Board Report SPD lease - PGSCC
Renfrewshire Council · 28 August 2024
Back to Infrastructure, Land and Environment Policy Board — 28 August 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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___________________________________________________________________ To: Infrastructure, Land & Environment Policy Board On: 28 August 2024 ___________________________________________________________________ Report by: Chief Executive ___________________________________________________________________ Heading: Lease of land for a substation – Paisley Grammar School Community Campus ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek approval to enter into a lease with SP Distribution PLC (Registered Number SC189125) (“SPD”) for a substation at Paisley Grammar School Community Campus, shown outlined in red on plan 619332947-(1)-002 included as part of this report (“the Plan”) (“the Proposed Lease”). ___________________________________________________________________ 2. Recommendations It is recommended that the Infrastructure, Land & Environment Policy Board: 2.1 approves the Proposed Lease between the Council and SPD based on the contents of this report; 2.2 agrees to declare the property surplus outlined in red on the Plan included as part of this report (“the Property”); 2.3 agrees to lease the Property to SPD, along with rights for appropriate cabling and access routes, subject to the Director of Environment, Housing and Infrastructure agreeing their exact location and subject to the terms and conditions detailed within the body of this report and;
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2.4 grants authority to the Head of Corporate Governance in conjunction with the Director of Environment, Housing and Infrastructure to make minor alterations including any other reasonable terms and conditions considered necessary to the documents, (being the Offer to Lease, Proposed Lease and the Plan to reflect the final agreed substation orientation and rights of access and cabling routes) and to conclude missives in respect of the Offer to Lease and sign the Proposed Lease of the Property as detailed in this report. _________________________________________________________ 3. Background 3.1 The Council requires to replace the existing Paisley Grammar School and seeks to integrate the school with both the local community and enterprise organisations to form a new Paisley Grammar School Community Campus at 111-113 Renfrew Road, Paisley. The Council entered into a building contract for the main works on 4th June 2024 and works commenced on 17 June 2024 with a completion date of 12 June 2026. 3.2 The new school will require the installation of a new electrical substation to provide a new power connection (main supply) to the building. The main supply will also support safety-critical systems for the operation of the fire alarm, sprinklers, intruder alarm, emergency lighting and access control. 3.3 The location of the Property, being the substation site, is within land owned by the Council and will be housed in the school service courtyard to the west of the site. Part of the design for Paisley Grammar School Community Campus provided an adjacent access road and turning circle to allow unobstructed access and maintenance rights. 4 Provisional Terms and Conditions 4.1 The Property is required to provide power to Paisley Grammar School Community Campus. 4.2 The Council will lease the land extending to 25 square metres or thereby which is shown edged red on the Plan, together with rights for (i) installing, maintaining and using electricity lines, telephone signalling, fibre optic cables and ancillary equipment and other conducting media with the conduits or pipes for containing the same within in, through and over the Property and/or Paisley Grammar School Community Campus along the routes shown coloured yellow on the Plan and; (ii) access to
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and egress from the Property over Paisley Grammar School Community Campus with or without vehicles, machinery or apparatus along the routes shown coloured pink on the Plan. 4.3 The rent will be £1 per annum, if demanded. 4.4 The Proposed Lease term will be 175 years. 4.5 The date of entry is expected to be mid-October 2024 which is required to maintain an ambitious delivery programme for Paisley Grammar School Community Campus. 4.6 The Proposed Lease is subject to normal commercial terms including SPD indemnifying the Council for any bodily harm or damage to the Paisley Grammar School Community Campus and making good any damage. 4.7 The Proposed Lease includes an obligation on the Council not to (One) erect any building or grow any trees (i) over the cable route or within a lateral distance of three metres measuring from the centre line thereof or (ii) which are likely to adversely affect the electric lines or SPD’s access thereto and SPD shall be entitled to lop any such trees causing or likely to cause interference to the electric lines and the Property and (Two) alter the existing ground levels along the cable route or to obstruct in any way SPD’s access to the Property. ___________________________________________________________________ Implications of the Report 1. Financial - The rent will be £1 per annum, if demanded. 2. HR & Organisational Development – Not applicable. 3. Community/Council Planning – • Reshaping our place, our economy and our future - The work from the design to the main works will create many employment opportunities across Renfrewshire. The Community Campus itself will redevelop an empty space and it will provide a base for learning and development for current and future generations. • Building strong, safe and resilient communities - The new Paisley Grammar School Community Campus not only operates as a school; it will also provide facilities for use by the community and
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partner organisations. This will help nurture and bring communities together. • Tackling inequality, ensuring opportunities for all - The work and objectives of this project have the power to tackle inequalities that exist in Renfrewshire throughout all communities. It has the ability to deliver opportunities for all, through Community Benefits and the wider work of the project. • Creating a sustainable Renfrewshire for all to enjoy - The new Paisley Grammar School Community Campus will provide a fresh new learning base for over a thousand young people with internal environmental quality of a high standard. It will give back to the communities that it serves by providing space for public use in a sustainably designed, low energy building. • Working together to improve outcomes - The new Paisley Grammar School Community Campus will deliver many outcomes throughout its lifetime through the strengthening of the partnership working between school and community, providing good quality services, and new ICT developments and opportunities. 4. Legal – The Proposed Lease of the Property as outlined in the body of the report. 5. Property/Assets – As per this report. 6. Information Technology – Not applicable. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – Not applicable. 9. Procurement – None.
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10. Risk - The Property is leased subject to the conditions of the Proposed Lease. Failure to agree and enter into the Proposed Lease will mean Paisley Grammar School Community Campus will not have the necessary power to operate the building and support safety-critical systems. 11. Privacy Impact - None. 12. Climate Risk- Tackling Climate Change and working towards Renfrewshire’s plan for Net Zero have been considered throughout the Paisley Grammar School Community Campus Project. This will be the first Passivhaus School in Renfrewshire, which is supporting the Councils vision and work of becoming net zero by 2030. The environmental impacts considered are broad and range from the disposal of waste generated from the works being carried out to the types of vehicles and machinery that will be used on site. The contractor will be required to consider emissions from their vehicles when working on site and to switch engines off when not in use to prevent unnecessary emissions. 13. Children’s Rights - Positive impact on children’s lives as the substation is an integral part of powering Paisley Grammar School Community Campus for the delivery of an environment which is inclusive, safe and engenders a culture of respect based on the values and tradition of Paisley Grammar. 14. Cosla Policy Position – Not applicable. _______________________________________________________ List of Background Papers- None. ___________________________________________________________________ Author: Aileen Johnston, Estates Lead, Email: aileen.johnston@renfrewshire.gov.uk and Victoria Willan, Senior Solicitor (Projects & Property), Email: victoria.willan@renfrewshire.gov.uk
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Drg. No. Rev. Status A3 Check'dDrawnRev Date Appr'd Title ProjectAppr'd DateScaleDrawn Check'd ScottishPower Reference: Client PAISLEY GRAMMAR SCHOOL RENFREW ROAD, PAISLEY, PA3 4DY SUBSTATION LEASE LEASE 619332947-(1)-002 A619332947 0m 25m 50m 75m 100m Scale - 1:1250 SEE SUBSTATION DETAIL SUBSTATION DETAIL SCALE 1:250