2024-25 P06 PACC PB Budget Monitoring Report PB
Renfrewshire Council · 5 November 2024
Back to Planning and Climate Change Policy Board — 5 November 2024 and its agenda
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___________________________________________________________________ To: Planning and Climate Change Policy Board On: 5 November 2024 ___________________________________________________________________ Report by: Chief Executive and Director of Finance and Resources ___________________________________________________________________ Heading: Revenue and Capital Budget Monitoring 2024/25 at 13 September 2024 ___________________________________________________________________ 1. Summary 1.1 At the close of reporting Period 6 on 13 September 2024, the projected revenue outturn at 31 March 2025 for those services reporting to the Planning and Climate Change Policy Board was an overspend position of £0.005m (0.9%) against the revised budget for the year. 1.2 There are no capital projects reporting to the Planning and Climate Change Policy Board. 1.3 This is summarised in the table below and further analysis is provided in the report and appendices. Revised Annual Budget £000 Projected Outturn £000 Budget Variance (Adv)/Fav £000 Budget Variance % Revenue Planning Services 584 589 (5) (0.9%) 2. Recommendations 2.1 Members are requested to: a) Note the projected Revenue outturn overspend position of £0.005m.
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3. Revenue Budget Projection – overspend of £0.005m by 31 March 2025 3.1 The tables in Appendix 1 present the projected year-end position for all services reporting to this board, by both subjective analysis (what the budget is spent on) and objective analysis (which division is spending the budget). Significant variances affecting the projected position are analysed further below. 3.2 It should be noted that the projected outturn position reported here is based on the latest information available, which is subject to change during the financial year. The impact of any change on this projection will be updated at each board cycle until the close of reporting Period 10. Budget holders are obliged to seek mitigating action to minimise significant budget variances. 4. Objective Analysis – Significant Variances 4.1 Development Management - £0.005m overspend This forecast position reflects the net effect of an anticipated over-recovery of Planning income £0.060m in the current financial year set against an overspend in supplies and services (£0.065m). The overspend has arisen following an award of expenses relating to a previous appeal concerning the site at UWS Thornly Park Campus Site at Caplethill Road, Paisley. 5. Subjective Analysis – Significant Variances 5.1 Supplies and Services - £0.066m overspend by 31 March 2025 This reflects the impact of an award of expenses relating to a planning appeal (see 4.1). 5.2 Income - £0.060m underspend (over-recovery) by 31 March 2025 This reflects the impact of a projected over-recovery in Planning income of £0.060m (9.6%). Due to the very demand-led nature of the income stream, which is impacted by the current economic and financial climate, the level of Planning and Building Standards income can vary over the course of the financial year, which can make it challenging to determine trends for income projection. The second quarter of the financial year has seen an improvement in the levels of Building Standards income generated, with the previously reported projected under-recovery in income of £0.138m (13.7%) moving to an expected break-even position, reflecting a reasonable forecast at this stage in the financial year. 6. Revenue Budget Virements 6.1. Under the Council’s financial regulations, Directors and their nominated officers, in consultation with the Director of Finance and Resources, have
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certain delegated authority to transfer sums between subjective budget headings within a service division to enable budget management throughout the financial year. This is known as ‘budget virement’. Transfers between divisions of the same service / department in excess of £100,000, and transfers between services / departments must be authorised by the respective service Director/Chief Executive and the Director of Finance and Resources for submission to the relevant policy board for approval. Future reports may therefore ask the board to approve budget adjustments that are deemed necessary for good budget management. No budget adjustments have been processed since the previous report to board. Implications of the Report 1. Financial The projected budget outturn position for the Planning and Climate Change Revenue budget is an overspend of £0.005m (0.9%) at 31 March 2025. Income and expenditure will continue to be monitored closely for the rest of the financial year and as far as possible, steps will be taken to mitigate any overspend. 2. HR & Organisational Development While staffing budgets form a significant proportion of the Council’s revenue budgets, there are no direct implications arising from the recommendations in this report. 3. Community/Council Planning Community Plan Our Renfrewshire is thriving The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Our Renfrewshire is well Our Renfrewshire is fair Our Renfrewshire is safe Council Plan Reshaping our place, our economy and our future The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Building strong, safe and resilient communities Tackling inequality, ensuring opportunities for all
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Creating a sustainable Renfrewshire for all to enjoy Ongoing revenue and capital budget monitoring is a tool to enable good financial management so that the Council has resources now and in the future for continued service delivery. Working together to improve outcomes 4. Legal There are no direct implications arising from the recommendations in this report. 5. Property/Assets There are no direct implications arising from the recommendations in this report. 6. Information Technology There are no direct implications arising from the recommendations in this report. 7. Equality & Human Rights There are no direct implications arising from the recommendations in this report. 8. Health & Safety There are no direct implications arising from the recommendations in the report. 9. Procurement While Procurement is an important consideration prior to the Council incurring any revenue or capital spend, there are no direct implications arising from the recommendations in this report. 10. Risk The potential financial risk that the Council will overspend its approved revenue budgets for the year is managed at a Council-wide level by the Chief Executive and Directors. 11. Privacy Impact There are no direct implications arising from the recommendations in this report. 12. Cosla Policy Position N/a
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13. Climate Change The Council aims to reduce its carbon and other emissions to net zero by 2030, however there are no direct implications arising from the recommendations in this report. 14. Children’s Rights There are no direct implications arising from the recommendations in this report. List of Background Papers • Revenue Budget and Council Tax 2024/25, Council 29 February 2024 Author: Valerie Howie, Finance Business Partner
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2024/25 1 April 2024 to 13 September 2024 POLICY BOARD: PLANNING SERVICES Objective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Planning Strategy & Place 561 (31) 530 530 0 0.0% 0 0 Development Management 213 12 225 230 (5) (2.2%) 95 (100) Building Standards (190) 19 (171) (171) 0 0.0% (134) 134 NET EXPENDITURE 584 0 584 589 (5) (0.9%) (39) 34 Subjective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 1,598 0 1,598 1,598 0 0.0% 31 (31) Premises Related 1 0 1 1 0 0.0% 0 0 Transport Related 15 0 15 15 0 0.0% 0 0 Supplies and Services 180 13 193 259 (66) (34.2%) 0 (66) Third Party Payments 0 0 0 0 0 0.0% 0 0 Transfer Payments 103 (12) 91 90 1 1.1% 0 1 Support Services 317 0 317 317 0 0.0% 0 0 Depreciation and Impairment Losses 0 0 0 0 0 0.0% 0 0 GROSS EXPENDITURE 2,214 1 2,215 2,280 (65) (2.9%) 31 (96) Income (1,630) (1) (1,631) (1,691) 60 3.7% (70) 130 NET EXPENDITURE 584 0 584 589 (5) (0.9%) (39) 34