Agenda Document Pack - Joint Consultative Board (Non-Teaching) - 20/11/2025
Renfrewshire Council · 20 November 2025
Back to Joint Consultative Board (Non-Teaching) — 20 November 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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13/11/2025 Notice of Meeting and Agenda Joint Consultative Board (Non-Teaching) Date Time Venue Thursday, 20 November 2025 15:00 Via Teams Platform, Members Councillor Audrey Doig (Convener): Councillor Fiona Airlie-Nicolson (Depute Convener): Councillor Chris Gilmour: Councillor Lisa-Marie Hughes: Councillor Sam Mullin Representing APT&C Staff M Ferguson (and 5 APT&C Staff) Representing Manual Workers Manual Spokesperson (and 4 Representatives of Manual Trade Unions) MARK CONAGHAN Head of Corporate Governance Page 1 of 16
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13/11/2025 Further Information - online meetings only This meeting is on-line only but is a meeting which is open to members of the public by prior arrangement. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx For further information, please email democratic-services@renfrewshire.gov.uk Recording of Meeting This meeting will be recorded for subsequent broadcast via the Council's internet site. If you have any queries regarding this please contact committee services on democratic- services@renfrewshire.gov.uk To find the recording please follow the link which will be attached to this agenda once the meeting has concluded https://youtu.be/1qnFuDMGvLE Page 2 of 16
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13/11/2025 Items of business Apologies Apologies from members. Declarations of Interest and Transparency Statements Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement. 1 Health Safety & Wellbeing Report by Director of Finance & Resources. 5 - 8 2 Details of Grievances Report by Director of Finance & Resources. 9 - 10 3 Agency Workers Report by Director of Finance & Resources. 11 - 12 4 Timetable of Meetings 2026 Report by Director of Finance & Resources. 13 - 16 Page 3 of 16
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OFFICIAL ___________________________________________________________________ To: Joint Consultative Board: Non-Teaching On: 20 November 2025 ___________________________________________________________________ Report by: Director of Finance and Resources ___________________________________________________________________ Heading: Health, Safety, and Wellbeing Update. ___________________________________________________________________ Summary 1.1 This report provides an update on the Health, Safety and Wellbeing arrangements and performance of the Council since the last board in September 2025. 1.2 The Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999 (as amended) place duties on the Council to ensure, as far as is reasonably practicable, the health of their employees and others that could be affected by work activities. 1.3 This report demonstrates the Council’s continued commitment to ensuring the health, safety, welfare, and wellbeing of our employees. It supports the aims of the “Our People, Our Future” People Strategy, the Councils’ Values and contributes to the delivery of best value outcomes. _________________________________________________________________ 2.0 Recommendations 2.1 Members are asked to note the following health, safety and wellbeing activities and performance of the Council. _____________________________________________________ Background Item 1 JCB201125 Page 5 of 16
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OFFICIAL 3.1 A safe and healthy organisation balances individual needs with operational priorities. Effective health and safety extends beyond compliance, it encompasses occupational health, lifestyle promotion, and the way work is structured, and behaviours are shaped. To achieve lasting impact, health and safety must be embedded into everyday practice and remain integral to the culture at all levels across the Council. 4.0 Health, Safety and Wellbeing Activities and Performance 4.1 The Council continues to work closely with key stakeholders, including Trade Unions, Services, One Ren, RVJB, Scotland Excel, and the NHS, not only to review policies and guidance, but also to support health and safety planning and operational activities. This ensures alignment with statutory compliance and evolving business needs. 4.2 To ensure a collaborative approach to health and safety engagement with employees, the Corporate Health and Safety Committee (CHSC) continues to progress health and safety issues that cannot be resolved at Service level. The Committee has representation from all Services and Trade Unions. During the reporting period the CHSC has had the October meeting. No significant health, safety or welfare issues were raised by our Trade Union colleagues. 4.3 The Health and Safety team provides professional advice, guidance, and support to the Council’s construction activities and during the reporting period there were 12 construction site visits. The team continue to support major Council projects such as: The Renfrewshire House ramp works, Paisley Grammar new build, Dargavel Primary School, St James’s Primary School, Park Mains High Schools as well as other smaller projects within the school estate. 4.4 The Council’s Workplace Inspection Programme which looks at the welfare and safety arrangements across the Council’s estate has progressed since the last report to members, with the Council’s Health and Safety Team carrying out 22 site visits, which include site audits and support to the services management team. 4.5 The Health and Safety team ensures compliance with safety standards by assessing supplier documentation during the Council’s procurement process. Over this period, they examined 21 high-risk and 10 low-risk contracts. 4.6 The Council’s Health and Safety team continues to drive and progress the fire, health, and safety arrangements within the Corporate Fire Working Group. During the period, further progress has been made to support Brediland Road Childrens House with revised ventilation plans and work continues to develop the Fire Risk assessment module on the CAMIS system. 4.7 The Council has an ongoing commitment to reducing incidents, as far as is reasonably practicable and encourage employees to play their part in achieving this important objective. Each Service Health and Safety Committee/Group involving employee representatives, are required to focus on the causes of incidents. Further to this, weekly meetings with the Service Health and Safety Coordinators and the Health and Safety team, assists in the development of strategies and local accident reduction programmes. Page 6 of 16
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OFFICIAL 4.8 During the reporting period, 331 health and safety incidents involving employees were recorded. The primary causes included violence and aggression, slips, trips, falls, and manual handling. All incidents were investigated, with preventative actions implemented to reduce recurrence. Additionally, 5 RIDDOR reports were submitted to the Health and Safety Executive. 4.9 Protecting the mental health and wellbeing of our workforce remains a key priority as defined in the Council’s Health and Wellbeing Plan. The number of Council trained and accredited mental health first aiders remains at 91. 4.10 The Council works closely with its Occupational Health provider to deliver its Health Surveillance programme. The programme provides focussed support to employees within Environment, Housing and Infrastructure and Children’s Services. During the reporting period there were 60 appointments, covering a mixture of audio, hand arm vibration, skin, respiratory and workplace functionality. There have been no RIDDOR reportable diseases reported to the HSE during the reporting period. 4.11 Data support for insurance claims, subject access requests (SAR), and freedom of information (FOI) requests continues to be a key function of the Health and Safety team. A total of 17 SAR/FOI requests were processed during the period, primarily concerning workplace incidents and accidents. 4.12 To support of the Council’s Corporate Events Plan, the Health and Safety Team engaged in the planning and delivery of the Halloween festival and involved in the Christmas lights switch on events. 4.13 During the reporting period, Scottish Fire and Rescue Service undertook their annual audit of Arkleston Childrens House. Page 7 of 16
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OFFICIAL Implications of the Report 1. Financial - Continuing to improve health and safety performance will reduce accidents/occupational ill health/claims and associated costs. 2. People & Organisational Development - This report supports the Council’s commitment to the health, safety, and wellbeing of employees. 3. Community/Council Planning – This report and plan supports the objectives contained within the community and council plans. 4. Legal - The Council will continue to comply with current health and safety legislation. 5. Property/Assets - Having a robust health and safety management system in place and an effective risk control system can reduce the risk of property damage and potential loss of premises which could be caused by fire for example. 6. Information Technology - Not applicable. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report as it is for noting only. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - This report supports and demonstrates the Council’s commitment to ensuring effective health and safety management. 9. Procurement - Finance and Resources, People & Organisational Development Health and Safety Section has a valuable input to the Council’s procurement system. 10. Risk - This report supports the overarching management of risk within Renfrewshire Council. 11. Privacy Impact - Not applicable. 12. Climate Risk – Good health and safety practices support environmental controls. 13. Children’s rights – Not applicable 14. Cosla Policy Position- Not applicable _______________________________________________________ List of Background Papers- None ________________________________________________________________ Author: Steven Fanning, Strategic Health, and Safety Manager steven.fanning@renfrewshire.gov.uk Tel. 07747790211 Page 8 of 16
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RENFREWSHIRE COUNCIL - JOINT CONSULTATIVE BOARD (Non-teaching) NOVEMBER 2025 DETAILS OF GRIEVANCES (Informal stages onwards) SERVICE INFORMAL STAGE FORMAL STAGE 1 FORMAL STAGE 2 TOTAL 11/25 TOTAL 09/25 Chief Executives Service 0 0 0 0 0 Environment, Housing & Infrastructure Services 1 7 0 8 7 Children’s Services 0 1 0 1 1 Health & Social Care Partnership 0 1 0 1 1 Finance & Resources 0 1 0 1 0 TOTAL 1 10 0 11 9 (Information as at November 2025) Operation of the Grievance Procedures - The time limits below may be modified by mutual consent. It is also noted that, depending on the complexity of the issue, reasonable time should be allowed to ensure the issue is investigated as fully as possible. If a supervisor has been unable to provide a remedy or the employee is dissatisfied with the response to the informal stage the employee can pursue the grievance to formal stage 1. On receipt of the paperwork a meeting will be arranged (but not necessarily take place) within 5 working days. Following the meeting, a written reply will be made to the employee as soon as possible, but in any event, within 5 working days of the meeting taking place. Item 2 JCB201125 Page 9 of 16
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Service Job Title Current Number of Renfrewshire Council Employees in this Role Current Number of Vacancies in this Role Number of Agency Workers in this Role in August 2025 Number of posts being covered by Agency Workers in this role in August 2025 Number of Agency Workers in this Role in September 2025 Number of posts being covered by Agency Workers in this role in September 2025 Environment, Housing & Infrastructure Services Facilities Operative 477 33 7 12 21 38 Housekeeper 68 7 7 8 6 12 Road Workers 22 2 3 2 1 1 Street Lighting Officer 2 1 1 1 1 1 Driver (Waste) 41 8 8 8 8 8 Waste Collector 51 9 9 9 9 9 Waste Recycling Operative/Site Attendant 8 9 8 8 8 8 General Maintenance Officer 21 1 1 1 1 1 Repairs and maintenance Co-ordinator 2 1 1 1 1 1 Repairs and maintenance support officer - utilities 0 2 2 2 2 2 Customer Liaison Officer 0 0 1 1 1 1 Clerk of works 6 1 1 1 1 1 Housing Management Consultant 0 2 1 1 2 2 Accountancy Assistant 5 1 2 2 2 2 Driver - Social Transport 37 2 9 9 9 9 740 79 61 66 73 96 Finance & Resources CS Adviser 29 4 5 5 0 0 29 4 5 5 0 0 Renfrewshire Health & Social Care Partnership Home Care Worker 376 4 33 3 21 2 Social Care Assistant 95 3 74 20 87 24 Social Worker 117 2 2 2 2 2 Community Alarms Responder 25 9 9 1 11 1 613 18 118 26 121 29 Overall Total 1382 101 184 97 194 125 Total for Renfrewshire Health & Social Care Partnership Total for Finance & Resources AGENCY WORKERS - NOVEMBER 2025 Total for Environment, Housing & Infrastructure Item 3 JCB201125 Page 11 of 16
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. To: JCB Non-Teaching On: 20 November 2025 Report by: Director of Finance & Resources Heading: Timetable of Meetings 2026 1. 1.1 Summary The JCB Non-Teaching requires to agree a timetable of meetings for 2026. 2. Recommendation 2.1 That the Board considers and, if appropriate, approves the proposed arrangements for meetings of the Board during 2026 as detailed in the report. 3. 3.1 3.2 Background The Constitution of the JCB Non-Teaching details the requirement of the Board to meet as and when required but not less than four times per year. A timetable of Board meetings until the end of 2025 was agreed at the meeting of the Board held on 21 November 2024. Accordingly Item 4 JCB201125 Page 13 of 16
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. proposed arrangements for meetings of the JCB Non-Teaching during 2026 now require to be considered and agreed by the Board. 3.3 Following consultation it is proposed that meetings of the JCB Non- Teaching be convened on the following dates at 3pm:- Thursday 05 February 2026 Thursday 23 April 2026 Thursday 11 June 2026 Thursday 10 September 2026 Thursday 19 November 2026 Implications of the Report 1. Financial - None. 2. HR & Organisational Development - None. 3. Community/Council Planning - None. 4. Legal - None. 5. Property/Assets - None. 6. Page 14 of 16
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. 7. Information Technology - None. 8. Equality & Human Rights - Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 9. Health & Safety - None 10. Procurement - None 11. Risk - None. 12. Privacy Impact - None 13. Cosla Policy Position - None 14. Climate Risk - None 15. Fairer Scotland Duty – None 16. Children’s Rights - None List of Background Papers - None Page 15 of 16
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. _ Author: Julie Barron, Committee Services Officer Contact: 0141 487 1100 or email julie.barron@renfrewshire.gov.uk Page 16 of 16