ILE EHI Health Safety and Wellbeing Plan 2025-2028 Annual Update APPENDIX
Renfrewshire Council · 27 May 2026
Back to Infrastructure, Land and Environment Policy Board — 27 May 2026 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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PUBLIC Appendix 1 Environment, Housing and Infrastructure (EHI) Health, Safety and Wellbeing Action Plan 2025/2028 Context Leadership, Management and Inspections Statement Owned by EHIH&S.01 – Leadership, Management and Inspections The Senior Leadership team are committed to spending more time with all employees, communicate their safety expectations and model safe behaviour. Workplace Inspections Workplace Inspections play an important role in active monitoring. The aim of workplace inspections is to prevent work related accidents and ill health by identifying new hazards and checking that preventative and protective control measures are implemented and effective. Internal Audits This is a systematic process of evaluating and examining our Health and Safety policies, procedures, documentation and workplace practices. Re-active Monitoring Taking a pro-active approach to monitoring incidents/accident a departmental incident/accident report will be developed in 2025/2026. This will be an interactive report which our Senior Management Team (SLT) and other managers/supervisors within Environment, Housing & Infrastructure will be able to utilise to monitor incidents/accidents within their service area and ensure a healthier and more productive environment. Directorate (Director & Heads of Service) Developing a culture of trust that empowers our employees. Action Codes Actions Latest Note Assigned To Overall Target Target 2025/2026 Year Status EHIH&S01.01 The Senior Leadership Team (Directorate) are committed to conducting at least six visible felt leadership visits over the next three years. The Senior Leadership Team (Directorate) have undertaken a number of felt leadership visits including working at the Depot and working alongside frontline employees. Director and 4 Heads of Service 100% 35% March 2028
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PUBLIC EHIH&S01.02 We will conduct comprehensive workplace inspections across all Environment, Housing and Infrastructure over a three-year cycle. Work is ongoing All 100% 35% March 2028 EHIH&S01.02 Conduct six quality, health and safety internal audits across Operations and Service Development. Complete. Comprehensive workplace inspections across Operational Services have been undertaken in line with British Standards Institute (BSI) ISO 9001 to support the ongoing health, safety and wellbeing of our employees. Senior Service Development Manager 100% 100% March 2026 EHIH&S01.02 Create an interactive incident/accident report for managers, enabling data-driven decision making based on reactive monitoring insights. Complete. Information on incidents/accident reporting is available for managers via Business World. Work is ongoing to enhance this with further analysis and information to support ongoing reactive monitoring insights. Senior Service Development Manager 100% 100% Dec 2025
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PUBLIC o Leadership, Management and Inspections Statement Owned by Content Health and Safety Owned By EHI.002 - Health and Safety Our health and safety philosophy is built on the principles of prevention. We understand that a resilient workplace is one where potential hazard are identified and addresses before they can cause harm. Directorate (Director & Heads of Service) Reducing the risk of error and increasing resilience through prevention Action Codes Actions Latest Note Assigned To Overall Target Target 2025/2026 Year Status EHIH&S.02.01 Design a dedicated health and safety Share Point site to facilitate the comprehensive review and monitoring of incidents/accidents, enabling the implementation of targeted preventative actions. The design and development of a dedicated health and safety site has been delayed due to resources to support this work however, the monitoring of incidents/accidents continues to be undertaken and supports the implementation of targeted preventative action where identified. Senior Service Development Manager 100% 100% March 2026 EHIH&S.02.02 Conduct a thorough review and revision of the departmental quality, health and safety manual and all related documentation to ensure alignment with current standards. Complete. Documentation has been updated and work is ongoing to ensure this remains aligned with current standards. Senior Service Development Manager 100% 100% July 2025 EHIH&S.02.05 Form a dedicated short-life working group for Hand Arm Vibration Syndrome (HAVS) Complete. A short life working group for HAVS has been established. Further meetings will be arranged as required. Senior Service Development Manager 100% 100% August 2025 EHIH&S.02.06 Conduct a comprehensive review and evaluation of current Environment, Housing & Infrastructures Hand Arm Vibration Syndrome (HAVS) management processes. Complete. Initial work to gather information on HAVS across EHI has started with further evaluation to be undertaken to share best practice and a consistent approach to management processes. HAVS Working Group 100% 100% March 2026 EHIH&S.02.07 Review and complete the Asbestos Management Plan for Environment, Housing & Infrastructure duty holders which include Housing Services and Property Services and incorporates Work is ongoing to review the Asbestos Management Plan. Asbestos Working Group 100% 50% March 2027
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PUBLIC Building Services. EHIH&S.02.08 Conduct a review and subsequent revision of the departmental organisational structure to ensure optimal functionality with the SYPOL, Control of Substances Hazardous to Health (COSHH) management system This work will be done in conjunction with Corporate Health & Safety Team and has been put on hold pending availability of resources to support this work which is anticipated to be completed in 2026/27. Senior Service Development Manager 100% 100% Dec 2025 EHIH&S.02.09 Conduct a comprehensive inventory of all COSHH products used in each service area, obtain current data sheets from suppliers, and update the SYPOL management system to ensure accurate COSHH assessments. This work will be undertaken in 2026/27 once the review and revision of the Departmental Organisational structure in the Management System has been completed to allow teams to directly undertake this work. All Services 100% 50% March 2027 EHIH&S.02.10 Facilitate collaborative risk awareness sessions to develop and update the department’s risk register. Regular opportunities to discuss risk awareness and the Department’s key risks as set out in the Corporate Risk Report are in place. All Services 100% 25% March 2028 EHIH&S.02.11 Ensure a fleet asset management plan and driver handbook are created and distributed to operational departments. The Fleet Team Leader is now in post and is progressing the development of a Fleet Asset Management Plan and Driver Handbook. Fleet & Sustainable Transport Manager 100% 100% March 2027 EHIH&S.02.12 Ensure that all areas of the Underwood Road Depot are secure, and employee access are enabled. A working group of key depot-based services are delivering the Depot Improvement Plan collaboratively. Fleet & Sustainable Transport Manager 100% 100% March 2027 EHIH&S.02.19 Review all risk assessments across the business and update as required. The risk assessment review programme for 25/26 is complete with updated risk assessments rolled out to staff. Further risk assessments will be reviewed over 2026/27. Waste & Recycling Manager 100% 100% May 2026
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PUBLIC Context Health and Wellbeing Statement Owned by EHI.003 - Health and Wellbeing We prioritise the preventative measures necessary to ensure both occupational health and safety, and the overall well-being of our employees. We are committed to creating a work environment where potential hazards are mitigated, and employees feel supported in all aspects to their well- being. Directorate (Director & Heads of Service) Focusing on occupational health and safety and enhancing employee wellbeing Action Codes Actions Latest Note Assigned To Overall Target Target 2025/2026 Year Status EHIH&S.03.01 To meet legal requirements, several display screen assessments (DSE) will be refreshed during 2025/26. Quarterly compliance will be monitored using the Council’s Business World reporting system. Complete. Work is ongoing to ensure Display Screen Assessments (DSE) are undertaken across the Department. Health and Well-being Group 100% Q1 – 34% Q2 – 27% Q3 – 11% Q4 – 28% March 2026 EHIH&S.03.03 EHI will focus on the implementation of key priorities within the Corporate Health and Wellbeing Plan 2024/2029. EHI continue to support the key priorities within the Corporate Health and Wellbeing Plan 2024/2029. Senior Leadership Team (SLT) 100% 35% March 2028
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PUBLIC Context Compliance & Training Statement Owned by EHI.004 – Compliance & Training We are committed to unwavering legal and regulatory compliance. Through targeted training and development, we empower our employees to uphold the highest standards. Directorate (Director & Heads of Service) Strengthening our legal and regulatory compliance through training and development Action Codes Actions Latest Note Assigned To Overall Target Target 2025/2026 Year Status EHIH&S.04.01 Roll out a training programme for IOSH Managing/Leading safely to all managers and supervisors within Environment, Housing & Infrastructure. IOSH Managing Safely has been rolled out to 107 managers, supervisors and employees across EHI. An additional 19 Senior Leadership have undertaken IOSH Leading Safely. Senior Service Development Manager 100% 50% March 2027 EHIH&S.04.02 Continue to develop corporate mandatory online I-learn course into Toolbox talks for frontline operatives All Employees without network access require to complete the following courses: Equality, Diversity and Inclusion Awareness Information Governance Introduction to Freedom of Information (FOI) Introduction to GDPR Living our Values Introduction to GDPR and Living our Values have already been converted to a toolbox talk format and will been rolled out throughout Environment, Housing & Infrastructure More than 60% of frontline employee have completed a range of mandatory toolbox talks. Work is ongoing to deliver this important training to frontline staff. Senior Service Development Manager 100% 50% March 2027
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PUBLIC EHIH&S.04.03 Development of online I-Learn courses into Toolbox talk format for front line operatives Priority courses for Environment, Housing and Infrastructure for 2025/2028 are: Asbestos Awareness Violence and Aggression Hand Arm Vibration Lithium Battery Accident and Incident Reporting - RIDDOR Accessing and Updating Information and Equality Data EHI will continue to work closely with Corporate Health and Safety to develop Toolbox talks for a number of online iLearn courses. Violence and Aggression training has been delivered to a number of services across EHI. Senior Service Development Manager 100% 35% March 2028 EHIH&S.04.04 Review and update our employee induction process, ensuring training records are completed, current and role specific. Waste Services has developed a handbook that includes appropriate training required per role (including RC Mandatory modules in toolbox talk formats). This is being delivered to new starts and will be refreshers across the existing staff. Waste Services 100% 100% March 2026 EHIH&S.04.05 Implement manual handling refresher training for operational staff, as required. Neighbourhood Services staff have delivered manual handling training to operational staff and a training programme in place for new starts. Waste Services and Fleet Services have trained several members of staff as train the trainer and will be rolling out manual handling training to all staff in 2026. Senior Manager, Neighbourhood Services, Waste and Fleet 100% 100% March 2027