Agenda Document Pack - Community Asset Transfer Sub-committee - 24/01/2024
Renfrewshire Council · 24 January 2024
Back to Community Asset Transfer Sub-committee — 24 January 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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18/01/2024 Notice of Meeting and Agenda Community Asset Transfer Sub-committee Date Time Venue Wednesday, 24 January 2024 13:00 Microsoft Teams Meeting, Membership Councillor Michelle Campbell (Convener): Councillor John Gray: Councillor Janis McDonald: Councillor Iain Nicolson: Councillor Andy Steel: Webcasting of Meeting This meeting will be filmed for live or subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. To find the webcast please navigate to https://renfrewshire.public-i.tv/core/portal/home Further Information - online meetings only This meeting is on-line only but is a meeting which is open to members of the public by prior arrangement. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx For further information, please email democratic-services@renfrewshire.gov.uk Members of the Press and Public - contact details Members of the press and public wishing to attend the meeting should contact democratic- services@renfrewshire.gov.uk to allow the necessary arrangements to be made. MARK CONAGHAN Head of Corporate Governance Page 1 of 143
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18/01/2024 Items of business Apologies Apologies from members. Declarations of Interest and Transparency Statements Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement. 1 CAT Request for Management Rights for Part of the Site known as Mansfield, Manse Crescent, Houston PA6 7EG Report by the Chief Executive. 4 - 26 2 CAT Request for Erskine Community Allotments, Barhill Road, Erskine PA8 6EZ Report by the Chief Executive. 27 - 143 Page 3 of 143
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2 ___________________________________________________________________ To: Infrastructure, Land & Environment Policy Board Community Asset Transfer Subcommittee On: 24 January 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Community Asset Transfer Request – Part of the Site known as Mansfield, Manse Crescent, Houston PA7 6EJ ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to ask the Community Asset Transfer (CAT) Subcommittee to approve management rights of the Mansfield site in Houston to Bee Happy under Part 5 of the Community Empowerment (Scotland) Act 2015 (the Act). 2. Recommendations It is recommended that the CAT Subcommittee:- 2.1 Consider the Community Asset Transfer request, attached; 2.2 Agree to the request for management rights of part of the site as indicated in the attached location plan; and 2.2 Authorise the Head of Economy and Development and the Head of Corporate Governance to develop and agree an appropriate licence for the management of the asset in accordance with the Act and on such terms as required to protect the Council’s interest. Item 1 Page 4 of 143
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3 3. Background 3.1 Part 5 of the Community Empowerment (Scotland) Act 2015 provides the right for community bodies to request outright ownership, short or long term lease or other rights over any land or property owned or leased by the Council. 3.2 The Act requires local authorities to assess requests transparently against a specified list of criteria, and to agree the request unless there are reasonable grounds for refusal. 3.3 The CAT Officer Panel met to consider this request on the 11th of December 2023. In accordance with the revised Scheme of Delegation (September 2022), the Panel agreed to recommend the request for approval to the CAT Subcommittee. 3.4 This is the first time that the Council has received a CAT request for management rights. If approved, it is proposed that the group be awarded an extended licence to occupy or short-term lease up to 5-years. 4. ‘Mansefield’, Manse Crescent, Houston PA7 6EJ 4.1 The asset known as ‘Mansefield’ is a triangular shaped site extending to 3.48 Ha or thereby. The site lies approximately 600m to the south east of Houston between Manse Crescent and Quarry Brae (aka Hallhill Road) and is elevated above the Houston Road/Bridge of Weir Road roundabout. 4.2 The land is currently used as informal open space, characterised by grassland and woodland planting on the north east area and extending south along the eastmost boundary. 4.3 Owned by Renfrewshire Council, the land was previously marketed as a residential development site, but subsequently withdrawn following representations from the local community and a decision by the LDP Reporter. The site was declared surplus by the Planning & Development Policy Board on 24 May 2005. 4.4 The asset transfer request is for a small section in the middle of the site extending to approximately 350 sqm, outlined in red on the attached location map. 4.5 The group, Bee Happy, already manage the lower section of the highlighted area in an informal arrangement with the Council’s Housing, Environment & Infrastructure Service. [See the Google Map Capture and Location Map attached to this report]. 5. Bee Happy 5.1 Bee Happy is an unincorporated but constituted community group set up to serve the people of Houston as defined by the Community Council boundary. Page 5 of 143
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4 5.2 The group has existed for several years and co-ordinates groups of volunteers carrying out various gardening and litter picking activities throughout the village. 5.3 The group were given permission to plant a community orchard on the Mansefield site and have managed that for the last 5 years. 5.4 The association’s objectives are to: a) Identify areas of land in the Houston area for development. This would include cultivated beds/ground, planters, woodland, orchards, or any other improvements deemed for the benefit of the community as a whole. b) Maintain already developed areas and planters. c) Reduce litter in the Houston area by means of litter picking and education. d) identify and report instances of littering and fly tipping requiring action by other agencies. e) Promote the feeling of civic pride and social cohesion within their community. f) Carry out any other activities from time to time which would benefit the Houston community and its occupants. 5.5 With over 30 active members from the local community, the group is community controlled and qualifies as a Community Transfer Body under the Act. 6. Community Asset Transfer Request 6.1 Bee Happy are requesting management rights over part of the land known as ‘Mansefield’. The group are not proposing to pay for these rights. 6.2 The land for which the request relates extends to some 350 sqm or thereabouts and comprises the existing community orchard (c. 193.75 sqm) and an extension area (c. 156.3m) Both areas are outlined in red on the attached location plan. 6.3 The group specifically request: a) to extend the fenced area encompassing the orchard; b) to plant additional fruit/nut trees and shrubs; and c) to manage and maintain the area and its perimeter. 6.4 The facility will provide fruit and nut trees and shrubs creating a peaceful area for local people to enjoy and to benefit from the fruit and nuts produced. 6.5 The group fully manage the existing fenced area. 6.6 The group have existing public liability for the site which will be extended to cover the additional area and will take responsibility for all repairs. Page 6 of 143
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5 6.7 The full CAT request from the group is attached to this report. Community Engagement and Benefits 6.8 Bee Happy are a very active group in the local community and are well respected locally for the work that they do. 6.9 There is significant support for the CAT request from the Community Council and local elected members. 6.10 Wider community benefits proposed in the application, include: a) extension and further development of a grassed area for fruit and nut trees; b) growing of fruit and nuts for the local community; c) a place for people to gather and meet with others; d) encourage wildlife and pollination. Publication and Representations 6.11 The CAT request was validated on the on the 24th of November 2023 and was open for public representation until the 22nd of December 2023. 6.12 During the period of consultation, no representations were received. ___________________________________________________________________ Implications of the Report 1. Financial – None. 2. HR & Organisational Development – None. 3. Community Planning Our Renfrewshire is well – the CAT supports the wellness and resilience of our citizens and communities. Our Renfrewshire is thriving – the CAT supports economic growth that is inclusive and sustainable; Our Renfrewshire is fair: addressing the inequalities that limit life chances. 4. Legal (a) The CAT request and CTB comply with the requirements of Part 5 of The Community Empowerment (Scotland) Act 2015. (b) A formal offer from the CTB must be received within 6 months of decision to approve. Page 7 of 143
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6 (c) Sale must be concluded within 6 months of a formal offer being submitted by the Club. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. 12. Cosla Policy Position – Not applicable. _________________________________________________________ List of Background Papers (a) None. _________________________________________________________________ Author: Sandra Inrig – 0141 487 1447 or 07974 071238. Sandra.inrig@renfrewshire.gov.uk Page 8 of 143
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Section 3: Type of request, payment and conditions 3.1 Please tick what type of request is being made: D for ownership (under section 79(2)(a)) - go to section 3A □ for lease (under section 79(2)(b)(i))-go to section 3B � for other rights (section 79(2)(b)(ii)) - go to section 3C � 3A - Request for ownership What price are you prepared to pay for the land requested: I Proposed price: - £ . N/A. Please attach a note setting out any other terms and conditions you wish to apply to the request. 38- request for lease What is the length of lease you are requesting? How much rent are you prepared to pay? Please make clear whether this is per year or per month. Proposed rent £ per month / year (delete as appropriate) N/� Please attach a note setting out any other terms and conditions you wish to be included in the lease, or to apply to the request in any other way. 5 Page 13 of 143
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Section 4: Community Proposal
4.1 Please set out the reasons for making the request and how the land or building will
be used.
This should explain the objectives of your project, why there is a need for it, any development
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there.
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2 ___________________________________________________________________ To: Infrastructure, Land & Environment Policy Board Community Asset Transfer Subcommittee On: 24 January 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Community Asset Transfer Request – Erskine Community Allotments ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to ask the Community Asset Transfer (CAT) Subcommittee to approve the transfer of Erskine Community Allotments to Erskine Community Allotments SCIO under Part 5 of the Community Empowerment (Scotland) Act 2015 (the Act). 2. Recommendations It is recommended that the CAT Subcommittee:- 2.1 Consider the Community Asset Transfer request, attached; 2.2 Agree to the transfer of the asset at the discounted price of £1 offered; and 2.2 Authorise the Head of Economy and Development and the Head of Corporate Governance to conclude the sale of the asset in accordance with the Act and on such terms as required to protect the Council’s interest. 3. Background 3.1 Part 5 of the Community Empowerment (Scotland) Act 2015 (the Act) provides the right for community bodies to request outright ownership, short or long term lease or other rights over any land or property owned or leased by the Council. 3.2 The Act requires local authorities to assess requests transparently against a specified list of criteria, and to agree the request unless there are reasonable grounds for refusal. 3.3 The CAT Officer Panel met to consider this request on the 11th of December 2023. In accordance with the revised Scheme of Delegation (September 2022), Item 2 Page 27 of 143
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3 the Panel agreed to recommend the request for approval to the CAT Subcommittee. 4. Erskine Community Allotments and adjoining vacant plot, Barrhill Road, Erskine PA8 6EX 4.1 The asset is the existing site of the Erskine Community Allotments on Barrhill Road, Erskine and a small vacant plot adjoining the site. Sites are shown as hatched and cross-hatched on the attached site plan (E2645b). 4.2 Originally part of a working farm, the land on which the allotments are sited and the vacant plot became the property of Renfrewshire Council and its predecessors following the creation of the new Erskine settlement. 4.3 Initially leased out to the Lamont Farm Project in 1977, the allotments site was developed as Lamont Gardens in 1978. As the gardens became more popular, a decision was taken to separate from the Lamont Farm Project and the name changed to Erskine Community Allotments (ECA) in 2014. ECA went on to become a charity in its own right in 2016. 4.4 The community allotments are now well established and currently provide 45 plots, one which is held by the committee to utilise as an open air classroom for nurseries and schools. 4.5 Demand for allotments and raised beds across Renfrewshire has increased sharply since the Covid Pandemic and in February 2022, the number of people waiting for an allotment in Erskine had risen to 57, out numbering the number of plots available, with an average wait of 5 years. 4.6 In an attempt to help alleviate the waiting list problems, an outline proposal to develop an overflow area of raised starter beds was initiated by the Council and three potential sites discussed with the Erskine Community Allotments SCIO. 4.7 The vacant plot, a former paddock shown as cross-hatched on the attached site plan, was identified as the most suitable for expansion. Comprising some 700m2 of scrub grass, the plot shares its northern boundary with the allotments site. 4.8 Estimated value of the asset is £19,000. 4.9 A copy of the Options Appraisal and site plan reference E2645b are included in the full CAT request and Business Plan attached to this report. 5. Erskine Community Allotments SCIO 5.1 Initially as Lamont Gardens and Erskine Community Allotments Association, ECA have managed the allotments site at Erskine for over 20 years. The group registered as a charity in 2016 and were awarded Scottish Charitable Incorporated Organisation (SCIO) status in 2023. 5.2 As a SCIO with over 20 members, ECA qualifies as an eligible Community Transfer Body (CTB) under Part 5 of the Community Empowerment (Scotland) Act 2015 and is entitled to seek full ownership under the Act. Page 28 of 143
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4 5.3 Formed to benefit the community within the Erskine, PA8, Inchinnan, PA4 and Bishopton, PA7 postcode areas within Renfrewshire, ECA’s charitable objectives are: (i) the advancement of community development through provision of and participation in community garden spaces in a sustainable and inclusive manner; (ii) the advancement of education of the general public in agriculture, horticulture, sustainable development and the protection and improvement of the natural environment through good environmental practices by encouraging and teaching a range of outdoor skills and pursuits, promoting the benefits of the natural environment and living more sustainably; (iii) to advance environmental improvement through the growing of food locally, leading to a reduction in carbon footprint, increased resilience, and opportunities for recycling organic and other materials and by promoting the benefits of and demonstrating a range of good environmental and horticultural practices such as organic growing, composting, and through reducing, re-using and recycling of resources; and (iv) to provide recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended by providing affordable allotment spaces, opportunities for people to grow their own food and to keep physically and socially active. 6. Community Asset Transfer Request 6.1 The CAT request is for the full ownership of the asset. 6.2 ECA have offered to pay £1.00 for the asset representing a discount of £18,999. 6.3 ECA’s primary objective in requesting the transfer of the allotments is to secure the future of the allotment site and to increase the number of allotments available enabling an additional 24 people to have experience of an allotment and reducing the waiting list. 6.4 The additional piece of land will enable the creation of 24 raised starter beds for people new to managing an allotment or looking to grow for the first time. 6.5 See the full CAT request and Business Plan attached to this report. Benefits 6.6 Creation of 24 starter beds enabling an additional 24 people to experience the benefits of growing. 6.7 Health and well-being benefits of more people from the community being able to grow their own fruit and vegetables. 6.8 ECA retain an allotment plot on the existing site for use with local schools and nurseries. They propose to maintain this and to enhance the offering by creating an education centre. 6.9 All benefits proposed include: Page 29 of 143
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5 i. the opportunity for more local residents to grow their own fruit, vegetables and flowers in a safe and friendly environment; ii. assist in maintaining physical and mental health wellbeing; iii. increase community engagement about food growing and meet a growing demand in society regarding sourcing local food; iv. support the alleviation of food poverty by donating surplus produce to local organisations; v. facilitate opportunities for local people to ask advice and increase knowledge of growing and gardening; vi. increase range of activities for local schools and nurseries. Sustainability 6.10 ECA are a well established organisation and have been managing the allotment site for over 20 years. 6.11 The allotments are self-sufficient meeting all running costs from a small fee paid by allotment holders and the sale of produce and seeds. 6.12 The full CAT request and Business Plan attached to this report shows the last three years’ accounts of the organisation and a three year financial projection with phased development plan. Publication and Representations 6.13 The CAT request was validated on the 24th of November 2023 and was open for public representation until the 22nd of December 2023. 6.14 A total of two representations were received from local residents during the consultation period. Areas of concern raised in the representations, i) Parking on Barrhill Road opposite dwellings – ECA have made a requirement in their annual agreement with allotment holders to restrict parking at the gates to each site for drop-off only, with the exemption of wheelchair users and to require allotment holders to park beyond the entrance to the main allotment site away from dwellings opposite. ii) Lack of consultation for the expansion. This is disputed by ECA due to extensive consultation conducted with local residents, elected members and the Community Council. In addition, both residents were involved in a discussion with the applicants and Council officers during a site visit earlier in the year. iii) Resident’s access to maintain hedging on their property. ECA have previously installed a gate for the resident to have access to the back of hedging between the properties for maintenance and have indicated that permanent access will form part of their offer to the Council for the land and a written guarantee provided to the resident. iv) Storage of tools on the expansion site. It has been confirmed that no storage will be permitted on the expansion site; only hand tools will be Page 30 of 143
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6 permitted on the expansion site which must be removed by bed holders after each visit. 6.15 Both representations and the responses from ECA have been published on the Council’s website and are attached to this report. ___________________________________________________________________ Implications of the Report 1. Financial – None. 2. HR & Organisational Development – None. 3. Community Planning Our Renfrewshire is well – the CAT supports the wellness and resilience of our citizens and communities. Our Renfrewshire is thriving – the CAT supports economic growth that is inclusive and sustainable; Our Renfrewshire is fair: addressing the inequalities that limit life chances. 4. Legal (a) The CAT request and CTB comply with the requirements of Part 5 of The Community Empowerment (Scotland) Act 2015. (b) A formal offer from the CTB must be received within 6 months of decision to approve. (c) Sale must be concluded within 6 months of a formal offer being submitted by the Club. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. Page 31 of 143
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7 11. Privacy Impact – Not applicable. 12. Cosla Policy Position – Not applicable. _________________________________________________________ List of Background Papers (a) None. _________________________________________________________________ Author: Sandra Inrig – 0141 487 1447 or 07974 071238. Sandra.inrig@renfrewshire.gov.uk Page 32 of 143
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1 Renfrewshire Council COMMUNITY EMPOWERMENT (SCOTLAND) ACT 2015 ASSET TRANSFER REQUEST FORM IMPORTANT NOTES: This is a standard asset transfer request form which can be used to make a request to any relevant authority. Relevant authorities may also provide their own forms in their own style. You do not need to use this form or a relevant authority's form to make an asset transfer request, but using a form will help you to make sure you include all the required information. You should read the asset transfer guidance provided by the Scottish Government before making a request. Relevant authorities may also provide additional guidance on their schemes. You are strongly advised to contact the relevant authority and discuss your proposals with them before making an asset transfer request. When completed, this form must be sent to: - The Asset Manager Asset & Estates Property Services Renfrewshire Council Renfrewshire House Cotton Street Paisley PA11TT Page 33 of 143
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2 Postal address: c/o Mrs E Elder (Secretary) This is an asset transfer request made under Part 5 of the Community Empowerment (Scotland) Act 2015. Section 1: Information about the community transfer body (CTB) making the request 1.1 Name of the CTB making the asset transfer request Erskine Community Allotments SCIO 1.2 CTB address. This should be the registered address, if you have one. 1.3 Contact details. Please provide the name and contact address to which correspondence in relation to this asset transfer request should be sent. Contact name: Postal address: Postcode: Email: Telephone: Rosemary Scott (known as Ros Scott) We agree that correspondence in relation to this asset transfer request may be sent by email to the email address given above. (Please tick to indicate agreement). You can ask the relevant authority to stop sending correspondence by email, or change the email address, by telling them at any time, as long as 5 working days' notice is given. Page 34 of 143
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3 Company, and its company number is Charity number is Scottish Charitable Incorporated Organisation (SCIO), and its charity number is SCIO52678 Community Benefit Society (BenCom), and its registered number is Unincorporated organisation (no number) .... 1.4 Please mark an "X" in the relevant box to confirm the type of CTB and its official number, if it has one. Please attach a copy of the CTB's constitution, articles of association or registered rules. 1.5 Has the organisation been individually designated as a community transfer body by the Scottish Ministers? No X Yes □ Please give the title and date of the designation order: 1.6 Does the organisation fall within a class of bodies which has been designated as community transfer bodies by the Scottish Ministers? No X Yes □ If yes what class of bodies does it fall within? Page 35 of 143
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4 Erskine Community Allotment Site Barrhill Road Erskine PA8 6EZ Grid Reference: NS46164 70248 Land requested extends to 7850 sqm or thereby and includes the site of the existing Erskine Community Allotments, shown as hatched on the attached site plan (E2645B), and the adjacent vacant site shown as crosshatched on the site plan Section 2: Information about the land and rights requested 2.1 Please identify the land to which this asset transfer request relates. You should provide a street address or grid reference and any name by which the land or building is known. If you have identified the land on the relevant authority's register of land, please enter the details listed there. It may be helpful to provide one or more maps or drawings to show the boundaries of the land requested. If you are requesting part of a piece of land, you must give a full description of the boundaries of the area to which your request relates. If you are requesting part of a building, please make clear what area you require. A drawing may be helpful. Page 36 of 143
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5 2.2 Please provide the UPRN (Unique Property Reference Number), if known. If the property has a UPRN you will find it in the relevant authority's register of land. I UPRN:- 123114634 and 123096832 Page 37 of 143
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6 Section 3: Type of request, payment and conditions 3.1 Please tick what type of request is being made: X for ownership (under section 79(2)(a)) - go to section 3A □ for lease (under section 79(2)(b)(i))- go to section 3B □ for other rights (section 79(2)(b)(ii)) - go to section 3C 3A - Request for ownership What price are you prepared to pay for the land requested: I Proposed price:- £1.00 Please attach a note setting out any other terms and conditions you wish to apply to the request. 38 - request for lease What is the length of lease you are requesting? Not Applicable How much rent are you prepared to pay? Please make clear whether this is per year or per month. I Proposed rent: £ per month/ year (delete as appropriate) Please attach a note setting out any other terms and conditions you wish to be included in the lease, or to apply to the request in any other way. Page 38 of 143
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6 JC - request for other rights What are the rights you are requesting? Do you propose to make any payment for these rights? Yes □ No □ If yes, how much are you prepared to pay? Please make clear what period this would cover, for example per week, per month, per day? I Proposed payment: £ Please attach a note setting out any other terms and conditions you wish to apply to the request. Page 39 of 143
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8 Section 4: Community Proposal 4.1 Please set out the reasons for making the request and how the land or building will be used. This should explain the objectives of your project, why there is a need for it, any development or changes you plan to make to the land or building, and any activities that will take place there. Key Objective Our main objectives in making this application are to increase the number of allotments available and to secure the long term future of the allotments for the wider community and its members. To manage the allotments to meet the increased interest in locally sourced and grown food, reduce food miles and to educate through inter-generational working and to develop better understanding of where our food comes from. Need for it: There has been a steady and growing waiting list and a growing demand for the allotments which we can't currently meet. Security of land ownership can open up other avenues and streams of funding to assist us in developing our plans. Changes We don't propose to change the current use of the land but to develop out and deliver an improvement and expansion plan. The area we will cover is the three settlements of Bishopton, Erskine and lnchinnan. This will be defined by the community council boundaries of those settlements for clarity. We levy a small affordable rental annual fee for each plot depending on its size. We do not have specific policy in place regarding discrimination, diversity as we are open to all who seek to be an allotment holder and we actively work to ensure access requirements are in place particularly or people with physical impairment. We do have a conduct policy in place regarding members and public attending our allotments regarding tolerance, abuse and unacceptable behavior. We plan to expand the allotments due to the number of people on our waiting list and we have had engagement with a member of the Council's staff regarding the possibility in a piece of ground adjacent to our site if it was suitable for our use. If this extension proceeded, it would allow us to have in place 24 starter beds added to the allotments. This land is included in our CAT request We also hope to install an education cabin and hold courses where we can bring people in that are interested in growing food, along with classes for nurseries and schools. This was referred to earlier as part of our inter-generational working. In 2016 we introduced a small orchard and bio-diversity area to enhance the wildlife into the area and as the years have passed, it has progressed into introducing hedgehogs and frogs both of which continue to enhance the area. We also introduced Bees to the allotment's bio-diversity area about 2/3 years ago and looked after by a member of the Kilbarchan Bee Keeper's Association. They have done really well in the amount of honey they have produced and growing as a colony and the benefit of increased pollination. Page 40 of 143
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9 Benefits of the proposal 4.2 Please set out the benefits that you consider will arise if the request is agreed to. This section should explain how the project will benefit your community, and others. Please refer to the guidance on how the relevant authority will consider the benefits of a request. The allotments provide the opportunity for members to grow their own fruit, vegetables and flowers in a safe and friendly environment and also assists in maintaining physical and mental health wellbeing. The proposal to expand the allotments will increase community engagement about food growing and meet a growing demand in society regarding sourcing local food. We hold an open day each year when members donate produce for us to sell locally grown fruit and vegetables at reasonable prices and at the end of the day any surplus produce is donated to a local organisations group for example a community pantry and wellbeing centre. We operate an open door policy to the public if there is as a member there at the allotments to open the gate. The public are more than welcome to come in and see what is going on and are also able to ask for advice if needed in gardening terms. We are going to develop and increase programmes which will invite nurseries and schools to visit our allotments and have a small area where they can learn how to plant seeds etc. Once we have the cabin in place and running we will be able to better facilitate these visits and show them how to propagate seeds and then if they want to start a garden vegetable plot of their own at nursery or school we will be able to help them set it up in a partnership with the allotments. As we continue to grow so will the health and wellbeing of those who work within the allotments and those who choose just to come down and visit for a chat. Page 41 of 143
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10 No restrictions on the land. We are not aware of any negative consequences to this proposal. The allotments have been operating on the same site for many years and have the full support of the immediate local community. The expansion site is currently vacant and overgrown. We do acknowledge the potential for increased traffic and parking and we are putting arrangements in place to mitigate these, for example • Amendments to the Allotment Terms and Conditions of Lease to restrict parking on Barrhill Road • Create a drop-off point for materials, collection of debris or produce being removed from the gate of the proposed extension site only for those using that part of the site • Members of both areas will be reminded that they must park their vehicle beyond the gate of the main allotment site and Lamont Farm’s gate. The car park is unavailable at present as Scottish Water is using the car park site facility. Restrictions on use of the land 4.3 If there are any restrictions on the use or development of the land, please explain how your project will comply with these. Restrictions might include, amongst others, environmental designations such as a Site of Special Scientific Interest (SSI), heritage designations such as listed building status, controls on contaminated land or planning restrictions. Negative consequences 4.4 What negative consequences (if any) may occur if your request is agreed to? How would you propose to minimise these? You should consider any potential negative consequences for the local economy, Page 42 of 143
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11 Capacity to deliver 4.5 Please show how your organisation will be able to manage the project and achieve your objectives. This could include the skills and experience of members of the organisation, any track record of previous projects, whether you intend to use professional advisers, etc. Erskine Community Allotments have managed the current site for over 20 years developing the site from an underused asset to the fully developed community allotments that operate today. We have a skilled team of board members and volunteers that have a wide range of professional skills from their working lives some have been involved with the allotments for a considerable length of time demonstrating the 'sticking' power of involvement and personal commitment. Known skillsets among our board members are:- - detailed gardening and horticultural experience; - extensive experience of working within local government; - professional bookkeeping and accountancy experience; - community development and engagement experience; - seeking and securing external funding; - PR and marketing experience having organised fun days public events and one-off events to promote and showcase the allotments over the years; - understanding of the health and wellbeing effects that community growing brings to individuals and the wider community. We work with Community Ownership Scotland in developing our application and work closely with Engage Renfrewshire to develop our governance and voluntary sector procedures and policies. We are in the process of transitioning from a charity to a full SCIO in accordance with the national CAT guidelines for ownership and expect this to be achieved in the next 2 months. We have engaged a number of professional advisers to develop this proposal, ranging from governance, financial planning and fundraising. Page 43 of 143
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12 We have discussed development of the site at board meetings, annual general meetings and special meetings and have obtained the full support of all of our membership to take forward the CAT process and hopefully successful community ownership. As explained the considerable waiting list shows the demand and for us to take steps to seek other sources of funding to support our plans. The interest from the Council to look at developing the adjoining site highlights our position of good standing with the other organisations regarding our ability to not only maintain our current site but develop out and expand. We have and will continue to consult with the wider community through a number of ways including open days, fun days and any required consultation process regarding the CAT process. We can also widely promote our proposal at other community events and gala days and social media channels and public notices. We are fully integrated into the local community and are seen as a valuable community asset. We have always had an open door approach and can demonstrate diversity and age ranges throughout our membership that reflects the local community. We currently have the support of Erskine Community Council and Local Councillors for our proposal. At our Open Day 2023 we held a consultation with the visitors and 60% of those who responded were in favour as can be seen in our Business Plan . All 4 local Councillors are supportive of what we wish to achieve which has been indicated in emails within the Business Plan The Community Council indicated in an email that they are supportive of community owned assets, especially such as ours with such long standing in the community. Section 5: Level and nature of support 5.1 Please provide details of the level and nature of support for the request, from your community and, if relevant, from others. This could include information on the proportion of your community who are involved with the request, how you have engaged with your community beyond the members of your organisation and what their response has been. You should also show how you have engaged with any other communities that may be affected by your proposals. Page 44 of 143
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13 The proposal to purchase the land has been carefully costed and can be met from membership and organisation resources. We have always been self-sufficient and relied on very small grant support over the years. Our fundraising activities have always provided us with the necessary revenue and capital funding required to develop the facility. As this development progresses will be a need of a mixture of existing funding and levered funds, we have worked with COSS and various Council resources to identify potential additional funding for the project. Our status allows us to apply for grants and we are eligible to apply for a number of significant funds including the National Lottery Community Fund, particularly their Awards for All fund. We will be approaching a range of green/environmental funding sources and are eligible for allotment development and green infrastructure funding. A full business case with associated finances is attached. Section 6: Funding 6.1 Please outline how you propose to fund the price or rent you are prepared to pay for the land, and your proposed use of the land. You should show your calculations of the costs associated with the transfer of the land or building and your future use of it, including any redevelopment, ongoing maintenance and the costs of your activities. All proposed income and investment should be identified, including volunteering and donations. If you intend to apply for grants or loans you should demonstrate that your proposals are eligible for the relevant scheme, according to the guidance available for applicants. Page 45 of 143
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14 Section 7: Other Supporting Documentation To enable the Council to fully consider your application, the following supporting documentation must be submitted as part of your application: • A copy of your organisation's constitution; • A business plan (that is proportionate to the nature of the asset transfer request); • Audited accounts (or a financial projection where the applicant has been operating for less than one year); • Annual reports (where these are available). Applicants are advised to refer to the council's Community Asset Transfer Policy Guidance Note for Applicants for further details of what information should be included in these supporting documents. Page 46 of 143
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15 Map of the highlighting the allotment site and additional land proposed for expansion It is proposed to acquire by purchase the allotment site and extended ground to increase the number of growing spaces available. There is no restrictions on the land and believe there are no potentially negative consequences to our plans. We would have the capacity to deliver our orooosalsproposals as we have been able to deliver oreviousprevious oroiects proiects Survey Report with some responses received via surveys, support from the 4 Councillors representing Erskine and lnchinnan, two survey forms indicating support and copy of survey sheet with age groups and various comments of support Audited Accounts for 2021-2022 Budget Proposal report for the proposed extension Business Plan, Budget Proposal report for proposed extension, Community Survey report, Map of Allotment site including proposed extension, Social Value Information, Erskine Priorities Matrix Annual report for 2021 Checklist of accompanying documents To check that nothing is missed, please list any documents which you are submitting to accompany this form. Section 1 - you must attach your organisation's constitution, articles of association or registered rules Constitution Section 2 - any maps, drawings or description of the land requested Section 3 - note of any terms and conditions that are to apply to the request Section 4 - about your proposals, their benefits, any restrictions on the land or potential negative consequences, and your organisation's capacity to deliver. Section 5 - evidence of community support Section 6 - funding Section 7 - Supporting Documentation Page 48 of 143
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BUSINESS PLAN For ERSKINE COMMUNITY ALLOTMENTS Organisation Name: Erskine Community Allotments SC046634 Business Structure: Unincorporated Charity moving imminently to a Scottish Charity Incorporated Organisation status under the Charities and Trustee Investment (Scotland) Act 2005 Key Contacts: Rosemary (Ros) Scott (Chairperson) – Eileen Elder (Secretary) Registered Address: 213 Mainshill,, Erskine, PA8 7JA Business Telephone: (Ros Scott) Business email: erskineallotments@gmail.com Website Address: https://erskineallotments.wordpress.com Facebook Page: https://www.facebook.com/erskinecommunityallotments/ Plan written on: 1 September 2023 and will cover 3 years Page 49 of 143
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Contents 1. Introduction 1.1 Organisational background 2. The Project 2.1 Project summary 2.2 Project description 2.3 Project timeline 2.4 Site location and access 2.5 Site history 2.6 Needs analysis 3. Key People 3.1 Governance 3.2 Team and management 4. The Market 4.1 Customer base 4.2 Population breakdown 4.3 Employment 4.4 Transport and connectivity 4.5 Education 4.6 Housing 4.7 Health and wellbeing 4.8 Standard or living 4.9 Market research 4.10 Social Value 5. Finance 5.1 3 year Income and Expenditure Sheet 2118/2019, 2019/2020/2020/2021 5.2 Balance sheet 2021-2022 5.3 Audited Accounts 2021-2022 6. Conclusion 7. Appendices Page 50 of 143
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1. Introduction / Background 1.1 Organisational background Erskine Community Allotments is a community organisation initially known as Lamont Gardens as part of Lamont City Farm. The allotments amicably split from the farm in 2016 and amicably progressed a separate constitution and management from the farm to become an unincorporated not for profit charity SC046634 in June 2016. The name was subsequently changed to Erskine Community Allotments. The organisation is now progressing to become an SCIO (Incorporated Organisation status under the Charities and Trustee Investment (Scotland) Act 2005). The primary role is to preserve and develop the community allotments within the Erskine Community Council area after there was a desire from the members to protect the allotments in perpetuity for the current and future members and residents of Erskine, Bishopton and Inchinnan. Our goal is to continue this work to develop the allotments with the aim to furthering community engagement, educational opportunities and sustainability. Fig 1: Erskine Community Allotment site Page 51 of 143
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Fig 3: Site of proposed extension to Erskine Community Allotments We also wish to enhance the area by successfully completing a community asset transfer (buy out option) and attracting funding opportunities to bring desirable and self-sustaining facilities to the site (Fig 4). This will involve significant development works which will be undertaken using a phased approach over the next three years. The proposed extension project is critical to the development of Erskine Community Allotments in its ability to achieve its social aims. Through this development of the site the Community Allotments aim to provide a facility in an environment of like-minded people to provide an opportunity to grow their own fruit and vegetables but who find the size of our current plot areas daunting and are looking for a smaller space to grow their own food. As well as growing your one fruit and vegetables it has been found that working in an allotment helps to improve the health and mental wellbeing of those taking part. Page 54 of 143
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Fig 4: Plan of proposed Extension consisting of 24 starter beds Page 55 of 143
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2.2 Project description The board recognise that the long-term future of the community allotments was an issue and we feel that to secure the site by Community Asset Transfer is the best solution. Community Asset Transfer would give us more security and give us greater opportunities and better outcomes for the local communities of Erskine, Inchinnan and Bishopton to take part in what has been a growing leisure pursuit. The community allotments are well established and have been independently managed since 1978. The board have already improved the site since 2016 by improving the access into allotment site by (1) Replacing the boundary fence on two sides (2) improving the main road surface to allow suitable wheelchair access, (3) creating an orchard and bio-diversity area where we introduced hedgehogs and bee hives and a communal polytunnel. The board intend to continue upgrading improvements to the facilities with the first being the addition of the 24 starter beds extension. Once this stage is completed we hope to move on to sourcing a suitable portakabin to use as a classroom in the main section. Once the extension is complete it would mean that the facility would then be able to provide 69 growing plots in total made up of 40 full plots, 4 half plots, the 24 starter beds (raised beds) and one plot which is to be used for projects involving nurseries and schools. The current site is already a sustainable site and with the additional space and our longer term future plans would increase that sustainability. Page 56 of 143
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2.3 Project timeline By adopting a phased approach to our proposed improvements to the Erskine Community Allotments we aim to improve the quality and provision of facilities and encourage greater community engagement over the next 3 years in line with the following timeline. Phase 1 Erskine Community Allotment site and proposed extension Phase 1 (2024/25) • Completion of the Community Asset Transfer to and seek funding avenues to acquire the land comprising of the allotment site and proposed extension works. Phase 2 Erskine Community proposed extension project Phase 2 (2025/2026) • Planning application for the proposed extension to commence the works as outlined in our Budget Cost Proposal document attached. (Appendix i) • Seek funding avenues to commence the development of the proposed extension. Phase 3 Development of the proposed extension Phase 3 (2026/2027) • Commence site preparation of clearing the site ready to install a 2m x 2m double leaf palisade steel entrance gate as described to secure the site. • Purchase and lay a Terram/Weed Control Membrane and filling same with type one 50mm thick, level and compact same. • Purchase pressure treated timber sleepers to build 24 raised planters (2 sleepers high) to be lined with black weed control membrane ready to fill with imported soil. • Purchase wheelchair friendly self binding gravel 50mm thick to lay around the raised planters and communal area at front to complete the project. Page 57 of 143
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2.4 Site location and access Erskine Community Allotments is located on Barrhill Road and can be accessed from the Craigends Drive/Barrhill Road junction. The area covers around 0.75 hectares or thereby. The extension will have a new access as you approach from Craigends Drive to allow wheelchair access to the extension and the main entrance just a little further on. The current fence between the main allotments and the extension will be removed allowing free movement between the main area and the extension. (Fig 5) and Appendix (ii) Fig 5: In an effort to minimise disturbance to neighbouring properties caused by possible parking issues. This will be addressed by requesting that the plot holders will be asked to only park at the extension gate to drop off their tools compost and plants etc and that they need to then move their vehicle and to park beyond the main allotment entrance and walk back to the site. Page 58 of 143
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2.5 Site history Erskine Community Allotments are situated on a field that was originally part of a working farm called Lamont Farm. The farm itself became empty and derelict when work started in creating the Erskine new community and became the property of Renfrewshire Council and their predecessors. The farm buildings were retained and leased out to the Lamont Farm Project in 1977 and the project developed the allotment area into Lamont Gardens in 1978. As the gardens became popular the need to fund upgrades became evident and to do so the committee running the allotments took a decision to separate amicably from the farm and the name changed to Erskine Community Allotments in 2014 and went on to become a charity in its own right in 2016. 2.6 Needs analysis Erskine Community Allotments has identified that the waste ground adjacent to the allotment site would provide an extension to house smaller starter beds. This would provide a variety of opportunities for users who are put off with the size of the current plots within the current site, notably: 1. The number of requests received from users for smaller growing spaces, in particular by those who work full time. 2. Addresses the allotments long waiting list that is held which at present means at least 3 to 4 years to wait from when an application is made. 3. Supports the development of our future plans of improving and furthering the facilities at the allotments 4. It will work to improve the waste ground and surroundings and bring it into a usable space and functional improvements to the site. 5. Creates a functional communal space that will help to tackle health and mental well- being, loneliness and growing food to help maintain a healthy diet. Page 59 of 143
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3.0 Key People 3.1 Governance Erskine Community Allotments is made up of 45 ordinary members and 45 associate members and children residing within Erskine, Inchinnan and Bishopton. These members are supported by the Board of Trustees with a variety of experience and qualifications. Board members use free training provided through Just Enterprise, Engage Renfrewshire, Community Ownership Support Services (COSS), Two board members take part in Renfrewshire Growing Grounds Forum quarterly to share knowledge with other groups within Renfrewshire. Erskine Community Allotment’s Annual General Meeting is held on the 2nd Sunday of October each year. Bi-monthly meetings are held on the 2nd Sunday of February, April, June, August, and October of each year to update members on plans that the trustees are carrying out on behalf of the members. 3.2 Team and Management Erskine Community Allotments operate under the leadership of the voluntary board of trustees. These are:- • Rosemary (Ros) Scott – Retired -Personal Assistant/Secretary, to the Head of HR (Mental Health Service) NHS, • Eileen Elder – Retired - Training Co-ordinator, NHS, also involved in the local church community hub cafe • Ian Scott – Retired - Gardener , over 20 yrs experience with Renfrewshire Council • Steven Long – Retired - Podiatrist – NHS • Thomas Allan – Retired – Airport Worker • Robert Niblock – Retired – Engineer The board of trustees meet monthly/bi-monthly to support our projects at a strategic level assisting with - Strategic development and planning - Sustainability and succession planning - Policies and Procedures - Supervise on project delivery and reporting Page 60 of 143
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4.0 The Market 4.1 Customer base Erskine Community Allotments exists to serve the local community of Erskine. It also serves the neighbouring villages of Inchinnan and Bishopton. Erskine new community was developed in 1970s as an overspill housing development for residents moving from and commuting to Glasgow. The first houses were occupied in 1971 in Bargarran and gradually developed into a several local areas over the years. It took a long time for any provision of facilities as Erskine grew in size. The Erskine Community Allotments was the brainchild of Mr Andrew Riddle who was the Superintendent at Robertson Park, Renfrew and was involved in the original Lamont Farm City Farm and decided to create the garden area for food growing for the local residents. The access to membership of the gardens opened up to the residents of the villages of Inchinnan and Bishopton to take part and has remained as this to date. The gardens were renamed in 2016 when the allotments were granted charity status to its present name. The principal recipients of our activities and services, as determined through both community engagement, (via, Facebook posts, allotment visits, email requests for plots and informal chats) are as follows - Families living local to Erskine, Inchinnan and Bishopton area - Local young people whose families will have access to an affordable communal asset and experience - Private organisations seeking the use of an allotment space for events such as filming - Adults and young people who will engage in our planned educational programmes - Children from early years establishments and schools to encourage engagement in growing food from an early age 4.2 Population At the last Scottish census in 2011 indicated that there were 15,995 people living in Erskine. In 2021 the estimated figure shows a decrease of - 0.52% (2016-2021) to show 14880 people (Wikipedia) (it should be noted that the Scottish census for 2021 was postponed to 2022 and the figures have not yet been revealed. The following figures are based on 2020 population structures. 21.4% of local people are aged 65+, (compared to 19% in Scotland). In addition, 17% are aged 0-14 (17% in Scotland) and 61.6% are of working age (64% in Scotland). Erskine covers an area of 6.370km² and the population density of Erskine was 2,336/km² in 2021 (Wikipedia). Breakdown of population structure (See Fig. 6) Page 61 of 143
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Fig 6 (Population Structure) 4.3 Employment There was more economic activity in Erskine than across Renfrewshire as a whole. Over 45% of people aged 16 to 74 were in full time employment which is higher than the Renfrewshire average (45.80%). 16.91% people were in part-time employment or looking after home or family. 8.93% of the people aged 16 - 74 were full time students. Approximately 5% were self-employed (7.5% in Scotland). Unemployment rates are lower in Erskine than in the rest of Scotland 3.2% people received unemployment benefits locally which were lower than the average of 3.5 in Scotland. The Majority of employment is made up of people (15.74%) Retail, (15.46%) Health and (10.80%) in Manufacturing. (Fig 7) and (Fig 8) Page 62 of 143
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4.3 Employment (cont’d) Fig 7: Economic Activity Page 63 of 143
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4.3 Employment (cont’d) Fig 8: Employment industry This data on the next page is based on residents aged 16-74 who were in employment Page 64 of 143
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4.4 Transport & connectivity Erskine is a semi-rural commuter town and at least 90% of households have at least one car and at least 2 out of 3 people using a car to travel to work . Erskine is also serviced by a bus service which operates both an express service to Glasgow city centre and also has normal services to Glasgow, Inchinnan, Renfrew and Paisley and Glasgow Airport. Old Greenock Road connects Erskine to the M8 Motorway the Erskine Bridge and Bishopton. At the northern side of the A726 it also connects to the Erskine Bridge for travel to Clydebank on the north side of the River Clyde. This road cuts through the centre of Erskine itself and is also the primary road for travelling into Paisley. Most premises in Erskine have broadband services with few with speeds below the Universal Service Obligations. 4.5 Education Erskine has a secondary school Park Mains High School which is the largest school in Renfrewshire and one of the biggest in Scotland with up to 1,400 students and five primary schools, namely Bargarran, Barsail, Rashielea, St John Bosco and St Anne’s, which are all state schools. Levels of education qualifications across Erskine are generally higher in proportion than the Renfrewshire totals. 24% of people aged 16 and over do not have any qualification, compared to 27% in Scotland. Only 22% of local people have a qualification equivalent to a Level 4 and above. 4.6 Housing Most dwellings in Erskine are terraced housing (44.66%), detached housing (23.37%) and Semi-detached (20.37%). These are followed by flats, maisonettes and apartments (11.60%). Housing tenure is made up of (26.31%) of dwellings are owner-occupied, (52.97) owned with Mortgage, (0.36%) are shared ownership (part owned/part rented) and (1.36%) rented from council, (1.56%) rented from housing association, (4.14%) rented from private landlords (0.63%) rented other and (0.33%) are rent free as can be seen in Figs 9 and 10 below. Most housing association houses are found in Bargarran, North Barr and Park Mains area of the town with 615 houses in Millfield Estate alone The rest of the private housing mostly found in the west part of town, e.g. Garnieland, Flures Drive, Hawthorn Parkvale, Parkinch, St Annes and West Freelands. There are no Council Tax Band ‘A’ houses in Erskine with the majority of housing in Erskine placed in Bands ‘B’ and ‘C’ which reflects the fact that most of those in these bands were ex-housing association housing. The Bands ‘D’ to ‘G’ are mostly located in the west part of the town. 4.6 Housing (cont’d) Page 65 of 143
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Fig 9: (Housing Types) Fig 10 Housing Tenure Page 66 of 143
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4.7 Health and Wellbeing The general health levels of people in Erskine is more positive than the Renfrewshire average, with approximately 80% believing to have ‘very good’ or ‘good’ health level and the day-to-day activities of Erskine residents are not as limited as those residents across Renfrewshire. 4.09% of Erskine residents are living with a long term illness or disability. Access to allotments in general have been reported by GP practices throughout Scotland as being a good resource in promoting exercise to encourage good health and wellbeing in patients. 4.8 Standard of living The Scottish Index of Multiple Deprivation (SIMD) ranks 6,976 data zones in Scotland based on Income, employment, education health, housing, crime, and geographic access to services. Overall, the majority of people in Erskine live within the 5th and 6th deciles of deprivation on the SIMD. All inhabitants of Erskine live within the 50% most deprived areas in Scotland regarding geographic access to Services. In addition, 35.5% of people live within the 20% most deprived areas in Scotland in this domain. No one in Erskine lives within the 20% most deprived areas in Scotland regarding income, employment, education, health, housing and crime. (Fig 11) Fig 11: Number of people in each deprivation decile, Scottish Index of Multiple Deprivation 2020 Page 67 of 143
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4.9 Market research There has been an increase in the number of people who are interested in growing their own food and this is shown by the number of people who have been added to our waiting list for a plot despite the long waiting time involved to be allocated one. We held a member’s survey of 44 members and 23 members (all local residents) responded positively to the survey (52.27%). A small community survey was carried out in August 2022 at our annual open day to gauge support. A total of 50 paper surveys were handed out on the day. Survey and responses represent views from 30 adults and children (60%). A follow-up quick one question survey was held on 2nd September at our Doors Open Day event based on “Erskine Community Allotment’s interest in taking ownership of the allotment space”. “Is this something you would be supportive of”. We had over 100 visitors that day and we received 66 responses from people of all ages (66%). Appendix (ii) 4.10 Social Value The Social value provided by Allotments can be seen by the information documented in Appendix (iii) Page 68 of 143
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5.0 Finance To support this proposal financial details of our Income and Expenditure Account for the Years, 2018/2019, 2019/2020, 2020/21 (Fig 12), along with our Audited Accounts for 2021/2022 are submitted along with the fully costed budget proposal for the extension ground ( Appendix (i) ). Year end accounting period 2022/2023 is 31 October 2023. We intend applying to the newly launched Sustainable Communities Fund to help support our plans for the proposed starter beds extension. Trading Income Erskine Community Allotments has been trading successfully as can be seen from our Income and Expenditure Accounts from 2018 to 2021 and our Audited accounts for 2021- 2022. Investment in Erskine Community Allotments to Date Previous investment in the allotments since 2016 to date is £32,264.60. Details of where we invested the resources below: • Replacement fence on 2 sides £5463.60 • New access road surface £6963 • Composting toilet £2488 • Orchard £2850 • Poly Tunnel £14,500 Income Annual Membership Fees (based on 2021/2022 annual accounts: ▪ £20.00 per full plot - 44 Plots £800.00 ▪ £10.00 per half plot - 4 Half Plots £ 40.00 ▪ 3 plots relets (1 full, 1 half) £ 30.00 Total £870.00 Annual Fundraising (Annual Seed Catalogue (discount received from sales) and Annual Open Days based on the 2021/2022 annual accounts. ▪ Seed Orders - £811.00 (discount to be deducted £100.00 for group’s funds) ▪ Open Day receipts - £936.00 Donations ▪ £700.00 BBC ▪ £20.00 Group member Page 69 of 143
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To generate additional income sources we can achieve this through the following: Seed and plant sales; Fruit and vegetable stall depending on the season; Dedicated gardening classes in how to grow fruit and vegetables successfully in a small place (these would be available for a small charge) Expenditure (based on 2021/2022 annual accounts: ▪ SAGS & NALGS Membership £180.00 ▪ Insurance £184.00 ▪ Seed Order £711.00 ▪ Fundraising Expenses £188.00 ▪ General Expenses £227.00 Ongoing Costs ▪ Professional fees (In 2021/2022 we lost our current auditor who carried out our audited accounts free of charge and had to employ a new auditor (this cost will show in our 2022/2023 accounting period onwards). ▪ SAGS & NALGS Membership ▪ Insurance (includes Public Liability Insurance) ▪ Stationery ▪ Computer sundries ▪ Administration ▪ General sundries Page 70 of 143
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Fig 12: 3 year Income and Expenditure Accounts Income 2018-2019 £ 2019-2020 £ 2020-2021 £ Donations 750 302 1,017 Grants 9,806 0 0 Fundraising Activities 610 0 724 Gross Trading Receipts 448 431 779 Subscription Fees 830 830 840 Proceeds of Moveable Asset – Container 0 0 54 Proceeds of sale of excess cement 0 0 10 Money returned of unused grant funding to account 0 0 16 Total Income £12,444 £1563 £3,440 Expenditure 2018-2019 £ 2019-2020 £ 2020-2021 £ SAGS Membership 90 123 132 Insurance (Public Liability) 172 184 183 Gross Trading Payments 389 389 668 Direct Charitable Payments 48 0 0 Fundraising Expenses 53 0 125 Administration 22 122 41 Expenses (Grounds Maintenance) 0 0 18 General Expenses 49 51 335 Donation to other Charity 50 50 0 Donation of equipment to Lamont Farm 0 0 62 873 919 1,584 Purchase of Fixed Asset £ £ £ Polycrub kit (2018/2019) & fittings(2019/2020) 6,180 4,911 0 7,053 5,830 1,584 Total Expenditure £5,391 -£4267 £1856 Cash and Banks at Start of Year 2,597 7,988 £3721 Surplus/Deficit shown on Accounts £5,391 -£4267 £1,856 Cash and Bank Balances at End of Year £7,988 £3,721 £5,578 Page 71 of 143
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6.0 Conclusion Erskine Community Allotments have worked hard to establish a very strong group and now find that with the growing number of houses springing up we felt there was a chance that we could possibly lose our allotment space and decided that the best option to secure the site, would be to acquire the land through community asset transfer (buy out) of both the current allotment space and the adjacent waste ground at the side to ensure that the allotments would be safe from any future housing developments. Page 72 of 143
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7.0 Appendices ( i ) Budget Proposal for Extension site ( ii ) Erskine Community Allotments site map ( iii ) Social Value Information ( iv ) Survey Report ( v ) Erskine Community Allotments Priorities Matrix ( vi ) Emails in Support of our Application (a) Councillor Michelle Campbell (b) Councillor Iain Nicolson (c) Councillor Sam Mullen (d) Councillor Alec Leishman (e) Erskine Community Council have given an initial response, but the proposed meeting did not take part due to community council AGM I have attached my response to their questions ( vii ) 2 sample survey forms with supportive comments from Millfield Estate residents (names have been redacted) (viii) Copy of age related survey sheets held at open day on 2nd September 2023 showing comments of support. Page 73 of 143
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Erskine Community Allotments: outline proposal to develop overflow area of starter raised beds to alleviate waiting list problems. Background Erskine Community Allotments were formed in 1978 and currently provide 44 allotment plots on 0.9 ha of Renfrewshire Council owned land. Originally managed in combination with Lamont City Farm, the two initiatives agreed to manage their facilities and services separately a few years ago. The Erskine Community Allotments Association has a well- established and active management committee. The group is currently negotiating tenure options with Renfrewshire Council in a bid to optimise its future security and eligibility for external funding. Local Waiting List Problem At a local authority level, there are 351 allotment plots (including raised beds) available for individual growers across Renfrewshire and 130 people on the combined waiting list. Therefore, Renfrewshire Council remains below the statutory 50% ratio between waiting lists and plot numbers across its whole area that would require the Council to consider a new Allotment provision under Section 112 of the Community Empowerment (Scotland) Act 2015. A localised imbalance between supply and demand has been identified in Erskine, however, and the Association Chair has reported that some people on the waiting list are approaching the five-year threshold which would also require the Council to make additional provision. As the table below shows, Erskine Community Allotments has a waiting list which exceeds the number of growing plots available. The size of the waiting list at Erskine has more than doubled since the first Covid-19 Lockdown started in March 2020. Organisation Feb-20 Nov-20 Mar-21 Oct-21 Feb-22 Brediland Allotments 6 17 17 16 21 Broadloan Gardens RAGG 1 10 5 18 17 Erskine Community Allotments 25 52 50 54 57 Grow in Glenburn 0 2 0 2 3 Paisley West End Allotments 1 8 1 1 Sanctuary Garden WEGGA 0 0 0 0 0 Renfrewshire Council 11 18 20 29 31 TOTAL 44 99 100 120 130 Options for additional capacity Previous discussions with the Erskine Community Allotments Association have confirmed that the group is not interested in taking on additional premises which are remote from their existing site – mainly for practical management reasons and recognising that the committee’s inputs are entirely voluntary. There are opportunities, however, to start tackling the supply and demand problem by using ground adjacent to the existing allotment garden. The attached plan has three areas demarcated to illustrate these opportunities: A Site of former Equestrian Centre, disused for about twenty years. B Erskine Community Allotment Association’s existing site. C Paddock area previously used by Lamont Farm Project, but no longer required as extra fields are being leased from the Council. Area A is the larger overflow option, extending to 7,400 m2 in total, although not all of it is available for growing purposes. Immediately inside the entrance is 465 m2 of uneven and unmaintained bitmac, which is used for temporary car parking during events like open days at the allotment and farm project. Other areas are roughly surfaced, around the locations of Page 118 of 143
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Photographs Site A: typical view showing challenging conditions for a growing ground project, e.g., varying slopes, unremoved derelict structure, suspect mounds of unknown materials, unsecured boundary with woodland to south-east. Site A: Most promising part of ground for installation of raised beds, i.e., raised and flattened former trotting area, surfaced with sand when the site was in use as an equestrian centre. Removal of thriving birch scrub would be needed beforehand. Page 122 of 143
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Site C: view from near SE corner looking towards the entrance gap, mortared stone boundary wall to Barhill Road and chain-link fence to existing allotments. Site C: one of three possible link routes from within the existing allotments site, which would allow the open entrance off Barhill Road to be sealed. Page 123 of 143
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Supplementary Phase 2 works option: car park in Site A the upgrading of which would benefit visitors’ experiences and help to alleviate local problems for residential neighbours. Page 124 of 143
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both farm and allotments and as the land was still on the farm’s lease they had no objections. This was in contradiction to what I had been told in 2013. No consideration was given to residents and according to an allotment board member this was to be a single occurrence. However, this was not the case and again on further occasions no consideration was given to residents. In 2017 the area at the back was given over to the allotments without planning or consultation with neighbours. When I queried this with the council officer I was told . During the last 30-40 years the continual ongoing issues in this area caused a great deal of stress and anxiety . Since 2000 . The lack of enforceable regulation has allowed the allotment holders (and farm) free rein to do whatever they like much to the detriment of immediate residents. I hope from the brief history above it is clear why I would be concerned with any other developments in this area. 1. The expansion of Erskine Allotments into the cross hatched area shown on the map E2645B I strongly object to the allotments extending into this area. The allotment’s proposal would increase the amount of traffic in the area causing yet more parking and access problems for residents. Although in the application the allotment board have stated that they would use the road beyond the farm gates and old stable area for parking, past experience would suggest that this will not be the case. As the entrance to the area under consideration is right at the junction to resident access road, Barrhill Rd and Craigend drive it would be unsafe to use as a drop off/pick up point as well as it causing nuisance to close residents. There are five houses that are close neighbours to the allotments, four of which look onto this area and would be directly impacted by this proposal. . Although I can see the requirement for additional allotments, I think they have to look at other areas away from houses for these. The field at the opposite side of the allotments that is being turned into a third dung midden by the farm (see figure 5) could easily be used for additional raised beds and car parking. It has been stated that the allotments cover the areas of Erskine, Inchinnan, Bishopton (and further). Having to travel from outwith Erskine only increases the amount of traffic coming into Barrhill Road. I believe it would be more appropriate to designate other land in these areas for the expansion of the allotments to meet growing demands locally and reduce the need for car travel. As stated in the background above, the ground level is approximately two feet above my property level due to the road scalpings and woodchips which have been dumped. This means that people in this area impinge on my privacy. Adding more hardcore and surface finishing would increase the ground level difference and further impinge on my privacy. There is no mention in the application concerning the removal of this material to return the ground level to the original in line with my property. 2. The Community Asset Transfer of the allotments. I would have no objections to Erskine allotments getting ownership of the existing allotment site on three conditions 1. that parking issues are addressed to ensure resident’s access is kept clear at all times for access,safety and emergency services. 2. A fence erected along the boundary of the back area to ensure permanent resident access for hedge maintenance. 3. Planning permission be required for any significant changes to the allotments that may impact immediate residents. Page 127 of 143
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All correspondence should be sent to the Secretary’s address above ERSKINE COMMUNITY ALLOTMENTS SCIO is a Registered Scottish Charity No. SC052678 Secretary Erskine PA8 7JB Tel 3 January 2024 Community Asset Transfer of Erskine Community Allotments and adjoining vacant plot, Barrhill Road, Erskine PA8 6EZ by Erskine Community Allotments SCIO Response to Representations Received I am writing on behalf of the Trustees of Erskine Community Allotments SCIO to respond to the 2 representations that have been received against our application for Community Asset Transfer of the Allotments and adjoining plot of land and have read these carefully and can respond as indicated below: Response to: Representation 231214 #1 (undated) 1. Expansion of Erskine Community Allotments into the cross hatched area shown on the map E2654B (a) The Ground ECA were asked through the Growing Grounds Forum of Renfrewshire Council to take on this ground to reduce the number of people in the local area waiting for an allotment. We knew the ground was contaminated and the only way was to install raised starter beds to make any use of the ground without disturbing it. An options appraisal determined this area as the only suitable space available to increase growing spaces as the field referred to in the objection is under lease to Lamont Farm. (b) Parking To alleviate potential parking issues, Erskine Community Allotments SCIO have included a clause in our annual Allotment Lease/Missives form that states that Page 141 of 143
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All correspondence should be sent to the Secretary’s address above plot holders, with the exception of wheelchair users, can only drop off at the Extension gates but then must park up beyond the main allotments’ gates. It should be noted that not all plot holders use vehicles or visit the allotments at the same time or on the same day. A lot of them work and call in on an evening to tend their plot. On most occasions there are only 3 or 4 people in the allotments at any given time and some actually walk or cycle there to tend their plots. The only day we have a lot of visitors to the allotments is our open day and again the majority of visitors are within walking distance to the allotments. 2. Community Asset Transfer of the Allotments It is noted that the objector has no actual objections to Erskine Community Allotments acquiring ownership of the existing site but on 3 conditions. Response to these conditions, as follows: 1. The parking issues by the Allotments have been addressed as mentioned above. However, it should be noted that ECA cannot be held responsible for those visiting Lamont Farm on a daily basis. 2. The Trustees cannot agree to erect a fence along the boundary at the back area of the current allotment ground as this is detrimental to our area. A gate was previously installed and permanent access is permitted to the resident for hedge maintenance. Our offer to the Council will include a condition for permanent access and a written guarantee will be provided to the resident on completion. Access will also be guaranteed for the resident to the rear of the proposed extension to enable them to carry out the maintenance of their front hedge as with the hedge at the rear of the property. 3. We confirm that planning permission will be sought if it is required for the work in the Extension and when we are able to fund an education centre within the main allotments in the future Response to: Representation 231214 #2 (dated 14/12/2023) Asset Transfer of Vacant Land (Site Plan E2645B) Opposite 9 Barrhill Road, Erskine The response below solely addresses issues raised concerning the Asset Transfer of Erskine Community Allotments and the adjoining plot of land. (a) Transfer of Vacant Land This has been covered in our response to Representation 231214 No. 1 (undated) above. Page 142 of 143
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All correspondence should be sent to the Secretary’s address above (b) Lack of Consultation It is not accepted that residents have been “blindsided” by this request. Erskine Community Allotments SCIO have carried out the normal consultations including local surveys at our open days 2022 and 2023 and posted an online survey which was shared to the Community Council’s Facebook page as well as our own. The overwhelming response was that what we were planning was great for the community and they wished us luck with our proposals. In addition, several weeks prior to the CAT application being submitted, residents of No. 4 Small Holding and No. 9 Barrhill Road interjected in a site meeting between ECA and staff from Renfrewshire Council and were informed directly of the proposed CAT request for the allotments and vacant land. Specifically, residents were informed of the intention for 20 started beds in the vacant plot. Note added by Renfrewshire Council: Renfrewshire Council has fully complied with the requirements of The Community Empowerment (Scotland) Act 2015 which governs Community Asset Transfers. The Act requires the Council to publish applications when they have been formally acknowledged. (c) Parking This is covered in our response against Representation 231214 No. 1 (undated) above. It should be noted that Barrhill Road is a public road. ECA cannot be held responsible for all road users or visitors to the Lamont Farm. (d) Storage of Tools Only hand tools will be allowed to be used in the Extension and no storage for tools will be provided. Yours sincerely, Chairperson On behalf of the Trustees Erskine Community Allotments SCIO SC052678 Page 143 of 143