Agenda Document Pack - Infrastructure, Land and Environment Policy Board - 06/11/2024
Renfrewshire Council · 6 November 2024
Back to Infrastructure, Land and Environment Policy Board — 6 November 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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31/10/2024 Notice of Meeting and Agenda Infrastructure, Land and Environment Policy Board Date Time Venue Wednesday, 06 November 2024 10:00 Council Chambers (Renfrewshire), Council Headquarters, Renfrewshire House, Cotton Street, Paisley, PA1 1AN Membership Councillor Michelle Campbell (Convener): Councillor Audrey Doig (Depute Convener): Councillor Jennifer Adam: Councillor Stephen Burns: Councillor Jacqueline Cameron: Councillor Carolann Davidson: Councillor Eddie Devine: Councillor Chris Gilmour: Councillor John Gray: Councillor James MacLaren: Councillor Janis McDonald: Councillor Iain McMillan: Councillor John McNaughtan: Councillor Kevin Montgomery: Councillor Iain Nicolson: Councillor John Shaw: Councillor Andy Steel: Further Information This is a meeting which is open to members of the public. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx For further information, please email democratic-services@renfrewshire.gov.uk Members of the Press and Public Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting. Hybrid Meeting Please note that this meeting is scheduled to be held in the Council Chambers. However, it is a hybrid meeting and arrangements have been made for members to join the meeting remotely should they wish. MARK CONAGHAN Head of Corporate Governance Page 1 of 140
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31/10/2024 Webcasting of Meeting This meeting will be filmed for live or subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. To find the webcast please navigate to https://renfrewshire.public-i.tv/core/portal/home Page 2 of 140
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31/10/2024 Items of business Apologies Apologies from members. Declarations of Interest and Transparency Statements Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement. 1 Community Asset Transfer Sub-committee Minute of the meeting of the Community Asset Transfer Sub- committee held on 28 August 2024. 5 - 8 2 Revenue and Capital Budget Monitoring 2024/25 at 13 September 2024 Joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure. 9 - 20 3 Service Update Report Report by the Director of Environment, Housing & Infrastructure. 21 - 32 4 Environment, Housing & Infrastructure Services - Service Improvement Plan 2024-27 Mid-Year Monitoring Report Report by the Director of Environment, Housing & Infrastructure. 33 - 62 5 Environment, Housing and Infrastructure (E, H & I) Annual Health and Safety Plan (2024/25) – Mid-year (6 month) Update Report by the Director of Environment, Housing & Infrastructure. 63 - 76 6 The Renfrewshire Council (Prohibition and restriction of loading, waiting and parking places) (Consolidation and amendment Order 1001) 2024 (Item 406) Report by the Director of Environment, Housing & Infrastructure. 77 - 101 7 Flooding Operational Plan Report by the Director of Environment, Housing & Infrastructure 102 - 121 Page 3 of 140
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31/10/2024 8 Introduction of 20mph speed limit on residential roads Report by the Director of Environment, Housing & Infrastructure. 122 - 126 9 Recycling Performance Report by the Director of Environment, Housing & Infrastructure. 127 - 132 10 Montrose Care Home and Day Centre – Options Appraisal and Update Report by the Chief Executive. 133 - 136 11 Falcon Day Centre, Paisley – Surplus Declaration Report by the Chief Executive. 137 - 140 EXCLUSION OF PRESS AND PUBLIC The Board may by resolution exclude the press and public from the meeting during consideration of the following items of business as it is likely, in view of the nature of the business to be transacted, that if members of the press and public are present, there could be disclosure to them of exempt information as defined in paragraphs 9 of Part I of Schedule 7A of the Local Government (Scotland) Act, 1973. 12 Proposed Sale of former Houston Village Hall, Main Street, Houston Report by the Chief Executive. 13 Robertson Centre, Glasgow Road, Paisley Report by the Chief Executive. Page 4 of 140
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Minute of Meeting Community Asset Transfer Sub-committee Date Time Venue Wednesday, 28 August 2024 13:00 Microsoft Teams Meeting, Present: Councillor Michelle Campbell, Councillor James MacLaren, Councillor Iain McMillan, Councillor Iain Nicolson, Councillor John Shaw Chair Councillor Campbell, Convener, presided. In Attendance S Inrig, Programme Manager – Community Asset Transfer & Regeneration (Chief Executive's Service); and N Young, Assistant Managing Solicitor (Litigation & Advice) and E Gray, Senior Committee Services Officer (both Finance & Resources). Webcasting of Meeting Prior to the commencement of the meeting the Convener intimated that this meeting of the Sub-committee would be filmed for live or subsequent broadcast via the Council's internet site. Declarations of Interest Councillor Campbell declared an interest in item 3 by reason of her being the Chair of Erskine Arts who had submitted the application. Councillor Campbell indicated that as she had declared an interest she would withdraw from the meeting during any discussion and voting on the item. Sederunt Councillor Campbell proposed that following her vacating the Chair, Councillor Nicolson would assume the Chair. This was agreed unanimously. Transparency Statements There were no transparency statements intimated prior to the commencement of the meeting. Item 1 Page 5 of 140
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1 Extension of CAT Lease – Howwood Park Pavilion There was submitted a report by the Chief Executive relative to the extension of the lease granted in favour of Friends of Howwood Park Limited for Howwood Park Pavilion under Part 5 of the Community Empowerment (Scotland) Act 2015 (the Act). The application was set out in full as an appendix to the report. The report provided an overview to Community Asset Transfer (CAT) legislation, the site, the applicant and the Council's process for determining applications. The Infrastructure, Land & Environment Policy Board approved a Community Asset Transfer lease of the Howwood Park Pavilion for 10 years to the Friends of Howwood Park on the 27 of January 2021. Following the commencement of the lease in March 2024 the group enquired about extending their lease from 10 to 20 years to provide them with greater security and tenure when seeking additional funding. The request was initially considered by the Council's CAT Officer Panel on 29 July 2024 where it was agreed to recommend that this Sub-committee approve the request. DECIDED: (a) That the extension of the lease to Friends of Howwood Park Ltd from 10 to 20 years be approved; and (b) That the Head of Economy & Development and the Head of Corporate Governance be authorised to update the lease on such terms as required to protect the Council’s interests. 2 Community Asset Transfer Request – Calderglen Playing Fields There was submitted a report by the Chief Executive relative to a Community Asset Transfer request submitted in respect of the transfer of Calderglen Playing Fields to Calderglen Community Scottish Charitable Incorporated Organisation. The application was set out in full as an appendix to the report. The report provided an overview to Community Asset Transfer (CAT) legislation, the site, the applicant and the Council's process for determining applications. The CAT request was validated on 24 June 2024 and sought the sale of the site for £1. The purpose of the application was to allow for the group to maintain the football pitch for their own and wider community use and to develop a training pitch in the bottom section of the field. Following submission of the application, interested parties were entitled to provide written representations. No representations had been received. The application was initially considered by the Council's CAT Officer Panel on 29 July 2024 where it was agreed to recommend that this Sub-committee approve the request. Page 6 of 140
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DECIDED: (a) That the transfer of Calderglen Playing Fields to Calderglen Community SCIO for the price of £1 offered be approved; and (b) That the Head of Economy & Development and the Head of Corporate Governance be authorised to conclude the sale of the asset in accordance with the Act and on such terms as required to protect the Council’s interests. Declaration of Interest Councillor Campbell, having previously declared an interest in item 3, vacated the Chair, left the meeting and took no part in the discussion or voting thereon. Sederunt Councillor Nicolson assumed the Chair. 3 Community Asset Transfer Request – Land at Erskine Sports Centre There was submitted a report by the Chief Executive relative to a Community Asset Transfer request submitted in respect of the transfer of a small plot of land at Erskine Sport Centre to Erskine Arts. The application was set out in full as an appendix to the report. The report provided an overview to Community Asset Transfer (CAT) legislation, the site, the applicant and the Council's process for determining applications. The CAT request was validated on 24 June 2024 and sought a 25-year lease of the site at a rate of £0 per annum. The purpose of the application was to allow for the land to be used to create a community garden space that can benefit all users including a COVID memorial seating area and sound garden sculpture work. Following submission of the application, interested parties were entitled to provide written representations. No negative representations had been received. The application was initially considered by the Council's CAT Officer Panel on 29 July 2024 where it was agreed to recommend that this Sub-committee approve the request. The Assistant Managing Solicitor (Litigation & Advice) provided advice in respect of the recommendations set out at section 2 of the report. The Sub-committee noted that a lease for £0 per annum was not in accordance with law and that a rate of £1 per annum would be more suitable. It was further noted that should the application be approved it should be subject to the completion of Erskine Art's transition to a two-tier structure which would see them become a valid community body under Part 5 of the Community Empowerment (Scotland) Act 2015. Councillor Nicolson moved: Page 7 of 140
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(a) That the Community Asset Transfer request for a long-term lease of the land at Erskine Sports Centre, as set out in the appendix to the report, to Erskine Arts at a rate of £1 per annum, subject to Erskine Arts becoming an eligible Community Transfer Body under Part 5 of the Community Empowerment (Scotland) Act 2015, be approved; and (b) That the Head of Economy & Development and the Head of Corporate Governance be authorised to conclude the lease of the asset in accordance with the Act and on such terms as required to protect the Council’s interest. This was agreed unanimously. DECIDED: (a) That the Community Asset Transfer request for a long-term lease of the land at Erskine Sports Centre, as set out in the appendix to the report, to Erskine Arts at a rate of £1 per annum, subject to Erskine Arts becoming an eligible Community Transfer Body under Part 5 of the Community Empowerment (Scotland) Act 2015, be approved; and (b) That the Head of Economy & Development and the Head of Corporate Governance be authorised to conclude the lease of the asset in accordance with the Act and on such terms as required to protect the Council’s interest. Page 8 of 140
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 6 November 2024 ___________________________________________________________________ Report by: Director of Finance and Resources Director of Environment, Housing & Infrastructure ___________________________________________________________________ Heading: Revenue and Capital Budget Monitoring 2024/25 at 13 September 2024 ___________________________________________________________________ 1. Summary 1.1 At the close of reporting period 6 on 13 September 2024, the projected revenue outturn at 31 March 2025 for those services reporting to the Infrastructure, Land and Environment Policy Board is an overspend position of £1.210m (3.9%) against the revised budget for the year. 1.2 The projected capital outturn at 31 March 2025 for projects reporting to the Infrastructure, Land and Environment Policy Board is a break-even position. 1.3 This is summarised over the relevant services in the table below and further analysis is provided in the report and appendices. Revised Annual Budget £000 Projected Outturn £000 Budget Variance (Adv)/Fav £000 Budget Variance % Revenue Director of Environment, Housing & Infrastructure 31,072 32,282 (1,210) (3.9%) Total 31,072 32,282 (1,210) (3.9%) Capital Environment & Infrastructure 18,517 18,517 0 0.0% 2. Recommendations 2.1 Members are requested to: Item 2 Page 9 of 140
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a) Note the projected Revenue outturn overspend position of £1.210m; b) Note the projected Capital outturn break-even position; and c) Note the budget adjustment detailed at section 6.3. d) Approve the budget adjustments proposed at sections 6.4 3. Revenue Budget Projection – overspend of £1.353m by 31 March 2025 3.1 The tables in Appendix 1 and 2 present the projected year-end position for all services reporting to this board, by both objective analysis (which division is spending the budget – appendix 1) and subjective analysis (what the budget is spent on – appendix 2). Significant variances affecting the projected position are analysed further below. 3.2 It should be noted that the projected outturn position reported here is based on the latest information available, which is subject to change during the financial year. The impact of any change on this projection will be updated at each board cycle until the close of reporting period 10. Budget holders are obliged to seek mitigating action to minimise significant budget variances. 4. Objective Analysis – Significant Variances 4.1 Environment, Housing and Infrastructure – (£1.210m) projected overspend Waste Services – (£1.068m) overspend by 31 March 2025 This reflects the financial position for Refuse Collection, Refuse Disposal and Household Waste Recycling Centres. The overspend for Refuse Collection, in the main relates to an under- recovery of income (£666k), which includes an estimated under-recovery of income relating to trade waste equating to £556k. Commercial Waste customer volumes have reduced over the last few years due to a number of factors, namely: - • A number of customers have not returned to using the trade waste service post-pandemic, • The operating hours of some business have changed since the pandemic, which has had an impact on the reducing numbers of customers utilising the service, as well as a reduction in the required frequency of the service provision. Page 10 of 140
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• The service is reviewing the opportunities to reduce costs attributable to the collection and disposal of trade waste to better align with customer numbers and tonnages collected. It is also anticipated that there will be a projected overspend in employee costs (£320k) as a result of agency staff and overtime being utilised to cover vacancies, in addition to a projected overspend in transport costs as a result of non-fair wear and tear costs being higher than budgeted. Similar to other areas within the services, the impact of inflationary increases for goods and services remains a contributing factor to the overspend currently projected for this service area. The current anticipated underspend for Refuse Disposal (£0.050m) mainly relates to the over-recovery of recyclate income, offset by higher contractor costs. Neighbourhood Services - £299k underspend by 31 March 2025 The current projected underspend for Neighbourhood Services has increased from £42k to £299k since the previous board. The majority of this relates to an increase of income of £171k in the main due to higher recharges to capital (£61k) for salary costs. The remaining movement sits within Work by Contractors, which is a difficult budget to forecast, due to the reactive nature of the service. This forecast will continue to be closely monitored throughout the financial year. Fleet Services – (£0.233m) overspend by 31 March 2025 The current anticipated overspend forecast in Fleet Services reflects the impact of inflation on material and contractor costs. Due to the significant cost increases we have seen recently; this requires the service level agreements to be reviewed to ensure operational services are charged appropriately to cover costs. In addition, the income projection has been amended to reflect an under-recovery of recharge income as a result of some services returning/disposing of some of their aging fleet. These services will therefore no longer be recharged for fair wear and tear related costs. Social Transport – (£0.293) overspend by 31 March 2025 The two main areas of this projected overspend relate to employee costs (£167k) and external vehicle hire (£129k). At present, there has been a Page 11 of 140
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requirement to recruit agency staff due to sickness and vacancies and due to the ageing fleet within the Social Transport service, this has resulted in a significant increase in reliance of external hires to support the service. Infrastructure and Assets – (£0.036m) overspend by 31 March 2025 The projected overspend has reduced since the previous board due to an improvement within the projected income under-recovery, which has been reduced from £100k to £10k. The income streams include construction consents, scaffolding permits, etc, which by their nature are demand-led, meaning they are difficult to predict. The remainder of the overspend is driven by inflationary pressures, in areas such as work by contractors and software costs. However, this forecast will continue to be closely monitored throughout the financial year. 5. Subjective Analysis – Significant Variances 5.1 Employee Costs - £0.070m underspend by 31 March 2025 The underspend in the main relates to the current vacancies that the services areas are carrying. However, as highlighted in previous reports, the service has taken significant steps to reduce overtime levels. It should be noted, however, that the service has incurred increased costs in relation to agency staff with these costs now projected until the end of the year, resulting in the decreased reported underspend (£0.443m at Period 3). 5.2 Transport Related – (£2.142m) overspend by 31 March 2025 The projected overspend has significantly increased since the last reporting period as a result of reflecting the accurate ledger coding of income and expenditure in relation to recharges. A virement of £1.5m is requested at 6.4 to mitigate this variance. This will realign the budgets to reflect the projected expenditure and income more accurately. In addition, included within this overspend is a significant increase in the cost of replacement parts for vehicles, vehicle hire to cover service requirements due to the disposal of some of the aging fleet and specialist contractors (£475k). Page 12 of 140
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5.3 Supplies and Services – (£0.859m) overspend by 31 March 2025 This projected overspend predominantly sits within Roads and Refuse Disposal. The overspend in supplies and services related to the Roads Service (£573k) relates to work by contractor and bitumen costs which are incurred by the Service due to carrying out Capital works. These additional costs are cancelled out by the resulting additional Capital income the Service receives for carrying out these Capital works. Any overspend in this area is effectively offset by an over recovery of income. 5.4 Income – £1.992m over recovery by 31 March 2025 As highlighted in paragraph 5.2, following the adoption of the accurate accounting treatment of recharges, the reported position is showing a significant over-recovery of recharge income in relation to Fleet Services. Included within this projected over-recovery is the recharge income within Roads operations, which is predominately offset by an anticipated under- recovery for trade waste income, as mentioned in note 4.1. A virement of £1.5m is requested at 6.4 to mitigate this variance. This will realign the budgets to more accurately reflect the projected income. Revenue Budget Virements 6.1 Under the Council’s financial regulations, Directors and their nominated officers, in consultation with the Director of Finance and Resources, have certain delegated authority to transfer sums between subjective budget headings within a service division to enable budget management throughout the financial year. This is known as ‘budget virement’. 6.2 Transfers between divisions of the same service / department in excess of £100,000, and transfers between services / departments must be authorised by the respective service Director and the Director of Finance and Resources for submission to the relevant policy board for approval. 6.3 Budget holders are obliged to seek mitigating action to minimise significant budget variances. The Board is therefore asked to approve the following virements, which are not currently applied to the budget: Page 13 of 140
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Revenue Budget Adjustments Service Subjective Heading Amount (£m) Reason Fleet Services Transport Related 1.500 Alignment of the external vehicle hire costs budget and income budget for Fleet recharges Fleet Services Income (1.500) Total 0 7. Capital Budget Projection – break-even position by 31 March 2025 7.1 The Capital Investment Programme 2024/25 to 2028/29 was approved by the Council on 29 February 2024. For Infrastructure Land & Environment the revised capital spend for 2024/25 is £18.517m 7.2 The in-year Capital budget is forecast to break even by 31 March 2025 however, this will be monitored as the projects progress. Further details of the programme can be found in the Capital Monitoring report at Appendix 3. 7.3 A number of budget adjustments between years have taken place, to reflect revised programming of some capital projects. Details of these adjustments, which amount to £0.205m, are as follows: Capital Budget Adjustments Project Amount (£m) Reason Roads/Footway Upgrade Programme 0.035 Budget increase to reflect contribution for Wright Street resurfacing from developer. Lighting Column Replacement 0.037 Budget increase to reflect transfer from core/pathways and cycle network. Roads/Footways Upgrade Programme (0.037) Budget decrease to reflect transfer to Lighting Column Replacement as project will upgrade footways and lighting. SPT: People in Place Fund 0.022 Budget increase for new grant award from Transport Scotland. Renewal of Play Parks (0.462) Budget decrease to reflect confirmation of grant award from Scottish Government in 2024/25. Parks: Multi Use Game Area (0.100) Budget decrease as had been incorrectly carried forward from 2023/24. Page 14 of 140
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Capital Budget Adjustments Project Amount (£m) Reason Public Realm: Paisley Abbey 0.300 Budget increase to reflect contribution from Economy & Regeneration Service. Total (0.205) Implications of the Report 1. Financial The projected budget outturn position for the Infrastructure, Land and Environment Revenue budget is an overspend of £1.210m. Income and expenditure will continue to be monitored closely for the rest of the financial year and as far as possible, steps will be taken by budget holders to mitigate any overspend. The projected outturn position for the Infrastructure, Land and Environment Capital budget is a break-even position. 2. HR & Organisational Development While staffing budgets form a significant proportion of the Council’s revenue budgets, there are no direct implications arising from the recommendations arising from this report. 3. Community/Council Planning Community Plan Our Renfrewshire is thriving The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Our Renfrewshire is well Our Renfrewshire is fair Our Renfrewshire is safe Council Plan Reshaping our place, our economy and our future The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Building strong, safe and resilient communities Tackling inequality, ensuring opportunities for all Creating a sustainable Renfrewshire for all to enjoy Ongoing revenue and capital budget monitoring is a tool to enable good financial management so that the Council has resources now and in the future for continued service delivery. Working together to improve outcomes Page 15 of 140
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4. Legal There are no direct implications arising from the recommendations in this report. 5. Property/Assets The capital expenditure noted in this report will result in lifecycle maintenance improvements to existing properties and replacement of ICT assets and infrastructure. 6. Information Technology There are no direct implications arising from the recommendations in this report. 7. Equality & Human Rights There are no direct implications arising from the recommendations in this report. 8. Health & Safety There are no direct implications arising from the recommendations in this report. 9. Procurement While Procurement is an important consideration prior to the council incurring any revenue or capital spend, there are no direct implications arising from this report. 10. Risk The potential risk that the Council will overspend its approved budgets for the year will be managed at a Council-wide level by the Chief Executive and Directors. 11. Privacy Impact There are no direct implications arising from the recommendations in this report. 12. Cosla Policy Position N/a Page 16 of 140
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13. Childrens Rights There are no direct implications arising from the recommendations in this report. 14. Climate Change The Council aims to reduce its carbon and other emissions to net zero by 2030, however there are no direct implications arising from the recommendations in this report. List of Background Papers • The Capital Investment Programme 2024/25 to 2028/29, Council 28 February 2024 Author: Lisa Dickie, Finance Business Partner, Gordon McNeil, Director of Environment, Housing & Infrastructure and Geoff Borland, Finance Manager (Capital) Page 17 of 140
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2024/25 1 April 2024 to 13 September 2024 POLICY BOARD : INFRASTRUCTURE, LAND AND ENVIRONMENT Objective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Directorate and Service Development 1,295 0 1,295 1,286 9 0.7% (34) 43 Refuse Collection 4,773 75 4,848 6,008 (1,160) (23.9%) (490) (670) Household Waste Recycling Centres 1,018 0 1,018 976 42 4.1% 84 (42) Refuse Disposal 7,543 1 7,544 7,494 50 0.7% 50 0 Neighbourhood Services 6,252 20 6,272 5,973 299 4.8% 42 257 Fleet Services (258) 0 (258) (25) (233) (90.3%) (140) (93) Social Transport 1,127 0 1,127 1,420 (293) (26.0%) (9) (284) Roads Operations 3,102 281 3,383 3,344 39 1.2% 0 39 Infrastructure and Assets 1,546 34 1,580 1,616 (36) (2.3%) (162) 126 Transportation & Active Travel 468 320 788 749 39 4.9% (5) 44 Parking of Vehicles (653) (29) (682) (741) 59 8.7% (54) 113 Street Lighting Maintenance Work 520 0 520 497 23 4.4% 3 20 Energy Management Unit 332 40 372 372 0 0.0% (0) 0 Strathclyde Partnership for Transport Requisition 3,265 0 3,265 3,313 (48) (1.5%) (22) (26) NET EXPENDITURE 30,330 742 31,072 32,282 (1,210) (3.9%) (736) (474) Page 18 of 140
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Appendix 2 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2024/25 1 April 2024 to 13 September 2024 POLICY BOARD : INFRASTRUCTURE, LAND AND ENVIRONMENT Subjective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 22,649 12 22,661 22,731 (70) (0.3%) 443 (513) Premises Related 1,225 0 1,225 1,273 (48) (3.9%) (13) (35) Transport Related 5,750 249 5,999 8,141 (2,142) (35.7% ) (455) (1,687) Supplies and Services 13,335 49 13,384 14,243 (859) (6.4%) (822) (37) Third Party Payments 3,298 0 3,298 3,318 (20) (0.6%) 6 (26) Transfer Payments 150 0 150 166 (16) (10.7% ) (18) 2 Support Services 34 680 714 761 (47) (6.6%) (41) (6) GROSS EXPENDITURE 46,441 990 47,431 50,633 (3,202) (6.8%) (900) (2,302) Income (16,111) (248) (16,359) (18,351) 1,992 12.2% 164 1,828 NET EXPENDITURE 30,330 742 31,072 32,282 (1,210) (3.9%) (736) (474) Page 19 of 140
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Appendix 3 Prior Years Approved Budget Revised Projected Expenditure Budget Adjustments Budget Outturn Total Approved Projected to 31/03/2024 2024-25 in 2024-25 2024-25 2024-25 Budget Outurn Project Title to 31-Mar-27 to 31-Mar-27 £000 £000 £000 £000 £000 £000 £000 ENVIRONMENT & INFRASTRUCTURE Active Travel Funding Tier 1 0 1,305 0 1,305 1,305 0 0% 4,142 4,142 0 0% LADA 0 49 0 49 49 0 0% 49 49 0 0% Roads/Footways Upgrade Programme 0 7,707 35 7,742 7,742 0 0% 24,142 24,142 0 0% Vehicle Replacement Programme 0 3,482 0 3,482 3,482 0 0% 11,582 11,582 0 0% Bridge Assessment/Strengthening 0 321 0 321 321 0 0% 1,321 1,321 0 0% Lighting Columns Replacement 0 1,373 37 1,410 1,410 0 0% 3,410 3,410 0 0% Traffic Management 0 274 0 274 274 0 0% 274 274 0 0% Core pathways & cycle network 163 37 (37) 0 0 0 0% 163 163 0 0% Parks Improvement Programme 1,173 31 0 31 31 0 0% 1,204 1,204 0 0% Improvements to Outdoor Access and Play Area Programm 1,712 116 0 116 116 0 0% 1,828 1,828 0 0% Active Travel Transformation Fund 319 921 0 921 921 0 0% 1,240 1,240 0 0% SPT - People in Place Fund 0 50 22 72 72 0 0% 72 72 0 0% Flooding 0 205 0 205 205 0 0% 205 205 0 0% Multi Purpose Bins 60 110 0 110 110 0 0% 170 170 0 0% Road Safety 681 272 0 272 272 0 0% 953 953 0 0% Renewal of Play Parks 238 1,500 (462) 1,038 1,038 0 0% 2,044 2,044 0 0% Parks - Multi Use Games Area 104 107 (100) 7 7 0 0% 112 112 0 0% Nature Restoration Fund 377 391 0 391 391 0 0% 1,258 1,258 0 0% Lawn Tennis Association 295 56 0 56 56 0 0% 350 350 0 0% Recycling Improvement Fund 374 250 0 250 250 0 0% 374 374 0 0% Public Realm - Paisley Abbey 0 0 300 300 300 0 0% 300 300 0 0% Strathclyde Partnership Transport 0 165 0 165 165 0 0% 165 165 0 0% TOTAL INFRASTRUCTURE, LAND & ENVIRONMENT BOARD 5,496 18,722 (205) 18,517 18,517 0 0% 55,358 55,358 0 0% *Rolling programmes have a prior year year expenditure of £0 as the expenditure is not directly linked from one year to the next as a singular project. RENFREWSHIRE COUNCIL CAPITAL INVESTMENT STRATEGY - NON-HOUSING SERVICES 1st April to 13th September 2024 POLICY BOARD: INFRASTRUCURE, LAND & ENVIRONMENT Current Year 2024-25 Full Programme - All years Budget Variance (Adverse) or Favourable Budget Variance (Adverse) or Favourable Page 20 of 140
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To: Infrastructure, Land and Environment Policy Board On: 6 November 2024 Report by: Director of Environment, Housing & Infrastructure Heading: Service Update Report 1. Summary 1.1 This report provides an overview of key service activities since the last Policy Board report on 28 August 2024 and an update on the services and key projects delivered during this period. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Notes the content of this report 2.2 Approve the introduction of the policy dealing with persistent offenders of unpaid Penalty Charge Notices (PCN) as detailed in section 6.5.5 of this report. 3. Background 3.1 Environment, Housing & Infrastructure provides essential services to every household in Renfrewshire and works in partnership with the local community, other service areas and Community Planning Partners, to deliver key Council priorities and initiatives. A progress update on the main activities delivered by the services in respect of the areas of activity delegated to this Policy Board, is detailed below. Updates for Infrastructure, Land and Environment Policy Board 4. Climate Change 4.1 Energy Management District Heating Network feasibilities 4.1.1 Feasibility reports are now complete looking at the options surrounding the introduction of a District Heating Scheme in Central Paisley and an extension to the current District Heating Network at AMIDS. Central Paisley has 49 main anchor loads with an additional 2,552 properties that could connect to the network. 4.1.2 Renfrewshire have been successful in securing matched grant funding from the Scottish Item 3 Page 21 of 140
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Governments Heat Network Support Unit to undertake an Outline Business Case for both AMIDS and Paisley Central. Local Heat & Energy Efficiency Strategy Delivery Plan 4.1.3 Renfrewshire’s LHEES Delivery Plan was approved at Board in January 2024. The delivery plan is a document setting out how a local authority proposes to support implementation of its local heat and energy efficiency strategy. ECO4 Flex 4.1.4 ECO4 Flex will allow the Council to approve funding to Renfrewshire’s private sector, fuel poor households that do not meet criteria for other schemes, as well as low- income households that are vulnerable to the effects of the cold. The scheme is part of the UK Government Energy Company Obligation and is managed by Ofgem. 4.1.5 The qualifying criteria for ECO-Flex, as set by Ofgem, is published on our website in a document called a Statement of Intent. Renfrewshire’s Statement of Intent can be found here: https://www.renfrewshire.gov.uk/media/15354/ECO4-flex-statement-of- intent/pdf/Renfrewshire_Council_Statement_of_Intent_for_ECO4_flex.pdf?m=167568 7584337ECO-flex. ECO-flex does not apply to Council Housing or Registered Social Landlords. 4.1.6 The energy efficiency measures being installed within Renfrewshire include boilers, loft insulation, cavity wall insulation, air source heat pumps, solar panels, heating controls, first time central heating etc. The table below highlights the savings ECO4 Flex has achieved to date based on annually recurring savings: Financial Year Value of Grant Funding Requested (£) Total Annual Consumption Saving (kW) Total Annual CO2 Saving in Kg Total Annual Cost Saving (£) 2023/24 £3,583,940 1,310,162 648,617 £231,789 2024/25 £1,645,263 719,225 225,984 £87,358 Total £5,229,203 2,029,387 874,601 £319,147 4.2 Carbon Literacy Training 4.2.1 Local Authority Leadership and Management in Carbon Literacy training is being rolled out across the Council. This training is delivered in-house and is primarily based at Managers and Team Leaders. The training uses a toolkit produced by the Carbon Literacy Project specifically for Local Authorities and is part of large-scale certified education programme with nearly 97,000 individuals having undergone the training across various sectors in total. 4.2.2 The training covers a basic overview on the climate emergency, causes and impacts and explores why local authorities should act and the Council’s levers of influence; providing leadership in the climate emergency; how climate action can be integrated into decision making; co-benefits of climate action; and examples of how we can fund climate action. 4.2.3 To date, 70 Council Officers have undertaken the training from across all Services, with further training sessions planned to the end of 2025 and 23 officers confirmed to attend during October. 5 Team Up to Clean Up 5.1.1 Spotless September 2024 was delivered with a focus on schools, educating young people Page 22 of 140
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on the values of civic pride for their communities, local wildlife and biodiversity. 5.1.2 Secondary schools are each receiving visited to promote participation in “Bin to Win.” Pupils are being encouraged to take part, reducing the impact of lunch time litter and improving the appearance of local neighbourhoods 5.2 Environmental Taskforce 5.2.1 The Environmental Taskforce continues to deliver intervention to reduce instances of fly tipping. Key statistics for the most recent period are: Action May-July 2024 August – September 2024 Proactive visits to identified hotspot areas 520 312 Number of reports investigated 378 381 Tonnes of fly tipping removed 49 52 Number of sites secured to prevent further fly tipping 3 1 Letters to private landowners re fly tipping 12 11 Visits to businesses to ensure Waste Disposal Arrangements in place 20 14 Fixed Penalty Notices Issued 22 6 5.2.2 Partnership working with SEPA resulted in the delivery of a Day of Action on 23 October. The joint working event was delivered by Officers from the Environmental Taskforce, Police Scotland and SEPA and saw transit van type vehicles being stopped and a check caried out on their load, as well as the intended destination. Education was a key part of this activity ensuring relevant licenses and paperwork were in place and waste carriers were aware of the obligations. 5.2.3 The Environmental Taskforce will continue their work to reduce fly tipping in Renfrewshire however will be relocated into Environment and Infrastructure’s Public Protection Team. The Taskforce will benefit from the support of Public Health who are well-experienced in many related issues. 6 Fleet, Roads and Transportation 6.1 Fleet Services 6.1.1 The service has now joined the DVLA Fleet Scheme, this is a programme for organisations or companies with 50 or more vehicles that helps reduce the administrative burden of managing a large fleet. The scheme is fully digitalised and provides services like bulk reminders, taxing of vehicles and dispatch of documentation and, electronic storage of V5’s etc. This brings an additional layer of governance and compliance around the management of the council’s fleet. 6.1.2 The service has taken delivery of 7 electric vans and 12 electric cars in October, increasing our electric vehicle fleet to 104 vehicles across the core operational fleet. In addition, 3 new Scania Refuse Collection Vehicles with the latest Euro 6 engines fitted were received in September. These vehicles have lower emissions and can use HVO fuel if required. 6.1.3 The Fleet Service has coordinated one year HGV apprenticeships for 15 members of staff Page 23 of 140
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across operational services. This provides valuable up-skilling opportunities for staff and improves service resilience. Roads & Transportation 6.2 Roads Capital Investment Programme 6.2.1 There continues to be a focus on maintaining the strategic road network in Renfrewshire, and the department will not shy away from schemes due to challenges relating to onerous traffic management or engineering difficulties. This year we have completed a number of high-profile resurfacing schemes including Neilston Road, Old Sneddon Street, Greenock Road Paisley, Beith Road, Main Street Elderslie, A726 spectacles roundabout Erskine, Causeyside Street, and Inchinnan Road Paisley. 6.2.2 To date we have resurfaced 36 carriageways, with 6 roads remaining to be completed by the end of November (Mill Street, New Street, Avondale Drive, Bargarran Road, Newton of Barr and Balgonie Avenue). 6.2.3 In addition, there are 4 locations due for resurfacing, where coal tar was detected during testing (Bonar Crescent, Montrose Road, Floorsburn Crescent and Ivanhoe Road). These locations will be treated using a re-tread method where the existing surface is broken down and mixed with retread emulsion, prior to compaction. These schemes will be completed in March 2024. 6.2.4 The footway resurfacing programme will commence in November 2024 and will run to March 2025. There are 12 footways included in the programme (Lochfield Drive, Lochfiled Road, Rowan Street, Netherhill Way, Ben Ledi Avenue, Bruce Road, Lansbury Gardens, Corseford Drive, Endrick Drive, Ballater Drive and Thornly Park Drive). Winter Resilience Update 6.2.5 The service commenced winter resilience arrangements on the 1st October 2024, and this will run through until May 2025. Our winter gritting network routes have been reviewed during Autumn 2024 using route management software to deliver a number of benefits including route optimisation and in-cab satnav technology. This has allowed us to rationalise our routes, reducing fuel consumption and associated carbon emissions. Our 540 grit bins have been re-filled for the start of the season and will continue to be replenished as and when required 6.2.6 In addition, the Road Operations team are responsible for ensuring that the requirements of The Flood Operation Plan are met. This includes the maintenance of over 32,000 road gullies, inspecting and maintaining our flood prevention schemes and pumping stations, clearing priority grids, and monitoring river levels. Road Operations take the lead role in our proactive and reactive maintenance approach to dealing with drainage issues, flooding incidents and pothole repairs. 6.3 Active Travel & Infrastructure Improvement Update 6.3.1 Work to introduce pedestrian safety traffic calming measures in Renfrewshire’s villages continues. Consultation with Kilbarchan Community Council and local residents, following implementation of gateway measures, has flagged up a number of issues, which we are currently working to resolve. Gateway features have also been implemented in Howwood. 6.3.2 The second phase of the project has commenced its engagement with the Community Councils and residents, and we are working on concept designs for Lochwinnoch, Bishopton, Elderslie and Bridge of Weir. An online survey and workshops have gathered information to inform of the issues being experienced in these villages, assisting with the design of potential measures. The draft designs will be shared with the Community Councils for comment prior to progression to final design. 6.3.3 The new Active Travel route from Barnsford Road to Inchinnan Drive, which links residential areas such as Bishopton and Erskine to Glasgow Airport, is now complete. The next phase of our Active Travel network is anticipated to be the link between Barnsford Page 24 of 140
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Road and Greenock via Inchinnan Drive. However, progress on this phase will be dependent on the award of Transport Scotland’s Active Travel Infrastructure Fund, which is currently delayed. Wider aspirations include an extension of the current Active Travel network out to Erskine. 6.3.4 The construction phase of a bus turning circle at Linburn Road in Erskine commenced on the 16 September 2024, with works anticipated to last for 12 weeks. The project involves the construction of a retaining wall, to facilitate a bus turning loop and footway. This will significantly improve the turnaround for bus services in this area, resulting in greater public transport efficiencies for the community. Public utility diversionary works associated with this project have previously been completed 6.3.5 SPT Capital funding, announced for 2024/25, has allocated £165,000 for this Category 1 project, seen by SPT as operationally essential. 6.3.6 The Paisley to Renfrew active travel route, including upgraded shared footways and carriageway improvements at Wright Street, is now complete. Discussions with the housing developer on the final surfacing of the ramp connecting Turner Drive and Wright Street are ongoing and should conclude in the coming weeks. 6.3.7 We are undertaking feasibility work at Maxwellton Road, with the aim to encourage more active trips to school in the future, by combining use of the national cycle route 75 with the possibility of a safe pedestrian/cycle crossing. Options are currently being examined. 6.3.8 Our programme to upgrade existing Traffic Signal junctions to energy efficient technologies continues with an upgrade to the Inchinnan Rd/North Lodge Rd, Renfrew, pedestrian crossing. Further upgrades are planned for Barrochan Road/A737, Johnstone and Paisley Road/Oxford Road, Renfrew. A right turn arrow has been installed at Hawkhead Road/Glasgow Road to assist with peak hour traffic. 6.3.9 Road safety improvements to the Glebe Street/ Hairst Street, Renfrew junction are programmed for the coming months. 6.3.10 Design work on the Bishopton to West Ferry shared cycle/foot path will shortly be issued for consultation, with stakeholders inputting to the finalised design prior to completion of the tender package. This will be issued to market next financial year, funding permitting. 6.3.11 Works have now completed on the replacement of the dilapidated steps at Locherburn Water in Houston. This will ensure that the pedestrian link from the Fulton Drive area of Houston to Houston Village is maintained. 6.4 Elderslie for Everyone Project 6.4.1 The Elderslie for Everyone Project provides an opportunity to re-imagine Main Road, making it a more vibrant, accessible and welcoming place for people to spend time in and travel through. We are working in partnership with Sustrans and the local community to put the people who use the space at the heart of designing the solution. 6.4.2 The public event on August 15th saw strong attendance with 60 members of the public, plus senior leadership from Sustrans and Renfrewshire Council. Project information and a copy of the survey was available on the project website for those unable to attend the in-person events (Paper copies and return post envelopes were also available). 6.4.3 To date, design objectives have been defined, with input from the community and Renfrewshire Council, which will inform the concept design. The project team is collaborating with the Renfrewshire Villages Safe Walking Initiative to ensure alignment and avoid duplication. Stakeholder engagement focused on businesses and people with protected characteristics is ongoing. 6.4.4 Draft concept designs will be completed by December, and this will be followed by approval from Renfrewshire Council, elected members, community advisory group, and stakeholders. Public consultation on the concept designs is scheduled for February 2025. Page 25 of 140
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6.4.5 The project is on-track to have full concept designs completed by March 2025, with additional collaborative design sessions and community consultations held along the way. 6.5 Parking Strategy 6.5.1 As part of our ongoing commitment to the Parking Strategy, we have developed a Season Ticket scheme for those who visit Paisley town centre for employment purposes who have no option but to bring their private car. This will offer the chance to buy a season ticket in any of Paisley’s car parks for a reduced annual fee. A scheme which allows for discounted season passes will be introduced at a cost of £15 per week (equating to £3 per day). The passes will be available on a monthly, 3 monthly, 6 monthly and annual basis. 6.5.2 Work continues on the Pavement Parking ban, and the Exemption Order identifying where parking will be allowed on the footway has undergone its consultation process. Objections have been received and accommodations have been made. A report will subsequently be submitted to board to decide on the making of the order. An additional proposed order to accommodate the additional requests for exemptions from the consultation will follow. 6.5.3 Parking restrictions in Renfrewshire keep road users and pedestrians safe, prevent danger on our roads and disruption to public transport and emergency vehicles. It is vital that drivers comply with the road regulations to help reduce congestion and ensure limited road space is shared as equitably as possible. The vast majority of people see the sense in sticking to these rules, but there is a minority that believe they can do as they please on the public road network. 6.5.4 Since January 2020, Renfrewshire Council has recorded over 1,500 vehicles with three or more unpaid penalty charges notices for breaching parking rules that support the efficiency of the road network and promote road safety. 6.5.5 The council would like to address this, and is seeking approval to introduce a policy and associated charge which will see vehicles with three or more penalty charge notices outstanding be removed from the road network if parked in one of our on street or off-street locations. The owner will have to pay a £175 release fee and a £20 daily storage charge (to cover costs to Renfrewshire Council) along with all outstanding fines before the vehicle will be released. 6.6 Street lighting Capital Investment Programme 6.6.1 New lighting installations for Prieston Road, Bridge of Weir and Bridge of Weir Road, Linwood have completed, and works are due to commence this month to replace all the bespoke lighting units in Renfrew Town Centre 6.6.2 A procurement tender exercise for a new street lighting installation on Easwald Bank, Kilbarchan has been completed with works expected to commence on site in early 2025. 6.7 Festive Parking 6.7.1 To support visitors and festive arrangements in Paisley Town Centre, a temporary traffic regulation order will be put in place from the 1st of December 2024 to the 3rd of January 2025 to extend the period of free parking from 1 hour to 2 hours in Renfrewshire Council Car parks only. This initiative being undertaken to support and encourage visitors in to Paisley over the festive period, and evaluation will take place of this initiative to consider festive arrangements for future years. 7. Neighbourhood Services 7.1 Biodiversity 7.1.1 In September 2024, biodiversity officers conducted a comprehensive review of all Page 26 of 140
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biodiversity sites. The assessment covered species diversity, accessibility, safety, site maintenance, aesthetics, integration with the surrounding environment, educational value, and overall resilience, including contributions to local biodiversity. This review has been instrumental in shaping the strategy for the upcoming 2025 season, with a focus on enhancing and developing existing sites where possible. Additionally, the annual autumn "cut and lift" process for biodiversity areas began in October and is underway across Renfrewshire. 7.1.2 The annual Autumn cut and lift across all biodiversity areas was successfully completed. Weed Management 7.2 Winter Maintenance Programme 7.2.1 The service has revised its winter maintenance programme and adopted a 14-day cycle similar to the summer grass-cutting schedule. This new approach ensures that every community in Renfrewshire is visited over a two-week period, focusing on crucial winter preparation tasks such as hedge cutting, tree maintenance, vegetation removal, and targeted interventions for parks and open spaces. 7.2.2 A key priority will be weed removal and control, including detritus removal, which will set the groundwork for a smoother summer season in 2025. Additionally, the programme will place a strong emphasis on sweeping arterial routes and roundabouts, alongside continued commitment to sweeping in town centres and communities. Increased sweeping efforts during the winter months will help manage leaf fall and support weed reduction strategies. 7.2.3 In addition, the service has invested in mechanical weed control equipment, including new tools for both the Multi Hog and pedestrian-operated weed brushes. These machines are specifically designed to tackle weeds along paths, kerb edges, and other problematic areas, providing a more efficient alternative to the traditional, labour-intensive manual scraping. By shifting towards mechanical weed control, the service aims to improve coverage, deliver a higher standard of work and increase efficiency. 7.2.4 The winter maintenance programme will run until the start of the grass-cutting schedule in April 2025 ensuring continuous and proactive management of Renfrewshire’s outdoor spaces throughout the year. 7.3 Street Litter Bin Programme and Service Review 7.3.1 Neighbourhood Services has recently completed the renewal of over 330 street litter bins, marking a significant improvement in the area's litter management infrastructure to enhancing both the safety and appearance of public spaces in local communities. 7.3.2 In addition, the service will conduct a review of our street litter bin estate utilising both internal and external resources. The review aims to reduce littering, ensure fairness and accessibility, improve operational efficiencies and modernise asset management through digital solutions. 7.4 LTA Tennis Court Launch 7.4.1 On 12 September, ‘Celebration of Tennis’ events were held at both Robertson Park, Renfrew and Park Road, Johnstone to officially launch the refurbished courts. Elected Members and guests from the Lawn Tennis Association (LTA) were welcomed along with approximately 30 Primary 6/ 7 pupils from local schools. The weather conditions on the day were good and the school children enjoyed a professional coaching session led by guest coach, Luke Quigley. 7.4.2 All of the refurbished courts are fully operational and available to book through the LTA’s Club Spark online booking system. 7.4.3 Participation across all sites has been good. Total number of bookings made across all three sites since opening (excluding cancellations) is 1,494. With the total hours booked across all three sites since opening of 1,837 hours. Page 27 of 140
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7.5 Tree and Woodlands Management 7.5.1 Neighbourhood Services began tree works to comply with the Statutory Plant Health Notice Larch works order at Gleniffer Braes. This work commenced in October and will take approximately 4-6 weeks to complete and will include the removal of SPHN-identified larch trees, with the service implementing a more sustainable approach of selective thinning rather than clear felling. This method, supported by Scottish Forestry, targeted specific species for removal while preserving the existing and surrounding spruce woodland. 7.5.2 In addition, the Trees & Woodlands team will now conduct annual inspections of educational facilities starting in November. This rolling programme of inspections will result in a healthier tree stock by identifying and treating issues earlier. 7.5.3 Renfrewshire Council is also taking steps to align with industry best practices through its membership with the Forestry Industry Safety Accord (FISA). This partnership will bring expert guidance to improve the council's approach to safety in tree management, an area identified by FISA as needing further support within local authorities. 7.6 Clyde Muirshiel 7.6.1 Castle Semple and Clyde Muirshiel centres had a successful summer period with both day visitors and organised groups taking part in outdoor activity and learning. The autumn period has also been busy so far with school groups and care services. 7.6.2 The countryside ranger and estate teams are working on ongoing path and grounds maintenance, working with regular volunteer groups who assist with this work. 7.6.3 A new programme of the successful Dark Sky Viewing Nights is being planned for Winter 2024/25 and will be advertised soon. 7.7 Fly Tipping 7.7.1 In collaboration with Digital Services and the Customer Contact Centre, the service has developed a new, streamlined system for reporting fly-tipping across Renfrewshire. Designed internally, this process-driven platform enhances the way customers can report incidents of fly-tipping, making the system more interactive, user-friendly, and customer- centric. The goal is to simplify the reporting process while ensuring that customers have an efficient and intuitive way to engage with the service. 7.7.2 The system was launched in early October and rates of reported cases have been steady and further information will be shared at a future board. 7.8 Renewal of Play Areas 7.8.1 Reports were previously submitted to the Infrastructure, Land & Environment Board in 2021 and 2023 setting out the planned investment programme to the improvements of play areas. As part of the Scottish Government’s 2024/25 capital allocation for renewal of playparks, the service is currently working through the tendering process for the following three playparks: Barshaw Park, Laura’s Playpark, Paisley; Braids Road, Paisley; and Elm Drive/Maple Drive, Johnstone. 7.8.2 This investment will involve a full renewal of each play area, including new surfacing and play equipment. We anticipate all three play area renewals to be completed early in 2025. 8 Memorial Safety and Cemetery Management 8.1.1 The first pass of Memorial Safety inspections has now been completed across all 9 operational cemeteries and 12 churchyards in Renfrewshire. To ensure staff knowledge is kept updated and current with best industry practices, a full update and refresher training programme for all staff involved in memorial safety will be completed by the end of the year. Page 28 of 140
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8.1.2 Staff continue to send advisory letters to lair holders, where addresses are available, and have also been working with colleagues in Communications to improve the Memorial Safety information available on the Council website. This information will be replicated on cemetery signage to ensure consistent messaging across the service. 8.1.3 Minor road repairs have been completed in recent months in Arkleston, Kilbarchan, Bishopton and Inchinnan cemeteries. 8.1.4 Following feedback and review of our Cemetery and Memorial Safety operating procedures the service has refreshed the Cemetery Management Policy in line with Scottish Government guidance. The policy is currently being reviewed in line with the Councils policy review procedures and the service aims to bring the policy to a future board for approval 9. Waste Services 9.1 Waste Collection Method Update 9.1.1 Phase 1 of decoupling the grey bins from the recycling bins for all areas with a Saturday collection begun on the 5 October 2024. 9.1.2 Communications were issued to ward elected members and those households affected within this phase. 9.1.3 Phase 1 is being implemented in 3 stages Stage 1 Alignment of recycling collections so that the same recycling stream is collected on the same day. Residents will receive a new collection calendar informing them which colour recycling bins to present on collection day. The grey bin collections will remain on Saturday at this stage – This is now complete (5th October 2024) Stage 2 Align the difficult to service properties with the standard collection frequencies and expanding recycling provision by providing them with a brown bin. Stage 3 Decouple the grey bins so that they are collected on a different day from recycling bins. E.g. recycling will be collected on a Saturday and residual grey bins collected on a Monday. 9.1.4 The waste service is currently planning for delivery of Stage 2 of the bin decoupling. It is anticipated roll out will commence early in 2025 and further updates will be provided at a future board. 9.2 Recycling Improvement Fund Update 9.2.1 Phase 1 of the Recycling Improvement Fund (RIF) aims to increase participation and recycling of food waste by applying a ‘no food waste’ sticker to grey bins and delivery of an annual supply of food waste liners. Roll out of phase 1 to 80,468 households began on Monday 21 October and is planned to be completed by December. 9.2.2 Households were provided with an instructional leaflet on week commencing Monday 21 October highlighting how to use their food waste service and how to order an indoor caddy free of charge online if one is required. 9.2.3 Planning for RIF project phase 2 and 3 is on track with projects beginning from late January 2025. Further updates will be provided at a future board. information becomes available. 9.3 Route Optimisation Software and In-Cab Technology 9.3.1 Procurement of Waste Services route management system is in progress. The Invitation To Tender (ITT) for the new system was issued in September to potential suppliers. These were Page 29 of 140
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returned and evaluated during October, with demonstrations being held to validate the submissions on 10 and 11 October. We remain on-track to submit the recommendation to appoint the preferred supplier at the Finance, Resources and Customer Services Policy Board to be held on 21st November 9.4 Scottish Government - Consultation on Charging for Single-Use Disposable Cups 9.4.1 The Scottish Government have launched a consultation on Charging for Single-use Disposable Cups. 9.4.2 The consultation is asking for feedback on the proposals that a minimum charge of 25p will apply to all single-use beverage cups when purchased with hot and cold beverages. Exemptions to the charge are expected to apply in some circumstances. From a Local Authority perspective, this should lead to a reduction in disposable cups being fly tipped and being disposed of in on-street bins. 9.4.3 It is also proposed that Local Authorities will be responsible for enforcement, issuing Fixed Penalty Notices to suppliers and premises not complying with the scheme. 9.4.4 Waste Services have responded to the consultation document and will continue to engage with the Scottish Government, industry, and other partners as this progresses. Further updates will be provided following the publication of the consultation results when it closes later this month. 9.5 Defra Waste Compositional Analysis Study 9.5.1 Renfrewshire Council were selected to take part in a composition analysis for waste ‘as received’ at local authority-associated waste management facilities, commissioned by The Department for Environment, Food and Rural Affairs (Defra). 9.5.2 The purpose of this project is to provide up-to-date quantitative data on the composition of Local Authority derived household municipal waste at the major points of treatment, transfer, and disposal across the United Kingdom (including England and the Devolved Administrations). The findings will be used as a baseline for packaging Extended Producer Responsibility (pEPR) modelling. 9.5.3 Renfrewshire Council refuse and recycling loads were sampled from our contracted waste facilities between 2 September and 13 September. It is anticipated that DEFRA will be in a position to share the waste compositional analysis data in December. 9.6 Festive Working Arrangements 9.6.1 The festive collection arrangements are in place for the forthcoming year, these will be set out in the annual recycling & waste collection calendars which will be arriving with households in November. The Councils five Household Waste Recycling Centres will close at 4pm on Christmas Eve & New Years Eve, reopening at 8am on 26 December and 2 January 2025. 9.7 Small Waste Electrical and Electronic Equipment (WEEE) Recycling 9.7.1 In 2023, Waste Services successfully applied for funding from Material Focus to install several Recycling Banks to increase the recycling of Small Waste Electrical and Electronic Equipment (WEEE) across Renfrewshire. Material Focus is an independent not-for-profit organisation whose funding comes from UK WEEE Regulations Compliance Fees. 9.7.2 Funding of £10,823 was received to deliver the project which will launch on 31 October 2024 within the Council’s 12 library locations, with support of colleagues from OneRen and our compliance scheme partner, REPIC. 9.7.3 The aim of this project is to expand the access of Small WEEE Recycling from our Household Waste Recycling Centre’s, and to divert these materials from household general waste bins. Page 30 of 140
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10 #YouDecide 10.1.1 Forty four out of the 50 successful #YD Projects are now complete. Most recently Wallace monument has been illuminated and wheeled sport areas for Kintyre Park, Linwood has been completed. Works for wheeled sports area have started at Moss Road Park, Bridge of Weir. 11 Educational Achievements 11.1.1 As part of our approach to workforce development, we support staff who wish to undertake further education courses which will enhance the service areas they work in and also form part of their own professional development. These courses require a significant study commitment from staff in their own time and the service supports this by providing reasonable time for employees to attend classes and complete the study. 11.1.2 Recently, three members of the service successfully completed their Graduate Apprenticeship in BA (Hons) Business Management and to provide additional support, employees were supported by a workplace mentor throughout the duration of their studies. The graduation ceremony will take place later in November. Implications of the Report 1. Financial – Any financial elements referenced in this report will be progressed through the Council’s financial & budget planning process. 2. HR & Organisational Development – None. 3. Community/Council Planning – The report details a range of activities which reflect local community and council planning themes. 4. Legal – None 5. Property/Assets – None 6. Information Technology –None 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None 9. Procurement – None 10. Risk – None 11. Privacy Impact – None 12. COSLA Policy Position – None 13. Children’s Rights - None 14. Climate Change – there are a range of actions and activities throughout the Service Update Report which support the Council’s Plan for Net Zero. Page 31 of 140
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List of Background Papers: None Author: Gordon McNeil, Director of Environment, Housing & Infrastructure Page 32 of 140
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To: Infrastructure, Land and Environment Policy Board On: 6 November 2024 Report by: Director of Environment, Housing & Infrastructure Heading: Environment, Housing & Infrastructure Services - Service Improvement Plan 2024-27 Mid-Year Monitoring Report 1. Summary 1.1 The Environment, Housing & Infrastructure Services Service Improvement Plan 2024-27 was approved by the Infrastructure, Land and Environment Policy Board on 29 May 2024. The plan sets out the priorities for the development of the service over a three-year period. 1.2 The Service Improvement Plan is part of a suite of documents which describe the strategic direction of the Service and the Council, and also includes the Council Plan, Community Plan, Risk Management Plan and the Workforce Plan. 1.3 The Service Improvement Plan sets out the actions which will ensure continuous improvement across the service and the performance indicators which ensure the impact can be measured. These reflect the priority themes of the new Council Plan which was approved by Council on 29 September 2022. 1.4 This report contains details of Environment, Housing & Infrastructure Services performance and achievements over the period 1 April 2024 to 30 September 2024. The main purpose of the report is to provide: • details of the key achievements of the service over the period; • an update on changes made to the action plan and scorecard to reflect the new Council Plan themes; Item 4 Page 33 of 140
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• a progress update on implementing the action plan linked to the 2024-27 Service Improvement Plan; • an assessment of performance in relation to the service scorecard of core performance indicators; and • an overview of priorities for the service over the next six months. 1.5 Over the past six months, the service has made good progress in delivering positive outcomes for Renfrewshire and its residents. This includes through the actions within the Service Improvement Plan and also other areas of activity which did not form part of the Service Improvement Plan actions which have subsequently arisen over the first six months of 2024/25. 1.6 To compliment the six monthly update on the Service Improvement Plan, a Service Update report will be presented to each cycle of the Infrastructure, Land and Environment Policy Board. This report will provide an overview of key service activities, an operational performance update on the services and key projects and updates on any other relevant changes to service areas covered within the remit of the Board. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board note: 2.1 the contents of this report; 2.2 the progress to date on delivering the actions contained within the Environment, Housing & Infrastructure Services - Service Improvement Plan; 2.3 the current performance of the service as measured by the scorecard indicators. 3. Background 3.1 The Service Improvement Plan is a comprehensive statement of the outcomes the service aims to achieve, and the actions it will take to achieve these. It fits within the wider planning framework of the Council by taking account of Community Planning themes and Council priorities as set out in the Council Plan which was refreshed in June 2024. It enables elected members to have oversight of developments within the service and to consider and develop policy options which reflect customer need and resource availability. 3.2 The Service Improvement Plan also provides a mechanism by which elected members can evaluate the performance of the service. The appendix to the plan contains an action plan and performance indicators against which progress can be measured. This mid-year monitoring report provides an update on progress against the 2024-27 plan. 3.3 Section 4 gives details of service activity and achievements over the period April-September 2024. Section 5 discusses actions delayed since the Service Improvement Plan was approved. Section 6 provides a narrative on performance against the scorecard included as appendix 1. Page 34 of 140
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3.4 An outturn report detailing full-year performance will be brought before this board in spring 2025. 4. Service Update and Key Achievements April-September 2024 Key Achievements Environment, Housing & Infrastructure continues to deliver essential frontline services across Renfrewshire. Key achievements for Environment, Housing & Infrastructure under the remit of the Infrastructure, Land and Environment Policy Board are detailed throughout the action plan and performance indicators in the appendix. 5. Areas where actions have been delayed 5.1 All actions within the action plan are on target. 6. Progress against performance measures 6.1 Environment, Housing & Infrastructure Services has 22 performance indicators in its current scorecard. Of these, 10 are reported quarterly and 12 are reported annually. This appendix report contains data pertaining to quarter 1 and quarter 2 for reference and annual figures for 2023/24. Implications of the Report 1. Financial – The Service Improvement Plan highlights resourcing pressures arising from increasing demand for services and the current financial environment. 2. HR & Organisational Development – The Service Improvement Plan also highlights workforce development and wellbeing considerations. 3. Community/Council Planning – The report details a range of activities which reflect Council and Community Planning themes and a direct link to the delivery of the Council Plan. 4. Legal – none. 5. Property/Assets – none. 6. Information Technology – Service developments relating to information technology are key enablers of service improvement and modernisation and support service-level and corporate objectives. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the Page 35 of 140
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recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – none. 9. Procurement – none. 10. Risk – Risks related to the delivery and management of services are regularly monitored and included in Renfrewshire Council’s Corporate and Strategic Risk Registers. 11. Privacy Impact – none. 12. COSLA Policy Position – none. 13. Children’s Rights - none 14. Climate Change – A section of the actions and performance indicators within the SIP covers the ‘Green’ theme of Renfrewshire’s Council Plan which highlights activities across the Council to tackle climate change. _ List of Background Papers: Infrastructure, Land & Environment Policy Board – 29 May 2024 Item 2 Environment, Housing & Infrastructure 2024-2027 Service Improvement Plan Author Gordon McNeil, Director of Environment, Housing and Infrastructure, Email: gordon.mcneil@renfrewshire.gov.uk Page 36 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level ENVIRONMENT, HOUSING AND INFRASTRUCTURE SERVICE IMPROVEMENT PLAN 2024-2027 Six monthly progress update November 2024 Infrastructure, Land and Environment Policy Board Page 37 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level WELCOME TO OUR SIX-MONTHLY UPDATE • This update reflects on the first six months of our Service Improvement Plan, highlighting areas where we are already making progress and some areas we want to focus on more, perhaps because performance isn’t moving in the direction we anticipated or because of other pressures or factors that makes this even more of a priority for us. • The following pages shine a spotlight on some great projects or practice and highlight areas where we’d like to improve or develop further. At a service level, there is a stronger focus on some of the Council Plan Strategic Outcomes than others. Towards the end of this document, you’ll find a full update against all the actions and performance indicators we use to measure progress. • We report on 22 performance indicators, 12 are reported annually and 10 reported quarterly. This report contains data pertaining to Quarter 1 and Quarter 2 of 2024/25 with annual figures referring to 2023/24. Page 38 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level ABOUT US This update covers the Environment, Housing and Infrastructure service areas within the remit of the Infrastructure, Land and Environment Policy Board. These are: Operations Responsibilities include: • Waste Services, • Fleet & Social Transport, • Neighbourhood Services , • Grass, Grounds & Cemeteries Maintenance, • Burials, • Country Park Management Service Development Responsibilities include: • Service Modernisation, • Elected Member enquiries, public enquires & complaints and Freedom of Information requests, • Operational Training • Civil Contingencies Roads and Transportation Responsibilities include: • Council’s roads and infrastructure, • Winter maintenance, • Public Transport • Parking & Active Travel services Page 39 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level HELPING TO DELIVER THE COUNCIL PLAN Place Green Drive improved attendance and reduced absence across the organisation Develop a Local Transport Strategy supported by revised Active Travel and Public Transport Strategies Develop costed, targeted interventions and actions to support our net zero journey within the Council and working in partnership with key stakeholders. Priority projects have been identified with a focus on reducing emissions from “heat and fleet”. These projects will form part of our costed delivery plans. Living our Values Support delivery of a refreshed approach to workforce planning and workforce innovation, with a focus on recruitment and retention; learning and development and career pathways E,H&I fully supports Renfrewshire ‘Keeps the Promise’ to deliver improved outcomes for individuals who are care experienced, wherever possible. Fair Support the delivery of a regional approach to Public Electric Vehicle Charging Continue to invest in infrastructure to support growth – from road and rail links to bridges, cycle and pedestrian routes Economy Page 40 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level PLACE Priorities and areas for improvement • Enforcement of Pavement Parking legislation is anticipated to begin in the new year, subject to successful alteration to back-office systems to enable penalty charge notices to be issued. • Neighbourhood Services has adopted a digital Litter Audit system in partnership with Keep Scotland Beautiful, which enhances our ability to track and manage litter efficiently. A public-facing litter reporting system has been developed and will be implemented in Autumn 2024. The system will allow residents to report litter hotspots directly. • The footway resurfacing programme (14 locations) will commence in November and are due to complete by the end of the financial year • We are delivering the 2024/25 roads and footways capital investment programme - 36 carriageways are now complete out of a total number of 58. The remainder will be complete by the end of November 2024. • Achievements Every road and street across Renfrewshire has been inspected which has provided a list of exemptions to the Pavement Parking legislation. Officers are currently reviewing the responses to the consultation exercise which took place earlier in the year which may alter the number of exemptions. Page 41 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level ECONOMY Achievements Priorities and Areas for Improvement • A draft Local Transport Strategy is being produced, informed by a far-reaching data gathering engagement exercise. This included online surveys, stakeholder workshops and pop-up engagement sessions at supermarkets and direct in person workshops with community organisations. • A future phase of our Parking Strategy will look at the expansion of parking fees into Renfrewshire’s other towns and villages • We provide a wide range of employment, training and apprenticeship opportunities for identified groups of young people in Renfrewshire • The first phase in our Parking Strategy in Paisley town centre is complete with the first hour free for everyone. Officers have begun the second phase in reviewing Business Permits – “Season tickets” for off street car parking for local businesses across Paisley. • We have completed the review of Renfrewshire’s public transport provision • The draft Local Transport Strategy will be issued for further consultation, expected to commence in November 2025 Subject to the consultation it is expected that the final strategy will be ready by spring 2025. Page 42 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level FAIR Achievements Priorities and areas for improvement • We are implementing the preferred options from the #YouDecide participatory budget programme for infrastructure improvements • Of the original 115 suggestions, 50 schemes were voted on and taken forward. Lighting of Howwood Park, Miller Street Park, Ellerslie Park and the Wallace Monument have just completed, and the Linwood Skate Park is also complete. • This leaves 8 #YouDecide projects to deliver between now and the end of the financial year. These projects are Renfrew Rbout, Kilbarchan Rbout, Bishopton Rbout, Inchinnan Heritage trail, Kilbarchan Heritage Trail, Glenifer Braes car park resurfacing and signing, and lighting improvements to the Lochwinnoch train station pedestrian path. Page 43 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level GREEN Achievements: . Priorities and areas for improvement • Priority projects have been identified with a focus on reducing emissions from “heat and fleet”. These projects will form part of our costed delivery plans. • Implementation of Phase 2 and 3 of the updated household waste collection arrangements will commence early in 2025. • The Circular Economy Bill was passed by the Scottish Parliament on 26th June, becoming an Act on the 8th August 2024. The waste team have been engaging with Scottish Government and COSLA to develop a route map for Renfrewshire. Work is ongoing in this area. • As part of the updated strategic fleet review the fleet service is developing a Fleet Asset Management Plan to map out vehicle specifications and type to ensure existing fleet is fully maximised and meets the operational requirements of services. • Priority projects have been identified to support our net zero journey within the Council and working in partnership with key stakeholders , with a focus on reducing emissions from “heat and fleet”. These projects will form part of our costed delivery plans. • Waste Services has secured £756,942 in funding from the Recycling Improvement Fund to deliver a range of recycling improvement measures that will enhance recycling services to Renfrewshire’s residents and increase the quality and quantity of recycling collected. • We have implemented updated household waste collection arrangements - Phase 1 of decoupling the grey bins from the recycling bins for all areas with a Saturday started on 5th October. All residents have received communication to explain the changes including an updated collection calendar. • Procurement for the route management and in cab system is in progress and a recommendation to appoint the preferred supplier will be submitted to the Finance, Resources and Customer Services Policy Board in November 2024. • Our Local Heat and Energy Efficiency Strategy Delivery Plan was approved by the ILE Policy Board in August. The Council has been awarded £130K from the Heat Network Support Unit to develop two outline business cases for potential heat networks in Paisley Central and also an extension of the current AMIDS heat network. Page 44 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level Priorities and areas for improvement • Work being undertaken to engage with the services to identify gaps in digitisation to improve business processes and the effective use of data capture and analysis. Working in collaboration with Digital First team to develop business processes to link the customer experience with frontline operations. Living our Values Achievements: • A Staff Engagement Forum has recently been established, and feedback will be used to inform service operations. • Robust and up to date business continuity arrangements are in place and maintained with ongoing training and scenario planning to supplement this work as required. • An Environment, Housing and Infrastructure Health and Safety Plan 2024/25 was approved by the appropriate Board for each service area. A 6-month update on actions and progress will be provided to the appropriate Board in October/November 2024. Work is ongoing across services to review health and safety and risk assessments. • Teams from Environment, Housing and Infrastructure have completed Level 1 (Trauma informed) and Level 2 (Trauma Skilled) Training with almost 100 staff participating in 2024 so far. Trauma informed approaches already aligned closely with the ethos of the service, but the additional training has highlighted opportunities to build on existing good practice, not only in terms of working with service users but also in supporting colleagues. Page 45 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level ACTIONS AND INDICATORS INFRASTRUCTURE, LAND AND ENVIRONMENT POLICY BOARD Page 46 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN– PLACE What we will do Due Date Status Progress Update Deliver the 2024/25 roads and footways capital investment programme - £5.0 million 31 March 2025 Resurfacing - 36 carriageways complete out of a total number of 58. The remainder will be complete by the end of November. The surface dressing contract has completed with all 8 rural carriageways that were programmed, now treated. The footway resurfacing programme (14 locations) will commence in November and are due to complete by the end of the financial year Develop a local Litter Strategy in conjunction with Neighbourhood Services and explore whether technology can be used to support litter enforcement. 31 March 2025 Neighbourhood Services has adopted a digital Litter Audit system in partnership with Keep Scotland Beautiful, which enhances our ability to track and manage litter efficiently. A public-facing litter reporting system has been developed and will be implemented in Autumn 2024. The system will allow residents to report litter hotspots directly. Implement the requirements of the Transport (Scotland) Act 2019 31 March 2026 The major change over the next six months will be the introduction of Pavement Parking Legislation across all of Renfrewshire, subject to agreed exemptions. (see action below) Continue to support the implementation of the Parking Strategy and the new Pavement Parking Legislation 31 March 2025 Every road and street across Renfrewshire has been inspected which has provided a list of exemptions to the legislation. The exemptions have been included in a Traffic Order and has been consulted on. The consultation finished 11 September. Officers are currently reviewing the responses. There were 22 individual exemptions decided on but this number may change following the review of the consultation responses. It is expected that the TRO will be taken to the November ILE board for approval. Enforcement is anticipated to begin in the new year, subject to successful alteration to back office systems to enable penalty charge notices to be issued. Page 47 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level Indicator Current Status 2023/24 2024/25 Q1 Q2 Explanation of performance Value Target Target Value Value (Maintenance) Carriageway Condition: % of road network considered for treatment (i) A Class Roads 14.84% 18% 17% Not measured for Quarters Local Government Benchmarking Framework (LGBF) Indicators. This data is published by the Improvement Service on an annual basis as part of the LGBF. The figures for 2023/24 are provisional. The first draft of the 2023/24 performance data will not be available until December 2024. A final release will be published in late February 2025 and will be reported to the Audit, Risk and Scrutiny Board as soon as it is available. (ii) B Class Roads 20.72% 22% 21% Not measured for Quarters (iii) C Class Roads 27.63% 31% 30% Not measured for Quarters (iv) Unclassified Roads 30.98% 32% 32% Not measured for Quarters (Maintenance) Carriageway Condition: % of roads network considered for treatment Overall 28.10% 31% 30% Not measured for Quarters The figure provided in the table is provisional data taken from SCOTS. Performance has improved from 28.9% in 2022/23 to 28.1% in 2023/24 and has exceeded the target of 31% for 2023/24. The figures for 2023/24 are provisional. DELIVERING THE SERVICE IMPROVEMENT PLAN– PLACE Page 48 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level Indicator Current Status 2023/24 2024/25 Q1 Q2 Explanation of performance Value Target Target Value Value % of Statutory roads inspections categories completed on target: (i) Category A 100% 100% 100% Not measured for Quarters In 2023/24, 100% of the statutory road inspections were completed for all categories. The three categories of statutory inspections relate to the timing of inspections and are categorised as follows: A – Undertaken during the progress of the works B – Undertaken within the six months following interim or permanent reinstatement C – undertaken within the three months preceding the end of the guarantee period. The inspection procedure is designed to enable road work authorities to monitor statutory undertakers (Gas, electric, and telecom etc). (ii) Category B 100% 100% 100% Not measured for Quarters (iii) Category C 100% 100% 100% Not measured for Quarters % Pothole repairs completed within timescales 94% 95% 95% 96% 92% The percentage of pothole repairs completed within timescales was 96% in Q1 and 92% in Q2 giving an overall performance for the first 6 months of 95%. This year’s performance is currently in line with the annual target of 95%. DELIVERING THE SERVICE IMPROVEMENT PLAN– PLACE Page 49 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – ECONOMY What we will do Due Date Status Progress Update Provide employment, training and apprenticeship opportunities for identified groups of young people in Renfrewshire 31 March 2025 The Operations Service have partnered with Economic Development to provide employment, training and apprenticeship opportunities including: • 3 new apprenticeships with recruitment underway to recruit a 4th • 3 apprentices successfully completed their programme and have secured full time roles with Renfrewshire Council • 2 administration internships • 15 one year HGV apprenticeships to upskill existing staff Within Climate, Public Protection and Roads service we also currently have a young person sponsored by Invest in Renfrewshire employed in the road safety field in schools. Develop a Local Transport Strategy supported by revised Active Travel and Public Transport Strategies 31 March 2025 A draft strategy is being produced, informed by a far-reaching data gathering engagement exercise. This included online surveys, stakeholder workshops and pop-up engagement sessions at supermarkets and direct in person workshops with community organisations. We specifically engaged with group representing people with disabilities and those who are particularly affected by the cost of living crisis. The draft strategy will be issued for further consultation, expected to commence in November 2025 Subject to the consultation it is expected that the final strategy will be ready by spring 2025. Continue to invest in infrastructure to support growth – from road and rail links to bridges, cycle and pedestrian routes 31 March 2025 Work through 2024/25 to date has included completion of the Barnsford Road shared cycle footway between Inchinnan Business Park and Glasgow Airport. A design has been completed for a new link from Red Smiddy roundabout to the Barnsford link through the Inchinnan Business Park, It is anticipated that this will commence on site during 2025/26 subject to funding. Study work continues on the design of the shared footway cycle link from the Red Smiddy Roundabout to Erskine. Construction to be funded by Transport Scotland should its active travel funding stream continue as it has to date. A design of a shared footway cycle link from Bishopton, Dargavel to West Ferry/ Inverclyde will complete by March 2025. SUSTRANS, in partnership with Renfrewshire Council have undertaken detailed placemaking consultation with local residents and traders in Elderslie on the connection of the National Cycle Route (NCR) route 7. All comments received will be used to formulate proposals for further consultation in due course. Page 50 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – ECONOMY What we will do Due Date Status Progress Update The Council is keen to promote a parking strategy which manages the supply and demand for parking, supports economic regeneration 31 March 2025 The first phase in our Parking Strategy in Paisley town centre is complete with the first hour free for everyone. Officers have begun the second phase in reviewing Business Permits – “Season tickets” for off street car parking for local businesses across Paisley. A future phase will look at the expansion of parking fees into Renfrewshire’s other towns and villages. Conduct a review of Renfrewshire’s public transport provision 30 September 2025 This action is now complete. SPT are looking into the options for changing the way bus operations are managed across Strathclyde in accordance with the new powers included within the Transport (Scotland) Act 2019. Page 51 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – FAIR What we will do Due Date Status Progress Update Implement the preferred options from the #YouDecide participatory budget programme for infrastructure improvements 31 March 2025 Of the original 115 suggestions, 50 schemes were voted on and taken forward. Lighting of Howwood Park, Miller Street Park, Ellerslie Park and the Wallace Monument have just completed, and the Linwood Skate Park is also complete. This leaves 8 projects to deliver between now and the end of the financial year. These projects are Renfrew Rbout, Kilbarchan Rbout, Bishopton Rbout, Inchinnan Heritage trail, Kilbarchan Heritage Trail, Glenifer Braes car park resurfacing and signing, and lighting improvements to the Lochwinnoch train station pedestrian path. Page 52 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – GREEN What we will do Due Date Status Progress Update Commence costed, targeted interventions and actions to support our net zero journey within the Council and working in partnership with key stakeholders 31 March 2026 Priority projects have been identified to support our net zero journey within the Council and working in partnership with key stakeholders , with a focus on reducing emissions from “heat and fleet”. These projects will form part of our costed delivery plans. Use funding from the Scottish Government Recycling Improvement Fund via Zero Waste Scotland to assist us to address local recycling challenges. 31 March 2025 Waste Services has secured £756,942 in funding from the Recycling Improvement Fund to deliver a range of recycling improvement measures that will enhance recycling services to Renfrewshire’s residents and increase the quality and quantity of recycling collected. The recycling improvement measures will focus on increasing recycling of food waste and enhancing recycling provision at flatted and difficult to access properties. Carry out review of household waste collection routes 31 March 2025 Waste and Fleet Services are reviewing collection routes and fleet utilisation to ensure maximisation of fleet and route efficiency. Waste Services are procuring specialist route management software to support this process. Work to procure new Routing and In Cab system for waste fleet 31 March 2025 Procurement for the route management and in cab system is in progress and a recommendation to appoint the preferred supplier will be submitted to the Finance, Resources and Customer Services Policy Board on 21st November 2024. Implement updated household waste collection arrangements 31 March 2025 Phase 1 of decoupling the grey bins from the recycling bins for all areas with a Saturday started on 5th October. All residents have received communication to explain the changes including an updated collection calendar. Phase 2 and 3 will commence early in 2025. Page 53 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – GREEN What we will do Due Date Status Progress Update Support the delivery of a regional approach to Public Electric Vehicle Charging 31 March 2025 A regional procurement exercise has been undertaken with the contract likely to be awarded to a commercial partner in December 2024. Build additional capacity for proactive tree asset management across Renfrewshire 31 March 2026 A service restructure has been completed and 1 additional arborist has been recruited as well as a dedicated tree inspector. A digital tracking system has been implemented using GIS software to track and monitor our tree assets. Ensure service is proactive in implementing any legislative requirements resulting from the Circular Economy (Scotland) Bill when it becomes law. Timeline for CE Bill to be set by Scottish Government The Circular Economy Bill was passed by the Scottish Parliament on 26th June, becoming an Act on the 8th August 2024. The waste team have been engaging with Scottish Government and COSLA to develop a route map for Renfrewshire. Work is ongoing in this area. Develop the Local Heat and Energy Efficiency Strategy Delivery Plan (LHEES) for Renfrewshire 31 December 2024 Our Local Heat and Energy Efficiency Strategy Delivery Plan was approved by the ILE Policy Board in August. The Council has been awarded £130K from the Heat Network Support Unit to develop two outline business cases for potential heat networks in Paisley Central and also an extension of the current AMIDS heat network. Conduct a strategic fleet review of all Council vehicles to assess vehicle specifications considering fit for purpose and net zero targets - 31 March 2025 As part of the updated strategic fleet review the fleet service is developing a Fleet Asset Management Plan to map out vehicle specifications and type to ensure existing fleet is fully maximised and meets the operational requirements of services. Continue to follow the Scottish Government Get to Zero Action plan for fleet vehicles 31 March 2030 This will be incorporated within the strategic fleet review (as above). Page 54 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – GREEN Indicator Current Status 2023/24 2024/25 Q1 2024/25 Q2 2024/25 Explanation of performance Value Target Target Value Value Street cleanliness Score - % of areas assessed as clean 89% 92% 92% Not measured for Quarters This is an annual target, and the cleanliness score is based on 3 sample surveys carried out throughout the year by both the Council and Keep Scotland Beautiful (KSB). This score represents the percentage of areas assessed as acceptably clean (categories A and B) using KSB’s Local Environment Audit and Management System (LEAMS) methodology. Amount of CO2 emitted by the public vehicle fleet 3,118 3,000 3,000 792.35 900.07 The total for the first 6 months of the year is 1,692.42 tonnes of CO2e. If this trend continues, whilst comparatively small, the emissions would be slightly over target of 3,000 tonnes of CO2e. % of the vehicle fleet which uses alternative fuels, such as electricity 30% 25% 25% 24& 29.5% At the end of the first six months of 2024/25, the current fleet using alternative fuels includes 104 electric vehicles from a total fleet of 369 vehicles. In addition, there are 5 vehicles using alternative fuel. % of bins uplifted first time 99.8% 99.8% 99.8% 99.73% 99.8% The percentage of bins lifted first time in Q2 of 2024/25 was 99.8%. This is consistent with performance in the equivalent quarter in 2023/24. Reduce the amount of CO2 emitted from public space lighting 1,216 1,100 1,100 Not measured for Quarters This performance indicator is an annual indicator and not measured for quarters. Although not measured in quarters, the emissions levels are anticipated to level out year on year as the LED programme is substantially complete. Page 55 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – GREEN Indicator Current Status 2023 2024 Q1 Jan – Ma 2024 Q2 Apr – June 2024 Explanation of performance Value Target Target Value Value % of Household Waste Recycled Not yet available 50% 50% Not yet available Not yet available TBC - this is calendar year data % of Household waste collected which is landfilled Not yet available 2% 2% Not measured for Quarters TBC - this is calendar year data Page 56 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – LIVING OUR VALUES What we will do Due Date Status Progress Update Support the Council in developing New Ways of Working. 31 March 2025 Environment, Housing & Infrastructure continue to proactively support and encourage hybrid working where possible and the use of technology, such as teams, to improve collaborative working. Provide our employees with the appropriate support to manage their attendance, health, and wellbeing. 31 March 2025 All employees are provided with appropriate support to manage their attendance, health and wellbeing including use of Occupational Health referrals and “Timefortalking”. Better use of data and technology to improve services performance and delivery. 31 March 2025 Work is currently ongoing to use data and technology to support Waste & Recycling Service with a new project, Roads Service to implement a new system and other improvements using data and technology to improve and modernise the work undertaken across our estate including to clean schools, ensuring our resources are allocated efficiently and effectively. Engage and participate in trauma informed and responsive Renfrewshire programme. 31 March 2025 Teams from Environment, Housing and Infrastructure have completed Level 1 (Trauma informed) and Level 2 (Trauma Skilled) Training with almost 100 staff participating in 2024 so far. Trauma informed approaches already aligned closely with the ethos of the service, but the additional training has highlighted opportunities to build on existing good practice, not only in terms of working with service users but also in supporting colleagues. Staff from E,H&I were invited to the Trauma Informed and Responsive Renfrewshire Steering Group to present on how the training has benefitted them and how they have implemented the learning. Work with Services across EH&I to support further digitisation and business improvement of our processes to meet the needs of our customers. 31 March 2025 Work being undertaken to engage with the services to identify gaps in digitisation to improve business processes and the effective use of data capture and analysis. Working in collaboration with Digital First team to develop business processes to link the customer experience with frontline operations. Page 57 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – LIVING OUR VALUES What we will do Due Date Status Progress Update Prioritise Preventative Maintenance - All HGV vehicles will be serviced within the ISO week schedule 31 March 2025 The service is audited by an external resource from the fleet industry to ensure best practice is followed. Service continues to act on audits and regularly make improvements to ensure regulatory compliance. We will introduce a new Fleet Management System 31 December 2024 Fleet Services have procured the new fleet management system and implementing across services. Use Data to make better Decisions – Fleet Tracking system used by the Fleet Utilisation officer to conduct Fleet utilisation reports for User Departments 31 March 2025 New fleet tracker system has been installed which allows greater tracking of vehicles across the council fleet. Service training for users has commenced and service managers have worked proactively to embed within their services. Continue to monitor driving behaviour and training – through fleet compliance team 31 December 2024 Fleet Compliance Team use Logistics UK Vision platform, UK Telematics and DAVIS (licence checking system) to monitor and record all HGV driver behaviour, infringements and training needs. Page 58 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – LIVING OUR VALUES What we will do Due Date Status Progress Update Continue to develop new approaches to staff communication and engagement across all areas of the service. 31 March 2025 A Staff Engagement Forum has recently been established, and feedback will be used to inform service operations. Ensure robust and up to date business continuity arrangements are in place and maintained. 31 March 2025 Robust and up to date business continuity arrangements are in place and maintained with ongoing training and scenario planning to supplement this work as required. Embed the enquiry systems for public and elected members across Environment, Housing & Infrastructure services. 31 March 2025 A system to deal with public and elected member enquiries is established and embedded across Environment and Infrastructure Services and supports ongoing work to identify recurring issues or concerns which can be address. Work to establish and embed a similar approach for Housing within EH&I will be undertaken in the next few months. Review Health & Safety and Risk Assessments. 31 March 2025 An Environment, Housing and Infrastructure Health and Safety Plan 2024/25 was approved by the appropriate Board for each service area. A 6-month update on actions and progress will be provided to the appropriate Board in October/November 2024. Work is ongoing across services to review health and safety and risk assessments. Ensure robust financial monitoring. 31 March 2025 Regular financial monitoring discussions with Senior Management and Finance Team are well established to support ongoing monitoring and planning of resources. Review and maintain continuous improvement frameworks. 31 March 2025 Work is ongoing to address actions identified from Audit reports and accreditations including maintaining British Standards ISO9001 for identified services. Page 59 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE SERVICE IMPROVEMENT PLAN – LIVING OUR VALUES Indicator Current Status 2023/24 2024/25 Q1 2024/25 Q2 2024/24 Explanation of performance Value Target Target Value Value Average number of workdays lost through sickness absence per employee (FTE) (cumulative) 14.91 TBC TBC 4.15 TBC In Q1, the average number of work-days lost per FTE was 4.15. Awaiting targets from HR. % of Members enquiries completed within timescale 92% 85% 85% 92% 94% In the first six months of 2024/25 Environment, Housing & Infrastructure received 2,612 members enquiries of which 93% were responded to within timescale. % of frontline resolutions dealt with within timescale 85% 85% 85% 40% 58% In the first six months of 2024/25 Environment, Housing & Infrastructure received 5,370 front line resolutions of which 48% were responded to within timescale. % of complaint investigation completed within timescale 89% 85% 85% 45% 40% In the first six months of 2024/25, 43.1% of 185 complaint investigations received have been responded to on time. % of FOI request completed within timescale 100% 100% 100% 100% 98% In the first six months of 2024/25 Environment, Housing & Infrastructure dealt with 146 Freedom of Information requests of which 145 (99.3%) were responded to within timescale. 74 of these requests were cross departmental and 72 were departmental. Complete inspection process for all headstones and burial grounds 93% 100% 100% Not measured for quarters This performance indicator is not measured for quarters. Page 60 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level DELIVERING THE COUNCIL PLAN – CROSS CUTTING THEME IMPROVING OUTCOMES FOR CHILDREN AND FAMILIES “Across all of our work and all of our efforts, we hope for loving and happy lives for Renfrewshire’s children - working together to get it right for children, families and communities – protecting, learning, achieving and nurturing. Every priority of this Council Plan will contribute to improving the lives of Renfrewshire’s children and their families. It is our fundamental duty as an organisation and our shared responsibility as citizens of this place to ensure that our children inherit a Renfrewshire where their wellbeing is nurtured, their futures are bright, and their environment is safe and healthy.’ What we will do Due Date Status Progress Update EH&I will work towards keeping The Promise 31 March 2025 The Head of Housing now sits on the Renfrewshire’s Strategy Promise Oversight Group . The Promise Manager has been introduced and attended senior management meetings in E,H&I and from this there has been several follow up actions agreed. Discussions have taken with the Promise Manager and E,H&I Managers around the future consultations regarding incorporating The Promise housing related calls to action into key housing policies. Close on-going positive relationships and links with Homeless & Housing Support Services and The Promise Team including activity around the Homeless Service – Service Development Plan 2023-2026 Regulation of Social Housing Assurance Statement now has appropriate reference to Looked After and The Promise and this activity was supported by Housing Lead Officer – (Performance, Policy & Participation) and The Promise Manager. It has been recognised that an area for improvement is to grow the number of Promise Keepers across the service. Page 61 of 140
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Title can go here • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level E,H&I SERVICE IMPROVEMENT PLAN SIX MONTHLY PROGRESS UPDATE NOVEMBER 2024 For more information, please contact: Douglas.morrison@renfrewshire.gov.uk Page 62 of 140
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To: Infrastructure, Land and Environment Policy Board On: 6th November 2024 Report by: Director of Environment, Housing and Infrastructure Heading: Environment, Housing and Infrastructure (E, H & I) Annual Health and Safety Plan (2024/25) – Mid-year (6 month) Update 1. Summary 1.1 The Council’s Health and Wellbeing Plan, a key priority within the Council’s People Strategy 2021 – 2026, promotes a positive Health and Safety culture to ensure compliance with relevant Health and Safety legislation and supports the Council Plan in Working together to achieve a thriving and connected Renfrewshire, creating opportunities for all. 1.2 This report provides an update on the work undertaken by the Department of Environment, Housing and Infrastructure to implement the actions contained in the Annual Health and Safety Plan 2024/25 which was approved by the Infrastructure, Land and Environment Policy Board on 29th May 2024. 1.3 Appendix 1 to this report sets out a brief update for actions contained in the Environment, Housing and Infrastructure (E, H & I) Annual Health and Safety Plan 2024/25. 1.4 It should be noted that the Report and Appendix 1 will be considered by the Communities and Housing Policy Board on 29th October 2024, the Infrastructure, Land and Environment Policy Board on 6th November 2024 and the Finance, Resources and Customer Services Policy Board on 21st November 2024 in respect of the elements covered by those Boards’ remits. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Approves the Environment, Housing and Infrastructure (E, H & I) Annual Health and Safety Plan 2024/25 update (Appendix 1) as specific to the areas of activity delegated to this Policy Board; and 2.2 Notes that the Report and update on the Plan is also being presented to the Communities and Housing Policy Board and the Finance, Resources and Customer Services Policy Board to approve the elements covered within those Boards’ remits. Item 5 Page 63 of 140
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3. Background 3.1. The Environment, Housing and Infrastructure (E, H & I) Department is responsible for the provision of every day essential services, directly to the public of Renfrewshire, to other services within the Council and to community planning partners. These services are delivered by approximately 1,900 employees, employed on a full-time or part- time basis, with a gross expenditure budget of approximately £70.3 million. 3.2. The Department provides the following key frontline services: • Operations: Neighbourhood Services, Fleet and Social Transportation, Waste and Recycling (to over 91,000 households and businesses). • Climate, Public Protection and Roads: supporting our communities through our Regulatory and Community Safety Services and supporting more than 849 km of roads and transport infrastructure. • Facilities and Property Services: (Hard and Soft Services) including PPP schools, cleaning/catering/janitorial services, public building (repairs, maintenance and compliance), Building Services and Property Services, a multi-disciplinary design team. • Housing Services: Tenancy Management, repairs, compliance and investment in housing stock (approximately 12,300 properties) and providing a wide range of advice and support to our tenants. 3.3 Environment, Housing and Infrastructure Services deliver universal services for over 180,000 Renfrewshire residents, helping to run our schools and care homes, providing 12,300 homes for social rent, protecting and enhancing our local environment though a wide range of initiatives and work to make Renfrewshire a great place to live and work. 3.4 Our services are delivered by a diverse, skilled and committed workforce of around 1,900 who deliver services 24/7 over 365 days a year. The health, safety and wellbeing of all our employees is of paramount importance. 3.5 Governance for Health and Safety is provided through monthly discussions at Environment and Infrastructure Senior Leadership Team meetings and quarterly CRMT (Crisis Resilient Management Team). 4 Mid-year (6 month) Update on Environment, Housing & Infrastructure (E, H & I) Annual Health and Safety Plan 2024/25 4.1 A wide range of work has been undertaken between 1st April – 30th September 2024 to promote and address health and safety areas or concerns and a high-level summary of this is outlined below: • Currently Asbestos iLearn Training is being rolled out to all SFOs in Schools. • A “Safe access to work” process has been introduced which now means that all Soft FM employees must enter premises at the main entrance of the building and sign in when on site. • Two managers within Soft FM Support Services have completed Health and Safety training. • Legionella training and awareness seminar (to emphasise the importance of flushing outlets etc) was carried out by Soft FM Support Services to all Assistant Facilities Managers (AFMs). • Road Operations have completed equipment training for Road Resurfacing and Gully Cleaning. Page 64 of 140
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• A review has been completed of all Risk Assessments and Method Statement for Road Operations and Street Lighting following integration of these operational services. • A route optimisation exercise and training was completed prior to the Winter gritting operations starting. • Refresher “Hands Off” training has been delivered to Soft FM Senior Facilities Officers (SFOs) throughout the summer break. • In response to increased reports of verbal abuse against our employees, “Conflict Resolution” awareness and training, delivered by Police Scotland, is being completed by the Wardens Service. • As a result of verbal and physical assaults on the Serious Organised Crime and Trading Standards team during enforcement duties there is now a new process for joint working with Police Scotland. Pre-visit checks are undertaken with Police Scotland, HMRC, Home Office and other relevant stakeholders, and where a Police presence is likely to be required to maintain order, the Team are schedule this directly with Community Policing. Full operational briefings are conducted with partners on these “Days of Action” to ensure all roles and remits are clarified. Operational processes have been rationalised to ensure Officers spend the minimum amount of time in premises where recoveries are being made, to reduce the possibility of escalation. These activities have also made use of our national tobacco detection dog resource, which assisted in making recoveries safer and quicker. • There has been wide participation in the Asbestos Working Group to review asbestos management and procedures including a review on the treatment of textured wall and ceiling coatings (“Artex”) which has resulted in revised processes now in place to expedite removal when required. • A review of Housing Service properties tagged as requiring two officer visits has been undertaken to ensure that information is up to date. 5 Monitoring and Support Services 5.1 The ongoing health, safety and wellbeing of employees and service users continues to be a priority for EH&I. The focus to promote an open, positive health and safety culture and to encourage employees and management to report all incidents, accidents and occurrences. 5.2 All reported incidents, accidents and occurrences are reviewed on a weekly basis, resulting in more accurate date. Every incident, accident or occurrence is investigated and associated risk assessments reviewed and amended where necessary. 5.3 From 1st April 2024 – 30th September 2024 across E, H & I there were 101 incidents, accidents and near misses reported. The table below (Figure 1) shows the breakdown of these incidents by service area. Figure 1: E, H & I 2024 Total number of Incidents/Accidents and Near Misses Reported per Service Area (01/04/2024 – 30/09/2024) Page 65 of 140
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5.4 Figure 2 below shows a comparison between 1st April – 3oth September 2023 and 1st April – 30th September 2024. Although the total number of incidents/accidents and near misses (96 in 2023 and 101 in 2024) is broadly similar it should be noted that the significant increase in the number reported in 2024 within Climate, Public Protection and Roads is as a result of the number of incidents being reported from the Wardens Service in particular. 5.5 It is recognised that accurate reporting of incidents, accidents and near misses is important and there has been a drive to encourage reporting of incidents and the increase within Climate, Public Protection and Roads may be due in part to this work. As a result of this increased reporting and the number of verbal incidents in this area work is ongoing to provide additional support to employees including bespoke training and awareness raising around “conflict resolution” provided by Police Scotland. Figure 2: E, H & I 2024 Total number of Incidents/Accidents and Near Misses Reported per Service Area (01/04/2023 – 30/09/2023 compared to 01/04/2024 – 30/09/2024) 5.6 Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) there were 7 accidents across E, H & I between 1st April – 30th September 2024 comprising 1 dangerous occurrence, 1 specified injury and 5 “over 7-day absences”. 5.7 Supporting our employees and attendance is a key priority for EH&I and arrangements are in place to utilise the services of the Council’s Occupational Health provider. To date a number of referrals have been made by manager or employee self-referrals to the 38 32 24 7 0 10 20 30 40 Facilities & Property Services Operations & Service Development Climate, Public Protection & Roads Housing Environment, Housing & Infrastructure Department Total number of incidents/accidents and near misses reported per service area 1st April 2024 - 30th September 2024 45 39 7 5 32 38 7 24 0 10 20 30 40 50 Operations & Service Development Facilities & Property Services Housing Climate, Public Protection & Roads Environment, Housing & Infrastructure Department Total number of incidents/accidents and near misses reported per service area 1st April - 30th September 2023 & 1st April - 30th September 2024 2023 2024 Page 66 of 140
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Occupational Health Service or employee counselling service including for early intervention, counselling, physiotherapy, cognitive behaviour therapy as well as Statutory Occupational Health benchmarking. 6 E H & I Health & Safety Plan 2024/25 Actions Update (Mid-year) 6.1 The Environment, Housing and Infrastructure Health and Safety Action Plan 2024/25 set out a range of key actions that will be undertaken in 2023/24. A short update on these actions is set out as Appendix 1 to this report. It should be noted that for some actions work is not due to be undertaken until the second part of 2024/25 and that for many work will be ongoing throughout the year. Implications of this Report 1. Financial – Potential exists for financial liability from property damage, civil or criminal prosecutions through the outcome of accidents and/or ill-health. This report demonstrates Environment, Housing and Infrastructure Services compliance and commitment to Health and Safety policies and procedures. 2. HR & Organisational Development – This report supports Renfrewshire Council’s commitment to the health, safety and wellbeing of employees. 3. Community/Council Planning • Our Renfrewshire is well – EH&I will improve the physical and mental health and wellbeing of employees through participation in the “Healthy Working Lives” and “Your Health Matters” Programmes and any other corporate initiatives promoting wellbeing. • Our Renfrewshire is safe – EH&I will provide training and support to employees to allow them to develop within the organisation and to gain the skills and experience necessary to provide a quality service to our customers. 4. Legal – Environment, Housing and Infrastructure will continue to comply with all current statutory Health and Safety legislation and Renfrewshire Council Corporate Health and Safety policies and guidance. 5. Property/Assets – The maintenance of appropriate registers (eg Asbestos Register with respect of domestic Council properties) and an obligation to conduct workplace inspections. 6. Information Technology - None 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. 8. Health & Safety – This report supports and demonstrates Environment, Housing and Infrastructure’s commitment to ensuring efficient Health and Safety management across the Department. 9. Procurement - None 10. Risk – This report supports the overarching management of risk by Renfrewshire Council. 11. Privacy Impact- None. Page 67 of 140
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12. COSLA Policy Position – Not applicable 13. Climate Risk – None 14. Children’s Rights – Not applicable List of Background Papers (a) Background Paper 1: Audit, Risk and Scrutiny Board (20 th May 2024), Risk Report – May 2024 (b) Background Paper 2: Health and Wellbeing Plan (For all council employees), The foregoing background papers will be retained within Environment, Housing and Infrastructure Department (Service Development) for inspection by the public for the prescribed period of four years from the date of the meeting. The contact officer within the service is Gill Darbyshire, Senior Service Development Manager, gill.darbyshire@renfrewshire.gov.uk Author: Gordon McNeil, Director of Environment, Housing & Infrastructure E-mail: Gordon.mcneil@renfrewshire.gov.uk Page 68 of 140
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Appendix 1 Environment, Housing and Infrastructure Annual Health and Safety Action Plan 2024/25 (Mid-Year Update) Service Area Title of Action Due Date Update Operations and Service Development Neighbourhood Services Service managers to review all risk assessments related to tasks completed and ensure they are updated, relevant and meet the needs of employees. 31/03/2025 All risk assessments have been reviewed, updated and refreshed. Refresh and deliver health and safety training in the fundamentals of safe working including manual handling, risk profiling, safe systems of work and regular toolbox talks. 31/03/2025 All staff within the summer programme of works were re-inducted, this included manual handling, SSOW and risk profiling. Training records were recorded Review and refresh the induction process for all employees, ensuring training records are completed, updated and relevant to the role 31/03/2025 This has been completed. All records are stored electronically. Develop current Safe Systems of Work for tasks ensuring they are communicated with employees. 31/03/2025 This has been completed and was used to support the induction process above. Contribute to the development of the Hand Arm Vibration Syndrome (HAVS) working group, support the implementation of the guidance document and aid the referral process for employees identified through routine monitoring and screening. 31/03/2025 HAVS consultant was appointed in June 2024. Employees have all been screened and findings / actions completed. Work is ongoing from consultancy report to ensure HAVS is managed appropriately. Review all fire safety documentation in premises managed by Neighbourhood Services and update as required. 31/03/2025 Work is underway with fleet manager to review all fire safety operating procedures in depots. We continue to work proactively to action any areas of fire safety highlighted through internal audits. Page 69 of 140
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Fleet and Sustainable Transport Ensure that all HGV vehicles have an Operator Licence (O licence) undertakings obligation to be roadworthy as shown by the pass rate at MOT for the fleet maintenance schedule. 31/03/2025 All 70 HGV vehicles are on the O licence and display O licence disk in vehicle. MOT schedule is up to date with year-to-date pass rate of 95%. The Fleet Compliance Team will provide gate checks both internally and, on the roadside, to ensure that fleet compliance is being adhered to by the fleet drivers. 31/03/2025 Compliance Team have conducted 120 gate checks against an annual target of 240 with a pass rate of 100%. As part of the driver performance within all operational departments, ensure the appropriate training is being provided and recorded. 31/03/2025 150 Driver CPC training courses achieved year to date with 35 drivers achieving “outstanding”. Aim is to have all Driver CPC training completed by 31/09/2025. As part of the driver performance within all operational department, ensuring all fleet vehicles are on the fleet tracking system and reports, detailing driver behaviour, are sent to the operational line managers. 31/03/2025 All 270 Fleet vehicles and 260 hire vehicles are logged on our new tracker system. Work has started to prepare monthly reports for some departments and this will be further extended to all Departments by 31/03/2025. Ensure a fleet asset management plan and driver handbook are created and distributed to operational departments. 31/03/2025 Drivers Handbook and asset management plan review are in progress but on target to be completed and distributed by 31/03/2025 Ensure that all areas of the Underwood Road Depot are secure and employee access are enabled. 31/03/2025 Underwood Road Depot improvement plan is ongoing and on target for completion for 31/03/2025. Ensure that the Underwood Road Depot has an updated fire plan and that all signage within the depot is visible to all employees and members of the public. 31/03/2025 Underwood Road Depot improvement plan is ongoing and on target for completion for 31/03/2025. Ensure all Underwood Road Depot users are consulted on a regular basis and kept up to date with the ongoing Depot works. 31/03/2025 Underwood Road Depot users, (H&S) meetings are being scheduled monthly for the rest of the year to consult users on a regular basis. Page 70 of 140
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Waste and Recycling Service managers to review all risk assessments related to tasks completed and ensure they are updated, relevant and meet the needs of employees. 31/03/2025 A review of the current Risk Assessments to identify any updates that may be required and to understand if they are fit for purpose has been completed. These all need to be refreshed so are currently being updated to suit new ways of working, updated processes and procedures and incorporated into a new Risk Assessment format. Refresh and deliver health and safety training in the fundamentals of safe working including manual handling, risk profiling, safe systems of work and regular toolbox talks. 31/03/2025 A number of “toolbox talks” have been delivered to all operatives over the summer months which include a range of safe working topics. These will continue on a regular basis. Topics covered this period include: - • Drivers site safety rules at Transfer Stations • Incident and Accident Reporting • Vehicle Access and Egress • Operating bin lifts • Emergency stop procedures (Refuse Collection Vehicles – Bin Lifts) • Driver Responsibilities Review and refresh the induction process for all employees, ensuring training records are completed, updated and relevant to the role. 31/03/2025 All new starts currently undergo appropriate training for their role (including any safety training on using equipment, and iLearn courses for office based employees). Ongoing work includes looking to introduce a new induction that will include depot safety. This will be refreshed to align with any changes as a result of the current review of the depot traffic management plan. Page 71 of 140
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Refresh manual handling training for all staff. 31/03/2025 We are progressing with a train the trainer scheme for manual handling training. This will be rolled out over the coming months. Initially staff on each shift will receive train-the-trainer and will roll out to all employees within Waste Services. DSE Equipment assessment to be carried out for all staff. 31/03/2025 DSE assessments are currently carried out at staff induction and again following any location moves. Service Development Increase representation at the Health and Wellbeing Forum, ensuring that there is a named representative or substitute at each meeting. 31/03/2025 Work is ongoing to ensure there is a named representative at each Health and Wellbeing Forum meeting and future meetings will be planned in advance to facilitate this. Ensure mental health “Z” cards are delivered to all frontline employees and are included in the inductions for new members of staff 31/03/2025 “Z” cards were issued to all frontline staff Encourage employees to complete health and safety and welfare modules on i-Learn and attend training courses as required (eg Personal Safety, Violence and Aggression, Mental Health First Aid, Wellbeing etc. 31/03/2025 All employees are encouraged to complete health and safety and welfare modules as part of annual reviews and discussions. Promote and health and safety incident reporting system and encourage reporting of incidents and near misses. 31/03/2025 Ongoing as part of health and safety training and promotion. Monitor and review the number of workplace accidents and ensure appropriate action is taken to prevent future incidents. 31/03/2025 All workplace incidents are reviewed by the service daily. A weekly meeting takes place with Corporate Health and Safety and all workplace incidents for the week are discussed and reviewed. Develop a 3-year rolling Departmental audit plan which consists of 6 audits per year. 31/03/2025 Complete. Page 72 of 140
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Facilities and Property Services Facilities Management (Hard FM) Work collaboratively with Health & Safety colleagues to ensure Guidance Booklet for Statutory Inspection and Maintenance is relevant and is up to date. 31/03/2025 Ongoing – H&S team have subscribed to ‘Barbour’. Further development will be required and equally, engagement with all stakeholders/services. Ensure onsite training is carried out within properties that have with sprinkler systems to ensure routine checks are carried out. 31/03/2025 Training ongoing with the relevant sites – on track. Procure new contract for the inspection and maintenance of fire dampers across the estate. 31/03/2025 Tender documents with CPU. Contract due to be awarded by end of 2024. Facilities Management (Soft FM) Ensure all accidents/near issues are recorded on Business World within the agreed timescales. 31/03/2025 Ongoing Monitor iLearn mandatory courses for new and existing employees 31/03/2025 Ongoing, mandatory courses are completed as part of new Induction Training for all employees in Soft FM Embed the new Absence Management process into Soft FM with support from HR. 30/09/2024 New process in place for all new absence – complete Link Gritting Plan to GIS Mapping and CAMIS 31/03/2025 Ongoing Page 73 of 140
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Building Services COSHH assessment system required for operational use. Decisions on the existing system on –going. 31/03/2025 Decision on the existing system ongoing Review all risk assessments across the business and update as required. 31/03/2025 Building Services are currently working to review and update risk assessments across the business. This has been delayed due to long term sick leave. Continue to roll out on-line and toolbox talks to the frontline staff on areas of health and safety/health and wellbeing. 31/03/2025 Completed. Booklet and z card distributed and signed for across the workforce. Ensure there is ongoing CPC training to ensure all staff are appropriately qualified for driving duties. 31/03/2025 Working with Fleet and Sustainable Transport to ensure all CPC training is up to date. Courses are ongoing as required. Ensure mental health booklets and “Z” cards are delivered to all frontline employees and are included in the inductions for new members of staff. Completed 31/03/2025 Completed Work with the Corporate Health and Safety Team to promote/revie and update where required across the business. 31/03/2025 Monthly operational health and safety meetings in place. 6 weekly department level meeting led by Head of Service in place. Promote and health and safety incident reporting system and encourage reporting of incidents and near misses. 31/03/2025 All incidents are recorded on the BW system as required. Continue to develop the on-line and toolbox talks for the operatives and staff. 31/03/2025 Working with others across the council to develop bespoke I learn training. Several already developed and others at the final stages of assessment. Ensure all CPC licences are up to date and renewed as required. 31/03/2025 Working with Fleet & Sustainable Transport to ensure all CPC licences are up to date. Page 74 of 140
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Property Services Ensure all Technical Unit Officers have a valid Construction Skills Certification Scheme (CSCS) card and training is arranged for new officers/expired certification. 31/03/2025 All Technical Unit Officers CSCS cards are renewed on a 5 year basis. However, the certification process has recently been revised to account for applicant’s professional qualifications and background. Work is ongoing with Corporate Health & Safety Team to agree on how the new system is applied to TU officers. This will be in place by March 2025. Climate, Public Protection and Roads Climate and Public Protection Review and transfer all risk assessments for Public Protection to the new risk assessment template. 31/03/2025 Service Managers have progressed the review of risk assessments and on schedule to complete by 31/3/25. All public facing staff in Public Protection to complete violence and aggression training. 31/03/2025 All mandatory training courses have now been completed by office based staff. Teamtalks are being developed for frontline staff in conjunction with HR &OD. Develop and implement a staff induction pack 31/12/2024 A draft staff induction plan has been developed as part of the onboarding process and will be finalised by 01/12/2024. Stress management training to be carried out. 31/03/2025 In progress. Police Scotland will be delivering a bespoke “Conflict Management” course for our Community Support Service in October 2024. Complete specific risk assessment for handling XL Bully Dogs. 30/06/2024 A protocol is being developed with colleagues in Police Scotland and once concluded the appropriate risk assessment can be completed. Page 75 of 140
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Roads and Transportation Review and update risk assessment within roads. 31/03/2025 All risk assessments for Road Operations and Street Lighting have been concluded Arrange phone and SOS function in winter maintenance vehicles and wider road fleet. 31/03/2025 Complete. SOS function in place and drivers have work mobiles. Arrange SVQ winter maintenance training. 31/03/2025 Complete. Housing Services Housing Services Undertake a regular programme of risk assessment and safe systems of work reviews. 31/03/2025 Service managers are progressing with the review of risk assessments and are on schedule to complete by 31/03/25. Compile departmental risk assessment and safe systems of work register. 31/03/2025 Service managers to engage with Corporate Health & Safety to identify good practice in creating register. Undertake a regular programme of health and safety training and information sharing for all employees. 31/03/2025 Complete. Training programme and records in place. Undertake violence aggression training for all at risk employees. 31/03/2025 Complete. iLearn module in place for relevant employees. Monitor accident trends and statistics to identify risk and provide, as far as is practicable, for its prevention/reduction. 31/03/2025 Ongoing. Promote the use of Mental Health First Aiders within Housing Services 31/03/2025 Promoted corporately and by Service Managers. Record and report on all health and safety related training. 31/03/2025 Training records in place but to be reviewed for consistency across Housing Service areas. Page 76 of 140
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To: Infrastructure, Land and Environment Policy Board On: 06 November 2024 Report by: Director of Environment, Housing & Infrastructure Heading: The Renfrewshire Council (Prohibition and restriction of loading, waiting and parking places) (Consolidation and amendment Order 1001) 2024 (Item 406) 1. Summary 1.1. In terms of the Road Traffic Regulation Act 1984 and the Council’s Scheme of Delegation, the making of a Traffic Regulation Order (TRO) is delegated to the Director of Environment, Housing & Infrastructure after consultation with the Convener of the Infrastructure, Land and Environment Policy Board and the Elected Members. 1.2. In accordance with the ‘Local Authorities’ Traffic Orders (Procedure) (Scotland) Regulations 1999’ and the Council’s procedures, in the case of maintained objections, the Infrastructure, Land and Environment Policy Board may decide how to proceed; to either make a TRO in whole or in part or not at all, or commission an independent reporter to hold a public hearing. 1.3. “The Renfrewshire Council (Prohibition and restriction of loading, waiting and parking places) (Consolidation and amendment Order 1001) Order 2024” was made in part on 2 February 2024. However, Item 406, which was a part of this traffic order, had received sustained objections and was held back from being made to allow a decision to be made by this board. 1.4. Item 406 was included in the traffic order in response to a petition made to the Petitions Board of Monday 8 November 2021. The Petitions Board decided that the petition be referred to the relevant Director with the recommendation that the petition be adopted and a further recommendation that the Director also undertake a review of the travel corridor from the roundabout junction at Barrhead Road to Penilee Road at Queen Elizabeth Avenue. Item 6 Page 77 of 140
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1.5. The petition asked for double yellow lines in the entrance to Gartmore Road off Hawkhead Road to ensure cars could safely enter and leave the side road without being blocked by parked cars and that those same parked cars did not block pedestrian visibility of oncoming traffic. Item 406 proposed those double yellow lines and for completeness, in consideration of pedestrian and driver safety, officers additionally proposed double yellow lines at the entrances of Lanfine Road and Newtyle Road which also exit onto Hawkhead Road in the same way as Gartmore Road. 1.6. In the last recorded five years’ accident statistics, there have been reported; one serious injury accident at Lanfine Rd/ Hawkhead Rd in 2018; and two slight injury accidents at Gartmore Rd/ Hawkhead Rd in 2019 and 2020. 1.7. The petition also asked for consideration of a solution to stop motorists using Gartmore Road as a shortcut to avoid the traffic signals at the junction of Glasgow Road and Hawkhead Road. A review of the travel corridor from the roundabout junction at Barrhead Road to Penilee Road at Queen Elizabeth Avenue did not conclude that any additional measures to prevent motorists using these side roads as a shortcut to avoid the traffic signals at the junction of Glasgow Road and Hawkhead Road were justified. A northbound right turn green arrow has recently been installed at this junction. 1.8. The first stage of statutory consultation for Item 406 commenced in May 2023 and included elected members, road user organisations and emergency services. In addition, consultation notices were hand delivered to all properties in Gartmore Road and to property numbers 23 to 35 Hawkhead Road, inclusive. The final closing date for responses was 18 June 2023. Four objections and five responses in support were received. 1.9. The second stage public consultation on Item 406 commenced in September 2023 with its inclusion in The Renfrewshire Council (Prohibition and restriction of loading, waiting and parking places) (Consolidation and amendment Order 1001) Order 202* . It was advertised for public consultation with a closing date of 11 October 2023. Five objections and one response in support were received. 1.10. The objectors argue that; • There is no problem here, there have been no accidents or incidents, and no need for the yellow lines. • The yellow lines will prevent residents of Hawkhead Road from parking near to their homes. Residents park in the side streets to escape the volume of passing traffic on Hawkhead Road. They cannot park in their driveways because the passing traffic at peak times makes it too difficult to get in and out of the driveway safely. • The yellow lines will push parking further into the side roads causing inconvenience and disruption to the residents and their visitors in not being able to park outside their homes, making HGV deliveries more difficult, causing accidents and blocking sight lines for drivers exiting driveways and pedestrians crossing the road. • There is insufficient evidence to include Lanfine Road and Newtyle Road. Page 78 of 140
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• The yellow lines will encourage entry into the side roads at speed, endangering pedestrians and encouraging the short cut to Glasgow Road. • The yellow lines do not tackle the bigger problem of the volume of traffic using Hawkhead Road, huge articulated lorries continually using Hawkhead Road as a dangerous and alternate route to the motorway and drivers using the side roads as a short cut to avoid the traffic signals at Hawkhead Road/ Glasgow Road at peak times. 1.11. The supporters say; • It is long overdue and the problematic and inconsiderate parking has been the source of numerous frustrations and many serious traffic dangers to both drivers and pedestrians alike. The constriction caused by the parking on both sides so close to the junction has simply not been acceptable. • If there are parked vehicles close to the corner it means drivers trying to exit out onto Hawkhead Road must sit on the wrong side of the road leaving vehicles trying to turn into Newtyle having nowhere to go and having to stop on the busy main road at considerable danger to themselves and those who may run into their back. It is a major accident waiting to happen and I am aware of regular minor collisions having occurred. 1.12. Police Scotland have no objections to this proposal and are supportive of the measures outlined. 1.13. Officers consider on balance that the road safety benefits of the proposal outweigh the inconvenience to residents in having to park further up the side streets. If the yellow lines have further, as yet unsubstantiated, impacts on the side streets, future traffic orders may be promoted to help control them. The yellow lines are promoted solely as a specific response to the road safety issues identified at this location. _________________________________________________________________________ 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1. Consider the objections made in relation to The Renfrewshire Council (Prohibition and restriction of loading, waiting and parking places) (Consolidation and amendment Order 1001) Order 202* (Item 406). 2.2. Subject to recommendation 2.1, approve The Renfrewshire Council (Prohibition and restriction of loading, waiting and parking places) (Consolidation and amendment Order 1001) Order 202* (Item 406) and approve the Director of Environment, Housing & Infrastructure to make the Order. 3. Background 3.1. In terms of the Road Traffic Regulation Act 1984 and the Council’s Scheme of Delegation, the making of a Traffic Regulation Order (TRO) is delegated to the Director of Environment, Housing & Infrastructure after consultation with the Convener of the Infrastructure, Land and Environment Policy Board and the Elected Members. Page 79 of 140
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3.2. In accordance with the ‘Local Authorities’ Traffic Orders (Procedure) (Scotland) Regulations 1999’ and the Council’s procedures, in the case of maintained objections, the Infrastructure, Land and Environment Policy Board may decide how to proceed; to either make a TRO in whole or in part or not at all, or commission an independent reporter to hold a public hearing. 3.3. “The Renfrewshire Council (Prohibition and restriction of loading, waiting and parking places) (Consolidation and amendment Order 1001) Order 2024” was made in part on 2 February 2024. However, Item 406, which was a part of the proposal had received sustained objections and was held back from being made (Appendix A). 3.4. The petition submitted to the Petitions Board described the issue as, “Cars parked in Gartmore Road (mainly, parking by residents living in Hawkhead Road, not using their own driveways) near or on the corner are forcing motorists entering or exiting into a narrow slot which has led to cars just avoiding head on collisions. Motorists parking and using Gartmore Road ignore the access only signs. School children crossing the road are being put in danger as cars parked block a driver's view. As we have a number of schools with pupils using Hawkhead Road this problem of child safety requires your urgent attention. A child's view when crossing Gartmore Road is restricted by parked cars. We the Residents of Gartmore Road wish the Council to Double Yellow Line the entrance to our road up to the bollards. To consider a solution to stop motorists using our road as a shortcut to avoid the lights at the junction of Glasgow Road and Hawkhead Road” (Appendix C). 3.5. The first stage of statutory consultation for Item 406 commenced in May 2023, prior to the Council’s first digital TRO (TRO 1000) becoming effective and was titled “The Renfrewshire Council (Paisley, Hawkhead, Gartmore, Lanfine & Newtyle Roads) (No waiting at any time) Order 202*”. Among those consulted were Police Scotland, Strathclyde Partnership for Transport, NHS Greater Glasgow and Clyde, Scottish Fire and Rescue Service, associations representing professional road users, Elected Members from the appropriate ward, Ralston Community Council, taxi organisations, Royal Mail and public utilities. 3.6. In addition, consultation notices were hand delivered to all properties in Gartmore Road and to property numbers 23 to 35 Hawkhead Road, inclusive. The final closing date for responses was 18 June 2023. Four objections and five responses in support were received. 3.7. The second stage public consultation on Item 406 commenced in September 2023 with its inclusion in The Renfrewshire Council (Prohibition and restriction of loading, waiting and parking places) (Consolidation and amendment Order 1001) Order 202* . It was advertised for public consultation with a closing date of 11 October 2023. Five objections and one response in support were received. 3.8. This Order is considered necessary to enable vehicles to enter and exit the side roads off Hawkhead Road in a safe manner. Page 80 of 140
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3.9. The residents of Hawkhead Road report that there are more issues regarding the traffic flows in the area that Renfrewshire Council has not addressed. Residents of Gartmore Road complain that while the road is signed as ‘no motor vehicles except for access’, vehicles continue to use Gartmore Road as a short cut to Glasgow Road. The contravention of these signs is a Police matter and outwith the scope of the proposed traffic order. 3.10. A review of the travel corridor from the roundabout junction at Barrhead Road to Penilee Road at Queen Elizabeth Avenue concluded there was no justification for any additional measures to stop motorists using these side roads as a shortcut to avoid the traffic signals at the junction of Glasgow Road and Hawkhead Road (Appendix F). 3.11. In the last recorded five years accident statistics, there have been reported; one serious injury accident at Lanfine Rd/ Hawkhead Rd in 2018; and two slight injury accidents at Gartmore Rd/ Hawkhead Rd in 2019 and 2020 (Appendix D). _________________________________________________________________________ 4. Consultation Results 4.1. The proposal Item 406 went through a two-stage consultation process. It was issued by email on 22nd May 2023 to emergency services, public utilities, local road user groups, local community groups and local ward Members. On the same date it was delivered by hand to all addresses on Gartmore Road and Nos. 23 to 35 inclusive on Hawkhead Road. with a response date of 18th June 2023. 4.2. The proposed TRO 1001 (including Item 406) was advertised in the Paisley and Renfrewshire Gazette to the public for responses by 04 October 2023. All communications included the hyperlink to the TellmeScotland website where the digital map file and articles were made available to view. 4.3. A number of responses objecting and expressing support for the proposal were received and are listed in the table below. A table of additional related comments and responses is given in Appendix E. Objector Address Objection First consultation Objector 1 Hawkhead Road Firstly, the thrust of the petition was that residents on Hawkhead Road were refusing to park on the road, using the side streets instead. The irony is not lost on me that this proposal makes it more difficult to park on Hawkhead Road, the opposite of what the petitioner was seeking to address. I’d like to understand the variation in the lengths of the lines at each of the junctions? They are not consistent? Renfrewshire Council are choosing to deal with a point element of the issue, rather than take a holistic view and provide a solution that is acceptable to all the residents of this area, not just a few. I have copied the minute from the Petitions Board. The final recommendation of the meeting was that my concerns were taken into consideration and the Director undertake a review of the travel corridor that includes Hawkhead Road. I would like to understand what progress has been made on this as it should address my concerns. Page 81 of 140
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It is almost two years since the Petitions Board and I’m not aware of any movement on this. At peak times traffic tails back in front of my house on both carriageways. The traffic volume issue also means it is difficult to access my house/drive at peak times. Objector 2 Gartmore Rd I have resided at Gartmore Rd for the past 40 years and there has been little problem with access/ egress from and into Gartmore Rd from Hawkhead Rd despite parked cars. I would expect any notice of parking restrictions would suffer the same non policing and be ignored. There is little point in installing the restrictions in this case. The geometry of the road is such that cars are forced into the middle of the road, and the parking of cars or otherwise has no effect on this fact. Should the proposed restrictions on parking to the extent detailed be progressed, which I hope they will not, this will have the effect of forcing cars to be parked further up Gartmore Rd and the other two roads, causing inconvenience and disruption to the residents and their visitors in not being able to park outside their homes. It would also be more hazardous for residents driving in and out of their driveways with parked cars restricting movement and blocking sight lines. Crossing the road for residents and their children would also be considerably more hazardous with parked cars in the road. Deliveries are made to 2-8 Gartmore Rd by HGV and these deliveries are made at the gates opposite no1 and no 9 Gartmore Rd. Car parking by non residents beyond the proposed restrictions area would prevent such delivery vehicles parking and is likely to force the vehicles to park in the road. Not a very safe situation to create. Objector 3 Gartmore Road This proposal would inevitably result in residential and other parking moving to other connecting roads. The junction of Gartmore and Alton has already seen multiple RTA which I would suggest is aggravated by residents in the broader area already parking their work vehicles (vans) permanently on stretch of road from Alton Road to Newtyle Road. Second consultation Objector 4 Hawkhead Road This proposal will have no effect on the real issues. Objector 5 Lanfine Road Insufficient evidence to cover three roads when petition was from Gartmore Rd alone and does not offer an adequate solution for the issues identified. Parking will be denied to residents and will move further up the street. Parking at the bottom of these streets is safer than parking on Hawkhead Road. The yellow lines will encourage the use of these side roads at speed and endanger pedestrians. Objector 6 Hawkhead Road Insufficient evidence to cover three roads when petition was from Gartmore Rd alone and does not offer an adequate solution for the issues identified. Drivers have no option but to park here because of intense traffic flow on Seedhill Road and Hawkhead Road. The yellow lines will encourage the use of these side roads at speed and endanger pedestrians. The issue needs a full traffic plan for the area. Objector 7 Newtyle Road There have been no incidents and no accidents. Why is the order necessary considering its cost and inconvenience to residents. Parking would move further down the street and create issues in Newtyle Road which would be worse. Encourages the rat run to Glasgow Road. Objector 8 Hawkhead Road Does not address peak hour chaos, traffic light sequencing with no filter lane options or huge articulated lorries continually using Hawkhead Road as a dangerous and alternate route to the motorway. Totally contrary to the needs of residents - requires a more substantial consultation and for once recognition of the wishes of the people on whom this will have the biggest impact. Page 82 of 140
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Supporter Address Comment Supporter 1 Gartmore Rd I totally support Renfrewshire Council in their aim to have an order in place for no waiting at any time. Supporter 2 Gartmore Road It is long overdue and the problematic and inconsiderate parking by residents residing in Hawkhead Road on the road where I reside, Gartmore, has been the source of numerous frustrations and many serious traffic dangers to both drivers and pedestrians alike. The constriction caused by the parking on both sides so close to the junction has simply not been acceptable. I feel that the proposal may result in part of the issue, constriction due to parking both sides, being pushed further back into the various streets. Given the volume of cars that park in this way (certainly on Gartmore), my observation would be that if parking could be restricted to one side approaching the ‘No Waiting zones’ at the junctions, then this may alleviate the restrictions that cause the issue with the narrowing of the roads. Supporter 3 Gartmore Road I agree entirely with the draft proposals. However, in addition to these proposals the no waiting order should be considered for the other end of Gartmore Road where it joins Glasgow Road, parking in this area greatly narrows the road and the ability of residents turning in is affected, at times not safe. I believe people park there for parts of the day and then jump on the bus to either Glasgow or Paisley. A no waiting order would stop this. The use of Gartmore as a cut through is also very annoying with many drivers manoeuvring their vehicles round the speed bumps on to the pavement at speed. It is only a matter of time before accidents occur. More needs to be done to stop the ‘cut through’ Supporter 4 Golf Drive If there are parked vehicles close to the corner it means drivers trying to exit out onto Hawkhead Road must sit on the wrong side of the road leaving vehicles trying to turn into Newtyle having nowhere to go and having to stop on the busy main road at considerable danger to themselves and those who may run into their back. It is a major accident waiting to happen and I am aware of regular minor collisions having occurred. It can be particularly bad at rush hour when folk continue to use Newtyle as a rat run to cut out the Glasgow Rd/Hawkhead Road traffic lights. The issue is not so serious in Lanfine and Gartmore in my opinion as they are in effect 3/4 lanes wide with Newtyle much narrower at only 2 lanes. I note from your plan you have the lines in Lanfine and Gartmore running from the junction right up and over the first road hump but not in Newtyle. I think it is essential the Newtyle lines are right over the hump up to the first driveway to the rear of the house at the corner of Hawkhead and Newtyle Roads. When turning into Newtyle off Hawkhead Rd I found a white Range Rover parked right up to the corner. I faced a car coming direct towards me preventing my safe passage - the car facing me had to squeeze into a space at the first driveway on the south side of the road as I couldn’t safely back out into the very busy traffic flow on Hawkhead Rd given the present closure on Glasgow Rd for resurfacing. Supporter 5 Hawkhead Rd Your proposal for traffic restrictions on the corners to the road are fully supported however I would ask that you consider some form of extension to the restriction to cover our entrance gateway Police Scotland Police Scotland have no objections to this proposal and are supportive of the measures outlined. 4.4. In response to requests for new restrictions, consideration will be given to promoting future amendments to the proposed TRO (with the proviso that such amendments are subject to public consultation and cannot be guaranteed to be made). Page 83 of 140
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_________________________________________________________________________ 5. Consideration of the objections 5.1. The Local Authorities' Traffic Orders (Procedure) (Scotland) Regulations 1999 state that before making the order, the Council (in the form of its Infrastructure, Land and Environment Policy Board) must consider all objections made and not withdrawn. In this respect, the terms of the Regulations state that the Board may consider the objections itself in fulfilment of its statutory obligation to give due consideration to all objections made and not withdrawn. Alternatively, the Board may choose to appoint an independent Reporter to hold a hearing to consider the objections. 5.2. If the Board decides to exercise its discretion and not appoint an independent Reporter, then it must consider the objections and either uphold them, in which case the proposal shall be dropped, or consider the objections and then approve the implementation of the restrictions as advertised, as a whole or in part, and approve the Director of Environment, Housing & Infrastructure to make the Order. 5.3. If the Board decides to choose the public hearing, it should be recognised that the Reporter’s deliberations could take approximately 15 weeks. Thereafter, the Board has an obligation to consider the report and recommendation made by the Reporter and to decide on whether to proceed with the order. The cost of arranging an independent Reporter to hold a public hearing is estimated at £5000 (estimated cost of Reporter’s time @ £290 per day plus expenses for 15 days). 5.4. Therefore, it is recommended that the Board considers the objections itself. __________________________________________________________________ Implications of the Report 1. Financial - the nominal capital and revenue costs of implementing and maintaining the proposed lines and signs and the digital traffic order map is accommodated within existing budgets. 2. HR & Organisational Development – N/A. 3. Community Planning Children and Young People – Small children, who could be obscured by parked cars, are made more visible and therefore safer as a result of this proposal Community Care, Health & Well-being – N/A Empowering our Communities – N/A Greener – N/A Jobs and the Economy – N/A Page 84 of 140
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Safer and Stronger – N/A 4. Legal - The Local Authorities' Traffic Orders (Procedure) (Scotland) Regulations 1999. 5. Property/Assets – N/A 6. Information Technology – N/A 7. Equality & Human Rights - (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – The primary reason for the proposal is for avoiding danger to persons or other traffic using the road or any other road or for preventing the likelihood of any such danger arising 9. Procurement – N/A 10. Risk - no risks have been identified in relation to the proposal. 11. Privacy Impact – N/A 12. CoSLA Policy Position – N/A. 13. Climate Risk – N/A 14. Children’s Rights - This report demonstrates compliance with Article 6 (life, survival and development) and Article 24 (health, water, food, environment) of the United Nations Convention on the Rights of the Child. List of Background Papers - None. Author: Mark Higginbotham mark.higginbotham@renfrewshire.gov.uk 07974 071380 Page 85 of 140
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Appendix A Draft Traffic Order Plan Item 406 Page 86 of 140
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Appendix B Extract from Minute of Meeting Petitions Board Monday 8 November 2021, 14:00 Council Chambers (Renfrewshire), Council Headquarters, Renfrewshire House, Cotton Street, Paisley, PA1 1AN 3 Petition: Parking at Gartmore Road Under reference to item 1 of the Minute of the meeting of this Board held on 30 August 2021, there was submitted a report by the Director of Finance & Resources relative to a petition received from Mr H Lister in the following terms:- “Cars parked in Gartmore Road (mainly, parking by residents living in Hawkhead Road, not using their own driveways) near or on the corner are forcing motorists entering or exiting into a narrow slot which has led to cars just avoiding head on collisions. Motorists parking and using Gartmore Road ignore the access only signs. School children crossing the road are being put in danger as cars parked block a driver's view. As we have a number of schools with pupils using Hawkhead Road this problem of child safety requires your urgent attention. A child's view when crossing Gartmore Road is restricted by parked cars. We the Residents of Gartmore Road wish the Council to Double Yellow Line the entrance to our road up to the bollards. To consider a solution to stop motorists using our road as a shortcut to avoid the lights at the junction of Glasgow Road and Hawkhead Road. Through traffic using Gartmore Road is on the increase. The large number of houses being built on Hawkhead Road will only increase the foregoing problems. Your early attention would be appreciated. Can an Access only Road be backed by law and drivers warned or fined? Note: - Even numbers start at 40. Odd numbers have gaps and numbers 25, 27 and 41 to 55 have not been used. Stopped at Alton Road and did not take· in houses in Gartmore Road beyond this point as they tend to exit Glasgow Road. Resident in number 3 agreed that there was a serious problem parking and his reason for not signing was the cars would be parked further up the road. Could lead to problems with accessing or exiting his driveway. Extended yellow lines might.be a solution. The response from the residents signing to support the need for double yellow Iines was very positive and many were angry that our road was being used for parking by people living in Hawkhead Road”. The report intimated that the Petitions Board at its meeting held on 30 August 2021 had agreed that consideration of the petition be continued to allow the petitioner to be in attendance and that subsequently a third-party representation had been received which the Convener had agreed, in the Page 87 of 140
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interests of transparency, be attached as an appendix to the report together with further comments from the Transport & Development Manager in addition to those contained within the report relative to the petition. The Board heard from the petitioner in support of his petition. Councillor Sharkey, seconded by Councillor Campbell moved that the petition be referred to the relevant Director with the recommendation that the petition be adopted and a further recommendation that the Director also undertake a review of the travel corridor from the roundabout junction at Barrhead Road to Penilee Road at Queen Elizabeth Avenue. This was agreed unanimously. DECIDED: That the petition be referred to the relevant Director with the recommendation that the petition be adopted and a further recommendation that the Director also undertake a review of the travel corridor from the roundabout junction at Barrhead Road to Penilee Road at Queen Elizabeth Avenue. Page 88 of 140
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Appendix D Accidents in latest recorded 5 years 2018-2022 Serious, 28/11/2018 Involved 3 vehicles, 1 casualty Slight 16/1/2020 Involved 1 vehicle, 1 pedestrian casualty Slight 6/3/2019 Involved 2 vehicles, 1 casualty Page 93 of 140
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Appendix E Responses to additional comments raised during consultation Query/comment Response Has a cost benefit analysis been undertaken The cost of the traffic order and its signs is trivial when compared to injury/ fatality costs the proposal may save Proposal has no effect on real issues of through traffic in area Proposal is specific to junction issue in petition Little information available All information provided on TellmeScotland website Traffic Flows on Hawkhead Rd are not being addressed. Outwith the scope of this proposal Speeding when road is quieter Outwith the scope of this proposal How will parking restrictions be enforced when we don’t enforce in Paisley Enforcement is a separate issue Insufficient evidence to cover 3 roads when petition was from Gartmore Rd Observations and correspondence show that similar issues are occurring at all 3 streets. Parking at bottom caused by residents of Hawkhead Rd not being able to park due to heavy traffic Traffic levels on Hawkhead Road outwith the scope of this proposal. Why is petition taking precedence over other issues? Other issues addressed in Appendix F Newtyle Rd being used as a shortcut to miss the signals See Appendix F By removing parked vehicles, cars will turn quicker increasing danger to child pedestrians Parked cars present visibility hazard to child pedestrians This will restrict my ability to park outside my house as other vehicles displaced here Road is available to general public and cannot be allocated for private parking. Restriction will only move parking issues and may affect me. Road is available to general public and cannot be allocated for private parking. Where is benefit to me and other residents?? Road is safer for all Not addressing area wide issues. Make Hawkhead Rd safe enough to allow residents to park outside their homes. Road is primarily for the movement of goods and people, parking space is made available only if possible. Only occasional inconvenience, no accidents; so why inconvenience local residents TRO promoted in fulfilment of request by Page 94 of 140
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petition Why is this being pursued by residents who live further away and who are not as affected by the proposal as those adjacent TRO promoted in fulfilment of request by petition Fully support these measures. But need to be extended to protect driveway as it is constantly being parked over This would be best done by a future amendment to the TRO Deliveries by HGV would be restricted due to displaced parked vehicles Yellow lines are as short as necessary to limit impact The junction of Gartmore and Alton has already seen multiple RTA which I would suggest is aggravated by residents in the broader area already parking their work vehicles (vans) permanently on stretch of road from Alton Road to Newtyle Road Outwith the scope of this proposal. However, feasibility of traffic management will be considered following the outcome of the current proposal. If parking could be restricted to one side approaching the ‘No Waiting zones’ at the junctions, then this may alleviate the restrictions that cause the issue with the narrowing of the roads. I do accept that this is a much lesser problem than the current situation and poses much less risk than the current situation. Yellow lines are as short as necessary to limit impact. This would be best done by a future amendment to the TRO No waiting order should be considered for the other end of Gartmore Road where it joins Glasgow Road, parking in this area greatly narrows the road and the ability of residents turning in is affected, at times not safe. I believe people park there for parts of the day and then jump on the bus to either Glasgow or Paisley. A no waiting order would stop this. This would be best done by a future TRO. The use of Gartmore as a cut through is also very annoying with many drivers manoeuvring their vehicles round the speed bumps on to the pavement at speed. It is only a matter of time before accidents occur. More needs to be done to stop the ‘cut through’ Officers will look into this and alert the Police to this dangerous practice We live in Golf Drive and use Newtyle regularly to access to and from Hawkhead Road. We have regularly experienced and seen other road users having similar major problems when multiple cars, a van and a people carrier are regularly parked right up to the corner. If there are parked vehicles close to the corner it means drivers trying to exit out onto Hawkhead Road must sit on the wrong side of the road leaving vehicles trying to turn into Newtyle having nowhere to go and having to stop on the busy main road at considerable danger to themselves and those who may run into their back. It is a major accident waiting to happen and I am aware of regular minor collisions having occurred. It can be particularly bad at rush hour when folk continue to use Newtyle as a rat run to cut out the Glasgow /Hawkhead Road traffic lights. I note from your plan you have the lines in Lanfine and Gartmore running from the junction right up and over the first road hump but not in Newtyle. I think it is essential the Newtyle lines are right over the hump up to the first driveway to the rear of the house at the corner of Hawkhead and Newtyle Roads. Yellow lines are as short as necessary to limit impact Page 95 of 140
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The issue is not so serious in Lanfine and Gartmore in my opinion as they are in effect 3/4 lanes wide with Newtyle much narrower at only 2 lanes. Clearly after the lines are in place there will need to be action taken by police if vehicles continue to be parked there. The parking of cars at the bottom of Gartmore is really an accident waiting to happen and I understand that those persons doing this have sufficient space at their own homes it’s really just laziness. I have on several occasions tried to turn onto Hawkhead Road to be met by another vehicle trying to turn into Gartmore and with a reduced road width, due to parking, it becomes tricky to say the least. We are the owners of 29 Hawkhead Road, and it looks as though the restrictions will be in place right around our house as we’re on the intersection of Hawkhead Road and Gartmore Road. Can you provide more details as to how far the restrictions will extend up Gartmore Road? When we have guests they use the area for parking, and I’m unsure as to why parked cars in this area are being singled out as hazardous. I agree that parking should be restricted on the road and pavement of Hawkhead road, as cars and vans completely block visibility when coming out of our driveway. Hawkhead Road is an extremely busy through road, so it would make sense to keep it clear of parked cars as much as possible. Gartmore Road, on the other hand, is much, much less busy in comparison. Parking is banned on the section of road between the junction and the build outs to allow exiting queuing vehicles to sit fully on their side of the road while allowing access from Hawkhead Road in a safe manner. Within the Ralston Community Council minutes for June and September 2023 it makes mention of no parking lines being installed to Newtyle, Gartmore and Lanfine in Ralston. Is this correct? Was consultation on this carried out, if so please could we have evidence of this. We have lived on Newtyle Road for 6 years and have had no knowledge of this and would like to object to this. Full two part consultation was undertaken with notices on site and adverts in local press, Renfrewshire Council website and TellmeScotland website. It wasn’t clear in the minutes of the Ralston community council meeting that the no waiting lines were only going to extend to 20m up the length of the streets in question from the Hawkhead end. I personally think you will just be moving the problem to further up the street which is going to make the already congested street (Newtyle specifically) even more congested at its narrowest point. At present there are gaps in parked cars along the stretch of Newtyle from Alton road to Hawkhead road and if people fill these then there is no passing places for a long section of the street which will mean people having to reverse a considerable length. In my opinion the most dangerous aspect of Hawkhead road is the small round about at the seedhill junction. There are near misses at this round nearly every day, mainly coming from seedhill, due to the lack of visibility. Yellow lines are as short as necessary to limit impact. Seedhill roundabout is outwith this proposal. Page 96 of 140
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Appendix F In accordance with the decision of the Petitions Board of 8 November 2021, the results of studies of traffic flow through the Hawkhead Road-Glasgow Road-Penilee Road-Queen Elizabeth Drive corridor, undertaken on Wednesday 23/08/2023 and Wednesday 15/09/2021, are included below. Traffic flow from Hawkhead Road turning into Glasgow Road Surveys show that the daily (7am -7pm) flow turning right from Hawkhead Road northbound to Glasgow Road eastbound splits between Glasgow Road, Lanfine Road, Gartmore Road and Newtyle Road as below: Route No. vehicles Percentage Hawkhead Road – Glasgow Road 416 48% Hawkhead Road – Lanfine Road – Glasgow Road 129 14% Hawkhead Road – Gartmore Road – Glasgow Road 161 19% Hawkhead Road – Newtyle Road – Glasgow Road 163 19% Total 869 100.00% Distribution during the day Lanfine Road On Lanfine Road the maximum number of vehicles passing in any one hour is 17 in the morning peak. The evening peak tops out at 16 vehicles per hour between 3pm and 5pm. Page 97 of 140
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Gartmore Road On Gartmore Road the maximum number of vehicles passing in any one hour is 42 in the morning 8am peak hour. The evening peak tops out between 17 at 22 vehicles per hour between 3pm and 5pm. Newtyle Road On Newtyle Road the maximum number of vehicles passing in any one hour is 42 in the morning 8am peak hour. The evening peak spreads out with around 18 vehicles per hour between 4pm and 6pm. Traffic flow from Hawkhead Road to Glasgow Road to Penilee Road to Queen Elizabeth Avenue Surveys show that the daily flow from Hawkhead Road to Queen Elizabeth Avenue is 235 out of the 869 either turning right at Glasgow Road or passing along Lanfine Road, Gartmore Road or Newtyle Road from Hawkhead Road. The remainder of this traffic either heads eastbound to Glasgow at the Penilee Rd junction or northbound to the M8 at Hillington. Page 98 of 140
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Traffic flow through Oldhall between Glasgow Road and Penilee Road In September 2021 traffic surveys were undertaken on Oldhall Road. Roffey Park Road, Dunchurch Road, Tylney Road, Balfron Road and Kinpurnie Road. The northbound and eastbound maximum daily (Wednesday) and peak hourly flows through the area are shown below: Road Daily flow 7am-7pm Peak Hour flow AM Peak Hour flow PM Oldhall Road 316 36 39 Roffey Park Road 114 15 14 Dunchurch Road 96 8 14 Tylney Road 296 38 35 Balfron Road 128 12 18 Kinpurnie Road 379 69 33 Traffic flow from Glasgow Road to Hawkhead Road Surveys show that the daily flow turning left from Glasgow Road westbound to Hawkhead Road southbound splits between Glasgow Road, Lanfine Road, Gartmore Road and Newtyle Road as below: Route No. vehicles Percentage Glasgow Road - Hawkhead Road 517 70% Glasgow Road - Lanfine Road - Hawkhead Road 34 5% Glasgow Road - Gartmore Road - Hawkhead Road 101 14% Glasgow Road - Newtyle Road - Hawkhead Road 87 11% Total 739 100.00% Distribution during the day Lanfine Road On Lanfine Road the maximum number of vehicles passing in any one hour is 9 in the evening 5pm peak hour. The rest of the day averages around 4 vehicles per hour. Page 99 of 140
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Gartmore Road On Gartmore Road the maximum number of vehicles passing in any one hour is around18 in the evening 4pm and 5pm peak hours. The rest of the day shows two peaks at 8am and 12 noon of around 10 vehicles per hour. Newtyle Road On Newtyle Road the maximum number of vehicles passing in any one hour is 29 in the evening 5pm peak hour. The rest of the day levels out at around 8 vehicles per hour. Traffic flow from Queen Elizabeth Avenue to Penilee Road to Glasgow Road to Hawkhead Road Surveys show that the daily flow from Queen Elizabeth Avenue to Penilee Road is 457. 182 of those vehicles head westwards along Glasgow Road as part of the 517 heading towards Hawkhead Road and 222 pass along Lanfine Road, Gartmore Road or Newtyle Road towards Hawkhead Road. Page 100 of 140
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Traffic flow through Oldhall between Penilee Road and Glasgow Road In September 2021 traffic surveys were undertaken on Oldhall Road. Roffey Park Road, Dunchurch Road, Tylney Road, Balfron Road and Kinpurnie Road. The southbound and westbound maximum daily (Wednesday) and peak hourly flows through the area are shown below: Road Daily flow Peak Hour flow AM Peak Hour flow PM Oldhall Road 227 22 32 Roffey Park Road 63 7 11 Dunchurch Road 91 10 15 Tylney Road 300 38 37 Balfron Road 133 14 16 Kinpurnie Road 277 20 38 Conclusions On weekdays around half the traffic heading east along Glasgow Road from Hawkhead Road northbound, turns right at the traffic signal junction of Hawkhead Road/Glasgow Road. The other half uses Lanfine Road, Gartmore Road and Newtyle Road. Lanfine Road attracts low volumes of traffic all day (maximum 16 vehicles per hour). The use of Gartmore Rd and Newtyle Road is concentrated to the 8am morning peak hour (42 vehicles in the hour), the flow quickly dropping to between 5 and 10 vehicles per hour for the rest of the day. These peaks in traffic flow, while appearing to be very different from the norm on these otherwise quiet roads, add less than one vehicle per minute to the total. These roads already have ‘no motorised vehicles except for access’ signs at their entrances. The nominal additional peak hour use of these roads does not warrant any action to upgrade the measures already in place. Traffic flow through the Oldhall area averages at around 20 vehicles per hour all day, with nominal peaks of up to 38 vehicles per hour in the peaks. Kinpurnie Road is the busiest at 379 vehicles per day and a morning peak hour of 69 vehicles. The Oldhall area has neighbourhood signs asking drivers to take care. The low volumes of traffic using these roads do not justify any action at this time. In both areas the evening peak case, with the traffic flow reversed and is less onerous than the morning. Fewer vehicles use the side roads and peak hour flows are less pronounced. No case for additional action can be made. Penilee Road’s shuttle traffic signals at the weak rail bridge restrict vehicle flow to around 1800 vehicles per hour. This creates queues at peak times but performs adequately during the day. The bridge is owned by Network Rail but its maintenance liability falls to Renfrewshire Council. An estimated £4 million is required to strengthen and widen this bridge. This future action is proposed to be included in Renfrewshire Council’s forthcoming Local Transport Strategy. In line with Transport Scotland’s commitment to introduce 20mph speed limits on appropriate roads by 2025, subject to Board approval, Renfrewshire Council intends to introduce 20mph speed limits on all its residential streets, including those in these two areas. Page 101 of 140
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1 ___________________________________________________________________ To: The Infrastructure, Land and Environment Policy Board On: 6 November 2024 ___________________________________________________________________ Report by: Director of Environment, Housing & Infrastructure _____________________________________________________________________ Heading: Flood Operational Plan _____________________________________________________________________ 1. Summary 1.1 As a result of climate change, both the chance and consequence of flooding are increasing. As sea levels rise there will be more frequent and higher storm surges, increased winter rainfall and more intense summer rainfalls are predicted, adding to the existing risk. 1.2 Renfrewshire has experienced major flooding events throughout the years. In Renfrewshire flood events are typically caused by: • Intense rainfall events • Water courses exceeding peak flow capacities • Surface water run-off from developed areas • Lack of capacity in the sewerage system • Tidal influence of the River Clyde 1.3 The aim of this Plan is to ensure an informed and co-ordinated response by Renfrewshire Council to a flooding incident, focussing on the welfare of those effected, mitigation of property and environmental damage. 1.4 The Code of Practice for Well Maintained Highways recommends that local authorities should ensure drainage assets are maintained in good working order to reduce the threat and scale of flooding. Item 7 Page 102 of 140
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Roads Adoption Policy 2 _____________________________________________________________________ 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board; 2.1 Approves the Flood Operational Plan and notes that updates on the plan will be provided to the Board through future Service Update reports. ___________________________________________________________ 3. Background 3.1 As a Roads Authority under the Roads (Scotland) Act, Renfrewshire Council has the overall responsibility to provide an effective Flood Management Service in accordance with its duties. The responsibility for the efficient and effective delivery of flood management sits within Environment, Housing & Infrastructure. 3.2 Under Section 18 and 59 of the Flood Risk Management (Scotland) Act 2009 the Council has a duty to assess bodies of water for the purpose of ascertaining whether any such body gives rise to a risk of flooding, and to carry out a schedule of clearance and repair works to substantially reduce any such risk. 3.3 The Council uses a variety of measures to ensure it fulfils its statutory duties including: • Flood prevention schemes, • Regular grid cleaning, • Cyclical maintenance of gullies, • Gully inspections, • Capital drainage improvements. 3.4 During both the summer and winter seasons, the Met Office monitors weather forecasts to help Public Sector organisations and the public prepare for adverse weather. Where episodes of particularly hot or cold weather are identified, they carry out a joint dynamic risk assessment and issue alerts if necessary. 3.5 Weather Alerts usually cover a large area where severe weather conditions could develop. A Weather Warning happens when conditions are already occurring or will be soon. It’s intended goal is to provide enough time for organisations and members of the public to prepare and activate emergency plans. Page 103 of 140
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Roads Adoption Policy 3 3.6 The Met Office issue weather warnings to make people aware that there is a high chance of dangerous weather. This can be for rain, thunderstorms, wind, snow, lightning, ice, extreme heat and fog. 3.7 The Road Operations Team along with Neighbourhood Services and the Roadwork Coordinators play a key role in any emergency response to any flooding alert in terms of preparing, responding, and recovering from a flooding incident. 3.8 When a flood alert is received the following duties are carried out: • Inspect and maintain flood prevention schemes and pumping station; • Priority grids cleaned; • Gully hot spots cleaned; • Priority sweeping routes cleaned; • Issue communications to Elected Members and members of the public; and • River levels monitored where appropriate. If a flooding incident occurs out of hours, Roads Standby Supervisor will be responsible for co-ordinating resources. Resources will initially be directed to locations which historically causes flooding and where there is a risk of road closures and damage to properties. 3.9 Officers from Environment, Housing and Infrastructure have delivered consultation events to members of Local Area Partnerships and Community Councils to enhance our knowledge of hot-spot flooding areas to add to our priority list. This will be an ongoing process throughout the life of the Policy. 4.0 Review It is recognised that the environment we operate in is constantly evolving and as a result we must continue to evolve as well. We will review these policies on an ongoing basis to ensure they will continue to deliver the identified improvements for our communities. _____________________________________________________________ Implications of the Report 1. Financial - the nominal capital and revenue costs of implementing the policy can be accommodated within existing budgets. Page 104 of 140
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Roads Adoption Policy 4 2. HR & Organisational Development - Delivering requirements of the Flood Prevention Policy will be accommodated within current Road Operations staffing levels. 3. Community/Council Planning – Our Renfrewshire is Well – the development of operational planning for flooding incidents will ensure our communities are provided with information on how to keep them and their properties safe during these incidents 4. Legal – N/A 5. Property/Assets – N/A 6. Information Technology – N/A 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. Some negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified and not all can be fully mitigated. Despite the potential for adverse impact it is believed that it is reasonable and proportionate to take the action recommended in the report A full copy of the Equality Impact Assessment undertaken is attached. 8. Health & Safety - The primary reason for the Flood Prevention Policy is to provide a safe and usable road network for all road users, including emergency and refuse collection vehicles. 9. Procurement –N/A. 10. Risk - no risks have been identified in relation to the proposal. 11. Privacy Impact – N/A 12. Climate Risk –N/A. 13. Children’s Rights – This report demonstrates compliance with Article 6 (life, survival and development) and Article 24 (health, water, food, environment) of the United Nations Convention on the Rights of the Child enter details or not applicable. 14. Cosla Policy Position – N/A. _______________________________________________________ Page 105 of 140
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Roads Adoption Policy 5 List of Background Papers (a) None ___________________________________________________________________ Author: John Wallace Senior Manager, Infrastructure and Transportation e-mail john.p.wallace@renfrewshire.gov.uk Page 106 of 140
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Roads Adoption Policy 6 . Flood Operational Plan Environment, Housing & Infrastructure October 2024 Page 107 of 140
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Roads Adoption Policy 7 Contents 1. Introduction ....................................................................................... 8 1.1. Legal & Policy Background .................................................................... 8 2. Aim of this Plan .................................................................................. 9 3. Background ...................................................................................... 10 3.1. Role of Local Authority? ....................................................................... 10 3.2. Role of other agencies ......................................................................... 10 3.3. Weather Alerts and Weather Warnings Error! Bookmark not defined. 4. What the Council will do .................................................................. 12 5. Flood Prevention Schemes and Reservoirs ..................................... 12 6. Pumping Stations, Priority Grids and Locations .... Error! Bookmark not defined. 7. Plan Review ...................................................................................... 14 Page 108 of 140
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Roads Adoption Policy 8 1. Introduction 1.1. Legal & Policy Background As a result of climate change, both the chance and consequence of flooding are increasing. As sea levels rise there will be more frequent and higher storm surges, increased winter rainfall and more intense summer rainfalls are predicted, adding to the existing risk. Renfrewshire has experienced major flooding events throughout the years. In Renfrewshire flood events are typically caused by: • Intense rainfall events • Water courses exceeding peak flow capacities • Surface water run off from developed areas • Lack of capacity in the sewerage system • Tidal influence of the River Clyde The aim of this Plan is to ensure an informed and co-ordinated response by Renfrewshire Council to a flooding incident, focussing on the welfare of those effected, mitigation of property and environmental damage. Under Section 18 and 59 of the Flood Risk Management (Scotland) Act 2009 the Council has a duty to assess bodies of water for the purpose of ascertaining whether any such body gives rise to a risk of flooding, and to carry out a schedule of clearance and repair works to substantially reduce any such risk. Local authorities have a duty under the Roads (Scotland) Act 1984 to maintain road drainage systems and to clear roads of flooding. The Code of Practice for Well Maintained Highways recommends that local authorities should ensure drainage assets are maintained in good working order to reduce the threat and scale of flooding. Page 109 of 140
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Roads Adoption Policy 9 2. Aim of this Plan Renfrewshire Council shall use this plan to achieve the following outcomes: • To ensure that the Council’s plan is clear to both members and the public and is communicated effectively; • To ensure that the Council’s plan is applied consistently, in accordance with legislation and for the greater benefit of the Renfrewshire public; • To ensure public safety; • To provide guidance for residents on a matter that they may not even be aware of; • To manage expectations. Page 110 of 140
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Roads Adoption Policy 10 3. Background 3.1. Role of Local Authority Renfrewshire Council has the overall responsibility to provide an effective Flood Management Service in accordance with its duties. The responsibility for the efficient and effective delivery of flood management sits within Environment, Housing & Infrastructure. The Council uses a variety of measures to ensure it fulfils its statutory duties including: • Flood prevention schemes • Regular grid cleaning • Cyclical maintenance of gullies • Gully inspections • Capital drainage improvements 3.2. Role of other agencies Whilst local authorities have responsibilities in relation to flooding, other agencies also have responsibilities for flooding issues. The division of responsibilities for flood prevention and watercourse maintenance, piped water systems, flood warning and flood emergency response requires co-operation between the respective agencies involved, principally the local authority, SEPA, Scottish Water and the emergency services, in order to secure appropriate action during emergency flood events. It should also be noted that in a number of locations, the ability to clear water from a road via the gully network is constrained by the capacity of the receiving asset, which in most cases, is the responsibility of Scottish Water. A good example of this is Linwood Toll, near Fulbar Road in Paisley, which is prone to significant flooding during extreme rain events. The gully and gully tails at this location are regularly cleared, however, the capacity of the combined sewer is insufficient for the surface water levels experienced. In these circumstances, water will back up through the gullies, and ultimately flood the road. Renfrewshire Council notify Scottish Water of each and every flooding event at these locations, to allow Scottish Water to compile a case for capital funding for major asset upgrading. Page 111 of 140
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Roads Adoption Policy 11 3.3. Weather Alerts and Weather Warnings During both the summer and winter seasons, the Met Office monitors weather forecasts to help Public Sector organisations and the public prepate for adverse weather. Where episodes of particularly hot or cold weather are identified, they carry out a joint dynamic risk assessment and issue alerts if necessary. Weather Alerts usually cover a large area where severe weather conditions could develop. A Weather Warning happens when conditions are already occurring or will be soon. It’s intended goal is to provide enough time for organisations and members of the public to prepare and activate emergency plans. The Met Office issue weather warnings to make people aware that there is a high chance of dangerous weather. This can be for rain, thunderstorms, wind, snow, lightning, ice, extreme heat and fog. Weather warnings are given a colour (yellow, amber or red) depending on a combination of both the impact the weather may have and the likelihood of those impacts occurring. Yellow and amber warnings represent a range of impact levels and likelihoods. This means it is important to read each warning to know what level of impact you can expect for your chosen warning area – and how likely those impacts are to occur. Yellow warning: yellow warnings can be issued when it is likely that the weather will cause some low-level impacts, including some disruption to travel in a few places. Many people may be able to continue with their daily routine, but there will be some that will be directly impacted and so it is important to assess if you could be affected. Amber warning: there is an increased likelihood of impacts from severe weather, which could potentially disrupt your plans. This means there is the possibility of travel delays, road and rail closures and the potential risk to life. Red warning: dangerous weather is expected and, if you haven’t already done so, you should take action now to keep yourself and others safe from the impact of the severe weather. It is very likely that there will be a risk to life, with substantial disruption to travel, you should avoid travelling, where possible, and follow the advice of the emergency services and local authorities. Page 112 of 140
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Roads Adoption Policy 12 4. What will the Council do The Road Operations Team along with Neighbourhood Services and the Roadwork Coordinators play a key role in any emergency response to any flooding alert in terms of preparing, responding, and recovering from a flooding incident. When a flood alert is received the following duties are carried out: • Inspect and maintain flood prevention schemes and pumping station; • Priority grids cleaned; • Gully hot spots cleaned; • Priority sweeping routes cleaned; • Issue communications to Elected Members and members of the public; and • River levels monitored where appropriate. If a flooding incident occurs out of hours, Roads Standby Supervisor will be responsible for co-ordinating resources. Resources will initially be directed to priority 1 locations. These are locations which historically causes flooding and where there is a risk of road closures and damage to properties. 5. Flood Prevention Schemes and Reservoirs There are two flood prevention schemes in Renfrewshire at Ferry Road Renfrew and Moredun Paisley. Renfrew Flood Prevention Scheme If there is a tidal warning issued from SEPA for Renfrew, our defined Renfrew Flood Prevention Protocol will be put into operation. SEPA Flood Alerts are issued for regional areas (in our case – West Central Scotland) and may or may not highlight possible Tidal Flooding. A Flood Alert requires no action at Renfrew, other than be aware that a Flood Warning for Renfrew may follow. Alerts are issued between 2 hrs and 2 days in advance of forecast flooding. SEPA Flood Warnings issued for predicted levels of 3.4mAOD (which is the level of the top of the Renfrew Ferry Access ramp from Ferry Road) and above, and will state the predicted maximum tide level and time. Warnings aim to be issued 3-6hrs in advance of expected tidal flooding. Roads Operations team will mobilise planned actions according to predicted tide level. Page 113 of 140
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Roads Adoption Policy 13 Predicted Tide Level Actions Below 3.6metres No action required 3.6m to 3.89m 1) Sandbag properties on wet side of barrier. 2) Prepare to erect Spring Dam Barriers on Ferry Rd & Fishers Lane. 3) Prepare to close Ferry Rd manhole penstock. 3.9m and above 1) Sandbag properties on wet side of barrier. 2) Prepare to erect Spring Dam Barriers on Ferry Rd & Fishers Lane. 3) Erect Spring Dam Barriers on Ferry Rd & Fishers Lane. 4) Close Ferry Road manhole penstock. If Barrier Fails Sandbag both the barrier areas Once the tide recedes below the bottom of barriers, demobilisation will take effect: 1) Road Operations take down barriers. 2) Road Operations open Ferry Road manhole penstock. 3) Road Operations remove contaminated sandbags. 4) Before leaving site ensure all barrier paraphernalia and Ferry Road penstock key (carriageway manhole lifting irons) are returned to green roadside cabinets. The barrier shall be checked and erected by Road Operations. Maintenance of the barrier is carried out by the private watercourse contractor and shall be undertaken 3 times per year. Moredun Flood Prevention Scheme A visual check of the grids and the perimeter fencing is carried out weekly. In addition to the visual checks, a reservoir engineer inspects this site annually. They also advise on embankment safety issues. Reservoirs There are two main reservoirs (Thornley and Moredun Playing Fields) in Renfrewshire which are annually inspected. These annual inspection reports are then sent to SEPA. 6. Pumping Stations, Grids and Gullys There are five pumping stations located at the following locations: 1. Collier Street, Johnstone 2. Rankine Street, Johnstone 3. Linwood Toll, Paisley 4. Howie Street, Paisley Page 114 of 140
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Roads Adoption Policy 14 5. Fingal Road, Renfrew These pumping stations , are designed to raise water to a higher elevation, are routinely maintained and inspected. An emergency call out service is provided within 2-4 hours. The water grid works much like our road network, connecting sources such as dams, reservoirs via infrastructure including pipes and pumps, and natural elements like rivers. When a flood alert is received the following duties are carried out: • Inspect and maintain flood prevention schemes and pumping station; • Priority grids cleaned; • Gully hot spots cleaned; A list of the grids and gully hot spots to be priority checked and cleaned following a flood alert or warning are listed in Appendix 1. 7. Plan Review This plan is a living document and will be reviewed and updated if/when statute or national standards or best practice requires it. This policy will be reviewed after 12 months of operation and then every 3 years. Page 115 of 140
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Roads Adoption Policy 15 Appendix 1 – Grids and Gully Hotspots Paisley Location Linwood Toll Pumps (At Millerston) Greenhill road under railway bridge Murray street under bridge Morar Drive (at No. 89 and adjacent properties) Cardell Road Corsebar Road at 134 Corsebar Road to front of flats and Hospital Craw Road (at low point near junction with Corsebar Rd) Nethercraigs Road grating and adjacent gullies Dundonald Road (at No. 54) Marjory Drive Barrhead Road (opposite Ladykirk Crescent) Douchray Drive Glasgow Road (particularly around No.s 329-343) Buchlyvie Road (in front of No. 42) Candren Road (back road to Linwood) Hillcrest Avenue/Caplaw Road Park Avenue, Stanely Road and Park Road Culvert Screens Millarston Culvert inlet grid on Candren Burn (behind St Andrews Timber and Building Supplies (West) Ltd) Meikleriggs Drive/Rosewood Avenue/Moorhouse Avenue Honey Bog Hill/Kinpurnie Road (No. 51 and adjacent) Page 116 of 140
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Roads Adoption Policy 16 Johnstone Location Beith Road at Johnstone High School Auchengreoch Avenue Spateston Road at Hallhill Farm Beith Road at Fordbank Primary School Greenend Avenue Dundonald Avenue (to front of No. 102) Miller Street Shanks Crescent Stirling Drive, at Kilbarchan Road junction Kilbarchan Road (in front of papermill) Beith Road/Quarrelton Road junction Craigview Avenue (to front of old St David’s PS site) Auchengreoch Road Canal Road (at Main Street end) Quarrelton Road railway culvert grid Kilbarchan Page 117 of 140
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Roads Adoption Policy 17 Location Milliken Park Road off Tandlehill Road Churchill Place and Station Road Low Barholm/Easwald Bank Kibblestone Road / Bridesmilll Road junction Lochwinnoch Location Newton of Barr A760 West of The Hole (at disused r/way bridge) Main Street A760 Kilbirnie Road (between Lochs) Kilbirnie Road (north of Lochs where road runs parallel with the River Calder) Burnfoot Road near Newton of Barr Lochlip Road A760 at Kerse Farm Howwood Location Bowfield Road Inchinnan Page 118 of 140
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Roads Adoption Policy 18 Location Georgetown Road under M8 Old Greenock Road in front of Primary School Luckinsford Avenue Crosslee Location Crosslee Park Renfrew Location Simons Crescent Ferry Road/Clyde Street/London Street (mix of residential and commercial properties) Erskine Location Erskine Harbour (roundabout at Torrance House) Bridgeway A726 (at Pandemonium) Newshot Drive, at Parkvale roundabout Brookfield Location Page 119 of 140
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Roads Adoption Policy 19 Bridge of Weir Road, just west of Deafhillock roundabout Sandholes Road & Burnside Avenue Lochermill Cattery on Crosslee Road Bridge of Weir Location Main Street (at Amaretto Italian Restaurant) Clevans Road (natural bowl section between Carruth Road & Horsewood Road) Houston Road (by Houston Dam) Loch Place POW burn through Glen Bishopton Location Churchill Drive Greenock Road Greenock Road at Kinston Rd junction Formakin Bridge at The West Mill Linwood Location Riverbank Cottage, off Candren Road (Linwood end) Page 120 of 140
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Roads Adoption Policy 20 Environment, Housing & Infrastructure Renfrewshire Council Renfrewshire House Cotton Street Paisley PA1 1BR Page 121 of 140
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To: Infrastructure, Land and Environment Policy Board On: 6 November 2024 Report by: Director of Environment, Housing and Infrastructure Heading: Introduction of 20mph speed limit on residential roads 1. Summary 1.1 The implementation of 20 MPH zones continues towards the next phase of the process with support provided by Transport Scotland to fund reviewing road networks in each local authority area. 1.2 Transport Scotland has stated that it is committed to implementing 20 mph speed limits on roads where it is appropriate to do so by the end of 2025. All road authorities were asked to undertake a road assessment to identify those 30 mph roads on their road network which are appropriate for a speed limit of 20 mph. There are also some arterial routes where it is considered that a reduction to 20mph would not be appropriate. A plan of the 2,201 which are considered as appropriate roads for a 20mph speed limit in Renfrewshire is at https://ren.maps.arcgis.com/apps/webappviewer/index.html?id=9550a01759494 6d1b6385b2b1efc004d. 1.3 In Renfrewshire, officers have carried out that review and propose to convert all Renfrewshire’s residential advisory 20mph speed limits and appropriate mandatory 30mph speed limits to mandatory 20mph speed limits. Renfrewshire already has part time 20mph speed limits outside its schools at the start and end of the school day. It is well accepted that 20mph speed limits reduce the number and severity of accidents, especially for vulnerable road users. 1.4 Transport Scotland intends for local authorities to promote and implement their own 20 mph speed limits where appropriate and to produce a programme for delivery. Transport Scotland has offered to fund implementation costs, using signs only. It is estimated that the costs for implementation in Renfrewshire would be in the region of £4 million for the installation of appropriate signage. 1.5 This method of local authorities taking the lead puts decision making at a local level. It will require the promotion and public consultation of a traffic regulation order which has a statutory process and a consultation period of 28 days. Depending on the number and content of responses, and contractor time to Item 8 Page 122 of 140
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erect the signs, the time taken to implement the 20 mph speed limits is estimated to be 6 months from consultation. 1.6 In a separate workstream, the Scottish Government plans to launch a public consultation in late 2024 or early 2025 on plans for reducing national speed limits across the country. This consultation doesn’t just relate to 20mph zones and also covers things like national speed limits. Officers will draft a response to the consultation when it is launched for approval by a future Policy Board meeting. 2. Recommendations It is recommended that the Board; 2.1. Agrees that the process for implementation of 20mph speed limits at 1.3 above is carried out through a Traffic Regulation Order process to ensure full consultation with affected communities can take place, and 2.2. Notes that future updates on a delivery programme and confirmation of Transport Scotland funding for delivery will be presented to a future meeting of this Policy Board. 3. Background 3.1. Previously, Transport Scotland gave local authorities temporary powers to trial advisory ‘Twenty’s Plenty’ zones in residential areas for five years. The powers have since lapsed but the ‘Twenty’s Plenty’ signs are allowed to remain. They may not be refurbished or replaced when damaged and they cannot be enforced. These advisory zones are no longer fit for purpose. 3.2. Calls from residents and elected members for mandatory 20mph zones led officers to propose to convert Renfrewshire’s advisory 20mph speed limits to mandatory ones. In February 2022 officers began work on a project to convert all Renfrewshire Council’s advisory 20mph zones into mandatory ones. A traffic order passed through its first stage consultation, comments were received but before moving to the next step of promoting the traffic order’s public consultation, Transport Scotland separately offered funding to local authorities (£75,000 for Renfrewshire) to assess their road network for areas that may be suitable for 20mph zones. This assessment was undertaken and sent with the attached map (available at https://ren.maps.arcgis.com/apps/webappviewer/index.html?id=9550a01759494 6d1b6385b2b1efc004d) to Transport Scotland. 3.3. To allow Transport Scotland to review a national position, in March 2023, officers postponed the project to convert advisory 20mph zones to mandatory ones in order to return information to Transport Scotland. The information was aimed at identifying areas of Renfrewshire’s road network where 20mph zones would not be possible, primarily on its major through-routes, and estimating the cost of introducing 20mph zones (including residential areas not already covered by advisory schemes) in Renfrewshire. The default position adopted by Transport Scotland is that 20mph zones should be adopted in all built-up areas unless there is a justifiable evidence-based position that suggests otherwise, Page 123 of 140
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which covers our previous advisory 20mph zones and they are included within the proposed traffic regulation order. 3.4. Speed limits are enforced by Police Scotland but implemented by local authorities. They are made enforceable by the promotion of traffic regulation orders subject to public consultation. Objections must be heard, and agreements made to accommodate them if possible. The process can take many months. If at the end of this process any objections are maintained, they are presented to board for a decision. 4. Transport Scotland 4.1. Scottish Government is committed to implementing 20 mph speed limits on those roads where it is appropriate to do so by the end of 2025. The 20 mph task group explored the most effective way of achieving that commitment in Scotland, which included identifying the number of roads affected through a road assessment. 4.2. All road authorities were asked to undertake a road assessment to identify those 30 mph roads on their road network which are appropriate for a speed limit of 20 mph. Assessment criteria were developed and approved by a 20 mph sub group, consisting of a variety of road authorities and police, to apply a level of consistency. 4.3. Transport Scotland intends for local authorities to implement their own 20 mph speed limits where appropriate and to produce a programme for delivery. Transport Scotland has offered to fund implementation costs, using signs only, and has asked what assistance would be helpful to expedite such implementation. 4.4. Renfrewshire’s appropriate roads total 2,201 elements (see attached plan). Officers have estimated that costs in the region of £4million would be required to implement 20 mph speed limits covering these elements with only signs, no physical changes to the road like chicanes or speed humps. 4.5. Transport Scotland have added this information to a briefing on the progress of 20 mph implementation across Scotland for the Cabinet Secretary. 4.6. Transport Scotland confirms that funding is available for the implementation of 20 mph. When Renfrewshire has a programme for delivery and an estimate of the expenditure profile, they should be sent to Transport Scotland to release payment. 4.7. To gain approval for funding and to assist with budget requirements, officers submitted to Transport Scotland on 1 July 2024, a more detailed funding breakdown of all costs to implement 20 mph speed limits using signs (no engineered speed reduction measures) and an anticipated implementation start date of May 2025. Implications of this Report 1. Financial –Transport Scotland have previously indicated that they will fund the implementation costs. Should that not be provided the implementation cannot proceed. Page 124 of 140
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2. HR and Organisational Development – none 3. Community Planning Our Renfrewshire is thriving / Reshaping our place, our economy and our future – Low speed residential environments improve living conditions for Renfrewshire’s residents. 4. Legal – none 5. Property/Assets – none 6. Information Technology – none 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. 8. Health and Safety – Low speed residential environments reduce accident numbers and severity. 9. Procurement – none. 10. Risk – none. 11. Privacy Impact – none. 12. Climate Risk – Low speed residential environments reduce vehicle emissions and support the Council’s climate ambitions. 13 Children’s Rights - This report demonstrates compliance with Article 6 (life, survival and development) and Article 24 (health, water, food, environment) of the United Nations Convention on the Rights of the Child. List of Background Papers - none Author Gordon McNeil, Director of Environment, Housing & Infrastructure e-mail: gordon.mcneil@renfrewshire.gov.uk Page 125 of 140
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Contains OS data © Crown Copyright and database right 2020 I Proposed 30mph to 20mph RoadsDate: 25/06/2024 User: ptpollockc1 Ordnance Survey Mapping - © Crown Copyright and database right 2024. All rights reserved. Ordnance Survey Licence number 100023417. 0 820 1,640 2,460 3,280 Metres 1:65,000 Proposed 30mph to 20mph Roads No Yes Page 126 of 140
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To: Infrastructure, Land and Environment Policy Board On: 6 November 2024 Report by: Director of Environment, Housing & Infrastructure Heading: Recycling Performance Update 1. Summary 1.1 The purpose of this report is to provide an overview of Renfrewshire’s Household Waste Recycling performance. The report focuses on our 2023 performance, which was published on the 29th of October by SEPA. 1.2 As reported to this Policy board during 2024, our waste analysis has shown there are there are further opportunities for residents to increase and improve the level of recycling material they present for collection. The Council has been successful in receiving £757k from the recycling improvement fund to support and encourage residents to recycle more of their household waste. The first phase focusing on improving the level of food waste that is recycled, with the campaign commencing on the 28th of October 2024. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Notes Renfrewshire Council’s recycling performance for 2023. 2.2 Notes the increased recycling collected at our HWRC facilities following investment in late 2022 as set out in section 3.11 of this report. 2.3 Notes the package of recycling improvement measures designed to increase the quality and quantity of recycling from household waste detailed in section 4 of this report with updates on progress being provided to future Policy boards. 3. Renfrewshire’ Recycling Performance 3.1 Total waste arisings produced by Renfrewshire’s residents have been decreasing since 2021, with a reduction by a further 4.7 % in Renfrewshire in 2023. Also worth noting that during this same time period there has been a population increase. The Item 9 Page 127 of 140
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table below shows arisings from the kerbside, HWRC and bulky waste collections over the last 5 years. 2019 2020 2021 2022 2023 Kerbside Collected (Tonnes) 61256.67 68106.87 64358.75 60450.9 56849.81 HWRC Collected (Tonnes) 20516.94 15908.5 21055.80 17496.11 17330.05 Special Uplift (Tonnes) 978.80 659.4 601.89 620.68 658.05 Total (Tonnes) 82752.41 84674.77 86016.44 78567.69 74837.91 3.2 Overall Renfrewshire’s Household Waste Recycling percentage has reduced from 53.7% in 2022 to 44% in 2023. A significant reason for this is a reduction in the amount of recycling material recovered by our contractor from general waste arising from our household waste recycling centres, this will be covered in more detail later in this report. Kerbside and Household Waste Recycling Centre recycling performance 3.3 The household waste recycling figure is made up of recycling processed from the kerbside and HWRCs. The table below shows the amount of material collected and processed as recycling from both kerbside collections and HWRCs. The ratio of recycling contributed from each stream is also noted. Kerbside 2019 2020 2021 2022 2023 Total Collected(Tonnes) 61256.67 68106.87 64358.75 60450.9 56849.81 Recycled (Tonnes) 30105.17 31105.06 28630.61 26779.79 23393.39 Contribution to Recycling % 70% 76% 66% 64% 72% HWRC 2019 2020 2021 2022 2023 Total Collected (Tonnes) 20516.94 15908.5 21055.80 17496.11 17330.05 Recycled (Tonnes) 13010.73 10151.17 14603.66 15171.66 9231.413 Contribution to Recycling % 30% 25% 34% 36% 28% 3.4 It should be noted that the tonnage accepted by SEPA as ‘recycled’ is not only what was collected as recycling, but what is ultimately processed as recycling by our contractors after any contamination is removed from the recycling streams, and after salvageable recycling material is extracted from the residual streams. 3.5 The reduction in 2023 relates predominantly to our HWRC general waste processing contract. Under this contract, our HWRC general waste goes to a material recycling facility operated by a local contractor. The primary purpose of this contract is to ensure all our waste is diverted from landfill and this is being achieved through non- recyclable materials being used to generate energy. Page 128 of 140
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3.6 General waste is screened and sorted to separate larger material from smaller material and lastly finer particles are collected as ‘fines’. In this context, fines are generally defined as the final output from a recycling process and composed of material such as soil, dust, and small fragments of organic and inorganic waste and can be used for landfill restoration which SEPA allow to be recorded as recycling. 3.7 Renfrewshire’s recycling rate has historically benefited from an exceptionally high recovery of these fines from our current contractor. The fines that are sent for landfill cover are classed by SEPA as recycled material and therefore positively impact our household recycling rate. The table below demonstrates the percentage the recycled fines contribute to the overall household recycling rate over the past 5 years. 2019 2020 2021 2022 2023 Total tonnes processed as recycling 43209 41097 43188 41980 32846 Tonnes of fines processed as recycling 4338.15 3806.12 5460.45 6520.89 1769.97 Household Recycling rate 53.0% 48.9% 51.7% 53.7% 44.0% Contribution from fines material 10.0% 9.3% 12.6% 15.5% 5.4% 3.8 Changes by the contractor to its facility and the ban on biodegradable municipal waste going to landfill from 31 December 2025 has resulted in substantially reduced quality and quantity of ‘fines’ that can be recycled. As a result, instead of being used primarily for landfill restoration, which counts towards our recycling tonnage, a far smaller % of fines were used for landfill restoration due to lower quality material and demand. The remaining were sent for energy recovery, which does not count towards our recycling tonnage. This has had a significant impact on our recycling rate; however the contract still achieves 100% diversion from landfill. Household Waste Recycling Centres 3.9 We have seen a reduction in the overall waste brought to the HWRC’s over 2023, with a 1% drop on over all waste presented. However, there has been an increase in the recycling collected in 2023, as set out in the table below. 3.10 The service was awarded £346k from the Recycling Improvement Fund in 2022 to implement improvements to the Household Waste Recycling Centres including introducing new recycling streams, updates to site layouts and signage, upskilling of staff and additional compaction skips and plant. 3.11 The impact of these improvement measures between 2022 and 2023 has been very positive on the recycling material collected directly at the recycling centres as detailed in the table below. An additional 1039 tonnes of source segregated recycling, and 1323 less tonnes of residual waste were collected across all sites. The improvement measures have had a positive impact on recycling material collected within our HWRCs. This shows the measures implemented by the Council and the opportunities for our residents to recycle more effectively at the centres has been used. Household Waste Recycling Centres 2023 2022 Change General Waste Skips 10570.4 11894.1 -1323.7 Wood 2660.9 2220.3 440.6 Page 129 of 140
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Brick/Rubble 908.7 826.8 81.9 Scrap Metal 713.2 559.1 154.1 Hard Plastics 17.4 0.0 17.4 Cardboard 250.0 172.2 77.8 Green Waste 1008.8 757.5 251.3 Textiles 92.5 76.3 16.2 Kerbside Bin Collections 3.12 We have seen a reduction in waste and recycling collected from household bins since 2020, with a 4.9% decrease between 2022 and 2023 as set out in the table below. This may reflect the changes being made by producers to packaging, changes in consumer behaviour, and or the ongoing cost of living impacts with households creating less waste in general. Kerbside Collected Recycled Collected Recycled Collected Recycled Collected Recycled Collected Recycled Grey (non-recyclables) 32407.20 4042.63 35484.04 1255.20 34209.02 1703.94 32752.76 1255.46 32187.12 1294.54 Blue (paper and card) 6995.32 5641.44 7024.55 5713.71 6644.27 5098.98 5942.38 5112.95 5544.96 4857.10 Green (plastics, cans and glass) 7514.62 6581.18 9189.05 7961.68 9130.44 7719.48 8554.69 7330.06 8128.52 6638.18 Brown (food and garden waste) 13360.73 13360.73 15749.84 15749.84 13773.13 13773.13 12580.39 12580.39 10989.21 10439.27 Total 60277.87 29625.98 67447.47 30680.43 63756.86 28295.52 59830.22 26278.86 56849.81 23229.09 Recycling % 49% 45% 44% 44% 41% 2019 2020 2021 2022 2023 3.13 Recycling performance from kerbside collections has decreased annually since 2020 with a 3% reduction seen between 2022-23. The recycling reduction between 2022- 23 is mainly due to a reduction in material collected from brown bins. 3.14 The food and garden waste tonnage collected has been decreasing annually since 2021 with a decrease of 1590 tonnes between 2022-2023. Of the 10,989 tonnes of food and garden waste collected in 2023, 10,439 tonnes were processed as recycling. The remaining 550 tonnes was processed as contamination and not recycled. 3.15 Food waste collection services are provided to 98% of properties, including communal properties however participation is very low. The majority (74%) of the total food waste generated in Renfrewshire goes in the grey residual bin. 4 Recycling improvement measures 4.1 We recognised opportunities to improve Renfrewshire’s recycling performance and offer a wider range of service to residents, to support their individual and collective recycling performance within our application to the Recycling Improvement Fund (RIF), noted at the Infrastructure, Land and Environment Policy Board on 20 May 2024. 4.2 The Council received an offer from the RIF to fund a package of recycling improvement measures to ensure we meet future policy requirements and deliver improved environmental outcomes. This includes improving the quality and quantity of recycling, reducing our carbon footprint, and optimising the performance of the waste collection service. Page 130 of 140
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4.3 Recycling improvement measures will focus on: increasing recycling of food waste; enhancing recycling services at communal properties and flats and expanding recycling to properties that do not have access to the full range of recycling services. The measures will be delivered over 2024 and 2025. 4.4 In addition, the Waste Service has received funding from Material Focus to implement local Waste Electrical and Electronic Equipment collection points in libraries across Renfrewshire in October 2024 to improve access to recycling facilities for those that cannot drive or struggle to access HWRC’s locations. 4.5 We continue to achieve diverting all household waste and recycling from landfill and are implementing a range of new measures, including public communications, to support households to reduce waste and recycle more, with a specific focus on recycling food waste. 4.6 The Waste Service are also exploring the construction of their own transfer / bulking facility to provide us with the opportunity to engage with a wider marketplace. Implications of the Report 1. Financial – None 2. HR & Organisational Development – None 3. Community Planning – None 4. Legal – There are no legal implications by continuing to send mixed waste material to Viridor. 5. Property/Assets – None 6. Information Technology – None 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - None 9. Procurement – Existing Framework contracts will be utilised. 10. Risk – None 11. Privacy Impact - None 12. Cosla Policy Position – None Page 131 of 140
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13. Children’s Rights – None 14. Climate Change – – These recycling improvement measures aim to improve recycling and support Renfrewshire’s progress towards net zero. List of Background Papers - None Author: Gavin Hutton, Head of Operations and Service Development Email: Gavin.Hutton@renfrewshire.gov.uk Page 132 of 140
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Page 1 of 4 ___________________________________________________________________ To: Infrastructure, Land and Environment Policy Board On: 6 November 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Montrose Care Home and Day Centre – Options Appraisal and Update ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to inform members of an option appraisal carried out for Montrose Care Home, Paisley, following the decision by the IJB in March 2024 to announce the closure of the existing service from that property. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Board: (i) Notes the content of the option appraisal presented within this report; (ii) Agrees to declare Montrose Care Home as surplus to the Council’s property requirements; (iii) Agrees to the property being marketed for sale. ___________________________________________________________________ 3. Background 3.1. Montrose Care Home and Day Centre was opened by Renfrewshire Council in 2007 in Heriot Avenue in Paisley. It was one of three new care home facilities commissioned and built at that time and owned by the local authority. The other two facilities are at Renfrew (Cockets Loan) and at Hunterhill, Paisley. These facilities are operated by the Renfrewshire Health and Social Care Partnership (HSCP). 3.2. The care home facility was constructed with 60 rooms (5 wings with 12 rooms each). Recently it has been operating with 48 single rooms, 36 of which are en-suite. One wing was previously closed from use by the service. A large day care centre sits adjoins the care home (with its own dedicated entrance). The day centre has not been in operation for some time. Both the care home and day centre buildings are suitable for wheelchair access and use. Item 10 Page 133 of 140
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Page 2 of 4 3.3. In March 2024, the Renfrewshire Integration Joint Board (IJB) took a series of decisions to support their Sustainable Futures Programme aiming to address a projected financial budget gap of £14.7 million in 2024/25. One of these was the reduction of care homes operated by the HSCP in Renfrewshire from 3 to 2 following completion of a residential care option appraisal, equalities impact assessment and extensive engagement, carried out by HSCP 3.4. The decision reached at this meeting was to agree to close Montrose Care Home and Day Centre with effect from autumn 2024. The IJB report from March 2024 sets out the option appraisal and outcomes in full. ________________________________________________________________ 4. Renfrewshire Council Options Appraisal 4.1. Following the decision by the IJB, Renfrewshire Council officers undertook an option appraisal for the Montrose facility at the request of the Council’s Corporate Management Team (CMT) and reported the outcome of this appraisal to the CMT in July 2024. 4.2. The outcomes of this analysis are set out below. Option Appraisal 2024 4.3. The option appraisal was carried out to determine whether there were identifiable demands from other Council services, or partner organisations for reusing the Montrose Care Home facility. These options were limited to services which may be able to reuse the existing building without major physical intervention / demolition. The outcomes are summarised below. 4.4. The NHS confirmed that they are unable to operate bedspaces that are not within an NHS facility or on a hospital site. 4.5. Children’s Services stated that there are no school capacity issues identified within the Foxbar area and that the property is too large for a children’s home (with the Care Inspectorate preferring such facilities to be of a smaller scale). 4.6. The consultation carried out did not identify any potential for a Council or partner service to reuse the existing building. 4.7. Given the previous use, Council officers were keen to understand the likely demand for a private sector operator to acquire the property from Renfrewshire Council and run such a facility. To this end the Council commissioned CBRE (specialist agency team) to examine the scale of this likely demand in this particular location . CBRE report on demand for a care home 4.8. In October 2024 CBRE produced a report for Renfrewshire Council examining: • Demand analysis for care home provision in this location; Page 134 of 140
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Page 3 of 4 • Competitive positioning in relation to other care homes within the catchment; • A potential marketing strategy for the building; • An opinion on prospective sale value for the property; 4.9 The agents concluded that there may be demand for a private care operator to take on the existing building and recommend that a targeted (at these specific sector operators) marketing exercise takes place alongside the general marketing of the building should the Council agree to put it up for sale. ________________________________________________________________ 5. Conclusion 5.1. Following an option appraisal carried out with relevant Council services and partner organisations, no known demand for the Montrose Care Home and Day Centre has been identified. Given the decision by HSCP to cease their operated service, the building is now empty of residents, although HSCP have kept an administrative office presence in the building meantime, pending decisions on its future. 5.2. The recommendation of this report is that the Board agree to declare the property surplus to Council requirements and to move towards marketing the property for sale. 5.3. A further report will then be brought back to the Board with the outcomes of the marketing exercise in early 2025 for the Council to reach a decision on next steps. ___________________________________________________________________ Implications of the Report 1. Financial – Potential capital receipt for the Council if the property can be sold. 2. HR & Organisational Development – None. He implications for HSCP are dealt with in the reports to IJB referred to in the body of this report 3. Community Planning – Reshaping our place, our economy and our future – The sale of the building will bring certainty to the local community in terms of future use and hope to bring about the productive re-use of a landmark building in the centre of the Foxbar community, helping to create job opportunities and contribute to economic growth. 4. Legal – None. 5. Property/Assets – Declaration of existing service property as surplus. Potential sale of property to third party. Security and maintenance costs for the Council until such time as the property is sold have been calculated and accounted for. Page 135 of 140
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Page 4 of 4 6. Information Technology – None. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – None. 10. Risk – None. 11. Privacy Impact – None. 12. Cosla Policy Position – None. 13. Children’s Rights – None 14. Climate Risk - None ________________________________________________________________ Appendices None List of Background Papers (a) Sustainable Futures Programme: Final Options for Consideration; Renfrewshire IJB; 22 March 2024 ___________________________________________________________________ Author: Alasdair Morrison, Head of Economy and Development; alasdair.morrison@renfrewshire.co.uk Page 136 of 140
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Page 1 of 3 ___________________________________________________________________ To: Infrastructure, Land and Environment Policy Board On: 6 November 2024 ___________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Falcon Day Centre, Paisley – Surplus Declaration ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to declare the property known as Falcon Day Centre surplus and to move forward with either a community asset transfer or the marketing of the property for sale. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board declares the property is surplus to operational requirements to enable the sale or lease of the property by community asset transfer or commercial transaction. _________________________________________________________ 3. Background 3.1 The Falcon Day Centre, 1 Falcon Crescent, Paisley, PA3 1NS, was constructed as a day centre for the elderly in circa 1989. It was used as such until it was closed during the covid pandemic. 3.2 The centre did not re-open following closure at the time of the pandemic. As part of the HSCP’s recovery from Covid, a stabilised model for Older People’s Day Services has been implemented through which Johnstone, Renfrew, and Ralston Day Services are open serving the various geographical areas of Renfrewshire. Item 11 Page 137 of 140
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Page 2 of 3 3.3 The proposal to close the building permanently was agreed by the HSCP Integrated Joint Board in March 2024, as part of the HSCPs Sustainable Futures proposals. 3.5 Although the building has been closed for some years, HSCP will formally leave the building in 2024, removing furniture etc from the premises. 3.4 Due to the nature of the space and changing work practices there is no Council demand for the space at the Falcon Day Centre. 3.5 There is a current interest in the building for community asset transfer and it is hoped there will be a formal application will emerge in due course. Any application will be determined at the Community Asset Transfer Sub- Committee should this scenario arise. 3.6 It is proposed that the ILE Board declare the Falcon Day Centre as surplus to allow progress to either a community asset transfer or a commercial sale. _________________________________________________________ 4. Next Steps 4.1 Officers will continue to support any interested group with a view to a formal application for community asset transfer being received by Renfrewshire Council for the building in due course. 4.2 If no application is forthcoming by end January 2025 the building will be placed on the market for commercial sale or lease. _______________________________________________________________ Implications of the Report 1. Financial – savings on running costs and rates. Potential capital receipt. 2. HR & Organisational Development – none. 3. Community/Council Planning – not applicable. 4. Legal – Title and other property searches will be required as will sale or lease transaction in due course. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because the property is currently vacant and the decision to close the service has already been taken. Page 138 of 140
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Page 3 of 3 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. 12. Climate Risk – Not applicable. 13. Children’s Rights – Not applicable. 14. Cosla Policy Position – Not applicable. _________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: Aileen Johnson; Principal Estates Surveyor aileen.johnson@renfrewshire.gov.uk; 07483 420781 Page 139 of 140
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