Agenda Document Pack - Joint Consultative Board (Non-Teaching) - 08/02/2024
Renfrewshire Council · 8 February 2024
Back to Joint Consultative Board (Non-Teaching) — 8 February 2024 and its agenda
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31/01/2024 Notice of Meeting and Agenda Joint Consultative Board (NonTeaching) Date Time Venue Thursday, 08 February 2024 15:00 Via Teams Platform, Membership Councillor Audrey Doig (Convener): Councillor Fiona AirlieNicolson (Depute Convener): Councillor Chris Gilmour: Councillor LisaMarie Hughes: Councillor Sam Mullin: Representing APT&C Staff M Ferguson (and 5 APT&C Staff) Representing Manual Workers Manual Spokesperson (and 4 Representatives of Manual Trade Unions) Further Information online meetings only This meeting is online only but is a meeting which is open to members of the public by prior arrangement. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx For further information, please email democraticservices@renfrewshire.gov.uk MARK CONAGHAN Head of Corporate Governance Page 1 of 10
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31/01/2024 Items of business Appointment of Chairperson Apologies Apologies from members. Declarations of Interest and Transparency Statements Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement. 1 Developments in Health, Safety and Wellbeing Report by Director of Finance & Resources. 3 6 2 Details of Grievances Report by Director of Finance & Resources. 7 8 3 Agency Workers Report by Director of Finance & Resources. 9 10 4 HSCP Home Care Dispute Verbal report by UNISON. 5 Date of Next Meeting That the next meeting of the JCB (Non Teaching) be held on 18 April 2024. Page 2 of 10
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2 ___________________________________________________________________ To: Joint Consultative Board: Non-Teaching On: 08 February 2024 ___________________________________________________________________ Report by Director of Finance and Resources ______________________________________________________________ Heading: Developments in Health, Safety and Wellbeing _______________________________________________________________ 1. Summary This report outlines the developments which have taken place since the last meeting of the Joint Consultative Board: Non-Teaching in November 2023. __________________________________________________________________ 2. Recommendations 2.1 This report is for information only and to note that this is a retrospective record of health, safety and well being activities undertaken by Finance and Resources, HR, health and safety section and other council services. ________________________________________________________ 3. Background The report below incorporates actions and activities that continue to support the council’s new ways of working plans and the People Strategy 2021-2026. We continue to work closely with the comms team to ensure key messages to managers and employees were issued timeously to remind them of the requirements to keep safe. 3.1 An annual review of all our policies and guidance documents is under way, we continue to review the documents in line with statutory compliance as well as business needs. As part of this process, we collaborate with the Trade Unions and service representatives. Item 1 JCB080224 Page 3 of 10
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3 3.2 The Health and Safety team continue to evaluate contractor’s and supplier’s health and safety documentation when they apply for contracts with Renfrewshire Council. Since the last meeting we have assessed 12 high risk contracts and 9 low risk contracts. 3.3 There were 4 audits/visits with Scottish Fire and Rescue (SFR) since the last JCB. 3.4 The team continue to progress arrangements through the corporate fire working group. The current focus has been concentrating on fire risk assessments. 3.5 The Health and Safety team, working with local managers and the occupational health team, have risk assessed some of the priority groups in the council who need Hepatitis B vaccinations. The inoculation programme was completed for building services during January 2024. 3.6 The Health and Safety team support the new ways of working arrangements being developed across the council. We have concentrated on the Abbey House/Renfrewshire House activities. 3.7 The health and safety team support the Council’s construction activities though scheduled monthly meetings with the property services team. Since the last JCB meeting the team continue to be involved in meetings/site visits for the Paisley Arts Centre project, Dargavel School, Paisley Grammar project, Park Mains School, City Deal activities as well as other smaller projects within the school estate. 3.8 The HSE intervention at the Underwood Road Depot and household waste recycling centres was closed out as satisfactory during December 2023. 3.9 The Councils health surveillance programme continues to be delivered though our occupational health team,. The school crossing patrollers health checks were completed during December 2023. The winter flu vaccination programme for employees not covered by the NHS programme took place during November and December. The team also supported the NHS Vaccination bus in Ferguslie and Gallowhill. 4.0 The following table details the training since the 1 April 2023 and there have been 4737 employees attending courses. JCB080224 Page 4 of 10
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4 H&S Course Overal Completed Children's Services Chief Executive's Finance & Resources Environment; Housing & Infrastructure Renfrewshire Health & Social Care Partnership Renfrewshire Leisure Scotland Excel Valuation Joint Board Waste Recycling in Schools & Nurseries 39 9 0 8 17 5 0 0 0 Promoting Positive Behaviour Legislation and Guidance 60 8 1 3 9 39 0 0 0 Display Screen Awareness DSE 1397 713 57 250 129 173 8 46 11 Ladder Safety Awareness 128 10 2 12 81 13 8 0 0 Using the Lifepak Defibrillator 58 8 2 7 23 12 5 0 0 Remote Health and Safety Module 17 1 1 3 8 4 0 0 0 Manual Handling Module 154 9 7 20 55 54 6 0 1 Fire Module 223 50 12 17 73 60 8 0 1 Supporting Employees Experiencing Domestic Abuse 38 6 1 3 13 14 0 0 1 Accident & Incident Reporting (RIDDOR) 149 20 10 10 36 72 1 0 0 Guidance on Food and Drink in Schools (Scotland) Regulations 2020 42 10 1 3 18 10 0 0 0 Managing Distressed Behaviours (Module 1) 149 19 4 17 30 79 0 0 0 Evacuation Process Renfrewshire House 930 137 85 332 207 163 2 1 3 Violence and aggression at work 316 32 12 33 107 93 2 0 36 Fire Warden Training 300 56 25 17 80 108 10 0 1 Fire alarm Investigation 737 123 35 145 215 199 12 0 4 Sharps Awareness 69 5 2 7 42 12 1 0 0 Stress awareness and risk assessment 70 8 3 7 33 19 0 0 0 Asbestos Awareness 47 2 1 5 35 3 0 0 0 Total 4737 1211 255 880 1101 1098 62 47 58 Total Health & Safety course completions from 01 Apr 2023 to 17 Jan 2024 4.1 The Health and Safety Team are regularly requested to respond to FOIs on behalf of the council in relation to health and safety issues. 12 have been processed in this period. The nature of the FOIs continue to become complex requests, and this requires further collaboration with our Businessworld colleagues. 4.2 The Health and Safety Team supported the Events team to deliver, safely and effectively, the Christmas lights switch on events in Paisley, Johnstone, and Renfrew. ____________________________________________________________ Implications of the Report 1. Financial - Continuing to improve health and safety performance will reduce accidents/occupational ill health, claims and the costs associated with this. 2. HR & Organisational Development - This report supports the Councils commitment to the health, safety and well being of Renfrewshire Council employees. 3. Community Planning – Community Care, Health & Well-being - We will improve the physical and emotional wellbeing of staff across services through the Healthy Working Lives programme. Empowering our Communities - We will promote learning and encourage employees to fulfil their individual potential and ensure that the council delivers high-quality services in the most effective and efficient way to meet the needs of local people. Greener - The E-management system will reduce the amount of paper used for risk assessment and accident forms. Safer and Stronger - Facilitating the health, safety, and wellbeing of our employees by ensuring that appropriate policies and procedures are developed and adhered to, and that all legal requirements for health and safety are fulfilled. 4. Legal - This report will support the Council’s continued compliance with current health and safety legislation. JCB080224 Page 5 of 10
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5 5. Property/Assets – Ensures compliance. 6. Information Technology - The E-management systems require to be facilitated through the Council’s email server system. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because for example it is for noting only. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. (Report author will arrange this). 8. Health & Safety - This document supports and demonstrates the council’s commitment to ensuring effective health, safety and well being management. 9. Procurement – Demonstrates compliance and governance. 10. Risk – low impact as legal and statutory requirements are being maintained. 11. Privacy Impact – not applicable to this report. 12. Climate Risk - none ___________________________________________________________ Author: Steven Fanning Principal HR Adviser Mobile: 07747790211 Email: steven.fanning@renfrewshire.gov.uk JCB080224 Page 6 of 10
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RENFREWSHIRE COUNCIL - JOINT CONSULTATIVE BOARD (Non-teaching) JANUARY 2024 DETAILS OF GRIEVANCES (Informal stages onwards) SERVICE INFORMAL STAGE FORMAL STAGE 1 FORMAL STAGE 2 TOTAL 01/24 TOTAL 10/23 Chief Executives Service 0 0 0 0 0 Environment, Housing & Infrastructure Services 0 6 0 6 3 Children’s Services 0 0 0 0 2 Health & Social Care Partnership 1 2 0 3 2 Finance & Resources 0 0 0 0 0 TOTAL 1 8 0 9 7 (Information as at January 2024) Operation of the Grievance Procedures - The time limits below may be modified by mutual consent. It is also noted that, depending on the complexity of the issue, reasonable time should be allowed to ensure the issue is investigated as fully as possible. If a supervisor has been unable to provide a remedy or the employee is dissatisfied with the response to the informal stage the employee can pursue the grievance to formal stage 1. On receipt of the paperwork a meeting will be arranged (but not necessarily take place) within 5 working days. Following the meeting, a written reply will be made to the employee as soon as possible, but in any event, within 5 working days of the meeting taking place. Item 2 JCB080224 Page 7 of 10
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AGENCY WORKERS JANUARY 2023 Service Job Title Current Number of Renfrewshire Council Employees in this Role Number of Agency Workers in this Role in October 2023 Number of Agency Workers in this Role in November 2023 Number of Agency Workers in this Role in December 2023 Cleaner / Facilities Operative 555 0 3 6 Catering Asst 15 5 5 3 Environment, Housing & Infrastructure Services Housekeeper 97 6 3 6 Street Lighting Inspector 2 2 2 2 Clerk of works 17 1 1 1 Repairs & Maintenance support Officer utilities 7 2 2 2 Plasterer 18 1 2 2 Electrician 13 2 1 1 Maintenance Assistant 0 1 0 0 Labourer 1 3 2 2 Joiner 36 2 1 0 Transport Bus Driver 37 11 11 11 Total for Environment & Infrastructure 798 36 33 36 Building Surveyor 5 1 1 1 Benefits Assessor 20 1 1 3 Finance & Resources CS Adviser 29 3 6 6 Total for Finance & Resources 54 5 8 10 Renfrewshire Health & Social Care Partnership Home Care Worker 376 45 69 61 Social Care Asistant various locations 3 7 11 10 Care Assistant Care Homes 95 137 87 98 Social Worker 117 3 4 3 Operational Manager RLDS 7 1 1 1 Adult Services coordinator 44 1 0 0 Community Alarms Responder 25 5 2 2 Discharge Assistant 0 1 2 1 Day Care Officers 0 1 2 Mental Health Officers 0 0 1 Occupational Therapist 28 1 2 2 Total for Renfrewshire Health & Social Care Partnership 695 201 179 181 Total Workers 1547 242 220 227 Item 3 JCB080224 Page 9 of 10
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