Agenda Document Pack - Joint Consultative Board (Non-Teaching) - 23/04/2026
Renfrewshire Council · 23 April 2026
Back to Joint Consultative Board (Non-Teaching) — 23 April 2026 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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15/04/2026 Notice of Meeting and Agenda Joint Consultative Board (Non-Teaching) Date Time Venue Thursday, 23 April 2026 15:00 Via Teams, Members Councillor Audrey Doig (Convener): Councillor Fiona Airlie-Nicolson (Depute Convener): Councillor Chris Gilmour: Councillor Lisa-Marie Hughes: Councillor Sam Mullin. Representing APT&C Staff M Ferguson (and 5 APT&C Staff) Representing Manual Workers Manual Spokesperson (and 4 Representatives of Manual Trade Unions) Further Information - online meetings only This meeting is on-line only but is a meeting which is open to members of the public by prior arrangement. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx For further information, please email democratic-services@renfrewshire.gov.uk MARK CONAGHAN Head of Corporate Governance Page 1 of 12
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15/04/2026 Recording of Meeting This meeting will be recorded for subsequent broadcast via the Council's internet site. If you have any queries regarding this please contact committee services on democratic- services@renfrewshire.gov.uk To find the recording please follow the link which will be attached to this agenda once the meeting has concluded. https://youtu.be/PYpFhkAx_U0 Page 2 of 12
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15/04/2026 Items of business Appointment of Chairperson Apologies Apologies from members. Declarations of Interest and Transparency Statements Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement. 1 Health Safety & Wellbeing Report by Director of Finance & Resources. 5 - 8 2 Details of Grievances Report by Director of Finance & Resources. 9 - 10 3 Agency Workers Report by Director of Finance & Resources. 11 - 12 Page 3 of 12
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OFFICIAL ___________________________________________________________________ To: Joint Consultative Board: Non-Teaching On: 23 April 2026 ___________________________________________________________________ Report by: Director of Finance and Resources ___________________________________________________________________ Heading: Health, Safety, and Wellbeing Activities Update. ___________________________________________________________________ Summary 1.1 This report provides an update on the Health, Safety and Wellbeing arrangements and performance of the Council since the last board in February 2026. 1.2 The Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999 (as amended) place duties on the Council to ensure, as far as is reasonably practicable, the health of their employees and others that could be affected by work activities. 1.3 This report demonstrates the Council’s continued commitment to ensuring the health, safety, welfare, and wellbeing of our employees. It supports the aims of the “Our People, Our Future” People Strategy, the Councils’ Values and contributes to the delivery of best value outcomes. _________________________________________________________________ 2.0 Recommendations 2.1 Members are asked to note the following health, safety and wellbeing activities and performance of the Council. _____________________________________________________ Item 1 Page 5 of 12
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OFFICIAL Background 3.0 Health, Safety and Wellbeing Activities and Performance 3.1 Ongoing engagement with key stakeholders, including Trade Unions, One Ren, RVJB, Scotland Excel, and the NHS, supports the review of policies and guidance and the delivery of effective health and safety planning and operations, ensuring compliance with statutory duties and evolving organisational needs. 3.2 To ensure a collaborative approach to health and safety engagement with employees, the Corporate Health and Safety Committee (CHSC) continues to progress health and safety issues that cannot be resolved at Service level. 3.3 The Health and Safety team provides professional advice, guidance, and support to the Council’s construction activities and during the reporting period there were 4 construction site visits. The team continue to support major Council projects such as: Paisley Grammar new build, Thistle Primary School, Park Mains High Schools as well as other smaller projects across Council assets. 3.4 Since the previous report to Members, the Council’s Workplace Inspection Programme has continued to progress, with the Health and Safety Team completing 22 site visits to assess welfare and safety arrangements and provide assurance on compliance with statutory and corporate requirements across the Council estate. 3.5 The Health and Safety team ensures compliance with safety standards by assessing supplier documentation during the Council’s procurement process. Over this period, they examined 6 high-risk and 3 low-risk contracts. 3.6 The Council’s Health and Safety team continues to drive and progress the fire, health, and safety arrangements within the Corporate Fire Working Group. During the period, the meeting on 13 April 2026 focussed on electric vehicle charging arrangements, vapes and lithium batteries. 3.7 The Council remains committed to reducing workplace incidents as far as is reasonably practicable and actively encourages employees to contribute to achieving this important objective. Each Service Health and Safety Committee or Group, which includes employee representatives, is tasked with focusing on the underlying causes of incidents. In addition, weekly meetings between Service Health and Safety Coordinators and the Health and Safety team support the development of strategies and local accident reduction programmes. Quarter 4 2026 and annual accident /incident statistics for 25/26 will be presented at the next JCB on 11 June 2026. 3.8 The Council works closely with its Occupational Health provider to deliver its Health Surveillance programme. The programme provides focussed support to employees within Environment, Housing and Infrastructure service. During the reporting period there were 56 appointments, covering a mixture of audio, hand arm vibration, skin, respiratory and workplace functionality. There have been no RIDDOR reportable diseases reported to the HSE during the reporting period. 3.9 Data support for insurance claims, subject access requests (SAR), and freedom of information (FOI) requests continues to be a key function of the Health and Safety Page 6 of 12
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OFFICIAL team. A total of 8 SAR, 11 FOI requests were processed during the period, primarily concerning workplace incidents and accidents. 3.10 The Health and Safety Team play a central role in supporting the Council’s Corporate Events Plan by actively leading on risk management and safety planning for the year. The first major event supported will be the Food and Drink festival at the end of April. 3.11 The Health and Safety Executive (HSE) carried out a visit to Renfrewshire Council as part of its Local Authority Intervention Programme focusing on Hand-Arm Vibration. The visit was supported by colleagues from Environmental Housing & Infrastructure and the Council’s Occupational Health provider. The HSE inspector reviewed the Council’s arrangements for managing vibrating work equipment, including health surveillance, exposure assessments, and the provision of training and information to managers and operatives. The inspector confirmed they were satisfied with the Council’s approach, and no further action was required. Page 7 of 12
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OFFICIAL Implications of the Report 1. Financial - Continuing to improve health and safety performance will reduce accidents/occupational ill health/claims and associated costs. 2. People & Organisational Development - The activities detailed in the report supports the Council’s commitment to the health, safety, and wellbeing of employees. 3. Community/Council Planning – The activities detailed in the report support the Place objectives contained within the Community and Council plans. 4. Legal - The activities detailed in the report support the Council to comply with current health and safety legislation. 5. Property/Assets - Having a robust health and safety management system in place and an effective risk control system can reduce the risk of property damage and potential loss of premises which could be caused by fire for example. 6. Information Technology – The ERP system continues to be the main recording system for incidents. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report as it is for noting only. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - This report supports and demonstrates the Council’s commitment to ensuring effective health and safety management. 9. Procurement - The Finance and Resources, Health and Safety Section make a significant contribution to the effective management of risks within the Council’s procurement system. 10. Risk - The activities detailed in this report underpins the strategic management of risk across Renfrewshire Council. 11. Privacy Impact - Not applicable. 12. Climate Risk – Good health and safety practices contribute to effective environmental controls. 13. Children’s rights – Not applicable 14. Cosla Policy Position- Not applicable _______________________________________________________ List of Background Papers- None ________________________________________________________________ Author: Steven Fanning, Strategic Health, and Safety Manager steven.fanning@renfrewshire.gov.uk Tel. 07747790211 Page 8 of 12
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OFFICIAL-SENSITIVE RENFREWSHIRE COUNCIL – JOINT CONSULTATIVE BOARD (Non-teaching) APRIL 2026 DETAILS OF GRIEVANCES (Informal stages onwards) SERVICE INFORMAL STAGE FORMAL STAGE 1 FORMAL STAGE 2 TOTAL 04/26 TOTAL 01/26 Chief Executives Service 0 0 0 0 0 Environment, Housing & Infrastructure Services 0 5 1 6 4 Children’s Services 0 1 0 1 1 Health & Social Care Partnership 0 1 0 1 1 Finance & Resources 0 0 0 0 1 TOTAL 0 7 1 8 7 (Information as at April 2026) Operation of the Grievance Procedures – The time limits below may be modified by mutual consent. It is also noted that, depending on the complexity of the issue, reasonable time should be allowed to ensure the issue is investigated as fully as possible. If a supervisor has been unable to provide a remedy or the employee is dissatisfied with the response to the informal stage the employee can pursue the grievance to formal stage 1. On receipt of the paperwork a meeting will be arranged (but not necessarily take place) within 5 working days. Following the meeting, a written reply will be made to the employee as soon as possible, but in any event, within 5 working days of the meeting taking place. Item 2 Page 9 of 12
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OFFICIAL-SENSITIVE# Service Job Title Current Number of Renfrewshire Council Employees in this Role Current Number of Vacancies in this Role Number of Agency Workers in this Role in January 2026 Number of posts being covered by Agency Workers in this role in January 2026 Number of Agency Workers in this Role in February 2026 Number of posts being covered by Agency Workers in this role in February 2026 Environment, Housing & Infrastructure Services Facilities Operative 477 33 48 40 30 26 Housekeeper 68 7 17 11 4 4 Driver (Waste) 41 8 8 8 8 8 Waste Collector 51 13 13 13 13 13 Waste Recycling Operative/Site Attendant 8 4 4 4 4 4 General Maintenance Officer 21 1 1 1 1 1 Repairs & maintenance Co-ordinator 2 1 1 1 1 1 Repairs & maintenance support officer - utilities 0 2 2 2 2 2 Housing Management Consultant 0 2 3 3 3 3 Clerk of Works 6 1 1 1 1 1 Assistant Cost Manager 3 0 1 1 1 1 Repairs & Maintenance Officer 18 1 2 2 2 2 Driver - Social Transport 37 2 5 2 5 2 Bricklayer 3 0 2 2 2 2 Electrician 13 0 7 7 8 8 Slater 6 0 1 1 1 1 Plasterer 15 1 2 2 2 2 Streetlighting Officer 2 1 2 2 2 2 Total for Environment, Housing & Infrastructure 771 77 118 101 88 81 Finance & Resources CS Adviser 29 2 1 1 0 0 Total for Finance & Resources 29 2 1 1 0 0 Renfrewshire Health & Social Care Partnership Home Care Worker 376 4 5 3 2 4 Social Care Assistant 95 3 43 10 24 10 Social Worker 117 5 1 1 1 1 Overnight Carer - TECS 0 1 5 5 0 0 Community Alarms Responder 25 9 12 9 11 9 Total for Renfrewshire Health & Social Care Partnership 613 22 66 28 38 24 Overall Total 1413 101 185 130 126 105 AGENCY WORKERS - APRIL 2026 Item 3 Page 11 of 12
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