ hearing thereafter, managed by the ILE Board sub-committee. Our issue is this. The responsibility and pressure placed on the CAT Panel between the 3/8 date and the 26/8 date became so enormous as the future of this centre was in their hands and no-one elses. For this very reason alone, the process should not have concluded with the Panel making a decision as it had not started off that way. We believe that the pressure on the CAT panel became so enormous that they were not equipped to handle this new- found responsibility, and in that sense they would not make any decision at all and they manufactured these questions and pressure-points to apply against the 2 refusal points and not so much as REFUSE the application, but more so simply just to retain the status quo at the Ralston Community Sports Centre and kick the can down the line a little longer. We also believe that the Panel are not aware of the existing financials of this centre and not joining the dots to look ahead at the pending financials and how that centre runs should be a major part of their analysis, especially in light of the £34m budget deficit, how it would then run thereafter. We hope the Council ILE sub-committee finds in our favour and we would be delighted to attend any meeting to discuss this our proposal in more detail. The Board Kelburne Hockey & Community Sports Centre. **************************************************************************************************************** Appendix 1 Sandra Inrig <sandra.inrig@renfrewshire.gov.uk> 3 Aug 2022, 3:29 The CAT Panel met yesterday afternoon to consider Kelburne’s CAT Request for Ralston Community Sports Centre. The Panel have deferred making a recommendation pending clarification of the of funding for the capital works; staffing costs in the Income & Expenditure projections; and confirmation of the arrangements to accommodate Ralston Skills after the hockey pitch is installed. 1. Capital Funding – concerns raised were that your Business Plan is predicated on receiving £300k from the Council. This funding is not in the Council’s budget, which, if not available, leaves a significant hole in the organisation’s business plan. The Panel require confirmation that all of the money required for the capital works is secured or committed and that KHCSC has a realistic funding strategy to meet all of the costs, capital and revenue, identified. 2. 10-year I&E Projections – You have identified an income source for staff £83,610 in year 1 and fluctuation over the 10 years and reaching a high of £94,923 in year 10. The question is, what is this and how has it been arrived at? There is a corresponding expenditure for staff of £87,389 in year 1 and increasing each year reaching a high of £135,568 in yar 10. Similar question as for income, how is this arrived at and what is the relationship with the income? 3. Ralston Skills – the business plan states that Ralston Skills will have their usual Saturday morning slot on the Astro pitch; does this still apply after the pitch is re-laid and will there be any restrictions on use by different sports? **************************************************************************************************************** Page 296 of 394
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Appendix 2 KHCSC mail to RC – Alastair MacArthur (12/8/2022) Billy Anderson Fri, 12 Aug, to alastair.macarthur, Hi Alistair. I'm writing on behalf of our Board to hopefully arrange an early meeting with you to discuss our proposal at Ralston Community Sports Centre with regard to a loan arrangement we wish to discuss in detail as part of our proposal. In our most recent submission, we were of the opinion from past discussions inside the Council that our request for a grant or a loan would be discussed after a CAT panel review on the business modelling of our proposal but as it now transpires, this is not the case. We understand now that, from the questions raised during initial discussions in the CAT panel, they have asked us for more concrete detail behind our £300,000 'grant / loan' statement from Renfrewshire Council. As we now know because of the economic climate, these grants are unlikely to happen or be budgeted for but we had also stated our wish for a loan arrangement to be considered (similar to the loan attributed to Kilbarchan Harriers to get their final project over the line) and we would like to discuss this in more depth you as our first stage of our formal request. a) Would Renf Council be willing to provide a long-term loan for £300k to help us get this project over-the-line. We would then cover hockey for Renfrewshire and it becomes free to all schools to use and gro hockey, Ralston Primary & Active Schools to use fOC, and we therefore take over this role of supporting hockey across all of R|enfrewshire, that was previously attributed to One-Ren to organise b) Are you able to provide in our call, more detail behind a statement from Cllr Neill Graham, that the £450,000 pot of money is still available to allow the artificial pitch at Linwood to be re-laid to allow National & International matches to take place It would be great if we could have a call soon, for say 20-30 mins which we can organise, so we can cover this topic before the next CAT up-date in the last week of August. Many Thanks Alistair and hope to hear from you soon Renfrewshire Council response to KHCSC (16/8/2022) Alastair MacArthur <alastair.macarthur@renfrewshire.gov.uk> Tue, 16 Aug, 09:10 to me Mr Anderson Thank you for your email. By way of background, while I would be involved in any discussion on financial support the Council may wish to consider, the final decision rests with elected members – most likely by the Council’s Finance, Resources and Customer Services Policy Board. I have no delegated authority to agree a financial loan. However before the Policy Board would consider a request for financial support, I would require to be satisfied that – in circumstances where a loan is being considered – that the Council’s interests are protected and there exists a robust business plan which supports both the delivery of the project in question (including an understanding of the commitment of any other funders), and also the full repayment of any amount loaned. I am not a member of the CAT Panel so have not been directly involved in your application in relation to Ralston CSC. I have therefore had some internal discussion with colleagues today in order I understand the position and where the application process has reached. I understand the Panel have met to discuss your application and have subsequently asked for further information from the Club. Given the CAT process is still ongoing and no final decision has been made, I think a discussion with regards financial support is – at this point - premature. Should the Panel agree your application, then at that point I would be happy to Page 297 of 394
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have a discussion with you as to what assistance the Council may be willing to consider, recognising that the final decision on this rests with elected members. With regards investment proposals at the On-X, I can confirm that funding is available, a proportion of which is planned to be used to improve the surface of the current hockey pitch. Early estimates of the cost of this were circa £0.4m, and these plans continue to be developed. I understand that a water-based surface is not now the standard recommended by hockey governing bodies, but otherwise I am not aware of the exact specification of the surface being considered. I will seek to clarify this point with colleagues in the Council and OneRen. I trust this is helpful and I will be happy to have a discussion with you once the decision of the CAT panel is confirmed. Regards Alastair MacArthur Renfrewshire Council **************************************************************************************************************** Appendix 3 Sandra Inrig <sandra.inrig@renfrewshire.gov.uk> Thu, 11 Aug, 12:34 to me Hi Billy, As previously advised your comments in response to the CAT Panel request for more information have been circulated. However the Panel will not meet again to make a decision before the 26th of August. In accordance with the Council’s Scheme of delegation, it is the CAT Panel that will make the decision to approve or reject a CAT request. The Board will only get involved in the event of a request (from CAT applicants) to review a decision by Officers or if the Officers fail to meet the timelines given for a decision ( 6 months from the date of validation). I appreciate that this further delay will be disappointing to you. I am on leave from this evening, returning on Wednesday 24th, and expect to relay a decision shortly thereafter. If you need to contact anyone in my absence, please email george.hunter@renfrewshire.gov.uk. Best regards, Sandra Sandra Inrig Programme Manager – Community Asset Transfer & Regeneration **************************************************************************************************************** Appendix 4 - Section 82 – Asset Transfer Requests : Decisions (1) This section applies where an asset transfer request is made by a community transfer body to a relevant authority. (2) The authority must decide whether to agree to or refuse the request. (3) In reaching its decision, the authority must take into consideration the following matters— (a) the reasons for the request, (b) any other information provided in support of the request (whether such other information is contained in the request or otherwise provided), Page 298 of 394
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(c) whether agreeing to the request would be likely to promote or improve— (i) economic development, (ii) regeneration, (iii) public health, (iv) social wellbeing, or (v) environmental wellbeing, (d) whether agreeing to the request would be likely to reduce inequalities of outcome which result from socio- economic disadvantage, (e) any other benefits that might arise if the request were agreed to, (f) any benefits that might arise if the authority were to agree to or otherwise adopt an alternative proposal in respect of the land to which the request relates, (g) how such benefits would compare to any benefits such as are mentioned in paragraphs (c) and (e), (h) how any benefits such as are mentioned in paragraph (f) relate to other matters the authority considers relevant (including, in particular, the functions and purposes of the authority), (i) any obligations imposed on the authority, by or under any enactment or otherwise, that may prevent, restrict or otherwise affect its ability to agree to the request, and (j) such other matters (whether or not included in or arising out of the request) as the authority considers relevant. (4) The authority must exercise the function under subsection (2) in a manner which encourages equal opportunities and in particular the observance of the equal opportunity requirements. (5) The authority must agree to the request unless there are reasonable grounds for refusing it. (6) In subsection (3)(f), an “alternative proposal” includes— (a) another asset transfer request, (b) a proposal made by the authority or any other person. (7) The authority must, within the period mentioned in subsection (8), give notice (in this Part, a “decision notice”) to the community transfer body of— (a) its decision to agree to or refuse the request, and (b) the reasons for its decision. (8) The period is— (a) a period prescribed in regulations made by the Scottish Ministers, or (b) such longer period as may be agreed between the authority and the community transfer body. (9) The Scottish Ministers may by regulations make provision about— (a) the information (in addition to that required under this Part) that a decision notice is to contain, and (b) the manner in which a decision notice is to be given. ************************************************************************************************************* Page 299 of 394
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1 Euan Gray From: Sent: 18 October 2022 17:40 To: MBX-Cat Review Subject: Community Asset Transfer (CAT) of Ralston Sports Centre to Kelburne Hockey Club: APPEAL for REVIEW of Council decision Categories: Green category Dear Sirs, I write to raise my objections to the APPEAL for REVIEW of the CAT application Council decision as submitted by Kelburne Hockey Club. The below were my initial concerns having attended various meetings on the proposals. Now having read their APPEAL for REVIEW reponse, none of my concerns appear to have been addressed appropriately. On page 9 of their APPEAl for REVIEW doc, it notes that a contractor has quoted £32,000 + vat to improve the grass pitch drainage. Can Kelburne cover these costs and have they got an adequate contingency? Without having the contractor's report it is difficult to comment on the suitability of these works. But what happens if this does n't work, does the company guarantee the works or do costs just escalate when it fails? Does there come a point when Kelburne simply stop trying to fix the drainage and no‐one can use the pitch? There is nothing in Kelburne's APPEAL for REVIEW doc that addresses the Traffic Impact conerns of the residents. .......................................................................................................................................... I am a Chartered Structural Engineer & Certifier of Design, living in Ralston for 18 years. I attended the Ralston Community Council meeting in May 2022 and the Kelburne meeting in June 2022 regarding the above proposals. I also took part in Kelburne’s online meeting in 2021. But with particular reference to Kelburne's meeting of 6th June 2022, I was quite disappointed at the level of the proposed engineering CAT detail that was presented by the club. It would appear that Kelburne have only carried out some initial site surveys mainly a topographical survey and a conditional survey of the building. A topographical survey maps the existing land, boundaries and details all the features including levels. Engineers and Architects use this is a base type drawing to assist development proposals however, no reference was made to this survey during the meeting other than to note it had been carried out. The results of the conditional survey of the building were discussed and it seems the building is only in need of some minor repairs. Kelburne also noted they had instructed an environmental survey to be carried out but this is solely to reduce future utility bills. Further Representation 1 10. CAT Review – Further Representations Received Page 301 of 394
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2 Therefore, it is very worrying that the two big issues for redevelopment of the site: Grass Pitch Drainage and Traffic Impact on the surrounding roads have yet to be addressed in the CAT application, despite concerns being raised by many residents during the Kelburne online meeting in 2021. With regards to grass pitch drainage, Kelburne appear to have conducted an initial jetting of the drainage system and are now in the process of instructing a drainage survey. However, at time of the meeting it seemed they had little knowledge of the current drainage design and the problems the pitch has experienced over the years. They appeared to be hoping that a drainage contractor may be able to shed some light on these issues and help them find a solution. To compound this issue, Renfrewshire Council have only provided Kelburne with 3 of the original Planning drawings from the 2008 refurbishment works. From previous experience, Planning drawings are likely to provide little detail with respect to the existing grass pitch drainage design. The drawings that are required are those of approved Building Warrant status. The normal drainage design process for a redevelopment is to review archive design drawings, understand the existing drainage concept, carry out a full survey, work out where and why any problems exist and then re‐design the drainage system to suit. At this point, it would appear that none of this has been carried out as it could not be presented to the residents. I am not sure if CAT applications need to obtain this level of detail at this stage in the process but without understanding these issues and following it up with initial engineering scheme design, it would be very difficult to accurately assess and cost any required drainage improvements to allow this pitch to be redeveloped. This could potentially leave a large hole in Kelburne’s business plan if costs are more than anticipated which may then prevent redevelopment of the grass pitch for football use as per Kelburne’s current proposals. During the meeting, Kelburne also confirmed that no ‘Traffic Impact Assessment’ had been carried out as part of the CAT application for the redevelopment of the centre and the possible impact it may have on the surrounding streets. No detailed or professional assessment of existing flow, proposed increased traffic flow or the implications of entering, exiting and parking have been considered. This is in despite of the current car park being full at weekends from football activities and over spilling into the surrounding streets. Residents believed that this would only be made worse by the proposed number of hockey games / training for their 19 teams as well as accommodating away hockey teams and Kelburne’s proposed football use of the grass pitch. Kelburne noted that the ‘old’ vehicle access point on Auchmannoch Avenue would not be reopened but offered no reasoning as to how they came to this conclusion or if they may need to change their decision should it be the recommendation of a future traffic impact assessment. Reopening of this access would have a considerable material effect on the residents and traffic movements of this street. Therefore, if this is a future option it should be fully investigated at this stage when residents and the local authority can review and comment on its possible implications. The only Kelburne traffic improvement proposal that was tabled at the meeting was to increase car parking by adding 10 more spaces near the grass pitch and to form this in Grasscrete (which will required drainage integration with the main system). They had no data to present to the residents that proved that simply adding 10 more car spaces would solve all the existing problems of accessing or parking within the site. There was reference to removing the brickwork piers to the front of the Pavilion to provide 2 lanes for traffic but Kelburne did not know if these piers had listed building protection. Even if this proposal was acceptable to Historic Scotland, there has been no traffic modelling to prove that the existing single lane 90 degree 'blind' bend into the main car park at the centre could work with 2 lanes of traffic. Considerable alterations, Page 302 of 394
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3 perhaps a relocation, of the existing pedestrian centre access path and ramp would be required if modelling proved this could be an option. Again, without fully understanding these issues and following it up with initial engineering scheme design based on traffic modelling it is very difficult to accurately assess and cost any required traffic / car parking improvements. This could potentially leave another hole in Kelburne’s business plan if costs are more than they anticipated which may then prevent Kelburne achieving their CAT proposals. With reference to the ‘Asset Transfer under the Community Empowerment (Scotland) Act 2015’ Guidance for Relevant Authorities, Section 7.0: Helping community bodies to identify suitable assets, notes the following: Section 7.30: Ultimately it is the responsibility of the community transfer body to ensure it has all the necessary and relevant information to develop its proposals. There is no requirement for the relevant authority to obtain information or commission reports to provide to the community body, which it does not already have. However, as a way of supporting them, the relevant authority may agree to share the cost of producing or commissioning new information, and provide assistance by providing information to surveyors, facilitating access to the site, and so on. Funding for project development work such as surveys may be available where the community body proposes to buy the property. It is less likely to be available for proposals for lease. With reference to this CAT application, Kelburne confirmed that Renfrewshire Council had awarded them £10,000 to conduct the surveys they required to support their application. Therefore, at Kelburne’s June meeting (long after the application had been lodged and when the deadline for objections was less than one month away) it was very disappointing that Kelburne had not fully utilised this fund to obtain the necessary surveys which would have allowed them to present and include scheme design proposals and accurate costs for the grass pitch redevelopment and traffic improvements for the centre. As part of the CAT decision making process, the relevant authority has to consider if the applicant has the ‘Ability to Deliver’ their proposals i.e. if the planned activities can lead to the suggested outcomes. Without the due diligence of conducting all required surveys and presenting the residents with engineered scheme design, the local authority may question if Kelburne have the ‘Ability to Deliver’ this project successfully and make it sustainable. Unfortunately, none of the required survey information for the two big issues for redevelopment of the site was available to the residents. Therefore, it is very difficult for them to make an informed decision as to how these CAT proposals will affect their community and impact their everyday movements. Kind Regards Page 303 of 394
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1 Euan Gray From: Sent: 18 October 2022 20:10 To: MBX-Cat Review Subject: Re: Kel burne hockey club Categories: Green category Apologies I must have done something in correctly ,I merely wanted to state my objection to the take over of the Ralston community centre by Kelburn hockey club. I presumed, incorrectly that all I needed to do was include my name address and postcode. Hopefully this is sufficient to register my vote? Regards constance Buchanan Get Outlook for Android From: MBX‐Cat Review <catreview@renfrewshire.gov.uk> Sent: Tuesday, October 18, 2022 10:39:53 AM To: MBX‐Cat Review <catreview@renfrewshire.gov.uk> Subject: RE: Kel burne hockey club Good Morning I can confirm receipt of you’re email. However I would note that it doesn’t contain any representation, just your name and address. If you would like to submit further comments then they can be sent to this email address and will be included in the information pack issued to the panel. I would also note that previous comments will already be included. If you would like to discuss further then my phone number is provided below. Regards, Euan Gray Election Office Supervisor Renfrewshire Council 07483410945 euan.gray@renfrewshire.gov.uk From: Sent: 16 October 2022 13:47 To: MBX‐Cat Review <catreview@renfrewshire.gov.uk> Subject: Kel burne hockey club Name Get Outlook for Android Further Representation 2 Page 305 of 394
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2 Renfrewshire Council Website ‐http://www.renfrewshire.gov.uk This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. Renfrewshire Council may, in accordance with the Telecommunications(Lawful Business Practice) (Interception of Communications) Regulations 2000, intercept e‐mail messages for the purpose of monitoring or keeping a record of communications on the Council's system. If a message contains inappropriate dialogue it will automatically be intercepted by the Council's Internal Audit section who will decide whether or not the e‐mail should be onwardly transmitted to the intended recipient(s). Page 306 of 394
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1 Euan Gray From: Sent: 20 October 2022 23:26 To: MBX-Cat Review Subject: Ralston CAT transfer review I of wish to add the following representation to my previous submission. As a member of KH&CSC I must voice my support for the proposed CAT for Ralston community sports centre. Having played and coached hockey for over 30 years across the UK I must say the facilities that are available for hockey in Renfrewshire are extremely lacking and totally unacceptable. This is unbelievable considering the success Kelburne Hockey Club have had over the last 20+years. It seems that the priority for this council and its decision makers is to ignore minority sports. Thus, making their position untenable as a Councillor if they were to support this CAT, making their decision appear self‐serving and narrow minded. Ralston CSC is an asset of One Ren and has never been gifted to the people of Ralston, despite the general feeling of the local community. At the end of the day this centre is a business asset which is clearly not high up on the One Ren priority list due to the lack of recent time and money invested. KH&CSC are committed to maintaining and improving the facilities at Ralston by returning thes community life to the centre. Currently only open from 5pm‐9pm weekdays this does not reflect the possibilities that could and should be offered to the local community. These possibilities could include a coffee shop, fitness classes, gym, and free access for local schools, this list only suggests a few of them. As a coach at the club it's my opinion we are being held back by the lack of suitable pitches in Renfrewshire. I am also a parent of players at the club so I know first hand how the youth sections are affected by lack of local facilities. We currently have a large number of youth players who are or have represented Scotland National squads at all levels U16, U18, U21, Seniors, and Great Britain in both the Male and Female squads. Without international level pitches in Renfrewshire we risk these youth players either quitting the sport or moving to clubs with their own pitch and clubhouse. This exodus has hit the club hard in recent seasons. Our Senior Mens and Ladies teams require international level surfaces to train and play on multiple times a week, we currently have to travel from Renfrewshire to Glasgow City (Glasgow National Hockey Centre) which can prove difficult for local youth players, to access quality coaching and competitive hockey due to travel. These extended journeys not only prove difficult but reduces the ability of KH&CSC members to become Carbon Neutral. Having reviewed the initial response from the CAP and the information supplied from the FOI request, it would appear the decision was based on emotions rather than looking at the facts and making the right decision. Seemingly bowing to the mob with very little actual discussion taking place. This shows a clear and obvious dereliction of duty maybe just to keep votes rather than looking at it from a business angle, which would ensure the longevity of Ralston CSC whilst also serving the community. Yours Further Representation 3 Page 307 of 394
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1 Euan Gray From: Sent: 22 October 2022 09:31 To: MBX-Cat Review Cc: Subject: Objection to Community Asset Transfer Dear Councillors, I am disappointed to learn that Kelburne Hockey Club has appealed against the decision to deny the CAT of the Ralston Community Sports Centre to them. They must now be aware of the extent of the community's opposition to the transfer, and the strength of feeling of these objections. Since the initial discussions, there have been major economic changes across the country, with substantial increases in the cost of fuel, domestic heating and general household bills. This makes the need for community facilities in the immediate vicinity of the neighborhood essential. Access to facilities that don't require bus journeys is important, and provision of activities in a warm community centre can allow people to turn off home heating. I ask you to take these points into consideration against KHC's appeal, and to keep the sports centre in the care of the local authority. Yours sincerely, Further Representation 4 Page 309 of 394
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1 Euan Gray From: Sent: 25 October 2022 13:30 To: MBX-Cat Review Subject: OBJECTION TO KELBURNE HOCKEY APPEAL I strongly object to Kelburne Hockey Club's appeal in respect of them taking over Ralston Community Hub on Penilee Road. This will be so detrimental not just for the young football club who use it but for all local residents who use it regularly for gym/keep fit/social reasons. As this hub is located in Ralston, and, these council tax rates are high in this area, our views on retaining this asset within council remit for our own use should be upheld. Get Outlook for Android Further Representation 5 Page 311 of 394
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Ralston Community Sports Centre CAT Representation following an appeal by Kelburne Hockey and Community Sports Club against the refusal of their CAT Application. The Community Council made a CAT representation in relation to the original CAT application by Kelburne Hockey and Community Sports Club (KHCSC). The concerns raised in our first CAT representation are not alleviated by KHCSC’s review request and its responses to the previous representations. 1. KHCSC continue to maintain that they can provide all-action, all-embracing facilities at the venue which we contend are unrealistic. We do not dispute that KHCSC can run a successful hockey club but, believe the other wide range of proposals are no more than aspirational simply to improve the chances of successful applications to the Council and prospective funding sources. 2. The original plans were not supported by adequate secured funding. KHCSC has not improved on this. The requested grant/loan of £300k from the Council is seen by KHCSC as getting the project ‘over the line’, as occurred in another CAT application. ‘Over the line’ would suggest that substantial funding is already secured and a grant/loan by the Council will complete the required funding. On the contrary, only 12.5% of the funding required is secured (£75,000 in pledges and funds already raised by KHCSC), and a further unsecured £526,500 is needed. 3. The KHCSC plans are heavily dependent on grants from various sources. Presumably, funding sources would wish to grant funds to projects supported by the local community and may be less inclined to give funding to projects like this which face very strong local opposition – if KHCSC admits community opposition in their applications, that is. In addition, such opposition could have an adverse effect on the viability of non-hockey activities which KHCSC are keen to talk up in favour of their CAT application. 4. KHCSC complain that Renfrewshire Council has not had proper regard for various benefits arising from their proposals e.g. regeneration, public health, social wellbeing etc. If the funding to implement KHCSC’s ambitious plans is not available, it follows that these benefits will simply not arise. 5. Staffing levels indicated in the KHCSC proposals to operate the site on a seven-day basis (9 am to 9.30 pm on weekdays, to 6.30 pm at weekends) seem very inadequate. There appears to be unquantified dependence on CPD/Training personnel to fill the gaps and periods when only CPD/Training personnel would be in attendance. This is not a credible staffing plan for the ambitious level of activity KHCSC envisage. 6. The Community Council believe that in the interests of fairness to all hockey clubs in the area, improvement of the facility at Linwood should be fully explored – this is already part of Renfrewshire Council’s planned commitment to hockey and funding is available for this. The KHCSC application is opportunistic insofar as the RALSTON COMMUNITY COUNCIL Further Representation 6 Page 313 of 394
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target is a facility which has been severely affected by Covid but is still a functioning public amenity. It should not be handed over to a private club when an alternative identified facility at Linwood should be pursued. 7. A principal part of Ralston Community Council’s remit is to make Renfrewshire Council aware of the opinions and needs of the community we represent. We are very clear that our local community are very strongly opposed to this CAT application. The Community Council and the local community are as one in seeing the best way forward for Ralston Community Sports Centre to have a post-Covid recovery in public hands accomplished by One-Ren in partnership with the Community Council raising the profile of the Centre in the community and beyond. Ralston Community Council Page 314 of 394
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Further Representation 7 Page 315 of 394
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1 Euan Gray From: Sent: 27 October 2022 23:47 To: MBX-Cat Review Cc: Subject: Fwd: RALSTON COMMUNITY SPORTS CENTRE CAT - KHC appeal OBJECTION To CAT review Board I understand Kelburne Hockey Club has appealed the decision against them taking the Ralston Community. I write to object once again to the idea that Renfrewshire Council would give away such a valuable community asset to a private club. For all the reasons I listed in my earlier email in June (below) ‐ and for the many I probably undoubtedly have missed. Please do find Kelburne a home by all means but not by a wholehearted 'give away' of such a valuable asset ‐ the ONLY green space left and ONLY football pitch in Ralston. Apart from the primary and vital arguments of a football pitch full of players tonight, the same as it is used many nights & weekends each week, to which I will join them as a spectator on Sunday watching the young girls teams who now thrive similarly to the boys/youth & mens football, as I dropped off young family to the school Halloween disco tonight I was reminded yet again additionally what a vital health & safety access area this is to the school which gives some relief to the small School Road so often choc‐a‐block, lying at the bottom of a steep blind hill from Penilee/Hillington Estate/and M8 access ‐ so steep from the blind summit that at the only Penilee Road crossing point, just recently put there at the exact same point at the bottom of said hill and the corner of School Road, has had to have a full anti‐skid road surface laid for several meters ‐ its purpose to try to minimise the risk of speeding drivers hitting pedestrians crossing (!), whilst at the same time removing the school crossing attendants who had been there at least 60 years. To have a private club would mean locked gates on the front pillars further down on Penilee Road and only opened and closed at their choosing ‐ so EVERY DAY impacting on the health and safety risks of the Ralston primary & nursery children, not just the sports access for the community and school PE & sports. A school built over 80 years ago with one access when car numbers were tiny. Additionally at least two of the shops on Penilee Road, recently revived, and one a Renfrewshire Award winner, are directly assisted in business customers by those & their families attending the sports field. I thank councillors who courtesy responded to my earlier objection email, whatever political persuasion. Councillor Nicolson, oh dear, unfortunately your reply as the convener of a powerful decision making public body board, offers a behaviour which reflects in a telling way. It is true that I'm only from a resident family of 55 years, attending Ralston Primary and Paisley Grammar, when it had rugby fields, tennis courts, and my own sport ‐ hockey pitches, then watching my family attend the same schools. Having only attended two packed‐hall public meetings ‐ we would have loved for your attendance and hearing your insights of the Renfrewshire Council position in relation to legislation, instead we could only hear the witness testimony of community residents as they expressed to the Community Council panel to take note and put forward for the community. Nonetheless at the first meeting though we had the SNP MP attending no less, 2 MSPs, and our Councillors of all parties ‐ could they all have been wrong too when they all spoke? I also scoured the Renfrewshire Council website for relevant information, and finally where information could not be found, I then phoned the impartial Council Officers for additional facts which they willingly supplied. The overriding point is ‐ to take this historic, well loved, well used sports, football facility and give it away from the community to a private club for private use and DESTROY the football pitch would be nothing short of utterly scandalous. Please include my objection. Regards Further Representation 8 Page 317 of 394
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Representation on The CAT Applicant Appeal to Renfrewshire Council refusal decision. It is difficult to see the basis of this appeal as there appears to have been no change in the reasons given for refusal ‐ lack of confirmed funding to carry out the CAT Applicant’s plans and the potential for a reduction in community cohesion if the CAT was awarded given the level of objections received to the CAT from local residents and current users of Ralston Community Sports Centre. In fact having spoken with some local residents this appeal has made some people even more against the CAT Applicant’s proposal. Even the other 2 Renfrewshire hockey clubs are not in favour of the CAT Applicant’s plan. More generally it is difficult to see why this CAT application is being considered in the first place. Matters that any reasonable person would expect to be in place or resolved at this stage of the CAT process are not in yet in place. FINANCES Hardly any of the required money is actually in place even for phase one. If Renfrewshire Council awarded any more funding to the CAT Applicant be it a grant or loan there will be a significant number of Ralston Community Charge payers very unhappy further decreasing community cohesion. DISBENEFITS TO CURRENT USERS OF RALSTON COMMUNITY SPORTS CENTRE Current users of the astro pitch, many of primary age, would be displaced with no relevant alternative available to them if the CAT was awarded. Up to 1000 players use the pitch on average per week. The CAT Applicant questions this figure. The figure was provided by staff at the Ralston Community Sports Centre. Ralston Skills and the Paisley and District League use the pitch on Saturday and Sunday mornings and attendance can be between 400 to 500 for these 6 hours alone. The pitch is well used on weekday evenings too. The CAT Applicant claims there is pitch capacity in Renfrewshire. This is simply incorrect. There may be capacity at, for example, 10am on Monday mornings but current users need alternatives during weekday evenings and weekends. Youth football clubs including Gleniffer Thistle, St Peters and Evro have confirmed that pitch availability at these times in Renfrewshire is next to zero. The CAT Applicant claims two new pitches at Johnstone and Gryfe will increase capacity but this is misleading. These pitches are existing ones that are being upgraded. This CAT, if approved, would solve a problem for the CAT Applicant but create a new problem for current pitch users. The CAT Applicant continues to say the grass area beside the current astro‐turf pitch at Ralston Community Sports Centre is an alternative for current astro turf pitch users. This is wrong. There are significant drainage problems which would need to be addressed. Given this would require further funding it would probably be years before the CAT Applicant addressed this given it can’t raise the funds it needs for phase one. Even when upgraded the grass area would not be floodlight so the training in darker nights that takes place at the moment would not be possible. Also grass can’t take the same usage as astro so capacity would be reduced especially when it has rained. The grass would never be a like for like replacement. The fact that current pitch users would be displaced if the CAT Applicant was successful would make it harder for the CAT Applicant to access grant funding from other sources as would the high level of local opposition to the CAT Applicant. RALSTON SKILLS Further Representation 9 Page 319 of 394
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Ralston Skills would never work with The CAT Applicant as we do not trust it. So if The CAT Applicant is awarded Ralston Community Sports Centre Ralston Skills will close. This decision was taken a number of months ago by the current coaches at Ralston Skills. Ralston Skills has used the area now known as the Ralston Community Sports Centre for at least 25 years. We used the grass when the Pavilion was boarded up and used the astro turf pitch when the Pavilion was updated and the astro pitch created some 12 years ago. When we used the grass we were the only organised group that did so. Even with just us using the grass it would become sodden after heavy rain. So why do we not trust The CAT Applicant? Before The CAT Applicant informed Ralston Skills about its CAT we had no view of The CAT Applicant. It approached us in Spring 2021 to tell us it would rip up the astro turf pitch, replace it with a hockey pitch and run the Pavilion. It has never moved from this position to this day even when presented with alternatives, for example, to retain the astro turf pitch and build a new hockey pitch beside it. The CAT Applicant hasn’t held any meaningful consultation. It has had one idea for the facility. All that has happened is The CAT Applicant has told local people what it wanted to do. If The CAT Applicant had taken time to get to know the area around Ralston Community Sports Centre it would have quickly found out that Ralston Skills was a longstanding user of Ralston Community Sports Centre, a grass roots community sports group that had a significant footprint in the area and enjoyed significant local goodwill. With this knowledge a The CAT Applicant could have decided to get Ralston Skills onside quickly. But The CAT Applicant didn’t take this approach. Instead it offered Ralston Skills the grass area beside its hockey pitch. Ralston Skills rejected this offer because it was not in the interest of the children attending Skills due to drainage problems. The CAT Applicant then said we should split Skills and run it on a Friday night combined with a Saturday morning on the new hockey pitch. This offer was refused because coaches didn’t want to do Friday evenings and some our kids would be tired on Friday nights as they are primary ages. The next offer was a Sunday which was refused as Skills has run on a Saturday for a quarter of a century. Finally after some time The CAT Applicant offered us a Saturday morning slot on the hockey pitch. This offer followed by offer made us believe The CAT Applicant didn’t really want us in on a Saturday or it would have offered that immediately. Also we asked The CAT Applicant for a copy of its draft charity constitution and its financial plan for Ralston Community Sports Centre. Both requests were refused with no reason given. It also became apparent that The CAT Applicant had mis‐represented facts about the hockey pitch at Onyx. At the public meeting in June 2021 The CAT Applicant told a local resident who asked if the majority of local residents objected to its plan would it withdraw. The answer was no. This means The CAT Applicant doesn’t care about the views of local residents, a point re‐enforced by this appeal given the level of objection to the first CAT. Putting all of these together has led us to conclude that we should not trust the The CAT Applicant. Ralston Skills has a wonderful local reputation. If we worked with The CAT Applicant that reputation would be in tatters. FACTS ABOUT RALSTON COMMUNITY SPORTS CENTRE The CAT Applicant provide figures for 2105 which claim to prove that Ralston Community Sports Centre is a drain on resources compared with other One Ren/RL facilities . The figures given are from 2015. Through a Freedom of Information request we received the following figures from One Ren. In 2018 there was a deficit of £106,000 for Ralston Community Sports Centre with 85,000 user visits. This gives a subsidy figure of £1.24. In 2019 the deficit was £74,000 with 70,000 user visits giving a Page 320 of 394
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subsidy of £1.06. Both figures are considerably below the £2.84 subsidy provided by The CAT Applicant for 2015. Ralston Community Sports Centre compares with other facilities as below Facility 2018 Deficit 2019 Deficit Erskine Community Sports Centre £300,000 £184,000 Ferguslie Sports Centre £265,000 £235,000 Johnston Community Sports Hub £281,000 £330,000 On‐x £352,000 £384,000 Ralston Community Sports Centre £106,000 £74,000 These figures are proof that the CAT Applicant’s attempt to portray the Ralston Community Sports Centre as a financial drain compared with other facilities is wrong. The CAT Applicant claim the pre covid average classes run in the Pavilion were 19 per week. It then says it will increase this to 30 classes a week. The truth is that there were around 35 classes a week run pre‐covid. RENFREWSHIRE SCHOOLS The CAT Applicant claim there will be benefits to all primary and secondary schools by using the facility. Given The CAT Applicant has been working on the proposal for at least 2 years can it provide the CAT Review panel with the schools who have provided written confirmation that their pupils will, in school time or as part of an official school after school activity, make use of the Ralston Community Sports Centre? POTENTIAL FUNDERS OF THE CAT APPLICANT The CAT Applicant list two funders National Lottery and the Robertson Trust as likely contributors to it. The CAT Applicant says it will apply to Grants for All run by the National Lottery for £15,000 per year over three years. The correct name of this funding programme is Awards for All and the maximum award is £10,000 not £15,000. Given the high level of objection it is highly unlikely the National Lottery (National Lottery Community Fund) would support the CAT Applicant. Here is text taken directly from the National Lottery Community Fund Scotland website Applications should do at least one of the following: bring people together and build strong relationships in and across communities improve the places and spaces that matter to communities help more people to reach their potential, by supporting them at the earliest possible stage. The Robertson Trust has three key strategic priorities – reducing trauma, poverty and financial hardship. It is difficult to see how any The CAT Applicant application to this fund would be successful given these priorities. Here is text taken directly from the Robertson Trust website which show how difficult it would be for the CAT Applicant to access funding. Page 321 of 394
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We are most interested in funding organisations that can demonstrate how their work focuses on: Poverty and trauma: by showing that they recognise the challenges people in their community are facing in their lives related to poverty and trauma, as well as how their organisation’s work will respond to this and support them. This is one of the most important considerations to us as a funder and will influence the level of funding that we are able to offer. In addition, we are interested in organisations that can demonstrate how their work focuses on: Community: by showing how they engage their community in the organisation, for example on the Board or through volunteering; and that they listen to their community and respond to their needs. Collaboration: by showing that they are aware of other groups and services in their area and are linked in with them. Relationships: by showing that their work clearly has a relational focus and that this is reflected in their policies and governance, for example how they involve members or participants and that they apply a rights‐based approach in their work (i.e. that they treat people with fairness, dignity and respect). THE CAT APPLICANT CHARITY CONSTITUTION It is difficult to clearly understand which community the asset is being transferred to. The new charity constitution states it has been established a community defined as the hockey club, local residents and user groups. But it is only adult hockey club members who have voting rights. The two other identified beneficiaries may join the charity as associate members but have no voting rights. Although there is provision to co‐opt up to five trustees to add skills not present in current trustees the Charity Board of Trustees has an in built majority of hockey clubs members, i.e. 10 members. The co‐opted members could be local residents but equally could not be. So could the CAT Applicant explain the rational of excluding two of the charity’s beneficiaries from having voting rights and define exactly what community they wish the asset to be transferred to? Could it also confirm the postcodes of the current Board of Trustees of the charity please? There will be some potential grant funders who will see the current constitution as a problem that would discourage them from awarding grants to the CAT Applicant. CAT APPLICANT HANDING SERVICES TO OTHER ORGANISATIONS The CAT Applicant would hand the running of the gym and dance studio to a private firm. It has had discussions with at least two people asking them to run its proposed Barista Café on a for profit basis. It claims an “anchor” body could run the grass section at the facility but has yet to find one. Is this really what the Community Empowerment Act was passed to achieve? ST PETERS This is an extract from the CAT Applicant’s appeal document As a comparison, St‐Peters FC are applauded for their organisational work by the Community Council and others, yet they operate an identical SCIO process to Kelburne as they wish to have their own pitch for Scottish football league entry reasons. We see no difference between St.Peters and our Club in the spirit in which we nurture young sports people through their formative years, yet St.Peters is Page 322 of 394
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being portrayed as a good organisation when our identical organisation is derided by others to suit their own agenda Nobody in Ralston, the Community Council, Ralston Skills or current users have ever mentioned St Peters. St Peters have not applied for a CAT in Ralston so their business is none of our business. The CAT Applicant is really talking nonsense here. ALTERNATIVE TO BENEFIT ALL HOCKEY IN RENFREWSHIRE This exists at the On‐X in Linwood where the CAT Applicant could work with Local resident and Chair of Ralston Skills Page 323 of 394
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1 Euan Gray From: Sent: 27 October 2022 00:07 To: MBX-Cat Review Subject: Ralston Community Sports Centre -KHC CAT Objection CAT Review Committee Services, I am a local resident Further to Kelburne Hockey Clubs appeal to the decision of there CAT Refusal. As I resident I have looked at KHC responses to the ‘uncertainty of funding’ and ‘impact of the community opposition to the CAT request’ I object as KHC have still not proved the funding, as Renfrewshire Council has not agreed £300k of funding for this and have not planned to. Grant Funders in principal ‐ Sports Scotland still has it on there website that they do not fund any application that the Community is against. For KHC To say they have an agreement if the CAT is successful therefore it is still not an agreement and £100k is 20% of the money needed for its business plan. Due to KHC appeal I am now able to see the business plan with KHC figures projected. Therefore if after the 3‐5 year grants from other providers have been used it does not show how they are going to make an income to support the Centre. The business plan does not stand up to scrutiny initially and still doesn’t. I object to the facility lease being 50 years when predominately the Council leases are normally 30years. This CAT has raised many objections from local community and still does but the Ralston Community Council had arranged meetings with OneRen to have meetings for ‘a vision’ for the Centre but have been stopped due to the Appeal. The Community want the Centre to be a success for both the community and OneRen. I object to this appeal from Kelburne Hockey Club since they have not justified the financial figures in there business plan as I’ve pointed out above. I object to the CAT as it still does not take into account the Community objections, the narrative of the subsidy come from Figures given from 2014‐15 not applicable now. There was a feasibility study paid for by a grant that was given by Renfrewshire Council which has never been produced for this facility‐ not all paperwork being put forward. As a resident I object to this CAT and think that a partnership between users and OneRen would be a better use of the facility and the Community is engaging already with the community council. Further Representation 10 Page 325 of 394
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2 I object to the facility being changed to a Hockey pitch that does not bring it up to International Standard as all internationals played at the moment are still on water based pitches. The hockey pitch upgrade would only be a slightly better standard from what is at the Onx just now! A potential waste of money and no benefit to International players at this time. KHC would not be bringing international games to Renfrewshire in the near future. Other Hockey clubs in the same league with Kelburne Hockey Club play on water based pitches and a few have upgraded there pitch but they are still water based pitches. Ralston Community Sports Centre should stay as is and upgrade the Onx pitch to a water based pitch for all 3 hockey teams in Renfrewshire to play on, that would bring in the potential for international games in Renfrewshire. Many Thanks Kind Regards Sent from my iPhone Page 326 of 394
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KELBURNE HOCKEY & COMMUNITY SPORTS CLUB RESPONSE TO RENFREWSHIRE COUNCIL CAT APPEAL REPRESENTATIONS NOV 2022 For the purposes of the response from Kelburne Hockey & Community Sports Club to the further representations received, a total of 10, please find attached below the following 1. Each ‘Further Representation’ correspondence which are contained in full within the Renfrewshire Council Document Link HERE 2. The Detailed KHCSC response relating to each of the 10 documents received. Further Representation 1 Please note that the document linked to in this document has now been added as an appendix at the end. 11. Kelburne Hockey & Community Sports Club Response to Further Representations Page 327 of 394
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KHCSC Response to Further Representation 1 In answer to the queries raised by the resident who is a Chartered Structural Engineer. (Reference email dated 18.10.2022) A :- (comment received - quote for drainage works to the grass pitches) The quote of £32,000 was based on `Sand Slitting` to the existing pitches, based on the following… Supply all equipment & labour to install 300mm x 50mm sand slits ( backfilled with 225mm 2- 6mm gravel topped with 75mm sand c/w seed/fertiliser) Sand slits installed at 1m centres All arisings retained on site in temporary stockpiles for re-use within the site Rates are made on the assumption that welfare facilities will be made available to our staff at no cost & that equipment will be stored overnight in a secure area provided by the client. All for £2.65 per lin m (rates current at end of April 2022 & subject to increase) The grass pitches are shown with a touchline dimension of 90m x 50m Making allowance for a 2m run off around all four sides the area to be sand slit would be 94m x 54m Total 5076m2 per pitch 5076m2 @ £2.65 per lin m Sub Total £13,451.40 per pitch x 2 pitches Total £26,902.80 + VAT Page 329 of 394
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The quote was provided by a specialist contractor who has previous experience working on similar projects where local authority grass pitches have suffered from poor drainage. The quote was based on the assumption that a lateral drainage system is present below the existing grass pitches and that a positive connection can be made into the main lateral drain backfill, which is assumed as being approx.. 200mm from the grass surface. It is also assumed that the lateral drains have been installed using free drainage aggregates & that they have been installed to correct line and level. B :- (comment received - `I was quire disappointed with the level of the proposed Engineering CAT detail that was presented by the club`). A drainage CCTV survey was carried out by Metrorod of the existing RAW Culvert which runs below the existing astro pitch. This survey was carried out to confirm the route, depth and condition of the existing culvert to ensure that that the culvert would not be affected by the re-surfacing works for the new hockey pitch. To meet the tolerances and standards of the FIH testing criteria the new pitch build-up needs to be formed to very high standards using mechanical equipment which would require to traffic over the existing RAW Culvert below the pitch. A topographical survey of the entire site was carried out in order to allow accurate information for the following to be prepared and assessed. 1. Tender drawings for the proposed hockey pitch. 2. Review of existing level information across the astro-pitch and the grass pitches. 3. Review of the existing parking area to maximise existing parking layout. 4. Review of the existing access and egress to the facility to improve the current arrangement. 5. Location of the existing site drainage in relation to the new works. 6. Allow accurate sizing for possible uses for the grassed area, with regards to hockey, football and other sports such as rugby, American football and shinty. The non-disruptive Structural condition Survey of the Pavilion noted that the building was in very good condition with no defects, that would impact on the structural integrity or stability of the Pavilion. A detailed photographic survey of the Pavilion was also carried out to provide a visual record of the building`s condition at the time of the survey. Although structurally the Pavilion was found to be in very good condition, the survey did highlight numerous cosmetic issues as follows.. 1. Water ingress to the ceilings (entrance area, rear hall) and rooflights which should be addressed in the short term (next 3 to 6 months) in order to prevent any deterioration in these areas. 2. Blockages to the drainage outlets of the external first floor balcony terrace area (which sits over the ground floor rear hall) with standing water present. 3. Cracking and weathering of the render, including `hollow` sounding areas suggesting loss of bond to the substrate. 4. Cracking to copes and render on the stairwells, possibly due to water ingress through the joint in the cope / wall. 5. General poor condition of external stairwells (heavily covered in moss, very slippery). The Report also refers to the SIKA Field Installation Condition Report, with reference that the recommendations in the SIKA Report should be implemented. Following detailed research of the Pavilion`s history it was found that the roofing system was a SIKA Sarnafil System installed in 16.09.09 (with a 15 year guarantee ending 06.09.24) by Miller Roofing Roofing. Page 330 of 394
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The SIKA Report highlighted a number of recommendations, cleaning out of the gutters, existing felt repair to be removed before contamination spreads any further, remove and replace existing `Sarnaplast / Bond AT. A SIKA approved roofing contractor was contact to provide a quote to carry out the repairs to the Roof of the Pavilion. Our first visit to the Pavilion (during Covid) was arranged with Renfrewshire Leisure (now Ren One) back in November 2011. It was noted during this visit that the balcony terrace had standing water with both drainage outlets and external hoppers completely blocked. The ground floor hall below the terrace area had buckets sitting on the floor collecting water dripping from the ceiling. This was also the case at the front entrance area with several buckets on the floor catching drips from the ceiling over. The SIKA Report was carried out April 2021. The Structural Condition Survey was carried out July 2021. It would appear that basic maintenance and regular inspections of the Pavilion are not being carried out. For example, clearing of drainage outlets to the terrace area, cleaning out of the gutters to the flat roof system, repairs to the roofing system to maintain its integrity. The above information was highlighted at the meeting on the 6 th of June 2022 C :- (comment received – Grass pitch drainage and Traffic Impact Assessment) Grass Pitch Drainage Despite numerous requests for record drawings and historic information for the 2009 works to the Pavilion, the site in general and the site drainage, Ren One and Renfrewshire could only provide very limited information, particularly in relation to the drainage for the grassed area. The latest Scottish Water Record drawings were sourced directly from Scottish Water which indicated the main adopted drainage runs and the RAW culvert running through the site. The original Planning Conditions (Ref. 07/0458/PP application date 03.07.2007), Condition no.2 states `That the existing blaes pitch shall be replaced by a grass pitch prior to the commencement of use of the all weather pitch hereby approved. Reason : To ensure that the existing facilities are improved in the interests of the amenity of the site. Therefore it is clear that the grass pitches were a Condition of the original Planning Approval and part of the overall works for the extension and refurbishment of the Pavilion and the installation of the astro football pitch that took place around 2009. Following a Teams meeting with Renfrewshire Council (R.C.) Head of Environment and Facilities, KHC made a further request for information and we received an email on the 22 nd June 2022 containing a pack of information which included more detail with regards to the drainage and the works to form the grass pitches. In addition Renfrewshire Council had also by this point given KHC permission to instruct MetroRod to carry out a CCTV Drainage Survey of the Site and the full Report for this Survey was received 10.06.2022. Unfortunately the additional information received from R.C. and the Drainage Survey from MetroRod was received after the meeting held on the 6 th June. The additional information contained the following information.. 1. Sportslabs Drainage Layout for the site which included the area covered by the grass pitches, dated April 2007. 2. Renfrewshire Council Drainage Layout for the site, dated August 2007. Page 331 of 394
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3. Bill of quantities which details the works to form the new grass pitches including associated drainage. The MetroRod CCTV Site Drainage Survey (received 10.06.2022) confirmed the main drainage runs as per the information indicated on the above Sportslabs and R.C. Site Drainage Layout drawings. MetroRod CCTV Survey The drainage highlighted a number of faults, including silt and water in the line, reduced circumference in the pipe where the camera could not pass, cracks and debris in the line, cracking and attached deposits and what appeared to be dips in the line holding murky water. The faults (based on the SRM Grading from the WRC) referred to in the Report ranged from Grade 3 to Grade 4. Site Drainage Layout Drawings (Sportlabs & Renfrewshire Council) The Site Drainage Layout drawings and the Bill Of Quantities document indicate the following.. 1. Main outfall drainage runs, collector cut-off drains, lateral drainage runs waving coil drains and associated silt traps and manholes. 2. Excavation and earthworks, stripping of top soil, level and compact formation, deep rip of formation. 3. New pitch formation, sandy loam top soil, amelioration sand, fertilizer, Barenbrug grass. 4. Detailed maintenance schedule and aftercare specification. Summary The original grass pitch works were to a `high` specification, including the associated drainage works. It is apparent over time that a number of faults have developed within the existing drainage system and in the first instance these should be rectified and repaired where possible to ensure that the existing drainage system works to its full capacity as intended. The regular maintenance of the grass pitch (as specified in the original Bill Of Quantities) is crucial to maintain the drainage performance and playing characteristics of the surface. Sand Slitting (as per quote received from Specialist Contractor referred to earlier) is one method which would improve the drainage of the existing grass, and this combined with the repairs to the existing drainage system should benefit the overall `drainage performance` of the grassed area. Note Having walked the grassed area several times after reasonable heavy periods of rain it is apparent that the grassed area, with the exception of several areas at the bottom of the embankment (nearer the perimeter of the site) actually drains fairly well with little or no areas of standing water or ponding present. Traffic Impact Assessment The Pavilion car park is currently insufficient to accommodate all users during peak times (evenings and weekends). There is an arrangement in place with the Primary School that the school car park can be used as an `overflow` car parking facility. The problem appears to be that the users of the facility currently park their cars on Penilee, Kinpurnie, Balfron and Dunchurch Road instead. There are currently no street parking restrictions on these roads. It is apparent that users are either not aware or are reluctant to make use of the available parking provision provided by the school. The Pavilion car park can accommodate 52 car park spaces, 4 disabled bay spaces and 2 coach Page 332 of 394
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parking spaces. The north side of the school car park adjacent to School Road can accommodate a minimum of 30 car park spaces. The south west side of the school area has also been used previously as a parking area and this has been confirmed by a local resident who lived opposite the school for many years. This area could without easily accommodate a further 21 cars providing a total of 51 space. As mentioned previously further parking provision could be provided within the site by using `Grasscrete` or a similar approved system and the parking layout presented previously at the meeting indicated a provision for 10 space. If all of the above spaces were fully utilised this would provide a total of 109 spaces. The issue would appear to be not a lack of available spaces but a lack of awareness of where suitable parking spaces are located which seems to be down a lack of communication between the Ren One and the users of the facility. If users of the facility got into the habit of making use of the parking provision within the school, this would have a dramatic impact of removing a large number of cars from the surrounding streets and alleviate the current concerns and complaints from the local residents. Existing Access A revised access / road entrance layout has been prepared by KHC with the intention of improving the access and egress of vehicles into the Pavilion car park. The revised layout has been reviewed by a Road Safety Consultant with over 40 years’ experience in Traffic Engineering including preparing Road Safety Audits. The recommendations from this review included the following.. 1. Remove large pillars on access road. 2. Remove / trim trees on the bend directly opposite the sports centre entrance. 3. The proposed additional parking would further reduce the need for on street parking at busy periods. This is a positive action proposed by the club. 4. KHC must encourage road safety. This can be done in conjunction with the local schools, police and Renfrewshire Council. Comment (`19 teams as well as accommodating away hockey teams and Kelburne` proposed football use of the grass pitch). There would never be a situation where 19 teams would all be present at the one time at the facility. Practically the parking requirement for hockey that would need to be accommodated on match days would be a maximum of 4 – 6 teams at any one time. Most team members generally travel together in cars in 2`, 3`s and 4`s and therefore the number of cars in relation to players would be lower. Comment (`old vehicle access point on Auchmannoch Avenue would not be re-opened). This access historically was used as an access for maintenance and grass cutting vehicles. Following discussions that were had at an early stage with the local Roads Authority with regards to the possibility of re-using this access it was decided that this option would no longer be considered. The proposals that have been developed have concentrated on improving the existing parking provision and improving the current access layout into the Pavilion car park. It is our opinion that we have made every effort to provide `Engineering CAT detail` in our proposals and we are confident that we have provided solutions which would benefit and improve the current difficulties which are experienced by local residents and users of the facility. Page 333 of 394
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KHC do not see any requirements for a Traffic Impact Assessment (TIA) as there is no change to the type of use. The main outdoor current use is for team sports. This unlikely to change the pattern or timing of parking at the sports centre. The indoor use would hopefully increase but to a level that was previously experienced in any case. In addition the members of the KHC would also have the option to use public transport, cycle or walk to the sports centre for those who live locally which would help to reduce the reliance on cars and their impact. Finally, KHCSC would also add that it is entirely at the gift of Renfrewshire Council to build any specific legislation, development, road or parking standards, in to their formal documentation for KHCSC to comply with as part of our lease arrangement and we would be more than happy to collaborate in that regard ********************************************************************************** Further Representation 2 KHCSC Response to Further Representation 2 This point is noted and we hope that in reading our community commitment & sporting coverage document attached in this LINK, we hope this provides enough information to persuade this person of our good intentions for the improvement of the fabric of the current set-up at Ralston Community Sports Centre. We are currently a Community Club and in our new Proposal, we will continue this approach for many years to come. ********************************************************************************** Page 334 of 394
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Further Representation 3 KHCSC Response to Further Representation 3 We thank the sender for their comments and we concur with benefits that they have outlined in their submission ********************************************************************************** Page 335 of 394
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Further Representation 4 KHCSC Response to Further Representation 4 At KHCSC, we are also disappointed on the CAT panel findings and we wholeheartedly agree with the correspondent on the need for more community facilities and a wider range of sporting opportunities being available to local community users. In our proposal, the centre will be open from 9am to 9pm every weekday and to 5.30/6.30pm at weekends. These opening hours are much more than One-Ren currently offer today with a 5pm opening only available to local users and One-Ren have confirmed that these opening hours are fixed for the foreseeable future. Our proposal also provides a wider range of sports and an increased number of opportunities for more Community-led groups to make use of the facility at a time that suits them. For example, more Seniors groups using the events room or gym during the day and the working population using the Gym or events area, or sports pitches in the evenings. These are all highlighted in our Operational commitment document in the attached link HERE We would be happy to discuss any matters concerning the operation should they with to contact us on secretary@kelburne.com ********************************************************************************** Page 336 of 394
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Further Representation 5 KHCSC Response to Further Representation 5 In our proposal, the centre will be open for longer hours of operation that exists today with One- Ren, who only open the pavilion from 5pm in the evenings. Our opening hours are 9am to 9.30pm on weekdays and to 5.30/6.30pm at weekends. This provides a wider range of sports to participate in over longer opening hours periods. The grass pitch will be renovated to allow football for all age groups to be play one, or any other sport (eg American football, rugby etc) for that matter that wishes to partner with us to ensure they have an added facility to play their sport on and the new artificial pitch will allow. This could include the young football team that the correspondent relates to depending and we would be happy to discuss this in more detail with the correspondent if they wish to get in touch on secretary@kelburne.com Regarding the gym and events studio, these area open longer and the current prehistoric gym equipment will be replaced with state of the art equipment with our fitness group and would be available to all locals and members who wish to make use of it individually or in group sessions (eg spin, aerobics etc). The studio will also be used for more social groups (seniors, childrens parties, health groups, wine-clubs and so on) and some of the other rooms will be converted in to other social or small business rooms for use by locals and members. These are all highlighted in our Operational commitment document in the attached link HERE Overall, the facility will be more widely used and will be a much more vibrant place to play sport in and to socialise in and help re-generate the current centre to a better place than it is currently. ********************************************************************************** Page 337 of 394
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KHCSC Response to Further Representation 6 This is a view from the local Community Council which is not our view at KHCSC. Every Club must have aspirations and ours is to make this centre much more viable than it is today and provide a wider range of sport, social and health & well-being opportunities than currently exist today. These are all highlighted in our Operational commitment document in the attached link HERE The current operation under One-Ren is time-restricted and these restricted hours are in-place for financial operational reasons as outlined before by One-Ren. The current One-Ren business case does not allow for additional expense to open for longer hours but our business case allows for more sports, more activities, a new Gym and Studio and a better experience for all locals and members alike. All Charitable Organisations rely on grant funding on many kinds to start-up their operation and help maintain it in it’s formative years until such times as it’s more self-sustaining, and our Organisation is no different. If we were a ‘private company’ like RCC insist, then we would have our own private money sources to do likewise. But we aren’t…. we are a charitable organisation registered under OSCR and have operated as a Community Club for the 53 years of our existence. It does no-one any favours by creating false impressions that KHCSC are out for private gain when quite plainly, for the last 53 years, we have not been out for private gain and not will we be in the future.! We have applied for a £300k start-up loan, payable over the 50 year lease requested with Renfrewshire Council and we have made our representations to the Finance Director as part of our Business Case and this is a perfectly acceptable way to help a community club like ours start-up on our own, since the facilities are not available in Renfrewshire and as part of a Council working group in 2019 to create them. The Council have not yet invested as they had outlined before, therefore our proposal now is that we can do this ourselves under this legal Community Asset Transfer Process. Regarding point 6, KHCSC have already made representations to Renfrewshire Council, with Councillors present at this recent (October) meeting, to discuss the overall state of funding for hockey in Renfrewshire and to discuss the current Capital Budget funding of £450k (for Linwood Onyx). The starting point in our discussion was that Renfrewshire requires 2/two fit for purpose hockey pitches in Renfrewshire and we intent to continue with our appeal as we believe we have a very good case for this facility - Park-Mains does not meet governing body rules standards and is therefore eliminated. - Linwood meets some of the governing body standards but only partially and therefore can only be used for local matches and not Regional or National games, hence why KHCSC are not permitted to play there. It’s not something we have done through choice. - The Linwood artificial carpet is also beyond it’s current life-span and needs replaced and there is a £450k capital budget plan to do this but this has not been realised by the council from back in 2019 when KHCSC were involved in the council project plan. There has always been doubts on the intentions here since this capital investment has never been realised before and after Covid. - Renfrewshire therefore currently only has 1 pitch for hockey when it needs 2/two in order to meet demand and to grow the game organically through state schools. Page 339 of 394
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We very much hope that our appeal will be successful and we will get the opportunity to create this new vision for the Ralston Community Sports Centre Failing that, our suggestion to Renfrewshire Council in our October meeting was that if RC did not support our CAT to provide a 2nd pitch in Renfrewshire, they are still required to provide two pitches as has always been the demand, and manage them through one-Ren process as normal ‘council-funded’ pitches. We highlighted in the October 2022 meeting, the pitch locations below Pitch 1.. Retain and replace the Linwood carpet to make it playable for local & District games Pitch 2.. Provide a 2nd pitch @ National/International specification with the following preferences on the location Best Option 1 : Replace the current grass football pitch at Ralston Community Sports Centre with a One-Ren operated hockey pitch which compliments the existing artificial football pitch there today. This provides TWO hockey pitches and satisfies demand. The benefits of this are that it matches the original discussions with the hockey and football groups to run football and hockey side by side in one centre, but is funded by Renfrewshire Council and run by One-Ren. It also matches the Council policy of having sporting centres located at both ends in the East & West parts of Renfrewshire. IE Hockey in the West (Linwood) and East (Ralston). This would provide more revenue into the existing facility which could then facilitate longer opening hours than currently exist and protect the centre from closure. Next best Option 2 : Construct a new hockey pitch at Seedhill Community Sports Centre as part of the new development plans being worked with UWS who are looking for improved local sports facilities for their students. This provides TWO hockey pitches and satisfies demand. The benefits in this are that it matches the Ralston benefits and also allows UWS to move their hockey operation from Glasgow to Seedhill, just like KHCSC would move there too. It also matches the Council policy of having sporting centres located at both ends in the East & West parts of Renfrewshire. IE Hockey in the West (Linwood) and East (Ralston) Next best Option 3 : Replace the existing pitch at Linwood with a National Hockey surface which would mean all hockey representative games could take place there. This only provides ONE hockey pitch and therefore demand is not met and teams will not get slots. There was discussion around space for a 2nd hockey pitch beside this and the Council would investigate this matter as part of their deliberations. If two hockey pitches were available on the West side of town, this isn’t perfect but it is workable as it would then meet the demand. We agreed to provide more technical feedback on pitch costs to Renfrewshire council and they also opted to address the requirements and costs within their own infrastructure. The staffing levels are more than satisfactory in our plans and we will have a variety of trained staff (at various levels and roles) available to run the Sports centre. Page 340 of 394
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In a previous RCC meeting which KHCS were not invited too, they arrived at a series of new- additions that should be added to the RSC facility to make it more viable and allow the operation to open during the day as well as in the evening. Months later, RCC haven’t as yet published those proposals and haven’t had any meetings with One-Ren to put their case to them. Time is of the essence here. KHCSC have been fully transparent with our plans as existing members of Ward 3 Paisley North-East & Ralston. We would strongly urge Ralston Community Council to share those plans with everyone they represent. Show everyone THEIR vision for Ralston Community Sports centre actually is, including how it can then be run as a viable business with One-Ren. The KHCSC view is that the centre requires a very significant change of approach rather than just paper over the cracks. ********************************************************************************** Further Representation 7 Page 341 of 394
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KHCSC Response to Further Representation 7 We believe that as residents in Ward 3, Paisley NorthEast & Ralston, we are allowed to put forward suggestions to benefit our own organisation and any other public organisation that exists today, and this we have done at Ralston Community Sports Centre. Like all Charitable Organisations, there is a start-up reliance on self-funding a well as grant-funding, and our operation is no different. Our 10 year business plan has been addressed by the CAT panel, as well as the start-up budget to construct the pitch and renovate the pavilion. We have made further representations to the Finance Director regarding the start-up loan and as part of our appeal and we await further developments. KHCSC are not spinning anything other than putting forward what we believe we will achieve in our proposal and it is our wish that we get the opportunity to provide this at the centre and in the years to come, locals and members will see the benefit in what we can offer, versus what is currently offered at the centre. We have formal quotations to renovate the grass and these will be enabled if we are offered the chance to run the facility. All quotations are available for any expert eye to review. We’re also sure it’s of no surprise that the current operation appears to suffer from under-funding versus other One-Ren run organisations which has resulted in reduced Pavilion opening hours, the football carpet not being replaced, and the grass pitch having zero-maintenance other than cutting the grass. Our proposal offers much more than that and our proposal can be reviews again in our Operational commitment document in the attached link HERE ********************************************************************************** Page 342 of 394
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Further Representation 8 KHCSC Response to Further Representation 8 We would like to re-state that our KHCSC operation is a charitable-registered operation and not a private club run for personal gain for members & shareholders. As a club of 53 years, standing, we have always been community-based and we wish to continue in this theme for many years to come. Page 343 of 394
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Our proposal continues to offer football on the grass pitch for all age groups, juniors & seniors, and we are seeking ‘anchor tenants’ to help create a long-term vision for many football clubs who struggle to find grass pitches to play on. In our proposal for a renovated grass football pitch, football can flourish again on the preferred SFA surface. We support that and if any club wishes a long-term arrangement at the centre, we would certainly be delighted in working alongside any club to support their aspirations as well as ours. Regarding locked front gates etc, this is not the case, and the grounds will be available for any responsible walkers to come along and use them. Car-parking for the local schools on drop-offs and collection etc is already in our commitment and full support/use by Ralston Primary School is also guaranteed. We aim to support all members of the community to make use of this facility as part of a community-led organisation. And we repeat again, we have no intention of locked gates to stop anyone from getting in to the sports centre – this goes against the gran of our current community club ethos. Regarding local shops, we see no reasons why local shops cannot continue to flourish with our business proposal. Longer opening hours, more people going from different sports, which all adds up to business continuation as the facility works longer hours and the shops referred to are still there. We have outlined again here below, in our Operational commitment document in the attached link HERE and this outlines all the community benefits that our proposal brings and we hope that this helps allay any of your fears on lack of access. ********************************************************************************** Page 344 of 394
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KHCSC Response to Further Representation 9 Ralston Skills use the RSC for 1.5hours on Saturday morning in school term-tie and we are fully aware of the standing they have in the local community as some of our own KHCSC parents send their kids to their skills sessions before and now. They are respected organisation for what they provide at RSC for young kids that want to play sport, and this is the same ethos as we have at KHCSC for our young kids that want to play hockey and enjoy the benefits that Easter & summer sports camps bring. For that reason, we want to grow the number of youths using the new centre and want to keep Ralston Skills at this centre. Yes, for sure we had difficulties in agreeing scheduling as Saturdays are the busiest day of the week and ultimately we arrived at the solution which was RS on the same time window as before, Jockey-Hockey pushed out and 1 late morning Senior match removed to accommodate both sets of Juniors. This is a good solution and accommodates everyone but RS still currently do not want to take this option up but we hope that over time they change their position as we see their vision as very similar to ours. We have covered Finance in our previous correspondence response and we will continue this theme of funding the start-up through the CAT Panel appeal process, working closely with Renfrewshire Council to support us on our long-term lease/loan application. Football pitch capacity, before our own KHCSC proposal, has always been an issue and through our investigations and discussions with One-Ren Leadership team, we understand that football on grass and artificial surfaces, is covered withing the One-Ren Estate, whereas it is clear that Hockey is not covered within their estate. We also know that the provision of artificial surfaces will grow with the new developments coming on board in the coming years (Eg Johnstone, Gryffe, new Paisley Grammar, Seedhill & UWS improvements and so on), whereas nothing has happened for hockey. We believe this requires more work withing football and One-Ren to maximise the “bookability” of the current 12 artificial pitches (and growing) available in the One-Ren organisation. The topic of funding is always likely to generate discussion and the provision of FOI information from RS to balance against the 2014-15 Renfrewshire Leisure Accounts (the last time that separate facility costs were provided legally) is worthy of a more detailed discussion within Renfrewshire Council, One-Ren, and the ILE Board/Panel created to look at our Appeal. We know from the Renfrewshire-Leisure booking system prior to Covid that it was running at an average of 19 classes per week – information taken straight from their website at detailed level down to organisation, booking, day of week and times. The KHCSC proposal provide significantly more than this which means more sporting opportunities, more social opportunities, more health & well-being opportunities, more Gym time, more event time for seniors day-time groups, childresns birthday parties and so on. The absolute key emphasis however should be on asking One-Ren to state the very current financial position of the RSC versus other Centres like Seedhill, O-NX and Erskine. One-Ren have all this information at hand and the very fact that financially this centre will not be opened during daytimes in the foreseeable future demonstrates that there are differences between RSC versus other centres that are open. We would urge One-Ren or Renfrewshire Council to explain this in more details to everyone in Ward 3 North-East & Ralston, so that we all fully understand why the centre only opens in the evening. Page 349 of 394
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In this submission, RS claim that KHCSC did not provide a copy of our (legal document) Constitution, yet they continue to offer substantial comment on our Constitution in their submission, which is a direct contradiction in terms. ? We can confirm that their initial request in 2020 for a copy could not be supported as this document was still at OSCR for formal review and once validated, only then could we circulate this legal document. Only RS can substantiate why they now comment on the Constitution document not being available to them when they have it in their possession and have commented on it. Regarding our Constitution and our Proposal, we are very clear. The Club will run with a variety of differing memberships available to everyone and included in this, the very important part of being able to ‘walk-in’ and use the Gym or book the Studio exists for all Renfrewshire residents and locals and this is contained within our Operational commitment document in the attached link HERE . In short, any member of the public can book a Gym, Studio or Pitch slot using an open-access state of & local residents, versus residents from outside Renfrewshire. Regarding provision of a quality sport service, we will re-kit the Gym with state-of-the art equipment which will provide much needed comfort for all our Gym users. Our Gym-specialist SK Fitness who already exist as a quality organisation, will provide this service for us and within their programmes, support & the art booking system, and just like the One-Ren system, it will have tiering that recognises Renfrewshire assistance will be provided for group sessions, individual sessions, self- training walk-in sessions, Seniors sessions and as a partnership, these session will only work when we are providing sessions that meet the needs and demands of our members & local residents. The knowledge of what is required has already been undertaken and will continue to evolve as the business grows. In short, as a much more nimble & dynamic organisation, we are able to tailor all classes to the needs of those who are asking for them. We wont be fixed to any set-programme that One-Ren have to offer all users across all their centres today. We really do hope that we can retain Ralston Skills as part of our Saturday morning set-up and should any future expansion be desired, we are able to accommodate this too. Currently RS only want to provide term time Saturday morning sessions @ 1.5 hours but we are there to support any changes to this in the future. On the final note that KHCSC should be seeking a Linwood Option, we find it very surprising that as a Ward 3 Paisley North-East & Ralston organisation already, Ralston Skills and trying to force KHCSC out of our own area, whereas we wish to play and stay in Ward 3 rather than to another area of Paisley. We very much want to remain as part of the Ward 3 and point this part of the discussion to the October 2022 meeting with Renfrewshire Council as outlined in our Further Representation feedback to Ralston Community Council. ********************************************************************************** Page 350 of 394
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KHCSC Response to Further Representation 10 We have covered Finance earlier in our submissions and have continued to put forward our request for the Finance Director to discuss the opportunity of a £300k loan to KHCSC over the 50 year period. The purpose of the 50 year lease request is quite simple in that it generates a certainty of a long period for hockey to flourish in Paisley rather than in Glasgow where we currently have no choice but to play. Unfortunately the point we are making on the provision and standard of Hockey pitches in Renfrewshire, has been mis-understood. If we can explain more below to hopefully help. If only Linwood was up-graded, then the 3 existing Clubs together in Renfrewshire could not all exist at that one pitch from a fixtures perspective. The demand in Renfrewshire requires 2 Hockey pitches and teams from these 3 clubs would miss out. Every Council should provide competitive sporting facilities that match governing body standards. In the case of Hockey leagues, the Linwood pitch only very partially meets those standards. KHCSC cannot play 80% of it’s games there for those very reasons and the only way this can change is if A) KHCSC create our own pitch (IE our current Ralston CAT) or B ), Renfrewshire Council provide 2 pitches at acceptable standards. We met recently with Renfrewshire Council and re-affirmed the position that Renfrewshire hockey demand requires 2 pitches. Our submission is that we retain Linwood and ADD another pitch. Either support our own CAT plan as Renfrewshire council have not supported/provided hockey in previous years, or they invested and provide that 2nd pitch at another local site. We continue to work positively with Renfrewshire Council on our CAT and should that not prevail, we have also confirmed we would continue to work in their project teams to support them in providing a technically suitable 2nd pitch which would then allow ALL hockey teams in Renfrewshire to play all games in Renfrewshire. The added bonus is that, International games & training could take place on the 2nd pitch, Masters (VETs) matches and training can take place there, MIXED hockey can be played their during summer months off-season, and so on – the list is endless. Scottish Hockey are also in the middle of hosting International tournaments at Club Venues and only recently in Oct 2022, two International Tournaments where held at Uddingston’s home pitch in Glasgow. Page 352 of 394
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This shows that whilst Kelburne have hosted 3 International tournaments in the last 30 years, there is fantastic opportunity for much much more to take place in our home town. ********************************************************************************** Page 353 of 394
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Heading Date Time Ralston Residents Consultation Ralston Community Centre 6th June 2022 Kelburne Hockey & Community Sports Club Appendix 1 Page 355 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline & AOCB Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Agenda Page 356 of 394
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Chairmans Remarks KHC were formed in 1969 and recently celebrated their 50th Anniversary. The Paisley club may have started from small beginnings but it has created a fantastic history that is unequalled by any other Hockey club in Scotland. Scottish champions 13years in a row, represented Paisley, Renfrewshire and Scotland at European level on numerous occasions. Provided many players at all age levels to the Scotland Hockey National squads and had participants in the GB Olympic Squads who started their hockey careers as young kids playing on the grass with Kelburne. The clubs contribution to sport in Paisley over the years has been outstanding and its recipe for producing elite level hockey athletes un-matched. As with all sports things change and adapt and hockey is no different. Several of the top Scottish hockey clubs now have their own hockey astro pitch facility and in some cases some clubs are now looking at their second or even third replacement pitch. Since the introduction of Astro-turf pitches for hockey in the 80`s and 90`s KHC have been working with Renfrewshire Council in the hope that a suitable hockey facility could be provided for KHC in Paisley. Despite some of these plans progressing to detailed designs each time they have fallen at the final hurdle. Prior to the pandemic the most recent proposal with Renfrewshire Council was for the re-development of the existing facilities at the Linwood ON-X to include for an International Standard hockey pitch. Our understanding is that due to the Pandemic funding is no longer available to create the multi-sports upgrade of the facilities at the ON-YX. Page 357 of 394
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Why here, Why Ralston – Chairmans remarks For KHC to stay at the forefront of hockey in Scotland and for it to be on a level footing it has to be able to, as a minimum, provide the same level of facilities for its members as other clubs currently do. To that end KHC decided to take matters into its own hands and go down the route of a CAT. KHC have not been able to play their hockey in Paisley for many years. KHC currently train and play all their games at the Scottish National Hockey Centre at Glasgow Green a round trip from Paisley of approx.. 36 to 40 miles. This centre is also under threat of closure. A new pitch facility with the Sports Pavilion as a base would make a huge difference in being able to attract and retain new young members to hockey and provide them with social interaction and the opportunity to feel part of something bigger within the Ralston community. Page 358 of 394
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Why here, Why Ralston – Chairmans remarks The Pavilion is under-used The Pavilion, Pitch and Grass area are not being maintained or benefitting from any general up-keep that should be taking place. The 3g pitch is at its end of life – it’s 13 years old and the average life is 12 years for a pitch of that type We believe that under this CAT, we can do things differently to increase the use of the facility. As a regular user has stated before, the Centre needs a New Vision - one that could involve a full scale or hybrid asset transfer. We also believe the same - that the current model for this Sports centre has not worked for a number of years and that Kelburne Hockey & Community Sports Club can provide a new direction for Ralston Community Sports Centre We also believe the CAT will allow a wider cross section of the Ralston Community to access and regularly participate in activities at the facility and we will share these with you tonight. Page 359 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline & AOCB Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Page 360 of 394
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Our Charter, Our Commitment - SCO 51375 About KHCSC • Organisation of 53 years old (est 1969) • Reputation in Scottish Hockey as a top Club for young player development, excellent demographic split (Ladies/Gents/Juniors) and international recruitment • Progressive Club - recognized in Renfrewshire Active Schools for young player development / coaching • Membership numbers – circa 270 members. Wider Gender mix • Current base in Glasgow (Glasgow Green Hockey Centre) Our Charter • Advancement of public participation in Hockey • Advance, Promote, & encourage multiple sports • Establish an inclusive & accessible Community Club • Maintain & manage our facility for recreational and cultural pursuits and well-being of the community • Support other Charitable organisations with a need for an open facility to further their own charities needs • Advance education through the provision of coaching, & training through life-long learning on sports, fitness and community related skills Page 361 of 394
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Grass Roots Inclusion , Community, Enjoyment, All Ages Enjoyment with peersJockey Development Junior / Youth development Success Celebrate Social Inclusion Personal DevelopmentSummer Camps Coaching Taking Part – having fun - participation Party-Time Winning Community Keeping Fit Staying Healthy Page 362 of 394
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Player Development Elite Athletes GB Hockey Squad International Class Athletes - Representing Scotland in Delhi Commonwealth Games – Kilt, Competition, Chris Hoy Scottish National Leagues Winners - 13 in a row European Champions – various years Celebrate Success Scottish Internationalists Cup Winners European Cup Winners Page 363 of 394
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Success, achievement, Broad Gender Base Alan Forsyth - Kelburne Junior & Senior, coach Internationalist playing for Scotland & Great Britain, Professional player in England and now moving to Holland Kenny Bain - Kelburne Junior & Senior, coach Internationalist playing for Scotland, now professional player in Holland Sample of a home-grown Kelburne team winning the Scottish Cup in the final seconds of the match 2018 Interview : Alan Forsythshockey career, starting on the grass at Kelburne Hockey Club Alan Forsyth & Kenny Bain at Glasgow Green national Hockey Centre 2018 Gold Coast Interview with Kenny Bain –his family connections and hockey at Kelburne Emily Maguire Kelburne Junior & Senior, coach Ex-Scottish and Gt.Britain Internationalist Kelburne Ladies play-off final versus Inverleith Laura Wrightson- Carlton Kelburne Junior & Senior, coach Ex-Internationalist playing & coaching & teaching All about Emily Maguire Page 364 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline & AOCB Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Page 365 of 394
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Pavilion : Building History, Feasibility Results & Plans 2010 Aerial Section 1 Page 366 of 394
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Pavilion : Building History, Feasibility Results & Plans Section 2 Building Survey Detailed Pics The building is a Category A listed building (as designated by Historic Environment Scotland). It was constructed in 1937, with a major extension and refurbishment taking place in 2009. Refer to Appendix 3 for information on the listing of the building Page 367 of 394
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Pavilion : Building History, Feasibility Results & Plans Section 4 – Café & Social Space close-up Page 368 of 394
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Pavilion : Building History, Feasibility Results & Plans Section 6 – New Pitch Details - Allows ALL levels to be played on one pitch/one surface Page 369 of 394
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Pavilion : Building History, Feasibility Results & Plans Section 6 – Pitch Lighting • Future up-grading of existing floodlights to a modern LED system to • Substantial reduction in light spill to surrounding properties • LED system currently suggested provides substantial improvement in lights spill as well as energy costs Page 370 of 394
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Pavilion : Building History, Feasibility Results & Plans Section 7 – Car Parking & Traffic Management ** ** Example of how additional short-term parking could be added by using a system such as grasscrete and this is only an example. Page 371 of 394
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Pavilion : Building History, Feasibility Results & Plans Section 7 – Car Parking & Traffic Management Ralston Primary Main Pavilion Grascrete overflow example Page 372 of 394
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Pavilion & Pitches – Feasibility Report Conclusions Pavilion Grass Pitch Improvement works Artificial Pitch (Ref prev ETSC slide) • A-Grade listed building – requires constant care & attention, regular inspections and repar work carried out timeously • Doing nothing will bring significant additional cost of repairs on a building of this nature • Issues currently on the following areas • Roof (leaks to be fixed) • Exterior facings erosion • Blocked drains (patio area) • CCTV Drainage survey (6th June) to confirm condition and extent of drainage system • Subject to above, Specialist contractor to review & confirm if previous Method statement and quotation still applies • Improvement to the Grass pitch still feasible • Schedule of future maintenance works needs to be adhered to • A typical synthetic pitch of this type has a 12 yearlife-span • The current pitch is almost 13 years old Page 373 of 394
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Parking Arrangements : Overflow and traffic Management Parking Issues Traffic Management Solutions • Sat & Sun Capacity issues (football) • Inconsiderate drivers - parking in front of properties whether space available inside the grounds or not Solutions being considered • Re-alignment of existing car-park to maximise space • Overflow car-park construction • Grasscrete overflow car-park • Improve driver use of School • New ‘Respect’ signage • All Away teams will be sent parking maps in advance • Staff will work on busy days to ensure all drivers park where the should • We will employ a road-safety Consultant to review existing traffic management and road signage in place, to provide a solutions report to Renfrewshire Council on KHCSCbehalf (acceptance, planning permission etc) • We will continuelocal level consultation with neighboursto be aware of the full experience of traffic congestion periods and build these into our Consultant reviews. Page 374 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline & AOCB Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Page 375 of 394
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About SKFitness& Suzanne Harrison-Kerr • Suzanne & SKFitnessbackground • Group & 1on1 sessions – various Gyms • PT Group classes – Ranfurly Castle Golf Club • Promotes Fitness & Healthy Life style • Connected to Ralston area for over 30 years • Motto : Let’s make a difference in Ralston • Passionate about improving local fitness and healthy life-style choices • Commitment to provide classes that suits the population of Ralston • Commitment to provide variety and flexibility to activities for local & Renfrewshire residents KHCSC working in partnership with Page 376 of 394
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Pavilion Utilisation & Scheduling - Gym Gym Partnership Arrangement • Small Fitness Group Classes • Flexible Gym Space set-up • Open to local residents and public • Individual/personal fitness • Personal keep-fit open to all • Dedicated area - half of gym • PT 1on1 or 1on2 Training Sessions • Using Flexible Gym space • Open to local residents and public • New Fitness equipment provided • Dietary Fitness Plans • Outdoor bootcamps on artificial turf KHCSC partnership with SKFitness Suzanne Harrison- Kerr Provision of a wide-range of quality fitness classes Tailored to suit INDIVIDUAL & GROUP reqmts for local residents Classes based on survey & known market demands Local surveys for other classes Availability of fully- trained PTs Page 377 of 394
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Pavilion Utilisation & Scheduling : Gym Gym Timings & Scheduling Mon – Fri : 9am to 9.30pm Saturday : 9am to 6.30pm Sunday : 9am to 5.30pm Participation Options • Local Resident drop-in (PAYGo) or • Local Resident Mbrship (Mthly) or • Small Group open blocks or • PT 1on1 session blocks • Flexible On-line booking system available to the public • Priority for local Ralston residents Class samples Spin 1on1 PT Circuits Other Classes based on members feedback. Please keep sending ideas in Small Group PT general fitness Vitality Mature Movers Aerobics Stretch & Tone HITT Kids fitness & Healthy Lifestyle Fit for Golf Fit for ANY specific Sport Page 378 of 394
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Pavilion Utilisation & Scheduling : Studio Studio Timings & Scheduling Mon – Fri : 9am to 9.30pm Saturday : 9am to 6.30pm Sunday : 9am to 5.30pm • Organisations or Organised Groups seeking space & facilities • Self-Help local groups looking to start-up or extend their current facilities • First Priority to Ralston residents groups Health & Well-Being Slimming Clubs Ralston Jogging Group Yoga Classes Pilates Classes and many more • Organised Groups • Self-help local Groups Seniors Clubs Book Clubs, Art Club, Creative Writing Club, Angling Club, Walking Football and Walking Hockey (Outdoor play, indoor social) and more • Organised Groups • Self-Help local Groups Social Groups Youth Clubs, BB/Scouts, Small Dance groups, Singing Groups, Children Clubs Childrens Birthday parties Use of NEW Social Space in addition to Studio • Organised Groups • Self-help local Groups Individual Groups Seniors & ASN Groups Café visits, Mental Health/Activity Groups • Organised Groups Page 379 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline & AOCB Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Page 380 of 394
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Artificial : Pitch Utilisation & Scheduling Winter/School Terms Weekdays – Mon – Friday Time Booker Purpose Comments Criteria 0900 – 1500hr Ralston Primary School PE, keep fit, coaching, sportsdays Local key access FREE TO USE – no charge 1500 – 1700hr Secondary High Schools Active Schools Training/coaching, Aspire Cup/League matches Sports Camps FREE TO USE – no charge FREE TO USE – no charge 1700 - 1900hr UWS / Walking Hockey / Walking Football Various timed activities through the week 1900 – 2130hr Senior / Junior Hockey Training UWS Training Other Club training Training, Fitness, Tactic, Stamina sessions Various KHCSC and other Renfrewshire Hockey Clubs Membership Fee Lights out 9.30pm Page 381 of 394
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Artificial : Pitch Utilisation & Scheduling Winter/School Terms Time Booker Purpose Comments 0900 - 1045 Local Skills Group Skills training 1045 - 1200 Jockey Hockey Junior KHCSC kids 6-12yrs 1200 - 1830 Seniors Hockey All teams, Ladies & Gents league / cup matches Other Clubs Comprises a mix of players across - Gents & Ladies Teams - Junior players mixed in Senior Teams Lights out 9.30pm Weekends – Saturday Page 382 of 394
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Artificial : Pitch Utilisation & Scheduling Winter/School Terms Weekends – Sunday Time Booker Purpose Comments 0900 - 1030 Local Skills Groups Primary School Age Groups Training / other sports X-Pitch training & fitness 1030 – 1400 Jockey Hockey Festivals Junior KHCSC kids 6-12yrs 1400 - 1830 Masters Hockey OR All teams, Ladies & Gents league / cup matches 1400 - 1830 Multi-Sports participation Other sports - Futsal - Walking football, hockey - Other identified sports Subject to Footwear requirements (dimple- soled shoes) Lights out 6.30pm Page 383 of 394
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Grass - Pitch Utilisation & Scheduling • In our Business Plan - KHCSC are fully open to discuss with individuals from the Community, groups of Football Clubs, about the use of this area, or pass ownership to any other group who wishes to asset transfer this area. This is stated in our Business Plan lodged with Renfrewehire Council • KHCSC are seeking an “anchor tenant(s)” for the renovated grass pitch and open to detailed discussion and information sharing to get the maximum use possible for this area. • Football, Rugby, American football or any other field sport • Full or part-year arrangement/discussions • 11-a-sides or agreed smaller-sided (9 or 7-a-side) pitches • Engagement with UWS on sport provision strategy (on-going discussions) • Hockey & 2nd Sport at Ralston possibilities • American Football (UWS & Others) • Weekends, Weekdays, Days, Evenings • Maintained & Free to use for local kids - Goals, Lines etc Page 384 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline & AOCB Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Page 385 of 394
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Community Engagement & Consultation – our Commitment Responsible dog- walkers welcome at KHCSC Your Ideas - ALL Ideas welcome Page 386 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline & AOCB Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Page 387 of 394
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Staffing of the Centre KHSC will employ the following Staff to help run the operation along with appointed Trustees and Sub-committees. • 1 x Centre Manager (9-5pm Mon-Fri, weekends as required) • 2 x Pavilion Operations Staff (shifts) • Concierge, front of office, booking administration, general centre operations, looking after café/changing room area to keep it clean and tidy • Back-up working pools covering absence, vacation etc • 1 x Grounds Maintenance person • Maintenance, pitch sweeping, fencing, landscaping, bins, monitoring of ground, security of grounds • 1 x Cleaner It is envisaged that some of these roles will be funded in the initial start-up years from various grants from large Charitable bodies and Council/Government funded Work Placement Schemes (equivalent) until we become self-sufficient after 3-5 years, with limited reliance on these schemes required Page 388 of 394
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KHCSC Board – now and in the future Club Secretary Director of Hockey Senior Coaches Facilities Management Operations Management Hospitality / Funding Media & Marketing Specialist Vice President Finance & Treasurer Sponsorship Comms / Social Media Junior Convenor Child Protection Officer HR & HSE Specialist Social Convenors Board of Trustees O p e r a t i o n s Chairman NOW FUTURE KHCSC Commitment • Future Trustee requirements - 5 people required • All roles will be advertised externally • KHCSC commitment : local residents with appropriate skills, will be adopted as trustees to provide community balance and local inputs • Roles will be advertised and in-place as soon as possible from when any formal CAT agreement is made Page 389 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – Open Session, Community input Timeline & AOCB Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Page 390 of 394
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Sensory Gardens (safe/inclusive space) Community Allotments Small Playpark for young children Garden woodland walkways with easy access (schools, ASN) All Ideas more than welcome from our Community 2nd Phase - Aspirational plans & ideas 2nd Phase Summary – plans / open session Page 391 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline Why here, Why Ralston.? Kelburne Hockey & Community Sports Club Page 392 of 394
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Aspirational Timeline (best-case) KHC Proposed Development - High Level Programme 2020 2021 2022 2023 Activity / Milestone Sep Oct NovDec Jan Feb MarApr MayJun Jul Aug Sep Oct NovDec Jan Feb MarApr MayJun Jul Aug Sep Oct NovDec Jan Feb MarApr MayJun Phase 1 (Pitch, Clubhouse, Car Park) 1 Develop business plan / feasibility / select site 2 Create CAT body / Register as Charity etc 3 Establish Principal Funders; RC & Sports Scotland - 'in principle' 4 Prepare plans & spec - sufficient for CAT & planning 5 Prepare detailed plans & spec - for construction 6 Funding Applications 7 KHC - Fundraising 8 Prepare CAT submission - check and co-ordinate application/committee dates 9 Submit CAT Application 10 Submit planning application - Pitch & Pavillion 12 Procure Contractor - Pitch 13 Construction - Pitch 14 Procure Contractor - Pavillion 15 Construction - Pavillion Today Hand-Over Pitch Ready 2022 2023 2024 Page 393 of 394
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Our Charter, Our Commitment to Ralston Building History & Feasibility Study Pavilion Utilisation & Scheduling Pitches Utilisation & Scheduling Community Engagement - our Community, your Community Parking Arrangements - Traffic Mgmt & overflow Staffing Management & Board Structure Phase 2 Summary – thoughts & Open Session Timeline & AOCB Why here, Why Ralston.? Q & A Page 394 of 394