Agenda Document Pack - Infrastructure, Land and Environment Policy Board - 28/08/2024
Renfrewshire Council · 28 August 2024
Back to Infrastructure, Land and Environment Policy Board — 28 August 2024 and its agenda
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Notice of Meeting and Agenda Infrastructure, Land and Environment Policy Board Date Time Venue Wednesday, 28 August 2024 10:00 Council Chambers (Renfrewshire), Council Headquarters, Renfrewshire House, Cotton Street, Paisley, PA1 1AN MARK CONAGHAN Head of Corporate Governance Membership Councillor Michelle Campbell (Convener): Councillor Audrey Doig (Depute Convener): Councillor Jennifer Adam: Councillor Stephen Burns: Councillor Jacqueline Cameron: Councillor Carolann Davidson: Councillor Eddie Devine: Councillor Chris Gilmour: Councillor John Gray: Councillor James MacLaren: Councillor Janis McDonald: Councillor Iain McMillan: Councillor John McNaughtan: Councillor Kevin Montgomery: Councillor Iain Nicolson: Councillor John Shaw: Councillor Andy Steel: Further Information This is a meeting which is open to members of the public. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx For further information, please email democratic-services@renfrewshire.gov.uk Members of the Press and Public Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting. Hybrid Meeting Please note that this meeting is scheduled to be held in the Council Chambers. However, it is a hybrid meeting and arrangements have been made for members to join the meeting remotely should they wish. Page 1 of 123
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Webcasting of Meeting This meeting will be filmed for live or subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. To find the webcast please navigate to https://renfrewshire.public-i.tv/core/portal/home Page 2 of 123
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Apologies Apologies from members. Declarations of Interest and Transparency Statements Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement. 1 Revenue and Capital Budget Monitoring 2024/25 at 21 June 2024 Joint report by the Directors of Environment, Housing & Infrastructure and Finance & Resources. 6 - 16 2 Service Update Report Report by the Director of Environment, Housing & Infrastructure. 17 - 25 3 Waste and Recycling Performance Update Report by the Director of Environment, Housing & Infrastructure. 26 - 29 4 Renfrewshire’s Local Heat and Energy Efficiency Delivery Plan Report by the Director of Environment, Housing & Infrastructure. 30 - 69 5 Lease of land for a substation – Paisley Grammar School Community Campus Report by the Chief Executive. 70 - 75 6 Shop at 4 Blackford Road, Paisley Report by the Chief Executive. 76 - 79 7 Unit 7 Abercorn Street, Paisley Report by the Chief Executive. 80 - 83 Page 3 of 123
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8 Unit 8 Abercorn Street, Paisley Report by the Chief Executive. 84 - 87 9 Unit 12 Abercorn Street, Paisley Report by the Chief Executive. 88 - 91 10 Unit 15 Abercorn Street, Paisley Report by the Chief Executive. 92 - 95 11 Shop premises at 51/53 Ivanhoe Road, Paisley Report by the Chief Executive. 96 - 99 12 Shop Premises at 9 & 11 Stoddard Square, Elderslie Report by the Chief Executive. 100 - 103 13 41 Hallhill Road, Johnstone Report by the Chief Executive. 104 - 107 14 25 Graham Street, Johnstone Report by the Chief Executive. 108 - 111 15 232 Paisley Road, Renfrew Report by the Chief Executive. 112 - 115 16 238 Paisley Road, Renfrew Report by the Chief Executive. 116 - 119 17 58-60 High Street, Renfrew Report by the Chief Executive. 120 - 123 EXCLUSION OF PRESS AND PUBLIC The Board may by resolution exclude the press and public from the meeting during consideration of the following items of business as it is likely, in view of the nature of the business to be transacted, that if members of the press and public are present, there could be disclosure to them of exempt information as defined in paragraph 9 of Part I of Schedule 7A of the Local Government (Scotland) Act, 1973. Page 4 of 123
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18 Proposed Sale of former Houston Village Hall, Main Street, Houston Report by the Chief Executive. 19 Proposed Sale of Industrial Unit at 45 Kilpatrick Drive Erskine Report by the Chief Executive. Page 5 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Director of Finance and Resources Director of Environment, Housing & Infrastructure ___________________________________________________________________ Heading: Revenue and Capital Budget Monitoring 2024/25 at 21 June 2024 ___________________________________________________________________ 1. Summary 1.1 At the close of reporting Period 3 on 21 June 2024, the projected revenue outturn at 31 March 2025 for those services reporting to the Infrastructure, Land and Environment Policy Board is an overspend position of £0.736m (2.4%) against the revised budget for the year. 1.2 The projected capital outturn at 31 March 2025 for projects reporting to the Infrastructure, Land and Environment Policy Board is a break-even position. 1.3 This is summarised over the relevant services in the table below and further analysis is provided in the report and appendices. Revised Annual Budget £000 Projected Outturn £000 Budget Variance (Adv)/Fav £000 Budget Variance % Revenue Environment & Infrastructure 30,330 31,147 (0.736) (2.4%) Capital Environment & Infrastructure 18,722 18.722 0.000 0.0% 2. Recommendations 2.1 Members are requested to: a) Note the projected Revenue outturn overspend position of £0.736m; b) Note the projected Capital outturn break-even position; Item 1 Page 6 of 123
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c) Agree to homologate the budget adjustments detailed at section 6.3 and 6.4; d) Note the budget adjustments detailed at section 6.5; and e) Approve the budget adjustments detailed at section 6.6. 3. Revenue Budget Projection – overspend of £0.736m by 31 March 2025 3.1 The tables in Appendix 1 and 2 present the projected year-end position for all services reporting to this board, by both objective analysis (which division is spending the budget – appendix 1) and subjective analysis (what the budget is spent on – appendix 2). Significant variances affecting the projected position are analysed further below. 3.2 It should be noted that the projected outturn position reported here is based on the latest information available, which is subject to change during the financial year. The impact of any change on this projection will be updated at each board cycle until the close of reporting Period 10. Budget holders are obliged to seek mitigating action to minimise significant budget variances. 4. Objective Analysis – Significant Variances Environment, Housing and Infrastructure – (£0.736m) overspend 4.1 Waste Services – (£0.356m) overspend by 31 March 2025 This reflects the financial position for Refuse Collection, Refuse Disposal and Household Waste Recycling Centres. The overspend for Refuse Collection, in the main relates to an under-recovery of income (£445k) with the estimated under recovery for trade waste equating to £316k. In addition to an overspend in transport costs. Similar to other areas within the services, the impact of inflationary increases for goods and services remains a contributing factor to the overspend currently projected for this service area. For example: • Increase non-fair wear and tear costs as a result of the increased cost of replacement parts. • A reduction in demand for trade waste uplifts, resulting in an under- recovery of £315k being reported. • A reduction in the volume of bin sales, resulting in an under-recovery of £110k. Page 7 of 123
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The current anticipated underspend for Refuse Disposal (£0.050m) mainly relates to the over-recovery of recyclate income, offset by higher contractor costs. In addition, the service will contribute around £66k of expenditure to take forward the Recycling Improvement Fund grant, as some activities undertaken are not covered by the conditions of grant. These costs will be funded by the Change Fund in 2024 with the aim of improving our recycling and reducing disposal costs to the Council in future years. 4.2 Fleet Services – (£0.140m) overspend by 31 March 2025 The current anticipated overspend forecast in Fleet Services reflects the impact of inflation on material and contractor costs. 4.3 Infrastructure and Assets – (£0.162m) overspend by 31 March 2025 The projected overspend represents an under-recovery in income of £100k. These income streams include construction consents, scaffolding permits, etc, which by their nature are demand-led, meaning they are difficult to predict. the remainder of the overspend is driven by inflationary pressures, in areas such as work by contractors and software costs. However, this forecast will continue to be closely monitored throughout the financial year. 5. Subjective Analysis - Significant Variances 5.1 Employee Costs - £0.443m underspend by 31 March 2025 The underspend in the main relates to the current vacancies that the services areas are carrying. However, as highlighted in the Budget Monitoring report presented to this board at Period 10 2023/24, the service has taken significant steps to reduce overtime levels, including a review undertaken by the Finance team, which has resulted in a budget transfer adding £320k being actioned to account for pay settlements, and this is reflected in the projected underspend. 5.2 Transport Related – (£0.455m) overspend by 31 March 2025 The projected overspend (7.9%) is largely a result of significant increases in relation to vehicle hire (£107k), the cost of replacement parts for vehicles and specialist contractors (£300k). 5.3 Supplies and Services – (£0.822m) overspend by 31 March 2025 This projected overspend (6.2%) predominantly sits within Infrastructure and Assets and Refuse Disposal. The Infrastructure and Assets overspend (£84k) relates to increased software and work by contractor costs and within Refuse Disposal this relates to contractor related disposal costs. Page 8 of 123
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5.4 Support Services – (£0.041m) overspend by 31 March 2025 This overspend relates software costs for the fleet management systems. 5.5 Income – £0.164m over-recovery by 31 March 2025 The projected over-recovery relates to recharge income within Roads operations, predominately offset by an anticipated under-recovery for trade waste income, as mentioned in note 4.1. 6. Revenue Budget Virements 6.1 Under the Council’s financial regulations, Directors and their nominated officers, in consultation with the Director of Finance and Resources, have certain delegated authority to transfer sums between subjective budget headings within a service division to enable budget management throughout the financial year. This is known as budget virement. 6.2 Transfers between divisions of the same service / department in excess of £100,000, and transfers between services / departments must be authorised by the respective service Director and the Director of Finance and Resources for submission to the relevant policy board for approval. 6.3 Since the budget approval in February 2024, the Director now seeks homologation from the Board for the following affected virements: Revenue Budget Adjustments Service Subjective Heading Amount (£m) Reason Environment & Infrastructure Third Party Payments 0.027 SPT - 24/25 inflationary increase from Miscellaneous Services Environment & Infrastructure Employee Costs 0.300 Motion - Environmental Task Force and Team Up to Clean Up from reserves Environment & Infrastructure Employee Costs 0.320 Overtime inflationary increase from Miscellaneous Services Total 0.647 6.4 Also, due to the service undertaking a restructure in 2023/24 an exercise was carried out to realign budgets to reflect the new departmental structure. Again, the Director now seeks homologation from the Board for the following affected virements: Revenue Budget Adjustments Page 9 of 123
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Service Subjective Heading Amount (£m) Reason Environment & Infrastructure Employee Costs 0.326 Budget Re-alignment Environment & Infrastructure Transport Costs (0.248) Budget Re-alignment 6.5 The following budget adjustments reflect allocations of agreed pay settlements, and changes to superannuation rates for employers and are therefore for noting only: Revenue Budget Adjustments Service Subjective Heading Amount (£m) Reason Environment & Infrastructure Employee Costs (1.841) Contribution to reserves re reduction in employer's superannuation Environment & Infrastructure Employee Costs 1.609 Pay award 2023/24, including additional public holiday 7. Capital Budget Projection – break-even position by 31 March 2025 7.1 The Capital Investment Programme 2024/25 to 2028/29 was approved by the Council on 29 February 2024. For Infrastructure Land & Environment the revised capital spend for 2024/25 is £18.722m. 7.2 The in-year Capital budget is forecast to break-even by 31 March 2025 however, this will be monitored as the projects progress. Further details of the programme can be found in the Capital Monitoring report at Appendix 2. 7.3 A number of budget adjustments between years have taken place, to reflect revised programming of some capital projects. Details of these adjustments, which amount to £6.839m, are as follows: Project Amount (£m) Budget increase due to grant award from Transport Scotland Active Travel Funding Tier 1 0.496 Total SPT - People in Place Fund 0.050 People and Place: Local Authority Direct Award (LADA) 0.049 Budget increase due to grant award from Scottish Government Road Safety 0.272 Budget carried forward from 2023/24 into 2024/25 to reflect updated timing Roads/Footways Upgrade Programme 2.707 Vehicle Replacement Programme 1.179 Lighting Columns Replacement 0.873 Page 10 of 123
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Traffic Management 0.274 Core pathways & cycle network 0.037 Parks Improvement Programme 0.003 Improvements to Outdoor Access and Play Area Programme 0.035 Total Active Travel Transformation Fund 0.301 Flooding 0.205 Multi-Purpose Bins 0.110 Parks - Multi Use Games Area 0.107 Nature Restoration Fund 0.056 Lawn Tennis Association 0.056 Strathclyde Partnership Transport 0.165 Budget accelerated from 2024/25 into 2023/24 to reflect updated timing Bridge Assessment/Strengthening (0.056) Renewal of Play Parks (0.080) Total 6.839 Implications of the Report 1. Financial The projected budget outturn position for the Infrastructure, Land and Environment Revenue budget is an overspend of £0.736m. Income and expenditure will continue to be monitored closely for the rest of the financial year and as far as possible, steps will be taken to mitigate any overspend. The projected outturn position for the Infrastructure, Land and Environment Capital budget is a break-even position. 2. HR & Organisational Development While staffing budgets form a significant proportion of the service’s revenue budgets, there are no direct implications arising from the recommendations in this report. 3. Community/Council Planning Community Plan Our Renfrewshire is thriving The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Our Renfrewshire is well Our Renfrewshire is fair Our Renfrewshire is safe Council Plan Reshaping our place, our economy and our future The Council’s revenue and capital spend ensures that its facilities are fit for Page 11 of 123
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Building strong, safe and resilient communities purpose and safe for the community, to maximise accessibility. Tackling inequality, ensuring opportunities for all Creating a sustainable Renfrewshire for all to enjoy Ongoing revenue and capital budget monitoring is a tool to enable good financial management so that the Council has resources now and in the future for continued service delivery. Working together to improve outcomes 4. Legal There are no direct implications arising from the recommendations in this report. 5. Property/Assets The capital expenditure noted in this report will result in lifecycle maintenance improvements to existing properties and replacement of ICT assets and infrastructure. 6. Information Technology There are no direct implications arising from the recommendations in this report. 7. Equality & Human Rights There are no direct implications arising from the recommendations in this report. 8. Health & Safety There are no direct implications arising from the recommendations in this report. 9. Procurement While Procurement is an important consideration prior to the Council incurring any revenue or capital spend, there are no direct implications arising from this report. 10. Risk The potential risk that the Council will overspend its approved budgets for the year will be managed at a Council-wide level by the Chief Executive and Directors. 11. Privacy Impact Page 12 of 123
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There are no direct implications arising from the recommendations in this report. 12. Cosla Policy Position N/a 13. Children’s Rights There are no direct implications arising from the recommendations in this report. 14. Climate Change The Council aims to reduce its carbon and other emissions to net zero by 2030, however there are no direct implications arising from the recommendations in this report. List of Background Papers The Capital Investment Programme 2024/25 to 2028/29, Council 28 February 2024 Author: Lisa Dickie, Finance Business Partner, Gordon McNeil, Director of Environment, Housing & Infrastructure and Linsey McGregor, Senior Accountant (Capital) Page 13 of 123
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2024/25 1 April 2024 to 21 June 2024 POLICY BOARD : INFRASTRUCTURE, LAND AND ENVIRONMENT Objective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Directorate and Service Development 1,216 79 1,295 1,329 (34) (2.6%) Refuse Collection 4,812 (39) 4,773 5,263 (490) (10.3%) Household Waste Recycling Centres 934 84 1,018 934 84 8.2% Refuse Disposal 7,569 (26) 7,543 7,493 50 0.7% Neighbourhood Services 7,283 (1,031) 6,252 6,210 42 0.7% Fleet Services (35) (223) (258) (118) (140) (54.3%) Social Transport 1,279 (152) 1,127 1,136 (9) (0.8%) Roads Operations 3,065 37 3,102 3,102 0 0.00% Infrastructure and Assets 1,728 (182) 1,546 1,708 (162) (10.4%) Transportation & Active Travel 1,037 (569) 468 473 (5) (1.0%) Parking of Vehicles (695) 42 (653) (599) (54) (8.2%) Street Lighting Maintenance Work 552 (32) 520 517 3 0.7% Energy Management Unit 335 (3) 332 332 (0) (0.1%) Strathclyde Partnership for Transport Requisition 3,238 27 3,265 3,287 (22) (0.7%) NET EXPENDITURE 32,318 (1,988) 30,330 31,147 (736) (2.4%) Page 14 of 123
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Appendix 2 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2024/25 1 April 2024 to 21 June 2024 POLICY BOARD : INFRASTRUCTURE, LAND AND ENVIRONMENT Subjective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Employees 23,617 (968) 22,649 22,206 443 2.0% Premises Related 1,227 (2) 1,225 1,238 (13) (1.1%) Transport Related 5,998 (248) 5,750 6,205 (455) (7.9%) Supplies and Services 13,692 (357) 13,335 14,157 (822) (6.2%) Third Party Payments 3,271 27 3,298 3,292 6 0.2% Transfer Payments 114 36 150 168 (18) (11.8%) Support Services 34 0 34 75 (41) (120.8%) Depreciation and Impairment Losses 0 0 0 0 0 0.0% GROSS EXPENDITURE 47,953 (1,512) 46,441 47,341 (900) (1.9%) Income (15,635) (476) (16,111) (16,275) 164 1.0% NET EXPENDITURE 32,318 (1,988) 30,330 31,066 (736) (2.4%) Page 15 of 123
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Approved Budget Revised Projected Budget Adjustments Budget Outturn Total Approved Projected 2024-25 in 2024-25 2024-25 2024-25 Budget Outurn Project Title to 31-Mar-27 to 31-Mar-27 £000 £000 £000 £000 £000 £000 ENVIRONMENT & INFRASTRUCTURE Active Travel Funding Tier 1 809 496 1,305 1,305 0 0% 4,142 4,142 0 0% LADA 0 49 49 49 0 0% 49 49 0 0% Roads/Footways Upgrade Programme 5,000 2,707 7,707 7,707 0 0% 102,385 102,385 0 0% Vehicle Replacement Programme 2,303 1,179 3,482 3,482 0 0% 11,582 11,582 0 0% Bridge Assessment/Strengthening 377 (56) 321 321 0 0% 1,321 1,321 0 0% Lighting Columns Replacement 500 873 1,373 1,373 0 0% 3,373 3,373 0 0% Traffic Management 0 274 274 274 0 0% 274 274 0 0% Core pathways & cycle network 0 37 37 37 0 0% 200 200 0 0% Parks Improvement Programme 28 3 31 31 0 0% 1,204 1,204 0 0% Improvements to Outdoor Access and Play Area Programm 81 35 116 116 0 0% 1,828 1,828 0 0% Total Active Travel Transformation Fund 620 301 921 921 0 0% 250 250 0 0% Total SPT - People in Place Fund 0 50 50 50 0 0% 50 50 0 0% Flooding 0 205 205 205 0 0% 205 205 0 0% Multi Purpose Bins 0 110 110 110 0 0% 170 170 0 0% Road Safety 0 272 272 272 0 0% 953 953 0 0% Renewal of Play Parks 1,580 (80) 1,500 1,500 0 0% 1,694 1,694 0 0% Parks - Multi Use Games Area 0 107 107 107 0 0% 112 112 0 0% Nature Restoration Fund 335 56 391 391 0 0% 472 472 0 0% Lawn Tennis Association 0 56 56 56 0 0% 350 350 0 0% Recycling Improvement Fund 250 0 250 250 0 0% 774 774 0 0% Strathclyde Partnership Transport 0 165 165 165 0 0% 165 165 0 0% TOTAL INFRASTRUCTURE, LAND & ENVIRONMENT BOARD 11,883 6,839 18,722 18,722 0 0% 133,110 133,110 0 0% RENFREWSHIRE COUNCIL CAPITAL INVESTMENT STRATEGY - NON-HOUSING SERVICES 1st April to 21st June 2024 POLICY BOARD: INFRASTRUCURE, LAND & ENVIRONMENT Current Year 2024-25 Full Programme - All years Budget Variance (Adverse) or Favourable Budget Variance (Adverse) or Favourable Page 16 of 123
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To: Infrastructure, Land and Environment Policy Board On: 28 August 2024 Report by: Director of Environment, Housing & Infrastructure Heading: Service Update Report 1. Summary 1.1 This report provides an overview of key service activities since the last Policy Board report on 28 May 2024 and an update on the services and key projects delivered during this period. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Notes the content of this report, and 2.2 Note the progress made in implementing Renfrewshire Carking Strategy and instructs officers to develop the reduced fee season pass arrangements as part of the 2024 – 2029 Car Parking Strategy implementation as per paragraphs 6.5.4 and 6.5.5 below. 3. Background 3.1 Environment, Housing & Infrastructure provides essential services to every household in Renfrewshire and works in partnership with the local community, other service areas and Community Planning Partners, to deliver key Council priorities and initiatives. A progress update on the main activities delivered by the services in respect of the areas of activity delegated to this Policy Board, is detailed below. Updates for Infrastructure, Land and Environment Policy Board 4. Climate Change 4.1 Energy Management Energy Efficiency Fund 4.1.1 Work is ongoing between the Energy Team and Finance with a view to securing funding to be used towards increasing the energy efficiency of our Public Buildings. The technologies being investigated as part of a business case include boiler control upgrades, LED installations and installation of additional Solar Photovoltaic panels. Item 2 Page 17 of 123
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4.1.2 Work is currently underway to reduce water consumption in our education estate through working in conjunction with our water provide, Business Stream. 4.1.3 Survey work is planned to look at the options for upgrading the existing lights and controls within Renfrewshire House, this will not only reduce our carbon emissions and the associated electricity costs and will provide an improved working environment for staff and visitors. District Heating Network feasibilities 4.1.4 Feasibility reports are now complete looking at the options surrounding the introduction of a District Heating Scheme in Central Paisley and an extension to the current District Heating Network at AMIDS. Central Paisley has 49 main anchor loads with an additional 2,552 properties that could connect to the network. 4.1.5 A funding application for each project has been submitted to the Scottish Governments Heat Network Support Unit for matched funding to take each feasibility to an Outline Business Case. Local Heat & Energy Efficiency Strategy Delivery Plan 4.1.6 Renfrewshire’s LHEES strategy was approved at Board on 25th January 2024.The Energy Team are currently working on finalising Renfrewshire’s LHEES Delivery Plan. The delivery plan is a document setting out how a local authority proposes to support implementation of its local heat and energy efficiency strategy. ECO4 Flex 4.1.7 ECO4 Flex will allow the Council to approve funding to Renfrewshire’s private sector, fuel poor households that do not meet criteria for other schemes, as well as low- income households that are vulnerable to the effects of the cold. The scheme is part of the UK Government Energy Company Obligation and is managed by Ofgem. 4.1.8 The qualifying criteria for ECO-Flex, as set by Ofgem, is published on our website in a document called a Statement of Intent. Renfrewshire’s Statement of Intent can be found here: https://www.renfrewshire.gov.uk/media/15354/ECO4-flex-statement-of- intent/pdf/Renfrewshire_Council_Statement_of_Intent_for_ECO4_flex.pdf?m=167568 7584337ECO-flex. ECO-flex does not apply to Council Housing or Registered Social Landlords. 4.1.9 The energy efficiency measures being installed within Renfrewshire include boilers, loft insulation, cavity wall insulation, air source heat pumps, solar panels, heating controls, first time central heating etc. The table below highlights the savings ECO4 Flex has achieved to date based on annually recurring savings: Financial Year Value of Grant Funding Requested (£) Total Annual CO2 Saving in Kg Total Annual Cost Saving (£) 2023/24 £3,583,940 648,617 £231,789 2024/25 £1,174,210 157,299 £60,261 Total £4,758,150 805,916 £292,050 4.2 Biodiversity 4.2.1 This season the service expanded its biodiversity planting, adding new sites across the area. A review is currently ongoing on all the biodiversity sites planted over the last 3 years. Whilst the service has received positive feedback when in flower, there are a number of locations where the flower mix has started to become dominated by a small group of flower species. In addition to the flower mix, the size of the panels and where located next to roads and footways will be reviewed to ensure effective sight lines and safe walking routes to be maintained. Updates on all of our biodiversity sites will continue to be provided at future boards. 4.3 Carbon Literacy Training Page 18 of 123
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4.3.1 Local Authority Leadership and Management in Carbon Literacy training is being rolled out across the Council. This training is delivered in-house and is primarily based at Managers and Team Leaders. The training uses a toolkit produced by the Carbon Literacy Project specifically for Local Authorities and is part of large-scale certified education programme with nearly 97,000 individuals having undergone the training across various sectors in total. 4.3.2 The training covers a basic overview on the climate emergency, causes and impacts and explores why local authorities should act and the Council’s levers of influence; providing leadership in the climate emergency; how climate action can be integrated into decision making; co-benefits of climate action; and examples of how we can fund climate action. 4.3.3 To date, 54 Council Officers have undertaken the training from across all Services, with further training sessions planned after the summer. 5 Team Up to Clean Up 5.1.1 The “Bin to Win” school campaign was introduced to schools in June. The campaign was launched during the pre-election period, as such promotion was low key. £750 worth of Scotland Loves Local or One4all gift cards gift cards were issued to our young winners who submitted photographs of themselves binning their litter. Greater promotion and awareness raising is planned for pupil’s return to school in August, at this point pupils will also learn of their peer’s winnings. This approach is designed as a nudge technique to develop behaviour change amongst our young people. 5.1.2 Team up to Clean Up continues to engage and support Community Groups across Renfrewshire with litterpicking kits, high vis vests and tools as required. 5.2 Environmental Taskforce 5.2.1 The Environmental Taskforce continues to deliver intervention to reduce instances of flytipping. Key statistics for the most recent period are: Action May-July 2024 Proactive visits to identified hotspot areas 520 Number of reports investigated 378 Tonnes of flytipping removed 49 Number of sites secured to prevent further flytipping 3 Letters to private landowners re flytipping 12 Visits to businesses to ensure Waste Disposal Arrangements in place 20 Fixed Penalty Notices Issued 22 5.2.2 Relocated cameras have been successful in securing evidence in 3 flytipping cases since May 2024. 5.2.3 An additional 3 flytipping hotspots have been secured with preventative measures blocking access through support from the Environmental Taskforce. One site, operated by a private organisation, has erected fencing, the remaining 2, one of which is Tannahill Road in Ferguslie, have blocked access as such reducing instances in these areas. 6 Fleet, Roads and Transportation 6.1 Fleet Services 6.1.1 The service are progressing the Fleet Vehicle Replacement Programme in line with the Council’s Ren Zero Plan. 7 electric vans and 12 electric cars have been ordered and are due for delivery by October 2024. The Council now ha a total of 104 electric vehicles within the core operational fleet. Roads & Transportation 6.2 Roads Capital Investment Programme Page 19 of 123
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6.2.1 A number of schemes have been completed during July and August including Paisley Town Centre one-way system including Incle Street, Old Sneddon Street and Weir Street. Newmains Road, Neilston Road, High Street/Leighcartside Johnstone, Abbotsinch Road, Causeyside Street, Barochan Road, Glenpatrick Road, Main Road Elderslie and Nethergreen Road have been completed over the Summer. Surface dressing has also been completed on rural roads around Lochwinnoch and Howwood. 6.2.2 Carriageway resurfacing works are planned in September and October for A726 Greenock Road, A726 Spectacles roundabout, Inchinnan Road Paisley, and Glenfield Road. 6.2.3 Footway resurfacing will commence in late October 2024. 6.2.4 The new River Clyde bridge from Renfrew to Yoker has been installed with the connecting roads under construction. Recruitment for the 24-hour, 7-day week operations team has been completed along with training on the safe operation and maintenance of the bridge in anticipation of the bridge opening. The bridge is expected to be operational by late 2024. 6.3 Active Travel & Infrastructure Improvement Update 6.3.1 Work to introduce pedestrian safety traffic calming measures in Renfrewshire’s villages continues. Close collaboration with local residents is directing the design and construction of measures to best suit local conditions. The second part of the project has started its engagement and concept design stage in Lochwinnoch, Bishopton, Elderslie and Bridge of Weir. 6.3.2 The new Active Travel route from Barnsford Road to Inchinnan Drive is now complete. We await news of the value of our award from Transport Scotland’s Active Travel Infrastructure Fund to allow us to build the next phase of our Active Travel Network along Inchinnan Drive this year. This connects the employment centre of Inchinnan Business Park with Glasgow Airport, Renfrew, and Paisley with a safe, segregated active travel path for everyday commuter journeys. 6.3.3 The tender for the construction phase of a bus turning circle at Linburn Road in Erskine has been awarded for a construction start in August. The project will provide a retaining wall, bus turning loop and footway provision. Public utility diversionary works has already been completed. SPT Capital funding announced for 2024/25 has allocated £165,000 for this category 1 project seen by SPT as operationally essential. 6.3.4 The Paisley to Renfrew active travel route, including upgraded shared footways and carriageway improvements at Wright Street is complete. Pedestrian crossings at Gilmour Street and Niddry Street have been converted to Toucan crossings, the new street lighting on the route is energised and we are in discussions with the developer on the final surfacing of the ramp connecting Turner Drive and Wright Street. 6.3.5 Work in association with Sustrans to improve accessibility to the National Cycle Route Network 75 has seen improved connections created at Ben Nevis Road, Canal Street and Stow Brae. Further feasibility work at Maxwellton Road is hoped to be able to encourage more active trips to school in future. 6.3.6 Our programme to provide more energy efficient infrastructure at Traffic Signal junctions continues with upgrades planned at three junctions on Barrochan Road/A737, Johnstone and Paisley Road/Oxford Road, Renfrew. Road safety improvements at the Glebe Street/ Hairst Street junction are due to follow. 6.3.7 Renfrewshire’s Local Transport Strategy has completed its data gathering stage of widespread engagement with public, Members and stakeholders. Opinions on all aspects of transport in Renfrewshire, what works, what doesn’t and suggestions for the future, have been collected for consideration in the preparation of a draft strategy for further consultation later in the year. 6.4 Elderslie for Everyone Project 6.4.1 The Discover stage of the project is now complete, having held 11 events and meetings and 11 one-to-one meetings with businesses, engaged with 410 people face-to-face, had 446 contributions on the project website and 224 newsletter subscribers. 6.4.2 The next stage, Develop, which will run until autumn 2024, will see the creation of Design Objectives based on findings from the Discover stage and the early stages of developing design solutions. Page 20 of 123
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6.4.3 Some surveying has already been carried out (traffic speed and volume, public life study, junction turning counts at Glenpatrick Road, video manual count of pedestrians) with additional to follow after school holidays (pedestrian movement count at Glenpatrick Road, junction turning count from Canal Street, queue length at Glenpatrick Road, parking and loading survey). 6.4.4 The latest public event took place on Thursday 15 August 2024, and featured hands-on workshops with scale models. 6.4.5 The project is on-track to have full concept designs by March 2025, with additional collaborative design sessions and community consultations along the way. 6.5 Parking Strategy 6.5.1 The service has made significant progress with implementation of the Councils approved parking Strategy with preparations well underway for the delivery of the Council’s responsibilities in relation to pavement parking. 6.5.2 A consultation is ongoing at present on the streets proposed to be exempt from the regulations and the Traffic Regulation Order has been widely promoted to maximise coverage of the issue. The outcome of the consultation and associated Traffic Regulation Order will be brought back to the next meeting of this Policy Board for consideration on the basis that the majority of objections, if any, can be addressed prior to the meeting of the Board. 6.5.3 A key area of the parking strategy was the review of existing permit arrangements that are in place across Paisley Town Centre, although residents permits will be considered at a later point in the implementation of the strategy. Officers have met with representatives of Paisley First and carried out a number of visits to local businesses who have made representations through Paisley First, to identify opportunities to support business in line with the Parking Strategy. 6.5.4 Officers have also identified the opportunity for a season pass discount scheme for those individuals who have no option other than to bring their private car to Paisley town centre for employment purposes. Officers intend to engage with Paisley First further to discuss the detail of the proposals. Initial thoughts on the implementation could see a discounted scheme in operation where around 25% of our off street parking spaces are made available to those wishing to purchase a season pass. Work is now under way, which will allow a scheme to offer a discount on parking of 60% on a standard daily rate. An update will be provided to members at the next Policy Board on progress with this scheme. 6.5.5 Officers have also engaged with businesses around the potential for introduction of additional loading bays around the town centre, with locations to be confirmed with Paisley First as well additional signage to be located at parking machines to provide additional information to the public. 6.6 Street lighting Capital Investment Programme 6.6.1 The new lighting installation for Prieston Road, Bridge of Weir started in early July to replace the ageing network with new cabling in ducts, a new control panel and new columns and lanterns. 6.6.2 Works continue to replace 144 cut down lighting columns and new cable loops to areas where we have dark sections continues with around 60% of programme completed. 7. Neighbourhood Services 7.1 Grass Cutting Programme 7.1.1 The grass cutting programme commenced on April 1st and is approaching the last month of the cutting season. As previously advised to board the service implemented a strimming- only procedure for all grass edges, a measure aimed at reducing pesticide usage. This new approach led to an overall reduction in pesticide spraying by 80% and completely eliminated grass edge spraying. Consequently, panel edges no longer appeared yellow, enhancing the quality of the cuts. This improvement resulted in a significant reduction in the complaints regarding grass cutting quality compared to the same period last year. 7.1.2 The introduction of the strimming procedure posed some challenges, primarily the increased time required to complete a grass panel cut. Occasionally, the service was unable to fully strim all panels, resulting in some inconsistency in the grass edges. However, this was Page 21 of 123
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addressed, and form lessons learned for the service next season. With the extensive improvements in the quality of grass cutting experienced this year, the service intends to continue with the strimming procedure next season adapting to the lessons learned to improve the overall service. 7.2 Weed Management 7.2.1 This growing season presented significant challenges in addressing an unprecedented amount of weed growth, with the weather impacting weeds on a wider, national scale. In response to the weed growth, the service implemented a targeted approach by forming a dedicated weed control team. This team concentrated on strimming, scraping, sweeping and spraying in our open spaces. 7.2.2 While the weed growth posed challenges, it also highlighted opportunities for the new management team for continual improvement. To ensure optimal weed management for open spaces in the future, the service has begun the tender exercise for weed management for 2025. We plan to increase our weed management programme and initiate our weed management efforts earlier in the season, commencing in March 25. As a further method, service teams have redesigned the winter works programme for 2024, with a wider emphasis on weed management. These proactive steps will help us build on this years’ experience and improve our strategies for weed control for future years. 7.3 Winter Maintenance Programme 7.3.1 There will be a large, visible winter maintenance programme this autumn/ winter, focussing of hedge and shrub reduction and vegetation cut back. It is recognised that it’s been a number of years since many of our hedges and shrubs have had as significant cut back. In addition there will be a focus with new and additional equipment to assist scraping activities which were restarted 3 years ago to allow a larger areas of ground to be covered. These activities will take place within all communities and will follow the 14 day grass cutting cycle, with a presence one day a fortnight within communities. A more detailed update will be provided in the next board cycle. 7.4 Bin Replacement Programme 7.4.1 Following the allocation of investment in the budget, we are in the process of procuring and replacing around 300 litter bins. The majority of this replacement will take place in the autumn, with some bins already being replaced. Additionally, we are undertaking a wider review to assess the location and type of infrastructure needed across Renfrewshire moving forward and a further update on the review will be shared at a future board. 7.4.2 By upgrading our bin infrastructure and improving servicing methods, Neighbourhood Services is taking significant steps to enhance the efficiency and effectiveness of waste management in our community. 7.5 LTA Tennis Court Launch 7.5.1 The extensive improvement works on the tennis infrastructure across Renfrewshire have been successfully completed. Refurbishment of the tennis courts at Brodie Park, Robertson Park, and Johnstone Park Lane is now finished. These courts were reopened in July, ahead of the school summer holidays, and have already seen increased participation throughout the season. Our Play parks team have taken ownership of the sites and will continue to maintain the sites across Renfrewshire. 7.5.2 To celebrate the reopening, Renfrewshire Council offered free access to the tennis courts for the entire month of July. A formal launch event is planned for September, coinciding with the return of schools. This event will feature local school pupils, LTA elected members, and a coaching professional. Details of the formal launch will be communicated soon, and we anticipate continued success and community engagement at our tennis courts. 7.6 Tree and Woodlands Management 7.6.1 The new Tree and Woodlands structure has nearly completed its recruitment cycle, with all key positions filled except one. We have welcomed our new Tree and Woodlands Supervisor, who joins us from the Forestry Commission. This supervisor will oversee the council's proactive tree management efforts. 7.6.2 The redesigned structure aims to enhance our proactive tree management, thereby improving the service delivered to the residents of Renfrewshire. With the additional resources, we are able to support the ever-increasing demand of managing, enhancing, Page 22 of 123
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and expanding our tree assets. Currently, the team is addressing several complex tree enquiries, and the new team structure is expected to increase our efficiency and responsiveness in managing tree and woodland issues. 7.7 Clyde Muirshiel 7.7.1 Castle Semple and Clyde Muirshiel Country Parks are operating on summer opening hours, with walks and trails accessible all day, every day. The outdoor activity programme has also commenced successfully following a successful recruitment period for outdoor instructors. 8 Memorial Safety and Cemetery Management 8.1.1 Memorial Safety is nearing the completion of its inspection programs and is preparing to begin re-inspections. In preparation, the service is currently reviewing its policies and procedures and a revised cemetery policy will be presented to a future board for approval. Additionally, to enhance communication with the public, the service is evaluating a new digital platform. This platform aims to centralise all cemetery-related information, offering a comprehensive and easily accessible resource for all cemetery operations. 9. Waste Services 9.1 Waste Collection Method Update 9.1.1 As agreed at Infrastructure, Land and Environment Policy Board at it’s meeting of May 2024, phase 1 of decoupling the grey bins from the recycling bins for all areas with a Saturday collection will be rolled out from the beginning of October. This extra time has allowed additional work on route data to be completed to ensure a smooth transition. 9.1.2 Additionally, Phase 1 will now be implemented in 3 stages. Stage 1 Alignment of recycling collections so that the same recycling stream is collected on the same day. Residents will receive a new collection calendar informing them which colour recycling bins to present on collection day. The grey bins collections will remain on Saturday at this stage. Stage 2 Align the difficult to service properties with the standard collection frequencies and expanding recycling provision by providing them with a brown bin. Stage 3 Decouple the grey bins so that they are collected on a different day from recycling bins. E.g. recycling will be collected on a Saturday and residual grey bins collected on a Monday. 9.1.3 Ward Elected Members for this area will be provided with notice and further information in advance of communications being sent to households. 9.2 Circular Economy Bill update 9.2.1 The Circular Economy (Scotland) Bill was passed by Scottish Parliament on 26th June 2024. The Bill brings forward legislation to introduce measures including a circular economy strategy, circular economy and recycling targets, and changes to the Climate Change (Scotland) Act 2009. For local authority environmental services, relevant changes include the introduction of a householder’s duty of care with authority to issue fixed penalty notices for those who fail to comply, and changes to the code of practice on household waste recycling. The bill also includes measures to restrict the disposal of unsold consumer goods and the imposing of a civil penalty for littering from a vehicle. 9.2.2 In parallel, Scottish Government are developing a circular economy route map to take forward circular economy measures from the Bill and others that don’t require legislation. This has been consulted on and the final version is expected before the end of 2024. 9.2.3 The Waste Service are engaging with Scottish Government and Zero Waste Scotland to keep up to date with developments in relation to both the Circular Economy (Scotland) Bill and Circular Economy Route Map. Further updates will be provided when more information becomes available. 9.3 Household Waste Recycling Centres – Health and Safety Page 23 of 123
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9.3.1 The vast majority of people who access our Household Recycling Centre’s for disposal of their waste and recycling follow the site rules and if they are unsure of anything will ask our site staff for assistance. Unfortunately, on a small number of occasions our site staff have experienced aggressive behaviour and abuse from site users, and this is not acceptable. 9.3.2 The safety of our staff is of the upmost importance to us, and this is reflected in the Council’s policy on Violence and Aggression at Work. Following discussions with site staff and trade union representatives the Waste Service will introduce Body Worn Cameras for our recycling centre staff. The use of body worn cameras within HWRCs is common within local authorities and this technology is in addition to the existing health and safety measures on site. 9.3.3 It is anticipated that the presence of the cameras will discourage interactions from escalating and capture evidence if it does. The use of body worn cameras at our Household Recycling Centres will be clearly communicated to site users via signage at the site entrance and also within the sites. The Council’s website will also be updated with this information. The data recorded by the camera system will be held in accordance with the General Data Protection Regulations (GDPR) 2018. 9.4 Route Optimisation Software and In-Cab Technology 9.4.1 The service is procuring a route management system to support delivery of the frontline waste and recycling collection service. The route management system aims to deliver a number of benefits including route optimisation and in-cab technology to maximise the efficiency of the collection routes and reducing fuel consumption and carbon emissions. The procurement of the system is underway, and the service aims to bring a paper for approval to the November board cycle. 10 #YouDecide 10.1.1 Forty one out of the 50 successful #YD Projects are now complete. Most recently seating in Renfrew Town Centre was completed along with play area refurbishments at South Candren Village Green and Station Road Park, Langbank. 10.1.2 Lighting works are complete in Howwood Park, Inchinnan Park, Spateston Park Johnstone, Ferguslie Gardens Paisley, and Miller Street path Johnstone. Columns have been installed and awaiting Scottish Power connections for Ellerslie Street Johnstone, Kintyre Park Linwood, Barshaw Park Paisley, Millfield View path, Erskine, Kilbarchan Park and Lochwinnoch Park. These connections are anticipated in September 2024. The Wallace monument is due to be illuminated in late August 2024. 10.1.3 Consultations for the wheeled sport areas for Kintyre Park, Linwood and Moss Road Park, Bridge Of Weir took place during May and June 2024. Final designs have been confirmed with works anticipated to start in late August at Kintyre Park with each park taking approximately 10-12 weeks to complete. 10.1.4 Consultation on designs for Barrangary and Chestnut roundabouts in Bishopton took place from June to August 2024. The designs chosen are being progressed through our procurement process with an aim to complete landscape works in 2025. Consultation on designs for Easwald Bank roundabout, Kilbarchan, Renfrew Road/Arkleston Road and Glasgow Road/Kings Inch Road, Renfrew roundabouts to start September 2024. 10.1.5 Work to improve paths and signage in Gleniffer country park is ongoing as are the information and interpretation boards for the villages of Inchinnan and Kilbarchan. These projects should be complete by Spring 2025. Implications of the Report 1. Financial – Any financial elements referenced in this report will be progressed through the Council’s financial & budget planning process. 2. HR & Organisational Development – None. 3. Community/Council Planning – The report details a range of activities which reflect local community and council planning themes. Page 24 of 123
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4. Legal – None 5. Property/Assets – None 6. Information Technology –None 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None 9. Procurement – None 10. Risk – None 11. Privacy Impact – None 12. COSLA Policy Position – None 13. Climate Change – there are a range of actions and activities throughout the Service Update Report which support the Council’s Plan for Net Zero. 14. Children’s Rights - None List of Background Papers: None Author: Gordon McNeil, Director of Environment, Housing & Infrastructure Page 25 of 123
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To: Infrastructure, Land and Environment Policy Board On: 28th August 2024 Report by: Director of Environment, Housing & Infrastructure Heading: Waste and Recycling Performance Update 1. Summary 1.1 The Council’s application to the Recycling Improvement Fund (RIF) to fund a package of recycling improvements measures across Renfrewshire has been successful. The Council has received an offer of £756,942 to deliver this project. 1.2 The Council agreed at the Infrastructure, Land and Environment Policy Board meeting of 29th May 2024 to authorise the Director of Environment, Housing and Infrastructure in conjunction with the Convener of the Infrastructure Land and Environment policy board and the Head of Corporate Governance to accept an offer from the Recycling Improvement Fund (RIF) to cover the cost of the capital infrastructure required to implement the package of recycling improvement measures outlined within the report, should an offer be made. 1.3 This report will provide an update on the application submitted to the Recycling Improvement Fund, project delivery plan and timescales for implementing the recycling improvement measures. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Notes acceptance of the funding offer from the Recycling Improvement Fund to cover the cost of the capital infrastructure required to implement the package of recycling improvement measures noted at the Infrastructure, Land and Environment Policy Board on 29th May 2024 2.2 Notes the proposed delivery plan and timescales for implementing the recycling improvement measures. 3. Background 3.1 The Council has identified a range of recycling improvement measures that aim to improve the quality and quantity of recycling and optimise the performance of the Item 3 Page 26 of 123
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waste collection service. The recycling improvement measures were outlined and noted at the Infrastructure, Land and Environment Policy Board on 29th May 2024. 3.2 The cost of implementing the recycling improvement measures is significant and an application was made to the Recycling Improvement Fund in April 2024 to cover the capital infrastructure costs required to implement the recycling improvement measures. 3.3 The Council agreed at the meeting on 29th May 2024 to authorise the Director of Environment, Housing and Infrastructure in conjunction with the Convener of the Infrastructure Land and Environment policy board and the Head of Corporate Governance to accept an offer from the Recycling Improvement Fund, should an offer be made. 4. Recycling Improvement Fund Application Update 4.1 The Council received an offer of £756,942 from the RIF to fund the capital infrastructure required to implement the range of recycling improvement measures. 4.2 The Recycling Improvement Fund Board has attached conditions to the funding. This includes the development of a monitoring programme for each strand of the project and a maintenance programme for the communal food waste infrastructure. 4.3 The award of funding was accepted by the Director of Environment, Housing and Infrastructure in conjunction with the Convener of the Infrastructure, Land and Environment Policy Board and the Head of Corporate Governance in July 2024. 5. Project Delivery 5.1 Implementation of the recycling improvement measures will commence from October 2024 and will be completed in 3 Phases. These are estimated timescales based on current supplier delivery times and are subject to change. This is slightly later than originally planned. Further detail on the recycling improvement measures are detailed within the Waste and Recycling Performance paper considered at the ILE meeting of 29th May 2024. Phase Timeline Phase 1: Increase participation and recycling of food waste and divert food waste from the residual stream by placing an A6 size ‘no food waste’ sticker on the residual waste bin of all standard kerbside properties. From October /2024 Phase 2: Communal Recycling – Distribution of communal food waste recycling infrastructure including, bins, sacks, food liners and indoor caddies to all communal properties. Recycling infrastructure for plastics, cans and glass and paper and card will to be reviewed to ensure all communal areas have the correct recycling capacity. From January 2025 Phase 3: Expand recycling to Difficult to Access Properties - Enhance From March 2025 Page 27 of 123
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recycling provision at properties that do not currently have access to the full range of recycling services by extending the brown bin collection service to include these properties. 5.2 A comprehensive communication plan has been developed to encourage participation and engagement in recycling and support delivery of the recycling improvement measures. The communication plan is tailored to different audiences and specific to each phase of the project. A briefing for Councillors will be shared prior to the launch of Phase 1. 5.3 Further updates will be included within the service update report. Implications of the Report 1. Financial – The Council will contribute £66k of expenditure to take forward the Recycling Improvement Fund grant, as some of activities undertaken are not covered by the conditions of grant. These costs will be funded by the Change Fund in 2024/25. 2. HR & Organisational Development – None 3. Community Planning – None 4. Legal – Renfrewshire Council are committed to a contract for grant funding of the capital infrastructure costs. 5. Property/Assets – This project will include significant investment in recycling infrastructure including containers, stickers, food liners, indoor caddies and sacks. 6. Information Technology – None 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - Staff are trained on handling and manoeuvring of waste and recycling containers. 9. Procurement – Existing Framework contracts will be utilised. 10. Risk – Risk Register and project management arrangements will support the programme of measures to manage and mitigate risks. 11. Privacy Impact - None 12. Cosla Policy Position – None Page 28 of 123
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13. Climate Change – – These interventions aim to improve recycling and support Renfrewshire’s progress towards net zero. 14. Children’s Rights – None List of Background Papers - None Author: Gavin Hutton, Head of Operations and Service Development Email: Gavin.Hutton@renfrewshire.gov.uk Page 29 of 123
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___________________________________________________________________ To: Infrastructure, Land and Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Director of Environment, Housing, and Infrastructure ___________________________________________________________________ Heading: Renfrewshire’s Local Heat and Energy Efficiency Delivery Plan ___________________________________________________________________ 1. Summary 1.1 Reducing Carbon Emissions is one of the principal measures to address climate change and is a key priority for all Local Authorities. Renfrewshire Council recognises that climate change will have far reaching effects on Renfrewshire’s economy, its people and its environment and is determined to lead by example in tackling the causes of climate change. 1.2 Renfrewshire Council declared a climate emergency in June 2019 and approved the Plan for Net Zero in August 2022, which committed to working towards net zero by 2030 for both the Renfrewshire area as a whole and Renfrewshire Council as an organisation. This challenging target covers all aspects of energy use within the Renfrewshire wide area. Homeowners can help achieve these targets by ensuring their home is energy efficient. In doing so, there are many long-term benefits, such as carbon savings, reducing energy bills and by supporting the local economy. 1.3 In 2022, the Scottish Parliament passed The Local Heat and Energy Efficiencies (Scotland) Order 2022. This places a statutory duty on Local authorities to publish a Local Heat and Energy Efficiency Strategy (LHEES) and Delivery Plan (LHEEDP), and for these to be updated at intervals of no more than 5 years. 1.4 LHEEDP are designed to be local authority-led, however stakeholder engagement and partnership working are key as the plan addresses all building stock at a local authority wide level (Council, public, private, 3rd sector and all tenures of residents). 1.5 It is hoped that LHEEDP will also act as a prospectus for government funding and external investment using a robust evidence base and place-based approach. 1.6 Renfrewshire’s Local Heat and Energy Efficiency Strategy (LHEES) was approved by the members of the Infrastructure, Land and Environment Policy Board on 24 January 2024. ___________________________________________________________________ Item 4 Page 30 of 123
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2. Recommendations It is recommended that members of the Infrastructure, Land and Environment Policy Board: 2.1 Approves the proposed Local Heat and Energy Efficiency Delivery Plan 2.2 Notes the high-level information available at this time on Renfrewshire’s Local Heat and Energy Efficiency Delivery Plan 2.3 Notes that updates will be provided to the relevant Policy Boards outlining potential opportunities and proposed projects, activities, and interventions. ___________________________________________________________________ 3. Background 3.1 In addition to Scotland’s net zero targets, there are strategic national targets relating to lowering emissions from our buildings through the decarbonisation of heat. These targets are: • improving energy efficiency in domestic and non-domestic building stock; • removing poor energy efficiency as a driver for fuel poverty; and • in 2040, as far as reasonably practicable, no household is in fuel poverty. Clean Energy is one of the 5 focus areas as approved within Renfrewshire’s Plan for Net Zero which aligns with these targets at a local level. 3.2 Development of Renfrewshire’s LHEEDP includes identifying: • a range of projects and actions to be developed, with outline costs and carbon savings associated with the proposed interventions. • an assessment of potential large-scale heat supply – not just looking at new infrastructure but also using existing infrastructure and assets (such as water sources) and innovative methods of waste heat recovery, such as those used in the Advanced Manufacturing Innovation District Scotland (AMIDS) district heating network in Renfrewshire. • opportunities for partnership working and engaging with all key stakeholders throughout the process. __________________________________________________________________ 4. Next Steps 4.1 Following approval of the LHEEDP, progression of the plan’s actions can be made. This will also allow feasibility studies and outline business cases to be carried out and to seek appropriate funding on conclusion of the studies if/where potential delivery area opportunities are identified. 4.2 Continued engagement and collaboration are critical in the successful delivery of LHEES to understand the views, opportunities, and constraints. Stakeholders were identified through a range of engagement activities during the preparation of the Strategy which was approved January 2024 as noted in section 1.6 of this report. All stakeholders have been mapped out in an action plan to support the delivery. This will provide a good understanding of the level of engagement required for each stakeholder. Page 31 of 123
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4.3 The Delivery Plan is a living document and is expected to be updated in line with policy and target development using version control. __________________________________________________________________ Implications of the Report 1. Financial – No current implications. The Scottish Government committed to a funding package of £75,000 per annum for each Local Authority from 2023 to 2027. Delivery of the LHEES will have resource implications for the Council and includes a commitment to working collaboratively to ensure best value for our approach. As the full extent of the resource implications for Renfrewshire Council emerge, reports will be brought to the relevant future Policy Boards. 2. HR & Organisational Development – No current implications. 3. Community/Council Planning – No current implications. However, delivery of Renfrewshire’s LHEES will require engagement and collaboration with local residents, businesses, partners and communities on the climate emergency agenda. The Delivery Plan will highlight the continued activities which support the key priorities set out in the Council and Community Plans to tackle inequality and widen opportunity. 4. Legal - No current implications. However, future actions may have some level of implication. 5. Property/Assets - No current implications. However, delivery of Renfrewshire’s LHEES may have significant implications for property and assets given the nature of the work involved. 6. Information Technology – No implications. 7. Equality and Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because it is for noting only. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health and Safety – No implications. 9. Procurement – No current implications. However, delivery of Renfrewshire’s LHEES will have significant procurement implications given the nature of the work involved. 10. Risk – No current implications. 11. Privacy Impact – No current implications. 12. COSLA Policy Position – Renfrewshire’s LHEES aligns with COSLA’s current work alongside the Scottish Government in response to the climate emergency. 13. Climate Risk – as noted in para 3.1, Renfrewshire’s LHEES aligns with Renfrewshire’s Plan for Net Zero, specifically the Clean Energy theme. 14. Childrens Rights – No implications. ___________________________________________________________________ Page 32 of 123
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List of Background Papers: None Author: Ryan Cameron, Local Heat and Energy Efficiency Strategy Officer Environment, Housing, and Infrastructure Page 33 of 123
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Table of Contents RENFREWSHIRE’S LOCAL HEAT & ENERGY EFFICIENCY DELIVERY PLAN (LHEEDP) Environment, Housing & Infrastructure Page 34 of 123
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2 Table of Contents Page No 1. Introduction to Local Heat and Energy Efficiency Delivery Plan 03 2. Approach to Delivery Plan 04 2.1 Local Heat and Energy Efficiency Strategy Priorities 04 2.2 Renfrewshire Priorities 04 3. Action Plan 05 4. Summary of Actions 07 5. Actions in Detail 10 6. Renfrewshire Examples 17 6.1 Pilot Project 17 6.2 Housing-led Regeneration Programme 18 6.3 New Build Homes Programme 19 6.4 Eco Flex 4 19 6.5 Energy Advocacy Advice 20 7. Feasibility Studies 21 7.1 Paisley East/West/Central 21 7.2 Paisley North 22 7.3 Johnstone 22 7.4 Foxbar 23 Appendix 1 – Glossary of Terms 24 Appendix 2 – Stakeholders 28 Appendix 3 – National Policies 32 Appendix 4 – Local Policies 34 Page 35 of 123
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3 1. Introduction To Local Heat & Energy Efficiency Delivery Plan (LHEEDP) This document is the Delivery Plan for the Renfrewshire Local Heat and Energy Efficiency Strategy (LHEES). It should be read in conjunction with the Renfrewshire LHEES itself. The Delivery Plan sets out how Renfrewshire LHEES is to be implemented, with a focus on actions over the period 2024 to 2029. The plan proposes to support Renfrewshire Council and our partners to work towards delivery of the changes and opportunities identified in the Strategy. This is intended as a 5 year term delivery of actions, based on local priorities, LHEES considerations and stakeholder engagement. This helps understand what actions can currently be delivered, given the changing policy landscape as well as understanding that new future policies and programmes will be developed alongside new technologies being adopted as they become viable. Continuing engagement with both internal and external stakeholders will be critical to support the delivery of LHEES and embed LHEES within the local governance structures and processes, not just of the Council but our Community Planning Partners and all stakeholders, in order to identify and optimise new opportunities, including collaboration and partnership working opportunities as they arise. The high-level LHEES Delivery Plan is a living document and is subject to change when the Council and partner organisations start delivering LHEES and/or large-scale renewables projects as well as new developments and the emergence of new technologies. It is expected to be updated in line with local and national policy and target developments, with a statutory obligation to update at intervals of no more than 5 years. Page 36 of 123
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4 2. Approach to Delivery Plan 2.1 LHEES Priorities The purpose of this Delivery Plan is to detail the specific opportunities and delivery mechanisms for Renfrewshire to reduce our energy emissions and decarbonise our heating systems through large-scale projects, such as developing local heat network portfolios (both new network developments and expansion of existing networks). Also by installing measures at individual building level through improving energy efficiency to reduce energy costs and alleviate fuel poverty. This covers short and medium goals within a 5-year timeframe and longer-term aspirational actions; thus the plan focuses on opportunities and approaches for this first phase of the LHEES, with the next Delivery Plan scheduled to be published no later than December 2028. 2.2 Renfrewshire Priorities Renfrewshires two key themes to guide the development of this Delivery Plan are intended to maximise the effectiveness of LHEES delivery are: 1. Maximising and exploring in detail the potential for heat networks beginning with the 6 first phase heat network zones identified in the Renfrewshire LHEES. 2. Investigating the outline costs of installation and potential savings (carbon and cost savings) of identified solutions on an area by area basis, with the alleviation of fuel poverty as a priority. Page 37 of 123
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5 3. Action Plan Officers have identified a mixture of high level actions which are set out in the summary of actions in section 4 and these will be incorporated and developed in more detail on a project by project basis to ensure benefits are optimised and will include specific details relating to timescales, inputs and desired outcomes. Through a monitoring and evaluation process we will work towards targets set throught the delivery plan and from this we can identify more specific projects within the Renfrewshire area. These actions in a Local Heat and Energy Efficiency Strategy (LHEES) delivery plan are crucial for its success. This involves a comprehensive approach to communication, education, awareness raising and collaboration with all stakeholders. Heat Networks: This involves creating infrastructure for distributing heat efficiently across multiple buildings. Heat networks (or district heating systems) provide centralised heat from a single source or a combination of sources to multiple end-users via buried pipework leading to more sustainable, efficient, and cost-effective heating solutions when compared with individual carbon-intense heating systems within each building and through the optimisation of low carbon heat sources and waste heat recovery. Funding: This is a critical component for the successful delivery of a Local Heat and Energy Efficiency Strategy (LHEES). Securing adequate funding ensures that all phases of the project, from planning to implementation and maintenance, are carried out effectively ensuring sustainable and impactful energy solutions for the community. LHEES is also an opportunity for private investment opportunities attracting private sector-led projects, public sector exemplar opportunities, and external funding; coordinating and collaborating on joint ventures; and identifying innovative delivery models to turn sectoral ambitions into investable projects. Page 38 of 123
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6 Skills and Jobs: LHEES is an opportunity to upskill and reskill the local workforce and create significant sustainable jobs opportunities across various sectors, from design and contruction through to operation and maintenance, as well as local supply chain and manufacturing opportunities. By developing these skills and creating related job opportunities, the delivery of a Local Heat and Energy Efficiency Strategy can effectively contribute to both environmental sustainability and local economic growth. Awareness and engagement: This involves a comprehensive approach to communication, education, awareness raising and collaboration with various stakeholders. Within the Plan for Net Zero, Renfrewshires LHEES is a key thread where the proposed solutions reflect local needs and priorities of our communities and extensive engagement will ensure that the needs of all groups are considered with a focus on addressing inequalities and fuel poverty. Building Level: This involves a series of steps to improve the energy performance of individual buildings, whether residential, commercial, or public. This plan ensures that each building within the target area benefits from improved heating systems, enhanced energy efficiencies/savings, and reduced carbon emissions leading to enhanced living conditions. It is important to consider the whole building as a system when understanding retrofit works and associated costs. The ‘fabric-first’ approach considers what is required, prioritising repairs, insulation, draught-proofing and ventilation as key first measures to ensure energy conservation, reducing the amount of energy needed and reducing energy waste in our buildings. Page 39 of 123
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7 4. Summary of Actions It should be noted that the actions along with stakeholders within the delivery plan will be updated and amended as projects are identified and feasibility studies are concluded. Heat Networks • Conduct feasibility studies to explore heat network opportunities, including expansion of existing networks to meet heat decarbonisation targets. • Ensure that the Delivery Plan aligns with new and existings plans for example the new Local Development Plan. • Engage with key internal and external stakeholders in relation to heat network potential. • Further develop heat network portfolio of projects identified in the Strategy. • Engage with non-domestic properties within heat network zones that have high suitability for heat network connection and/or anchor load potential. • Explore collaboration opportunities with neighbouring Local Authorities, including potential cross-boarder heat networks. • Building Assessment Reports (BARs) including, identifying the best approach to implementation in partnership with Scottish Government and all 32 Scottish Local Authorities. Funding • Identify and review existing funding programmes and schemes for energy efficiency and heat decarbonisation. • Consider national and local levels on available opportunities for different housing stocks. • Engage with the Scottish Government to report the funding gap, as identified by this LHEES and further analysis, for energy efficiency measures of regional building stock (domestic and non- domestic). • Explore innovative delivery models, including regional approaches, joint ventures and public-private partnerships. • Outline Business Case Development has been successful for accessing both Council and external funding. • Outline Business Case (OBC) Council and Scottish Government matched funding has been successful for Paisley North (AMIDS) and Paisley Central – progress to next steps developing the OBC. Page 40 of 123
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8 Skills and Jobs • National and regional co-ordination of skills and jobs baseline to identify and address the skills gap and develop the skills transition. • Support the development of new and existing supply chains to encourage growth of local skills and reduce the risk of local skill shortages. • We will produce a proposed pipeline of our major infrastructure projects in order to link with skills transition and local employment opportunities and identify skills gaps, shortages and requirements ahead of time. This proposed pipeline will build on work that is already underway to encourage investment in local areas; enable local supply chain and manufacturing opportunities to be identified; de-risk private sector investment; and bring about regeneration of local areas. • We will work with colleges, schools, universities, local training providers, apprenticeships and staff training, to ensure that the courses and training opportunities exist for the stable and sustainable, quality jobs that will be created to ensure every person is able to reskill and upskill. Awareness and Engagement • Work collaborativly to improve data with a focus on non-domestic buildings in order to gather information on energy consumption, carbon emissions, building types, and existing infrastructure that may be incorporated into a network. • Community surveys and stakeholder consultations to understand local energy needs and behaviors. • Use media channels to promote and educate about energy efficiency, as well as providing energy advice and support. • Host workshops and training sessions to spread awareness of the Local Heat and Energy Efficiency Strategy. • Provide details of funding opportunities and financial support schemes available to residents and businesses. • Continue with internal working group for discussing LHEES delivery with relevant people/organisations. • Engagement with Scottish Power to identify existing grid capacity to meet heat decarbonisations requirements and identify innovative solutions to local grid constraints. Page 41 of 123
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9 Building Level • Further work to understand the scale and costings of the specific energy efficiency retrofit works and heat decarbonisation measures required across Renfrewshire for domestic and non-domestic building stock. • Set out planned projects to decarbonise heating within buildings and housing stock. • Set out planned projects to improve energy efficiency within buildings and housing stock. • Align with Historic Environment Scotlands ‘Historic and Traditional Buildings’ report to ensure traditional contruction buildings specific needs and characteristics are taken into account. General • Ongoing data collation and verification to inform projects and identify high certainty actions and low regret measures and ensure the most current information is being used. • Continue to review methodology to inform future iterations of the Strategy and the Delivery Plan. Table 01 - Summary of actions Page 42 of 123
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10 5. Actions in detail Please see Appendix 2 which sets out the various stakeholder groups that are referenced in the tables below. The Delivery Plan is a live document and details of funding, timeframes and progress will be included as they become available. Heat Networks Actions Lead Stakeholders Timeframe 01 Conduct feasibility studies to explore heat network opportunities, including expansion of existing networks to meet heat decarbonisation targets. Energy Management Unit • Internal • External 01 2023-2024 02 Ensure that the Delivery Plan aligns with new and existings plans for example the new Local Development Plan. LHEES Working Group • Internal • External 01 2024 03 Engage with key internal and external stakeholders in relation to heat network potential. Climate Team N/A 2024-2029 04 Further develop heat network portfolio of projects identified in the Strategy. Energy Management Unit • Internal • All External 2024-2029 05 Engage with non-domestic properties within heat network zones that have high suitability for heat network connection and/or anchor load potential. Climate Team • Internal 2024-2029 Page 43 of 123
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11 06 Explore collaboration opportunities with neighbouring Local Authorities, including potential cross-boarder heat networks. Climate Team • Internal Ongoing 07 Building Assessment Reports (BARs) including, identifying the best approach to implementation in partnership with Scottish Government and all 32 Scottish Local Authorities. Building Standards • Internal 2024-2029 Funding Actions Lead Stakeholders Timeframe 01 Identify and review existing funding programmes and schemes for energy efficiency and heat decarbonisation. Energy Management Unit/Housing Investing Team/ Climate Team • Internal Ongoing 02 Consider national and local levels on available opportunities for different housing stocks Energy Management Unit/Housing Investing Team • Internal • All External Ongoing 03 Engage with the Scottish Government to report the funding gap, as identified by this LHEES and further analysis, for energy efficiency measures of regional building stock (domestic and non-domestic). Energy Management Unit/Housing Investing Team • Internal Ongoing Page 44 of 123
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12 04 Explore innovative delivery models, including regional approaches, joint ventures and public-private partnerships. Energy Management Unit/Housing Investing Team/ Climate Team • Internal • All External 2024-2029 05 Outline Business Case (OBC) Council and Scottish Government matched funding has been successful for Paisley North (AMIDS) and Paisley Central – progress to next steps developing the OBC. Energy Management Unit • Internal 2024-2025 Skills and Jobs Actions Lead Stakeholders Timeframe 01 National and regional co-ordination of skills and jobs baseline to identify and address the skills gap and develop the skills transition. Climate Team • Internal • All External Ongoing 02 Support the development of new and existing supply chains to encourage growth of local skills and reduce the risk of local skill shortages. Climate Team • Internal • All External Ongoing 03 We will produce a proposed pipeline of our major infrastructure projects in order to link with skills transition and local employment opportunities and identify skills gaps, shortages and requirements ahead of time. This proposed pipeline will build on Climate Team • Internal • All External 2024-2029 Page 45 of 123
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13 work that is already underway to encourage investment in local areas; enable local supply chain and manufacturing opportunities to be identified; de- risk private sector investment; and bring about regeneration of local areas. 04 We will work with colleges, schools, universities, local training providers, apprenticeships and staff training, to ensure that the courses and training opportunities exist for the stable and sustainable, quality jobs that will be created to ensure every person is able to reskill and upskill. Climate Team • Internal • All External Ongoing Awareness and Engagement Actions Lead Stakeholders Timeframe 01 Work collaborativly to improve data with a focus on non-domestic buildings in order to gather information on energy consumption, carbon emissions, building types, and existing infrastructure that may be incorporated into a network. Energy Management Unit • Internal • All External 2024-2029 Page 46 of 123
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14 02 Community surveys and stakeholder consultations to understand local energy needs and behaviors. Climate Team • Internal • All External Ongoing 03 Use media channels to promote and educate about energy efficiency, as well as providing energy advice and support. Energy Management Unit/Communications Team • Internal Ongoing 04 Host workshops and training sessions to spread awareness of the Local Heat and Energy Efficiency Strategy. Climate Team • Internal Ongoing 05 Provide details of funding opportunities and financial support schemes available to residents and businesses. Climate Team • Internal • External 01 Ongoing 06 Continue with internal working group for discussing LHEES delivery with relevant people/organisations. Energy Management Unit • Internal 2023-2029 07 Engagement with Scottish Power Energy Networks (SPEN) to identify existing grid capacity to meet heat decarbonisations requirements and identify innovative solutions to local grid constraints. Energy Management Unit • Internal • External 02 Ongoing Page 47 of 123
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15 Building Level Actions Lead Stakeholders Timeframe 01 Further work to understand the scale and costings of the specific energy efficiency retrofit works and heat decarbonisation measures required across Renfrewshire for domestic and non-domestic building stock. Energy Management Unit/Housing Investing Team/ Climate Team • Internal 2024-2029 02 Set out planned projects to decarbonise heating within buildings and housing stock. Energy Management Unit/Housing Investing Team/Planning/Buildin g Stanadards • Internal Ongoing 03 Set out planned projects to improve energy efficiency within buildings and housing stock. Energy Management Unit/Housing Investing Team • Internal Ongoing 04 Align with Historic Environment Scotlands ‘Historic and Traditional Buildings’ report to ensure traditional contruction buildings specific needs and characteristics are taken into account. Climate Team/Planning • Internal • External 01 2023-2029 Page 48 of 123
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16 General Actions Lead Stakeholders Timeframe 01 Ongoing data collation and verification to inform projects and identify high certainty actions and low regret measures and ensure the most current information is being used. Energy Management Unit • Internal 2023-2029 02 Continue to review methodology to inform future iterations of the Strategy and the Delivery Plan. Climate Team • Internal • External 01 Ongoing Page 49 of 123
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17 6. Renfrewshire Examples 6.1 Projects Housing Investment Team - pilot project where insulation works and fabric improvements have been carried out in conjunction with an Air Source Heat Pump. The project will assess whether the heat demand has been reduced sufficiently to allow a heat pump to run at lower or at least equal costs for the tenant as a gas combi boiler (Wenlock Road, Paisley). Renfrewshire are also working on various work programmes outwith the regeneration programme which is detailed below in section 6.2. The Council were granted funding from the Social Housing Net Zero Heat Fund (SHNZHF). The project will aim to deliver energy efficiency measures and low emission heating and will allow the Council to assess whether this is something which can feasibly be rolled out to the wider housing stock. To achieve a sufficient reduction in heat loss and heat demand, designs using passive house principles will be produced and then the homes will be retrofitted with a package of energy efficiency improvements which will include external wall insulation, loft insulation, roof replacement with integrated Solar PV arrays, new energy efficient windows and doors and other related works such as Mechanical Ventilation with Heat Recovery (MVHR) systems. Individual Air Source Heat Pumps will then be installed to replace existing Gas Combination Boilers. Of the 12,000 properties within the housing stock, around 10,000 of these have gas combi boilers installed, and currently these are the cheapest, most controllable systems for tenants. It is important to note the risk that changing to lower carbon heating systems before reducing the demand, could put tenants into fuel poverty. Over a period of time the boilers will have a replacement programme but it is important to find the balance between meeting carbon targets and fuel poverty. Page 50 of 123
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18 Various capital programmes will include returning to properties where external wall insultation and new roofs over the last 10 years were installed, to now install PV panels, top up loft insulation and install new windows. A large scale window replacement programme of all our housing stock will also be progressing. 6.2 Housing-led Regeneration Programme Our Housing Regeneration and Renewal Programme will improve the quality of housing in eight areas across Renfrewshire. We are taking forward a £100m ten-year investment programme to help improve council housing within Renfrewshire by creating modern, affordable, high-quality, energy-efficient council homes. Phase 1 will focus on eight areas across Paisley, Renfrew and Johnstone. The programme will make major improvements to existing buildings, but it is about much more than that - we will also consider how to improve the wider environment, including outside and communal areas, and how to keep fuel bills down by making homes more energy-efficient. As well as improvements to existing homes, we are building around 350 new council homes across four of the areas. Residents were consulted in summer 2021 on the initial plans for their area, and changes were made to the plans based on the responses to that. This will in most cases include measures such as: • new roofs, including new roof trims, gutters and rainwater pipes, and the addition of solar panels; • external wall insulation; • new close doors, repainted closes and repairs to stair treads; • (in some cases) new windows; Further details of the programme can be found on our website at: Housing-led Regeneration Programme Page 51 of 123
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19 6.3 New Build Homes Programme 70 new build affordable homes will be delivered as part of the Howwood Road Area regeneration in Johnstone with a further 60 affordable homes to be constructed at Gallowhill, Paisley. These homes will be delivered to Gold Aspects 1 – 8 of the Scottish Technical Standards (domestic) in terms of sustainability with Air Source Heat Pumps being the primary source of heating complimented mechanical ventilation heat recovery and solar panels. These homes will also be digitally enabled. The Council’s new build housing specification requires that our new build homes meet Gold Aspects 1 – 8 of the Scottish Technical Standards (Domestic) as a minimum with the primary source of heating provided by Air Sourced Heat Pumps. Where suitable Ground Sourced Heat Pumps and district heating systems will be used. 6.4 ECO Flex 4 Renfrewshire’s Energy Management Unit manage the ECO Flex 4 funding scheme. The Energy Company Obligation (ECO Flex 4) is a scheme where funding is available to make eligible homes more energy efficient. It applies to: • private housing in Renfrewshire • fuel-poor households that do not meet criteria for other schemes • low-income or vulnerable households that are vulnerable to the effects of the cold • energy inefficient homes who may benefit from heating and energy saving measures. The scheme does not apply to Council Housing or Registered Social Landlords. Further details of the scheme can be viewed on our website at: Funding to make homes more energy efficient (ECO4 Flex) Page 52 of 123
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20 6.5 Energy Advocacy Advice Renfrewshire Council have been providing Energy Advocacy since 2012. The energy advocates support residents of all tenure within Renfrewshire. This includes fuel debt, supplier disputes, priority service provision, supplier switching and energy usage. The advocates partner with a wide range of external partners in order to offer an integrated, more comprehensive and efficient service to the advantage of our clients. Renfrewshire Council has provided Energy support to its residents for over 25 years and continues to be very successful at providing invaluable assistance to the local community. Considering recent and expected rises on fuel costs, the service is destined to become even more essential than ever before. Further details on Renfrewshire’s energy advice service can be viewed on our website at: Renfrewshire Energy Advice Page 53 of 123
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21 7. Feasibility Studies Renfrewshire Council obtained funding to carry out feasibility studies at a number of locations across Renfrewshire which are detailed below. These initial areas were identified through data analysis during the preparation of the Local Heat and Energy Efficiecy Strategy identifying as having the high heat demand, being close to an energy source and in the presence of public buildings as potential achor loads. The areas not currently within the first phase heat network zone will be looked at in closer detail to identify opportunities for smaller scale networks or communal heat sources. 7.1 Paisley East/Paisley West/Paisley Central East There is an opportunity for a new heat network around the Abbey in Paisley, making use of air source heat pumps at an energy centre, with electric boiler top up. Thermal storage at the energy centre can maximise the annual heat demand to be provided by heat pumps while backup/top-up electric boilers provide resilience and can facilitate meeting peak demands. West There is an opportunity for a new heat network in West Paisley, making use of wastewater (sewer) source heat pumps and air source heat pumps at an energy centre adjacent to George Court, with electric boiler top up. Thermal storage at the energy centre can maximise the annual heat demand to be provided by heat pumps while back-up/top-up electric boilers provide resilience and can facilitate meeting peak demands. Central There is an opportunity for a new network in Paisley Central, making use of waste heat recovery and wastewater source heat pumps alongside air source heat pumps at an energy centre adjacent to Renfrewshire House, with electric boiler top up. Thermal storage at the Page 54 of 123
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22 energy centre can maximise the annual heat demand to be provided by heat pumps while back-up/top-up electric boilers provide resilience and can facilitate meeting peak demands. 7.2 Paisley North – Advanced Manufacturing Innovation District Scotland (AMIDS) There is an opportunity for to extend the existing AMIDS wastewater heat recovery heat network to Glasgow Airport making use of water source heat pumps at each building supplied by AMIDS as the main source of heat. Buffer vessels at each building can maximise the annual heat demand to be provided by AMIDS while back-up/top-up electric boilers provide resilience and can facilitate meeting peak demands. Following the results and findings of the Paisley Central and Paisley North (AMIDS) feasibility studies, Renfrewshire are progressing with outline business case applications to the Heat Network Support Unit which would enable Renfrewshire Council to further develop the opportunities which have been identified at a scale and will also enable knowledge sharing and lessons learned that can be applied across Scotland. 7.3 Johnstone The proposed location for the district heat network (DHN) was Howwood Road area, within the area several buildings were identified as having the potential for district heat connection. The main buildings identified for the pre-feasibility report include Johnstone High School, Johnstone Community Sports Hub, Fordbank Primary School and West Johnstone Shared Campus. In addition, it was proposed a number of residential sites should also be considered within the DHN; two sites owned by Linstone Housing Association, one site owned by the council near Howwood Road. The conclusion from the study determined that the area is not heat dense and a heat network solution may not be the most cost- effective approach in this specific scenario. It was recommended to consider other routes to net-zero. For example, consider an options appraisal for discrete scale, as buildings connected in a localised area, and building-level low-carbon heat such as ASHP. Page 55 of 123
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23 An options appraisal for routes to net zero could include considerations on the following: • Discrete scale heat networks and building-level low-carbon heat with low-carbon heat technologies • Energy efficiency opportunities, including heat demand reduction measures, heating system control • Consider complementary renewable low-carbon electricity technology (e.g. PV for on-site electricity generation) • Building condition survey – assess heat equipment age and condition (replacement plans), opportunities to reduce heat operating temperatures building-side, connect with survey for energy efficiency measure opportunities. • Consider funding opportunities for discrete scale heat networks and building-level improvements – low-carbon and energy efficiency. Ultimately, although heat networks are an efficient means to distribute low-carbon heat, they are not the only solution to achieve low- carbon heating. It is equally valid to consider building-level and discrete scale low-carbon heat opportunities as part of the Council’s route to net zero. 7.4 Foxbar The conclusion from the study determined that the area is not heat dense and a heat network solution may not be the most cost- effective approach in this specific scenario. It was recommended to consider other routes to net-zero. For example, consider an options appraisal for building-level low-carbon heat technologies such as individual ASHP. An options appraisal for routes to net zero could include consideration of: • Building-level low-carbon heat with low-carbon heat technologies • Energy efficiency opportunities, including heat demand reduction measures, and heating system control • Consider complementary renewable low-carbon electricity technology (e.g. PV for on-site electricity generation) • Building condition survey – assess heat equipment age and condition (replacement plans), opportunities to reduce heat operating temperatures building-side, connect with survey for energy efficiency measure opportunities • Funding opportunities for building-level improvements – low-carbon and energy efficiency Ultimately, although heat networks are an efficient means to distribute low-carbon heat, they are not the only solution to achieve low- carbon heating. It is equally valid to consider building-level low-carbon heat opportunities as part of Renfrewshire’s route to net zero. Page 56 of 123
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24 Appendix 1 – Glossary of terms Terms Description Anchor Loads Buildings with significant heat demands that are critical to making a heat network viable and have high potential to be one of the first connected demands on a network. Baselining A fixed point of reference for reference for comparison. For LHEES this is to understand at local authority or strategic level, the current status of all building stock against the LHEES Considerations. Building-level Pathway The outcome of assessment to provide the likely energy efficiency retrofit technologies, as well as the low carbon heating system (where applicable) to support building level decarbonisation. Carbon Dioxide The most abundant greenhouse gas (making up around ⅔ of greenhouse gases). It is naturally occurring but is also a by-product of human activities such as burning fossil fuels, land-use changes and other industrial processes and contributes to climate change and global warming. It is the reference gas against which other greenhouse gases are measured. Carbon Dioxide Equivalent (CO2e) A metric measure used to compare the emissions from various greenhouse gases based upon their global warming potential (GWP). Carbon Emissions The release of carbon dioxide (CO2) into the atmosphere. Carbon Offsetting The process of compensating for carbon dioxide emissions arising from activities by participating in schemes which remove equivalent levels of carbon dioxide in the atmosphere, e.g. tree planting, carbon capture, peat bogs. Climate Change Refers to any significant change in the measures of climate lasting for an extended period of time, including major changes in temperature, rainfall and severe weather patterns that occur over several decades or longer. Data Zone Output areas which have populations of around 500 to 1,000 residents. Page 57 of 123
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25 Decarbonisation The reduction or removal of carbon dioxide (CO2) into the atmosphere resulting from human activity, with the eventual goal of minimising emissions as far as possible. Delivery Area Areas at a higher granularity (higher level of detail) than Strategic Zones. These spatial zones should set out clusters of buildings within a Strategic Zone that identify potential solution(s) at a delivery level. They will be an important starting point for identifying a range of projects, regulation and actions to be developed in the LHEES Delivery Plan. Energy Performance Certificate (EPC) Gives information on how energy efficient a building (including homes) is; how it could be improved; and an environmental impact rating to show CO2 emissions. Buildings are rated on a scale of A to G, with A being the most energy efficient. An EPC is required for new buildings/homes; when you are selling a building/home; or when renting to a new tenant. Fossil Fuels Non-renewable energy sources formed from fossilised plants and animals over millions of years such as coals, oil and gas. Fuel Poverty Defined as any household spending more than 10% of their income on energy after housing costs have been deducted. Greenhouse Gases Any gas that absorbs infrared radiation in the atmosphere and contribute to global warming and climate change. Intermediate Zone Statistical geographical areas (2,500 - 6,000 household residents) within local authorities, built up from aggregates of data zones. Page 58 of 123
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26 LHEES Considerations The LHEES Considerations are a list of technologies, building typologies and policy priorities used to identify and target interventions. They include: - Heat networks - Off-gas grid buildings - On-gas grid buildings - Poor building energy efficiency - Poor building energy efficiency as a driver for fuel poverty - Mixed-tenure, mixed-use and historic buildings LHEES Delivery Plan A document setting out how a local authority proposes to support implementation of its local heat and energy efficiency strategy. Linear Heat Density A measure of heat load per meter of district heating pipework. In short, this approximates how much revenue a branch of a network can generate for a given capital cost. Low Temperature District Heating Network Reduces the amount of energy lost converting and transporting heat to buildings. Net Zero Emissions When greenhouse gas emissions are balanced by removals over a specified period. Resilience The capacity to anticipate, prepare for, respond to, absorb and recover from the stresses imposed by climate change from significant multi- hazard threats with minimum damage to social well-being, the economy and the environment. Strategic Zone A visualisation of the potential pathways to decarbonise the building stock at a local authority level, split out by intermediate zone or data zone. These are useful to understand the baseline performance, the scale of potential and initial areas of focus, which could be used to inform Delivery Areas and follow on engagement. Page 59 of 123
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27 Wet central heating system A system with central heat source (usually a boiler) that produces hot water which is distributed around the building, heating radiators and can be used for hot waters from hot taps and showers. Page 60 of 123
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28 Appendix 2 – Stakeholders Renfrewshire Council - Internal Stakeholders Councillors Infrastructure, Land and Environment Policy Board Planning and Climate Policy Board Housing Services Property Services Planning and Building Standards Corporate Governance - Legal Services Finance and Procurement City Deal and Infrastructure Regeneration and Economic Development LHEES Officers Working Group Climate Team Energy Management Unit Page 61 of 123
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29 Renfrewshire Council - External Stakeholders 01. National • Scottish Government • Energy Saving Trust • Coal Authority • Historic Environment Scotland • Scottish Environmental Protection Agency • NatureScot • National Trust for Scotland • Zero Waste Scotland • Viridor (Energy from Waste – Clyde Valley Waste Partnership) • Energy Savings Trust Scotland • Home Energy Scotland • Scottish Futures Trust • Community Energy Scotland • Local Energy Scotland • Scottish Local Authority LHEES Forum 02. Energy/Utilities • Scottish Power Energy Networks • Scottish Gas Network • Scottish Water 03. Housing Associations • Bield • Blackwood • Bridgewater • Cairn • Ferguslie Park • Hanover • Horizon • Key Page 62 of 123
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30 • Link • Linstone • Loretto • Paisley • Sanctuary • Williamsburgh 04. Community Planning Partners • OneRen • University of the West of Scotland • West College Scotland • NHS • Police Scotland • Scottish Fire and Rescue • Renfrewshire Health and Social Care Partnership • Renfrewshire Chamberof Commerce • Engage Renfrewshire • Scottish Enterprise • Skills Development Scotland • Clyde Muirshiel Regional Park Authority 05. Skills and Supply Chains • Schools • Colleges • Universities • Training providers • Apprenticeship providers • Local employers Page 63 of 123
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31 06. Other Key Interest Groups • Community Councils • Community Groups • Local Partnership Areas • Care Homes and Nursing Homes • Tenants Groups • Developers • Third Sector Organisations • Local Businesses • Large Businesses (Potential Anchor Loads) • Industry (potential Anchor Loads and Potential Waste Heat) • Neighbouring Local Authorities Page 64 of 123
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32 Appendix 3 – National Policies Climate Change (Emissions Reduction Targets) (Scotland) Act 2019 Sets a 2045 net zero emissions target and interim targets: 75% by 2030; and 90% by 2040. Climate Change Plan: third report on proposals and policies 2018-2032 (RPP3) Sets out the path to a low carbon economy while helping to deliver sustainable economic growth and secure the wider benefits to a greener, fairer, and healthier Scotland in 2032. Draft Energy Strategy and Just Transition Plan Sets out clear policy positions and a route map of actions with a focus out to 2030 that the Scottish Government will take and the changes that the UK Government must deliver. Energy efficiency in social housing Aims to improve the energy efficiency of social housing in Scotland. It will help to reduce energy consumption, fuel poverty and the emission of greenhouse gases. It is based on the minimum Energy Performance Certificate (EPC) rating. All social housing must meet, or be treated as meeting, EPC band B, or is as energy efficient as practically possible, by December 2032. Fuel Poverty (Targets, Definition and Strategy) (Scotland) Act 2019 Sets targets relating to the eradication of fuel poverty; to define fuel poverty; to require the production of a fuel poverty strategy; and to make provision about reporting on fuel poverty. no more than 5% of households in Scotland are in fuel poverty, no more than 1% of households in Scotland are in extreme fuel poverty, the median fuel poverty gap of households in Scotland in fuel poverty is no more than £250. Heat Networks (Scotland) Act 2021 Regulates heat networks, supporting objectives in the Heat in Buildings Strategy to grow heat network opportunities. This strategy helps Renfrewshire meet part of its duty within the Act by identifying potential heat network zones. Heat in Buildings Strategy Sets out our vision for the future of heat in buildings, and the actions we are taking in the buildings sector to deliver our climate change commitments, maximise economic opportunities, and ensure a just transition, including helping address fuel poverty. Housing to 2040 Sets out a vision for housing in Scotland to 2040 and a route map to get there. It aims to deliver our ambition for everyone to have a safe, good quality and affordable home that meets their needs in the place they want to be. Page 65 of 123
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33 National Planning Framework 4 Sets out spatial principles, regional priorities, national developments, and national planning policy. How Scotland will work together in the coming years to improve people’s lives by making sustainable, liveable, and productive places. Central Scotland Priorities: To deliver sustainable places, Regional Spatial Strategies and Local Development Plans in this area should support net zero energy solutions including extended heat networks and improved energy efficiency, together with urban greening and improved low carbon transport. To deliver liveable places, Regional Spatial Strategies and Local Development Plans in this area should pioneer low carbon, resilient urban living by rolling out networks of 20-minute neighbourhoods, future proofing city and town centres, accelerating urban greening, investing in net zero homes, and managing development on the edge of settlements. To deliver productive places, Regional Spatial Strategies and Local Development Plans in this area should target economic investment and build community wealth to overcome disadvantage and support a greener wellbeing economy. Across these priorities, there is a need for greater investment in, and development of, net zero homes and places supporting green jobs. Local Development Plans and strategies like Local Heat and Energy Efficiency Strategies will focus on decarbonising heat and energy networks, and the just transition to greener, low carbon heat generation. Page 66 of 123
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34 Appendix 4 – Local Policies Council Plan – 2022-2027 "Creating a fairer Renfrewshire built on innovation, wellbeing and opportunity". The Council Plan sets out how the Council will collaborate with partners, communities, and business to progress our five strategic outcomes. There are five strategic outcomes: place, economy, fair, green, and living our values. Housing-led Regeneration and Renewal Programme A £100m ten-year Housing-led Regeneration and Renewal Programme aimed at delivering modern, high quality, energy-efficient and affordable council housing throughout Renfrewshire, and creating nicer places to live. Renfrewshire Community Plan 2017-2027 Developed together and signed up to by key public, private and third sector organisations. It marks a shared responsibility to work together to get things right for people in Renfrewshire, and a real commitment to addressing the inequalities that exist. The content of Our Renfrewshire is the result of conversations with partners and local people about opportunities, challenges, and aspirations, informed by a comprehensive data and evidence set. Renfrewshire Economic Strategy 2020-2030 Sets out the ambitions and actions to achieve sustained, inclusive growth of the Renfrewshire economy over the next 10 years. Renfrewshire Local Development Plan Sets out the spatial strategy and proposals for Renfrewshire over the next 10 years. Renfrewshire Local Housing Strategy 2023- 2028 Sets out the strategic approach of the Council and its partners to delivering high quality housing and housing related services across all tenures to meet identified housing need in Renfrewshire. Page 67 of 123
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35 Renfrewshire’s Plan for Net Zero Developed in collaboration with all our stakeholders, we are committed to working towards net zero by 2030 for the whole of Renfrewshire to ensure a safer, healthier, greener, and fairer place for everyone to live, work and spend time in. Renfrewshire Strategic Housing Investment Plan Identifies affordable housing projects which are to be supported by Scottish Government funding and sets out how this investment will be targeted to meet the strategic priorities of Renfrewshire’s Local Housing Strategy. Vacant and Derelict Land Strategy The strategy identifies actions to promote the redevelopment and/or re-use of brownfield and previously used land to enhance places and support sustainable economic growth. Page 68 of 123
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Environment, Housing & Infrastructure Renfrewshire Council Renfrewshire House Cotton Street Paisley PA1 1BR Page 69 of 123
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___________________________________________________________________ To: Infrastructure, Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Lease of land for a substation – Paisley Grammar School Community Campus ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to enter into a lease with SP Distribution PLC (Registered Number SC189125) (“SPD”) for a substation at Paisley Grammar School Community Campus, shown outlined in red on plan 619332947-(1)-002 included as part of this report (“the Plan”) (“the Proposed Lease”). ___________________________________________________________________ 2. Recommendations It is recommended that the Infrastructure, Land & Environment Policy Board: 2.1 approves the Proposed Lease between the Council and SPD based on the contents of this report; 2.2 agrees to declare the property surplus outlined in red on the Plan included as part of this report (“the Property”); 2.3 agrees to lease the Property to SPD, along with rights for appropriate cabling and access routes, subject to the Director of Environment, Housing and Infrastructure agreeing their exact location and subject to the terms and conditions detailed within the body of this report and; Item 5 Page 70 of 123
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2.4 grants authority to the Head of Corporate Governance in conjunction with the Director of Environment, Housing and Infrastructure to make minor alterations including any other reasonable terms and conditions considered necessary to the documents, (being the Offer to Lease, Proposed Lease and the Plan to reflect the final agreed substation orientation and rights of access and cabling routes) and to conclude missives in respect of the Offer to Lease and sign the Proposed Lease of the Property as detailed in this report. _________________________________________________________ 3. Background 3.1 The Council requires to replace the existing Paisley Grammar School and seeks to integrate the school with both the local community and enterprise organisations to form a new Paisley Grammar School Community Campus at 111-113 Renfrew Road, Paisley. The Council entered into a building contract for the main works on 4th June 2024 and works commenced on 17 June 2024 with a completion date of 12 June 2026. 3.2 The new school will require the installation of a new electrical substation to provide a new power connection (main supply) to the building. The main supply will also support safety-critical systems for the operation of the fire alarm, sprinklers, intruder alarm, emergency lighting and access control. 3.3 The location of the Property, being the substation site, is within land owned by the Council and will be housed in the school service courtyard to the west of the site. Part of the design for Paisley Grammar School Community Campus provided an adjacent access road and turning circle to allow unobstructed access and maintenance rights. 4 Provisional Terms and Conditions 4.1 The Property is required to provide power to Paisley Grammar School Community Campus. 4.2 The Council will lease the land extending to 25 square metres or thereby which is shown edged red on the Plan, together with rights for (i) installing, maintaining and using electricity lines, telephone signalling, fibre optic cables and ancillary equipment and other conducting media with the conduits or pipes for containing the same within in, through and over the Property and/or Paisley Grammar School Community Campus along the routes shown coloured yellow on the Plan and; (ii) access to Page 71 of 123
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and egress from the Property over Paisley Grammar School Community Campus with or without vehicles, machinery or apparatus along the routes shown coloured pink on the Plan. 4.3 The rent will be £1 per annum, if demanded. 4.4 The Proposed Lease term will be 175 years. 4.5 The date of entry is expected to be mid-October 2024 which is required to maintain an ambitious delivery programme for Paisley Grammar School Community Campus. 4.6 The Proposed Lease is subject to normal commercial terms including SPD indemnifying the Council for any bodily harm or damage to the Paisley Grammar School Community Campus and making good any damage. 4.7 The Proposed Lease includes an obligation on the Council not to (One) erect any building or grow any trees (i) over the cable route or within a lateral distance of three metres measuring from the centre line thereof or (ii) which are likely to adversely affect the electric lines or SPD’s access thereto and SPD shall be entitled to lop any such trees causing or likely to cause interference to the electric lines and the Property and (Two) alter the existing ground levels along the cable route or to obstruct in any way SPD’s access to the Property. ___________________________________________________________________ Implications of the Report 1. Financial - The rent will be £1 per annum, if demanded. 2. HR & Organisational Development – Not applicable. 3. Community/Council Planning – • Reshaping our place, our economy and our future - The work from the design to the main works will create many employment opportunities across Renfrewshire. The Community Campus itself will redevelop an empty space and it will provide a base for learning and development for current and future generations. • Building strong, safe and resilient communities - The new Paisley Grammar School Community Campus not only operates as a school; it will also provide facilities for use by the community and Page 72 of 123
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partner organisations. This will help nurture and bring communities together. • Tackling inequality, ensuring opportunities for all - The work and objectives of this project have the power to tackle inequalities that exist in Renfrewshire throughout all communities. It has the ability to deliver opportunities for all, through Community Benefits and the wider work of the project. • Creating a sustainable Renfrewshire for all to enjoy - The new Paisley Grammar School Community Campus will provide a fresh new learning base for over a thousand young people with internal environmental quality of a high standard. It will give back to the communities that it serves by providing space for public use in a sustainably designed, low energy building. • Working together to improve outcomes - The new Paisley Grammar School Community Campus will deliver many outcomes throughout its lifetime through the strengthening of the partnership working between school and community, providing good quality services, and new ICT developments and opportunities. 4. Legal – The Proposed Lease of the Property as outlined in the body of the report. 5. Property/Assets – As per this report. 6. Information Technology – Not applicable. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – Not applicable. 9. Procurement – None. Page 73 of 123
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10. Risk - The Property is leased subject to the conditions of the Proposed Lease. Failure to agree and enter into the Proposed Lease will mean Paisley Grammar School Community Campus will not have the necessary power to operate the building and support safety-critical systems. 11. Privacy Impact - None. 12. Climate Risk- Tackling Climate Change and working towards Renfrewshire’s plan for Net Zero have been considered throughout the Paisley Grammar School Community Campus Project. This will be the first Passivhaus School in Renfrewshire, which is supporting the Councils vision and work of becoming net zero by 2030. The environmental impacts considered are broad and range from the disposal of waste generated from the works being carried out to the types of vehicles and machinery that will be used on site. The contractor will be required to consider emissions from their vehicles when working on site and to switch engines off when not in use to prevent unnecessary emissions. 13. Children’s Rights - Positive impact on children’s lives as the substation is an integral part of powering Paisley Grammar School Community Campus for the delivery of an environment which is inclusive, safe and engenders a culture of respect based on the values and tradition of Paisley Grammar. 14. Cosla Policy Position – Not applicable. _______________________________________________________ List of Background Papers- None. ___________________________________________________________________ Author: Aileen Johnston, Estates Lead, Email: aileen.johnston@renfrewshire.gov.uk and Victoria Willan, Senior Solicitor (Projects & Property), Email: victoria.willan@renfrewshire.gov.uk Page 74 of 123
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Drg. No. Rev. Status A3 Check'dDrawnRev Date Appr'd Title ProjectAppr'd DateScaleDrawn Check'd ScottishPower Reference: Client PAISLEY GRAMMAR SCHOOL RENFREW ROAD, PAISLEY, PA3 4DY SUBSTATION LEASE LEASE 619332947-(1)-002 A619332947 0m 25m 50m 75m 100m Scale - 1:1250 SEE SUBSTATION DETAIL SUBSTATION DETAIL SCALE 1:250 Page 75 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Shop at 4 Blackford Road, Paisley ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to a new lease of 4 Blackford Road, Paisley to TCTrading (Scotland) Ltd. ________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of 4 Blackford Road, Paisley to TCTrading (Scotland) Ltd based on the contents of this report. _________________________________________________________ 3. Background 3.1 The shop at 4 Blackford Road, Paisley has been vacant since August 2023. It was subsequently marketed as available for lease and a closing date for offers was set on 28 June 2024. Offers of rent in the region of £9,500 per annum were sought for this 800 square foot property. Two offers to lease were received in accordance with the closing date arrangement. 3.2 The two offers received have been assessed and the proposal is to conclude a lease with TCTrading (Scotland) Ltd on the following main terms and conditions. o The lease shall be for a period of 15 years and shall be on the Council’s standard full repairing and insuring lease. Item 6 Page 76 of 123
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o The initial rent shall be £9,500 per annum, with rent reviews on a 5 yearly cycle. o A 3 month rent free period shall be granted at the start of the lease in recognition of investment works to be undertaken at the property by the tenant. o The property shall trade as a Pharmacy. o The tenant is responsible for obtaining all appropriate Health Board, planning, licensing and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses incurred in concluding the lease. o If the lease is not concluded within 6 months of the date of this Board, the property shall be remarketed for lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial – Annual rental of £9,500 to be received. 2. HR & Organisational Development – None. 3. Community Planning – Secures long term tenancy in vacant commercial. property. 4. Legal – New lease required. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. Page 77 of 123
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9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. 12. Climate Risk – Not applicable. 13. Children’s Rights – Not applicable. 14. Cosla Policy Position – Not applicable. _________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: andrew.smith@renfrewshire.gov.uk; 07534 154048 Page 78 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Unit 7 Abercorn Street, Paisley ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to a new lease of Unit 7 Abercorn Street, Paisley to Mr Ronald Easton. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of Unit 7 Abercorn Street, Paisley to Mr Ronald Easton based on the contents of this report. _________________________________________________________ 3. Background 3.1 Unit 7 Abercorn Street, Paisley has been vacant since March 2023. It was subsequently marketed as available for lease and a closing date for offers was set on 28 June 2024. Offers of rent in the region of £4,000 per annum were sought for this 500 square foot industrial unit. Two offers to lease were received in accordance with the closing date arrangement. 3.2 The two offers received have been assessed and the proposal is to conclude a lease with Mr Ronald Easton on the following main terms and conditions. o The lease shall be for a period of 3 years and shall be on the Council’s standard full repairing and insuring lease. o The initial rent shall be £4,500 per annum. 6 months rent shall be paid in advance on the date of entry. Item 7 Page 80 of 123
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o A 1 month rent free period shall be granted at the start of the lease in recognition of works to be undertaken at the property by the tenant. o The property shall be used as storage for a building company. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outgoings incurred in concluding the lease. o If the lease is not concluded within 6 months of the date of this Board, the property shall be remarketed for lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial – Annual rental of £4,500 to be received. 2. HR & Organisational Development – None. 3. Community Planning – Secures long term tenancy for vacant unit. 4. Legal – New lease required. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. 12. Cosla Policy Position – Not applicable. Page 81 of 123
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13. Climate Risk – Not applicable. 14. Children’s Rights – Not applicable. ________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: andrew.smith@renfrewshire.gov.uk; 07534 154048 Page 82 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Unit 8 Abercorn Street, Paisley ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to a new lease of Unit 8 Abercorn Street, Paisley to Rise & Grind Roasting Ltd. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of Unit 8 Abercorn Street, Paisley to Rise & Grind Roasting Ltd based on the contents of this report. _________________________________________________________ 3. Background 3.1 Unit 8 Abercorn Street, Paisley has been vacant since March 2023. It was subsequently marketed as available for lease and a closing date for offers was set on 28 June 2024. Offers of rent in the region of £7,500 per annum were sought for this 1,000 square foot industrial unit. Two offers to lease were received in accordance with the closing date arrangement. 3.2 The two offers received have been assessed and the proposal is to conclude a lease with Rise & Grind Roasting Ltd on the following main terms and conditions. o The lease shall be for a period of 3 years and shall be on the Council’s standard full repairing and insuring lease. o The initial rent shall be £7,700 per annum. Item 8 Page 84 of 123
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o A 4 month rent free period shall be granted at the start of the lease in recognition of works to be undertaken at the property by the tenant. o The property shall be used as a coffee roastery & storage. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outgoings incurred in concluding the lease. o If the lease is not concluded within 6 months of the date of this Board, the property shall be remarketed for lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial – Annual rental of £7,700 to be received. 2. HR & Organisational Development – None. 3. Community Planning – Secures long term tenancy for vacant commercial unit. 4. Legal – New lease required. 5. Property/Assets – As per this report 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. Page 85 of 123
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12. Cosla Policy Position – Not applicable. 13. Climate Risk – Not applicable. 14. Children’s Rights – Not applicable. ________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: andrew.smith@renfrewshire.gov.uk; 07534 154048 Page 86 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Unit 12 Abercorn Street, Paisley ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to a new lease of Unit 12 Abercorn Street, Paisley to Mr Luke McGowan. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of Unit 12 Abercorn Street, Paisley to Mr Luke McGowan based on the contents of this report. _________________________________________________________ 3. Background 3.1 Unit 12 Abercorn Street, Paisley has been vacant since February 2024. It was subsequently marketed as available for lease and a closing date for offers was set on 28 June 2024. Offers of rent in the region of £4,000 per annum were sought for this 500 square foot industrial unit. Two offers to lease were received in accordance with the closing date arrangement. 3.2 The two offers received have been assessed and the proposal is to conclude a lease with Mr Luke McGowan on the following main terms and conditions. o The lease shall be for a period of 2 years and shall be on the Council’s standard full repairing and insuring lease. o The initial rent shall be £3,900 per annum. 6 months rent shall be paid in advance on the date of entry. Item 9 Page 88 of 123
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o The property shall be used as a home furnishings company. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outgoings incurred in concluding the lease. o If the lease is not concluded within 6 months of the date of this Board, the property shall be remarketed for lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial – Annual rental of £3,900 to be received. 2. HR & Organisational Development – None. 3. Community Planning – Secures new tenancy for vacant commercial unit. 4. Legal – New lease required. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. 12. Climate Risk – Not applicable. Page 89 of 123
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13. Children’s Rights - Not applicable. 14. Cosla Policy Position – Not applicable. _________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: andrew.smith@renfrewshire.gov.uk; 07534 154048 Page 90 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Unit 15 Abercorn Street, Paisley ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to a new lease of Unit 15 Abercorn Street, Paisley to Get Activ Coaching CIC. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of Unit 15 Abercorn Street, Paisley to Get Activ Coaching CIC based on the contents of this report. _________________________________________________________ 3. Background 3.1 Unit 15 Abercorn Street, Paisley has been vacant since February 2024. It was subsequently marketed as available for lease and a closing date for offers was set on 28 June 2024. Offers of rent in the region of £4,000 per annum were sought for this 500 square foot industrial unit. Two offers to lease were received in accordance with the closing date arrangement. 3.2 The two offers received have been assessed and the proposal is to conclude a lease with Get Activ Coaching CIC on the following main terms and conditions. o The lease shall be for a period of 10 years and shall be on the Council’s standard full repairing and insuring lease. o The initial rent shall be £3,000 per annum. The rent shall be reviewed on a 5 yearly cycle. Item 10 Page 92 of 123
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o The property shall be used as a gymnasium. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outgoings incurred in concluding the lease. o If the lease is not concluded within 6 months of the date of this Board, the property shall be remarketed for lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial – Annual rental of £3,000 to be received. 2. HR & Organisational Development – None. 3. Community Planning – Secures long term tenancy. 4. Legal – New lease required. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. 12. Climate Risk – Not applicable. Page 93 of 123
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13. Children’s Rights – Not applicable. 14. Cosla Policy Position – Not applicable. _________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: andrew.smith@renfrewshire.gov.uk; 07534 154048 Page 94 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Shop Premises at 51/53 Ivanhoe Road, Paisley ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to a new lease of 51/53 Ivanhoe Road, Paisley to Blessing Dental Care Limited. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of 51/53 Ivanhoe Road, Paisley to Blessing Dental Care Limited based on the contents of this report. _________________________________________________________ 3. Background 3.1 Blessing Dental Care Limited became the Council’s tenant at 51/53 Ivanhoe Road, Paisley on 23 July 2024 on a short term lease at a rent of £1,250.00 per month. 3.2 A full, longer term lease is preferred to provide more security of tenure, and the following terms and conditions have been provisionally agreed; o The existing lease shall be terminated (or amended) and the new (amended) lease concluded at a date to be mutually agreed. o The lease shall be for a period of 15 years and shall be on the Council’s standard full repairing and insuring lease. Item 11 Page 96 of 123
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o The initial rent shall be £15,000 per annum, reviewable 5 yearly. o A 12 month rent free period shall be granted from the date of entry in the new (amended) lease in recognition of over £100,000 of investment in the property. o The property shall continue to trade as a Dental Surgery. o The Tenant shall meet the Council’s reasonable legal expenses incurred in concluding the renunciation and new lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial – Annual rental of £15,000 to be received. 2. HR & Organisational Development – None. 3. Community Planning – Provides both landlord and tenant with security of tenure. 4. Legal – New lease required. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. 12. Cosla Policy Position – Not applicable. 13. Climate Risk – Not applicable. Page 97 of 123
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14. Children’s Rights – Not applicable. _________________________________________________________ List of Background Papers - None ___________________________________________________________________ Author: andrew.smith@renfrewshire.gov.uk; 07534 154048 Page 98 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Shop Premises at 9 & 11 Stoddard Square, Elderslie ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to new leases at 9 & 11 Stoddard Square, Elderslie in favour of the current tenant, Gavin Colquhoun. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve new leases at 9 & 11 Stoddard Square, Elderslie in favour of the current tenant, Gavin Colquhoun based on the contents of this report. _________________________________________________________ 3. Background 3.1 Gavin Colquhoun has been tenant of the Coffee shop at 9 Stoddard Square, Elderslie since December 2014. The lease is currently on a month to month basis at an annual rent of £7,350.00. He has also leased 11 Stoddard Square since August 2013. This is a butchers shop, is also on a short term tenancy, and has a current annual rent of £4,775.00. 3.2 Longer term leases have been requested to provide more security of tenure, and the following terms and conditions have been provisionally agreed. o The new leases shall both be for a period of 10 years and shall be on the Council’s full repairing and insuring lease. Item 12 Page 100 of 123
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o To ensure current market rents are being achieved, the initial annual rent at number 9 shall be £7,350 and shall be £6,000 at number 11. o The rents shall be reviewed on a 5 yearly cycle. o The uses shall continue as a coffee shop and butcher respectively. o The Tenant shall meet the Council’s reasonable legal expenses and outgoings incurred in concluding the new leases. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial – Combined annual rental of £13,350 to be received. 2. HR & Organisational Development – None. 3. Community Planning – Provides both landlord and tenant with security of tenure and continuity of local services. 4. Legal – New leases required. 5. Property/Assets – As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – Not applicable. 10. Risk – None. 11. Privacy Impact – Not applicable. 12. Cosla Policy Position – Not applicable. Page 101 of 123
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13. Climate Risk – Not applicable. 14. Children’s Rights – Not applicable. ________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: andrew.smith@renfrewshire.gov.uk; 07534 154048 Page 102 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: 41 Hallhill Road, Johnstone ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval for a lease extension of 41 Hallhill Road, Johnstone to Salwan Pharmacy Limited for a period of 15 years. from 27th February 2026. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a lease extension of 41 Hallhill Road, Johnstone to Salwan Pharmacy Limited for a period of 15 years from 27th February 2026 on the contents of this report. _________________________________________________________ 3. Background 3.1 The property was newly constructed, and the tenants moved in and opened the pharmacy in 2016. They are looking to extend their lease to help them secure funding. 3.2 They have been good tenants, and it is recommended to conclude a lease on the following main terms and conditions. o The lease extension shall be for a period of15 years from 27th February 2026 and shall be on the Council’s standard full repairing and insuring lease. Item 13 Page 104 of 123
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o The rent shall be £7,500 pa payable monthly in advance. o There will be a review when the lease renews on the 27th February 2026 then every 3 years thereafter. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outlays incurred in concluding the lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial - Annual rental of £7,500 to be received. 2. HR & Organisational Development - None. 3. Community Planning - Secures long term tenancy. 4. Legal - New lease required. 5. Property/Assets - As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - None. 9. Procurement - Not applicable. 10. Risk - None. 11. Privacy Impact - Not applicable. 12. Cosla Policy Position - Not applicable. 13. Climate Risk – Not applicable. Page 105 of 123
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14. Children’s Rights – Not applicable. _________________________________________________________ List of Background Papers – None. _________________________________________________________________ Author: anne.wilson@renfrewshire.gov.uk; 07811 056 721 Page 106 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: 25 Graham Street, Johnstone ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval for a new lease of 25 Graham Street, Johnstone to Paul and Beth Morris in the name of their company Callan’s Convenient Catering. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of 25 Graham Street, Johnstone to Paul and Beth Morris in the name of their company Callan’s Convenient Catering based on the contents of this report. _________________________________________________________ 3. Background 3.1 The property was latterly let as a convenience store and has been empty for some time. Following a period of marketing there has been little interest in the unit. Paul and Beth expressed interest in moving their café to the premises and followed this up with an offer. 3.2 The offer received was assessed and the proposal is to conclude a lease with Paul and Beth in the name of their company Callan’s Convenient Catering. It is recommended to conclude a lease on the following main terms and conditions. o The lease shall be for a period of 3 years and shall be on the Council’s standard full repairing and insuring lease. Item 14 Page 108 of 123
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o The rent shall be £7,200 pa payable monthly in advance. o There will be 3 months rent free period for fitting out. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outlays incurred in concluding the lease. o If the lease is not concluded within 6 months of the date of this Board, the property can be remarketed for lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial - Annual rental of £7,200 to be received. 2. HR & Organisational Development - None. 3. Community Planning - Secures long term tenancy. 4. Legal - New lease required. 5. Property/Assets - As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - None. 9. Procurement - Not applicable. 10. Risk - None. 11. Privacy Impact - Not applicable. 12. Cosla Policy Position - Not applicable. Page 109 of 123
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13. Climate Risk – Not applicable. 14. Children’s Rights – Not applicable. _________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: anne.wilson@renfrewshire.gov.uk; 07811 056 721 Page 110 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: 232 Paisley Road, Renfrew ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval for a new lease of 232 Paisley Road, Renfrew to Megan Barr. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of 232 Paisley Road, Renfrew to Megan Barr on the contents of this report. _________________________________________________________ 3. Background 3.1 The property was latterly let as a convenience store and has been empty for some time. Following a period of marketing a number of parties’ noted interest and a closing date was set for Friday 19th June at 12 noon. Offers of rent were invited and two offers were received in accordance with the closing date arrangement. 3.2 The offers received were assessed and the proposal is to conclude a lease with Megan Barr. Megan already runs her successful beauty, aesthetics and semi- permanent make up business in a smaller unit and is looking to expand. 3.3 It is recommended to conclude a lease on the following main terms and conditions. Item 15 Page 112 of 123
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o The lease shall be for a period of 5 years and shall be on the Council’s standard full repairing and insuring lease. o The rent shall be £5,200 pa payable monthly in advance. o There will be 3 months rent free period for fitting out. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outlays incurred in concluding the lease. o If the lease is not concluded within 6 months of the date of this Board, the property can be remarketed for lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial - Annual rental of £5,200 to be received. 2. HR & Organisational Development - None. 3. Community Planning - Secures long term tenancy. 4. Legal - New lease required. 5. Property/Assets - As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - None. 9. Procurement - Not applicable. Page 113 of 123
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10. Risk - None. 11. Privacy Impact - Not applicable. 12. Cosla Policy Position - Not applicable. 13. Climate Risk – Not applicable. 14. Children’s Rights – Not applicable. _________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: anne.wilson@renfrewshire.gov.uk; 07811 056 721 Page 114 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: 238 Paisley Road, Renfrew ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval for a new lease of 238 Paisley Road, Renfrew to M & U Motor Factors Ltd. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease of 238 Paisley Road, Renfrew to M & U Motor Factors Ltd based on the contents of this report. _________________________________________________________ 3. Background 3.1 The property has been leased to Mr Gordon Taylor since April 2015. Mr Taylor is looking to assign his lease but is currently on a short term agreement. This report is to seek approval for a new lease to Umer Riaz in his business name M & U Motor Factors Ltd. 3.2 It is recommended to conclude a lease on the following main terms and conditions. o The lease shall be for a period of 3 years and shall be on the Council’s standard full repairing and insuring lease. Item 16 Page 116 of 123
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o The rent shall be at the current level £3,300 pa payable monthly in advance with a review at year one. o There will be a break option in favour of the Council at year 1. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outlays incurred in concluding the lease. o If the lease is not concluded within 6 months of the date of this Board, the property can be remarketed for lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial - Annual rental of £3,300 to be received. 2. HR & Organisational Development - None. 3. Community Planning - Secures long term tenancy. 4. Legal - New lease required. 5. Property/Assets - As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - None. 9. Procurement - Not applicable. 10. Risk - None. 11. Privacy Impact - Not applicable. 12. Cosla Policy Position - Not applicable. 13. Climate Risk – Not applicable Page 117 of 123
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14. Children’s Rights – Not applicable. _______________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: anne.wilson@renfrewshire.gov.uk; 07811 056 721 Page 118 of 123
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___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: 58-60 High Street, Renfrew ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval for a new lease at 58-60 High Street, Renfrew to Glasgow Spinal Care Ltd. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Infrastructure Land & Environment Policy Board approve a new lease at 58-60 High Street, Renfrew to Glasgow Spinal Care Ltd on the contents of this report. _________________________________________________________ 3. Background 3.1 The property has been vacant for some time and was marketed with little interest. 3.2 Dr Ross Currie contacted The Council’s Estates team with regards to expanding his already successful chiropractor business. Having a presence in Glasgow and Ayr he was looking for an additional location in Renfrewshire providing new jobs to the area. 3.3 Dr Ross followed this up with an offer as detailed below: o The lease shall be for a period of 10 years with a 5 year break option on the Council’s standard full repairing and insuring lease. o The rent shall be £7,500 pa payable monthly in advance. Item 17 Page 120 of 123
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o There will be a 6-month rent free period for fitting out. o There will be a review every 3 years. o The tenant is responsible for obtaining all appropriate planning and statutory consents required in connection with the proposed use. o The Tenant shall meet the Council’s reasonable legal expenses and outlays incurred in concluding the lease. o Any other reasonable terms and conditions considered necessary by the Head of Corporate Governance. ___________________________________________________________________ Implications of the Report 1. Financial - Annual rental of £7,500 to be received. 2. HR & Organisational Development - None. 3. Community Planning - Secures long term tenancy. 4. Legal - New lease required. 5. Property/Assets - As per this report. 6. Information Technology – None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because no groups or individuals have any involvement currently at the property. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - None. 9. Procurement - Not applicable. 10. Risk - None. 11. Privacy Impact - Not applicable. 12. Cosla Policy Position - Not applicable. 13. Climate Risk – Not applicable. Page 121 of 123
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14. Children’s Rights – Not applicable. _________________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: anne.wilson@renfrewshire.gov.uk; 07811 056 721 Page 122 of 123
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