Minutes of meeting
Renfrewshire Council · 28 August 2024
Back to Infrastructure, Land and Environment Policy Board — 28 August 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Minute of Meeting Infrastructure, Land and Environment Policy Board Date Time Venue Wednesday, 28 August 2024 10:00 Council Chambers (Renfrewshire), Council Headquarters, Renfrewshire House, Cotton Street, Paisley, PA1 1AN Present: Councillor Jennifer Adam, Councillor Stephen Burns, Councillor Jacqueline Cameron, Councillor Michelle Campbell, Councillor Carolann Davidson, Councillor Eddie Devine, Councillor Audrey Doig, Councillor Chris Gilmour, Councillor John Gray, Councillor James MacLaren, Councillor Janis McDonald, Councillor Iain McMillan, Councillor John McNaughtan, Councillor Kevin Montgomery, Councillor Iain Nicolson, Councillor John Shaw, Councillor Andy Steel Chair Councillor Campbell, Convener, presided. In Attendance G McNeil, Director of Environment, Housing & Infrastructure; G Hutton, Head of Operations & Service Development, G Hannah, Head of Climate, Public Protection & Roads, C Dalrymple, Head of Facilities and Property Services, N Drummond, Lead Officer (Environmental Co-ordination), G Darbyshire, Senior Service Delivery Manager, L Hepburn, Senior Manager, Neighbourhood Services, Waste and Fleet, S Heron, Roads Infrastructure & Operations Manager, L Ward, Waste & Recycling Manager, B Wilson, Neighbourhood Services Manager and R Cameron, Local Heat & Energy Efficiency Strategy Officer (all Environment, Housing & Infrastructure); A Johnson, Principal Estates Surveyor (Chief Executive’s); and L Currie, Managing Solicitor (Projects), L Dickie, Finance Business Partner and R Devine and E Gray, both Senior Committee Services Officers (all Finance & Resources). Webcasting of Meeting Prior to the commencement of the meeting the Convener intimated that this meeting of the Policy Board would be filmed for live or subsequent broadcast on the Council's internet site.
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Declarations of Interest and Transparency Statements There were no declarations of interest or transparency intimated prior to the commencement of the meeting. 1 Revenue and Capital Budget Monitoring 2024/25 at 21 June 2024 There was submitted a joint revenue and capital budget monitoring report by the Directors of Finance & Resources and Environment, Housing & Infrastructure for the period to 21 June 2024. The report intimated that the projected revenue outturn at 31 March 2025 for those services reporting to this Policy Board was an overspend of £0.736 million (2.4%) against the revised budget for the year. The projected capital outturn at 31 March 2025 was a breakeven position. A number of revenue and capital budget adjustments were detailed at sections 6 and 7 of the report respectively. DECIDED: (a) That the projected Revenue outturn overspend position of £0.736m be noted; (b) That the projected Capital outturn break-even position be noted; (c) That budget adjustments detailed at sections 6.3 and 6.4 of the report be homologated; (d) That the budget adjustments detailed at section 6.5 be noted; and (e) That the budget adjustments detailed at section 6.6 of the report be approved. 2 Service Update Report There was submitted a report by the Director of Environment, Housing and Infrastructure relative to activity within the service. The report provided an overview of key service activities since the last meeting of this Policy Board held on 29 May 2024 and an update on the services and key projects delivered during this period. DECIDED: (a) That the content of the report be noted; and (b) That the progress made in implementing the Renfrewshire Car Parking Strategy be noted and that officers be instructed to develop the reduced fee season pass arrangements as part of the 2024/2029 Car Parking Strategy implementation as per paragraphs 6.5.4 and 6.5.5 of the report.
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3 Waste and Recycling Performance Update Under reference to item 6 of the Minute of the meeting of this Policy Board held on 29 May 2024, there was submitted a report by the Director of Environment, Housing & Infrastructure relative to the Council's application submitted to the Recycling Improvement Fund, project delivery plan and timescales for implementing the recycling improvement measures. The report referenced the decision taken at the meeting of this Policy Board held on 29 May 2024 whereby, subject to an offer being made to the Council, the Director of Environment, Housing & Infrastructure, in conjunction with the Convener of the Infrastructure Land and Environment Policy Board and the Head of Corporate Governance, be authorised to accept an offer from the Recycling Improvement Fund to cover the cost of the capital infrastructure required to implement the package of recycling improvement measures and noted that an offer of £756,942 to deliver this project had since been received and accepted. The report set out the three phases for proposed improvements to the recycling service which would commence from October 2024 and that further updates would be reported to future meetings of this Policy Board. DECIDED: (a) That the acceptance of the funding offer from the Recycling Improvement Fund to cover the cost of the capital infrastructure required to implement the package of recycling improvement measures, as noted at the meeting of this Policy Board held on 29 May 2024, be noted; and (b) That the proposed delivery plan and timescales for implementing the recycling improvement measures be noted. 4 Renfrewshire’s Local Heat and Energy Efficiency Delivery Plan There was submitted a report by the Director of Environment, Housing & Infrastructure relative to the proposed Renfrewshire Local Heat and Energy Efficiency Delivery Plan (LHEEDP) which was attached as an appendix to the report. The report made reference to the Local Heat and Energy Efficiencies (Scotland) Order 2022 which placed a statutory duty on local authorities to publish a Local Heat and Energy Efficiency Strategy (LHEES) and Delivery Plan and for these to be updated at intervals of no more than five years. LHEEDPs were designed to be local authority-led, however stakeholder engagement and partnership working were key as the plan addressed all building stock at a local authority wide level (Council, public, private, third sector and all tenures of residents). It was hoped that the LHEEDP would also act as a prospectus for government funding and external investment using a robust evidence based and place-based approach. The report noted that the Council's LHEES was approved at the meeting of this Policy Board held on 24 January 2024 together with the next steps following approval of the LHEEDP.
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DECIDED: (a) That the proposed Local Heat and Energy Efficiency Delivery Plan be approved; (b) That the high-level information available at this time on Renfrewshire’s Local Heat and Energy Efficiency Delivery Plan be noted; and (c) That it be noted that updates would be provided to the relevant Policy Boards outlining potential opportunities and proposed projects, activities, and interventions. 5 Lease of land for a substation – Paisley Grammar School Community Campus There was submitted a report by the Chief Executive relative to a lease with SP Distribution PLC for a substation at Paisley Grammar School Community Campus. DECIDED: (a) That the proposed lease between the Council and SPD based on the contents of the report be approved; (b) That it be agreed to declare the property, outlined in red on the Plan appended to the report, surplus to the Council's requirements; (c) That the lease of the Property to SPD, along with rights for appropriate cabling and access routes, subject to the Director of Environment, Housing & Infrastructure agreeing their exact location and subject to the terms and conditions detailed within the report, be agreed; and (d) That the Head of Corporate Governance, in conjunction with the Director of Environment, Housing & Infrastructure, be authorised to make minor alterations including any other reasonable terms and conditions considered necessary to the documents, (being the Offer to Lease, Proposed Lease and the Plan to reflect the final agreed substation orientation and rights of access and cabling routes) and to conclude missives in respect of the Offer to Lease and sign the Proposed Lease of the Property as detailed in the report. 6 Shop at 4 Blackford Road, Paisley There was submitted a report by the Chief Executive relative to a new lease of 4 Blackford Road, Paisley to TCTrading (Scotland) Ltd. DECIDED: That a new lease of 4 Blackford Road, Paisley to TCTrading (Scotland) Ltd, based on the contents of the report, be approved. 7 Unit 7 Abercorn Street, Paisley There was submitted a report by the Chief Executive relative to a new lease of Unit 7 Abercorn Street, Paisley to Mr Ronald Easton.
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DECIDED: That a new lease of Unit 7 Abercorn Street, Paisley to Mr Ronald Easton, based on the contents of the report, be approved. 8 Unit 8 Abercorn Street, Paisley There was submitted a report by the Chief Executive relative to a new lease of Unit 8 Abercorn Street, Paisley to Rise & Grind Roasting Ltd. DECIDED: That a new lease of Unit 8 Abercorn Street, Paisley to Rise & Grind Roasting Ltd, based on the contents of the report, be approved. 9 Unit 12 Abercorn Street, Paisley There was submitted a report by the Chief Executive relative to a new lease of Unit 12 Abercorn Street, Paisley to Mr Luke McGowan. DECIDED: That a new lease of Unit 12 Abercorn Street, Paisley to Mr Luke McGowan, based on the contents of the report, be approved. 10 Unit 15 Abercorn Street, Paisley There was submitted a report by the Chief Executive relative to a new lease of Unit 15 Abercorn Street, Paisley to Get Activ Coaching CIC. DECIDED: That a new lease of Unit 15 Abercorn Street, Paisley to Get Activ Coaching CIC, based on the contents of the report, be approved. 11 Shop premises at 51/53 Ivanhoe Road, Paisley There was submitted a report by the Chief Executive relative to a new lease of 51/53 Ivanhoe Road, Paisley to Blessing Dental Care Limited. DECIDED: That a new lease of 51/53 Ivanhoe Road, Paisley to Blessing Dental Care Limited, based on the contents of the report, be approved. 12 Shop Premises at 9 & 11 Stoddard Square, Elderslie There was submitted a report by the Chief Executive relative to new leases at 9 & 11 Stoddard Square, Elderslie in favour of the current tenant, Gavin Colquhoun. DECIDED: That new leases at 9 & 11 Stoddard Square, Elderslie in favour of the current tenant, Gavin Colquhoun, based on the contents of the report, be approved.
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13 41 Hallhill Road, Johnstone There was submitted a report by the Chief Executive relative to a lease extension of 41 Hallhill Road, Johnstone to Salwan Pharmacy Limited. DECIDED: That a lease extension of 41 Hallhill Road, Johnstone to Salwan Pharmacy Limited for a period of 15 years from 27 February 2026, based on the contents of the report, be approved. 14 25 Graham Street, Johnstone There was submitted a report by the Chief Executive relative to a new lease of 25 Graham Street, Johnstone to Paul and Beth Morris in the name of their company Callan’s Convenient Catering. DECIDED: That a new lease of 25 Graham Street, Johnstone to Paul and Beth Morris in the name of their company Callan’s Convenient Catering, based on the contents of the report, be approved. 15 232 Paisley Road, Renfrew There was submitted a report by the Chief Executive relative to a new lease of 232 Paisley Road, Renfrew to Megan Barr. DECIDED: That a new lease of 232 Paisley Road, Renfrew to Megan Barr, based on the contents of the report, be approved. 16 238 Paisley Road, Renfrew There was submitted a report by the Chief Executive relative to a new lease of 238 Paisley Road, Renfrew to M & U Motor Factors Ltd. DECIDED: That a new lease of 238 Paisley Road, Renfrew to M & U Motor Factors Ltd, based on the contents of the report, be approved. 17 58-60 High Street, Renfrew There was submitted a report by the Chief Executive relative to a new lease at 58-60 High Street, Renfrew to Glasgow Spinal Care Ltd. DECIDED: That a new lease at 58-60 High Street, Renfrew to Glasgow Spinal Care Ltd, based on the contents of the report, be approved.
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EXCLUSION OF PRESS AND PUBLIC The Board resolved that the the press and public be excluded from the meeting during consideration of the following items of business as it was likely, in view of the nature of the business to be transacted, that if members of the press and public were present there would be disclosure to them of exempt information as defined in paragraph 9 of part I of schedule 7A of the Local Government (Scotland) Act 1973. 18 Proposed Sale of former Houston Village Hall, Main Street, Houston There was submitted a report by the Chief Executive relative to the proposed sale of the former Houston Village Hall, Main Street, Houston. DECIDED: That consideration of the sale of the former Houston Village Hall, Main Street, Houston be continued to a future meeting of this Policy Board. 19 Proposed Sale of Industrial Unit at 45 Kilpatrick Drive Erskine There was submitted a report by the Chief Executive relative to the sale of the industrial unit at 45 Kilpatrick Drive Erskine extending to approximately 6,000 sq. ft. on a site of 0.85 acres. DECIDED: (a) That it be agreed that 45 Kilpatrick Drive, Erskine be declared as surplus to the Council's requirements; and (b) That the sale to the long-term occupier EDC, based on the contents of the report, be approved.