Agenda Document Pack - Infrastructure, Land and Environment Policy Board - 21/01/2026
Renfrewshire Council · 21 January 2026
Back to Infrastructure, Land and Environment Policy Board — 21 January 2026 and its agenda
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14/01/2026 Notice of Meeting and Agenda Infrastructure, Land and Environment Policy Board Date Time Venue Wednesday, 21 January 2026 10:00 Council Chambers (Renfrewshire), Council Headquarters, Renfrewshire House, Cotton Street, Paisley, PA1 1AN Membership Councillor Michelle Campbell (Convener): Councillor Audrey Doig (Depute Convener): Councillor Jennifer Adam: Councillor Stephen Burns: Councillor Jacqueline Cameron: Councillor Carolann Davidson: Councillor Eddie Devine: Councillor Chris Gilmour: Councillor Gillian Graham: Councillor John Hood: Councillor James MacLaren: Councillor Janis McDonald: Councillor Iain McMillan: Councillor John McNaughtan: Councillor Iain Nicolson: Councillor John Shaw: Councillor Andy Steel: Hybrid Meeting Please note that this meeting is scheduled to be held in the Council Chambers. However, it is a hybrid meeting and arrangements have been made for members to join the meeting remotely should they wish. Further Information This is a meeting which is open to members of the public. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx For further information, please email democratic-services@renfrewshire.gov.uk Members of the Press and Public Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting. MARK CONAGHAN Head of Corporate Governance Page 1 of 69
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14/01/2026 Webcasting of Meeting This meeting will be filmed for live or subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. To find the webcast please navigate to https://renfrewshire.public-i.tv/core/portal/home Page 2 of 69
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14/01/2026 Items of business Apologies Apologies from members. Declarations of Interest and Transparency Statements Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement. 1 Revenue and Capital Budget Monitoring 2025/26 at 14 November 2025 Joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure. 5 - 14 2 Service Update Report Report by the Director of Environment, Housing & Infrastructure. 15 - 29 3 Introduction of parking controls and resident only parking permit scheme on Marchfield Avenue, Paisley Report by the Director of Environment, Housing & Infrastructure. 30 - 53 4 Restoring Renfrewshire’s Rivers Project Update Report by the Director of Environment, Housing & Infrastructure. 54 - 59 5 Clyde Valley Update Report Report by the Director of Environment, Housing & Infrastructure. 60 - 69 EXCLUSION OF PRESS AND PUBLIC The Board may by resolution exclude the press and public from the meeting during consideration of the following items of business as it is likely, in view of the nature of the business to be transacted, that if members of the press and public are present, there could be disclosure to them of exempt information as defined in paragraphs 6, 8 and 9 of Part I of Schedule 7A of the Local Government (Scotland) Act, 1973. Exempt Items Exempt documents are no longer available in print format. You will require to click on this link and log in to access the documents. Please note that access to exempt documents is now restricted. Page 3 of 69
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14/01/2026 6 Sale of the Former Chivas Buildings, Renfrew Road, Paisley Report by the Chief Executive. 7 Renfrewshire Council (Advanced Manufacturing Innovation District Scotland, South) Compulsory Purchase Order 2023 Report by the Chief Executive. Page 4 of 69
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PUBLIC ___________________________________________________________________ To: Infrastructure Land & Environment Policy Board On: 21 January 2026 ___________________________________________________________________ Report by: Director of Finance and Resources Director of Environment, Housing & Infrastructure ___________________________________________________________________ Heading: Revenue and Capital Budget Monitoring 2025/26 at 14 November 2025 ___________________________________________________________________ 1. Summary 1.1 At the close of reporting Period 8 on 14 November 2025, the projected revenue outturn at 31 March 2026 for those services reporting to the Infrastructure, Land and Environment Policy Board is an overspend position of £0.380m (1.0%) against the revised budget for the year. 1.2 The projected capital outturn at 31 March 2026 for projects reporting to the Infrastructure, Land and Environment Policy Board is a break-even position. 1.3 This is summarised over the relevant services in the table below and further analysis is provided in the report and appendices. Revised Annual Budget £000 Projected Outturn £000 Budget Variance (Adv)/Fav £000 Budget Variance % Revenue Environment & Infrastructure 39,765 40,145 (380) (1.0%) Total 39,765 40,145 (380) (1.0%) Capital Environment & Infrastructure 16,625 16,625 0 0.0% Item 1 Page 5 of 69
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PUBLIC 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Note the projected Revenue outturn overspend position of £0.380m. 2.2 Note the projected Capital outturn break-even position. 2.3 Note the budget adjustments in appendix 1 and 2. 2.4 Approve the budget adjustments proposed at section 6.3. 3. Revenue Budget Projection – overspend of £0.380m by 31 March 2026 3.1 The tables in Appendices 1 and 2 present the projected year-end position for all services reporting to this board, by both objective analysis (which division is spending the budget – appendix 1) and subjective analysis (what the budget is spent on – appendix 2). Material variances affecting the projected position are analysed further below. 3.2 It should be noted that the projected outturn position reported here is based on the latest information available, which is subject to change during the financial year. The impact of any change on this projection will be updated at each board cycle until the close of reporting period 10. Budget holders are obliged to seek mitigating action to minimise significant budget variances. 4. Objective Analysis – Significant Variances Environment, Housing, and Infrastructure – (£0.380m) overspend 4.1 Waste Services – (£0.342m) overspend by 31 March 2026 4.1.1 This reflects the financial position for Refuse Collection, Refuse Disposal and Household Waste Recycling Centres. 4.1.2 The overspend for Refuse Collection (£276k) is primarily driven by increased staff costs resulting from higher levels of workforce absence, which create significant operational challenges. The increase in unplanned leave has required additional measures to maintain service delivery, including: • Overtime Costs: covering essential shifts through overtime by available staff. • Agency Staff: engaging external resources to ensure continuity of critical frontline services. Page 6 of 69
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PUBLIC The increase in absence is significant, with an average of 25% absent per day across the financial period. We are actively implementing measures to mitigate these challenges, including to ensure the Councils Absence Management Policy is applied consistently. 4.1.3 The service continues to closely monitor the potential impact of inflationary pressures and contractual uplifts on the projected outturn. 4.2 Social Transport – (£0.158m) overspend by 31 March 2026 4.2.1 The projected overspend has decreased slightly since the previous board report. The overspend sits within employee costs due to the need to hire agency staff to cover long-term sickness absence and vacancies. 4.2.2 The service is adhering to the Council’s policies and procedures regarding absence management and is actively working with HR to effectively manage the current long-term sickness within the team. However, this situation is impacting the financial position of the service, as there is an ongoing need to rely heavily on agency staff to maintain service levels. 4.2.3 Finance, as part of the annual budget process are currently reviewing the cost to operate the service against available budget provided by Education and HSCP to ensure that they accurately reflect the services required by Education and HSCP (from 2026/27 onwards). 4.3 Roads Operations – £0.111m underspend by 31 March 2026 The reported underspend is primarily due to the projected spend relating to work by contractors being lower than anticipated. Given the reactive nature of the service and the potential impact of any inflationary changes, this will continue to be closely monitored throughout the financial year. 5. Subjective Analysis – Significant Variances 5.1 Employee Costs – (£0.094m) overspend by 31 March 2026 As noted in point 4.1.2, this variance is due to the cost of covering higher levels of unplanned absence within Refuse Collection. 5.2 Supplies and Services – (£0.757m) overspend by 31 March 2026 5.2.1 The main movement relates to a £200k increase in Bitumen costs within Roads Operations, which has been fully offset by income as these costs were recharged to capital. Additionally, Fleet Services has seen a £132k rise in material costs, which has been partially offset by a £62k increase within recharge income. Virement will be carried out to adjust both Supplies and Services and Income budgets accordingly. Page 7 of 69
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PUBLIC 5.2.2 As per the previous report, the remaining balance of the overspend is primarily driven by inflation across three key service areas: Neighbourhood Services (£0.134m), Infrastructure and Assets (£0.070m), and Refuse Disposal (£0.154m). The increased costs are largely due to rising prices for contractor services, materials, and related services. 5.3 Income – £0.523m over recovery by 31 March 2026 As noted in point 5.2.1, income has increased by £200k for capital recharges within Roads Operations and by £62k for recharges within Fleet Services. In addition, Refuse Collection has seen a £128k rise in trade waste income. 6. Revenue Budget Virements 6.1. Under the Council’s financial regulations, Directors and their nominated officers, in consultation with the Director of Finance and Resources, have certain delegated authority to transfer sums between subjective budget headings within a service division to enable budget management throughout the financial year. This is known as ‘budget virement’. 6.2. Transfers between divisions of the same service / department in excess of £100,000, and transfers between services / departments must be authorised by the respective service Director and the Director of Finance and Resources for submission to the relevant policy board for approval. 6.3. Budget holders are obliged to seek mitigating action to minimise significant budget variances. The Board is therefore asked to approve the following virements, which are not currently applied to the budget: Revenue Budget Adjustments for noting Objective Heading Subjective Heading Amount (£m) Reason Road Operations Supplies and Services 0.200 Increased Bitumen costs for capital work (see 5.2.1). Road Operations Income (0.200) Increased income for recharges to capital. Page 8 of 69
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PUBLIC 7. Capital Budget Projection – break-even position by 31 March 2026 7.1 The Capital Investment Programme 2025/26 to 2029/30 was approved by the Council on 27 February 2025. For Infrastructure Land & Environment the revised capital spend for 2025/26 is £16.625m. 7.2 The in-year Capital budget is forecast to break even by 31 March 2026 however, this will be monitored as the projects progress. Further details of the programme can be found in the Capital Monitoring report at Appendix 3. 7.3 A number of budget adjustments between years have taken place, to reflect revised programming of some capital projects. Details of these adjustments, which amount to £0.433m, are as follows: Project Amount (£m) Budget increase to reflect grant award SPT 0.100 Scottish Government – Implementation of 20mph speed limit 0.259 Budget carried forward into 2026/27 to reflect programming Public Realm (0.295) Traffic Management (0.226) Budget decrease to reflect programme completion Recycling Improvement Fund (0.271) Total (0.433) Implications of the Report 1. Financial The projected budget outturn position for the Infrastructure, Land and Environment Revenue budget is an overspend of £0.380m. Income and expenditure will continue to be monitored closely for the rest of the financial year and as far as possible, steps will be taken to mitigate any overspend. The projected outturn position for the Infrastructure, Land and Environment Capital budget is a break-even position. 2. HR & Organisational Development While staffing budgets form a significant proportion of the Council’s revenue budgets, there are no direct implications arising from the recommendations in this report. Page 9 of 69
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PUBLIC 3. Community/Council Planning Community Plan Our Renfrewshire is thriving The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Our Renfrewshire is well Our Renfrewshire is fair Our Renfrewshire is safe Council Plan Reshaping our place, our economy, and our future The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Building strong, safe, and resilient communities Tackling inequality, ensuring opportunities for all Creating a sustainable Renfrewshire for all to enjoy Ongoing revenue and capital budget monitoring is a tool to enable good financial management so that the Council has resources now and in the future for continued service delivery. Working together to improve outcomes 4. Legal There are no direct implications arising from the recommendations in this report. 5. Property/Assets The capital expenditure noted in this report will result in lifecycle maintenance improvements to existing properties and replacement of ICT assets and infrastructure. 6. Information Technology There are no direct implications arising from the recommendations in this report. 7. Equality & Human Rights There are no direct implications arising from the recommendations in this report. 8. Health & Safety There are no direct implications arising from the recommendations in this report. Page 10 of 69
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PUBLIC 9. Procurement While Procurement is an important consideration prior to the council incurring any revenue or capital spend, there are no direct implications arising from this report. 10. Risk The potential risk that the Council will overspend its approved budgets for the year will be managed at a Council-wide level by the Chief Executive and Directors. 11. Privacy Impact There are no direct implications arising from the recommendations in this report. 12. Climate Change The Council aims to reduce its carbon and other emissions to net zero by 2030, however there are no direct implications arising from the recommendations in this report. 13. Children’s Rights There are no direct implications arising from the recommendations in this report. 14. Cosla Policy Position N/A List of Background Papers • The Capital Investment Programme 2025/26 to 2029/30, Council 27 February 2025 Author: Lisa Dickie, Finance Business Partner, Gordon McNeil, Director of Environment, Housing & Infrastructure and Linsey Mcgregor, Senior Accountant (Capital) Page 11 of 69
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PUBLIC Appendix 1 Appendix 2 Objective Summary Annual Budget at Period 6 Budget Adjustments Revised Annual Budget at Period 8 Projected Outturn Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 Directorate and Service Co-ordination 1,489 0 1,489 1,470 19 1.3% 11 8 Refuse Collection 6,080 52 6,132 6,408 (276) (4.5%) (96) (180) Household Waste Recycling Centres 1,429 0 1,429 1,460 (31) (2.2%) (13) (18) Refuse Disposal 7,624 (52) 7,572 7,607 (35) (0.5%) (131) 96 Neighbourhood Services 7,610 0 7,610 7,625 (15) (0.2%) 13 (28) Fleet Services 361 0 361 349 12 3.3% 12 0 Social Transport 1,255 0 1,255 1,413 (158) (12.6%) (162) 4 Roads Operations 5,832 0 5,832 5,721 111 1.9% 102 9 Infrastructure and Assets 2,999 (23) 2,976 3,019 (43) (1.4%) (15) (28) Transportation & Development 720 71 791 798 (7) (0.9%) (75) 68 Parking of Vehicles (34) 0 (34) (34) 0 0.0% 25 (25) Street Lighting Maintenance Work 554 0 554 487 67 12.1% 101 (34) Energy Management Unit 419 0 419 419 0 0.0% 0 0 Strathclyde Partnership for Transport Requisition 3,379 0 3,379 3,403 (24) (0.7%) (24) 0 NET EXPENDITURE 39,717 48 39,765 40,145 (380) (1.0%) (252) (128) RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 14 November 2025 Budget Variance (Adverse) or Favourable POLICY BOARD : INFRASTRUCTURE, LAND AND ENVIRONMENT Page 12 of 69
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PUBLIC Appendix 3 Subjective Summary Annual Budget at Period 6 Budget Adjustments Revised Annual Budget at Period 8 Projected Outturn Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 27,115 79 27,194 27,288 (94) (0.3%) 138 (232) Premises Related 1,434 0 1,434 1,537 (103) (7.2%) (103) 0 Transport Related 8,616 (12) 8,604 8,518 86 1.0% 29 57 Supplies and Services 15,732 (19) 15,713 16,470 (757) (4.8%) (407) (350) Third Party Payments 3,644 0 3,644 3,667 (23) (0.6%) (24) 1 Transfer Payments 169 0 169 165 4 2.4% (24) 28 Support Services 661 0 661 677 (16) (2.4%) (15) (1) Depreciation and Impairment Losses 2,180 0 2,180 2,180 0 0.0% 0 0 GROSS EXPENDITURE 59,551 48 59,599 60,502 (903) (1.5%) (406) (497) Income (19,834) 0 (19,834) (20,357) 523 2.6% 154 369 NET EXPENDITURE 39,717 48 39,765 40,145 (380) (1.0%) (252) (128) Budget Variance (Adverse) or Favourable RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 14 November 2025 POLICY BOARD : INFRASTRUCTURE, LAND AND ENVIRONMENT Page 13 of 69
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PUBLIC Prior Years Approved Budget Revised Projected Expenditure Budget Adjustments Budget Outturn Total Approved Projected Project Title to 31/03/2025 2025-26 since previous 2025-26 2025-26 Budget Outurn Board report to 31-Mar-30 to 31-Mar-30 £000 £000 £000 £000 £000 £000 £000 ENVIRONMENT & INFRASTRUCTURE Active Travel Funding Tier 1 0 1,411 0 1,411 1,411 0 0% 4,611 4,611 0 0% LADA 49 49 0 49 49 0 0% 98 98 0 0% Bus Infrastructure Fund 0 105 0 105 105 0 0% 105 105 0 0% Vehicle Replacement Programme 0 2,382 0 2,382 2,382 0 0% 12,102 12,102 0 0% Bridge Assessment/Strengthening - 6XN004 0 347 0 347 347 0 0% 1,547 1,547 0 0% Roads/Footways Upgrade Programme -6XN004 0 8,012 0 8,012 8,012 0 0% 59,437 59,437 0 0% Lighting Columns Replacement - 6XN004 0 840 0 840 840 0 0% 3,240 3,240 0 0% Traffic Management 529 236 (226) 10 10 0 0% 765 765 0 0% Improvements to Outdoor Access and Play Area Programm 393 68 (19) 49 49 0 0% 442 442 0 0% Total Active Travel Transformation Fund 331 90 0 90 90 0 0% 421 421 0 0% SPT - People in Place Fund 0 110 0 110 110 0 0% 110 110 0 0% Multi Pupose Bins 0 56 0 56 56 0 0% 56 56 0 0% Renewal of Play Parks 0 1,167 19 1,186 1,186 0 0% 1,986 1,986 0 0% Grant for Implementation for 20mph speed limit 0 0 259 259 259 0 0% 259 259 0 0% Nature Restoration Fund (Biodiversity) 483 216 0 216 216 0 0% 558 558 0 0% Nature Restoration Fund (Rivers) 95 114 0 114 114 0 0% 350 350 0 0% Underwood Depot Improvement 12 388 0 388 388 0 0% 400 400 0 0% Public Realm - Abbey 0 300 (295) 5 5 0 0% 300 300 0 0% Recycling Improvement Fund 486 271 (271) 0 0 0 0% 486 486 0 0% Road Safety 952 396 0 396 396 0 0% 1,348 1,348 0 0% Open Spaces Infrastructure 0 200 0 200 200 0 0% 200 200 0 0% Strathclyde Partnership Transport 0 300 100 400 400 0 0% 400 400 0 0% TOTAL INFRASTRUCTURE, LAND & ENVIRONMENT BOARD 3,637 17,058 (433) 16,625 16,625 0 0% 89,528 89,528 0 0% RENFREWSHIRE COUNCIL CAPITAL INVESTMENT STRATEGY - NON-HOUSING SERVICES 1st April to 14th November 2025 POLICY BOARD: INFRASTRUCURE, LAND & ENVIRONMENT Current Year 2025-26 Full Programme - All years Budget Variance (Adverse) or Favourable Budget Variance (Adverse) or Page 14 of 69
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PUBLIC To: Infrastructure, Land and Environment Policy Board On: 21 January 2026 Report by: Director of Environment, Housing and Infrastructure Heading: Service Update Report 1. Summary 1.1 This report provides an overview of key service activities since the last Policy Board report on 5 November 2025 and an update on the services and key projects delivered during this period. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Notes the wide range of activities provided in the service update. 2.2 Approves the updated Assisted Collection Service Policy outlined in Appendix 2. Item 2 Page 15 of 69
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PUBLIC 3. Background 3.1 Environment, Housing & Infrastructure provides essential services to every household in Renfrewshire and works in partnership with the local community, other service areas and Community Planning Partners, to deliver key Council priorities and initiatives. A progress update on the main activities delivered by the services in respect of the areas of activity delegated to this Policy Board, is detailed below. Updates for Infrastructure, Land and Environment Policy Board 4. Community Development 4.1 Team Up to Clean Up 4.1.1 The Team Up to Clean Up Winter Warriors campaign continues to compliment the #RenReady programme by providing salt and grit spreaders to community volunteers on their request for kit. Each Winter Warriors kit includes a spreader, snow shovel, waterproof gloves, and two 25kg bags of salt. Kits are delivered directly to volunteers along with a risk assessment to support safe working practices. Spreaders can be replenished using grit from community grit bins located across Renfrewshire, these locations are available to view online. 4.1.2 A joint initiative led in partnership with Community Learning and Development’s Youth Services and Environment, Housing & Infrastructure’s Sustainability Team delivered high- school presentations throughout November and December. These interactive sessions provided pupils with information and practical advice on improving sustainable behaviours around littering, recycling, and wider climate impacts. Feedback from both pupils and schools has been very positive. Page 16 of 69
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PUBLIC 5. Fleet, Roads, and Transportation Fleet Services 5.1 Fleet Investment 5.1.1 Fleet Services has recently introduced seven new vehicles as part of the Vehicle Replacement Programme, supporting fleet modernisation and Renfrewshire Council’s Net Zero ambitions. The new additions include an 18-tonne Narrow Track Refuse Collection Vehicle for Waste Services to improve access on restricted routes, three 26-tonne Refuse Collection Vehicles replacing older and hired vehicles, a 16-tonne truck-mounted road sweeper for Neighbourhood Services to maintain road cleanliness, and two Renault van- mounted access platforms for Street Lighting. All vehicles are equipped with the latest Euro 6 emission engines, contributing to lower emissions and aligning with Renfrewshire Council’s sustainability and Net Zero objectives. 5.2 Fleet Safety Initiatives 5.2.1 A programme of health and safety initiatives has been delivered, with a focus on driver safety and fatigue management. Key initiatives include the installation of digital tachographs downloaders across all 70 HGVs to monitor compliance, introduction of a fatigue-awareness toolbox talk and online learning module, and continued Driver CPC training covering critical topics such as First Aid and Fire Safety. Additional measures include new tachograph and load security training, enhanced daily vehicle check procedures. Additionally, an external audit of vehicle maintenance records confirmed high compliance and provided positive feedback. Roads & Transportation 5.3 Roads Capital Investment Programme 5.3.1 As part of the Roads Capital investment programme, in 2025/2026 we have so far resurfaced 47 carriageways, 12 footways and surface treated 38 carriageways. 5.3.2 The Roads Capital team are compiling the resurfacing programme for 2026/2027 with major resurfacing schemes at Hillington Road (Burger King Roundabout to M8 West Bound on Slip both sides), the junctions at George Street, Canal Street, Maxwellton Street and Lounsdale Road Paisley, and High Street Paisley scheduled for March, April and May 2026 respectively. 5.3.3 Roundabout improvements as part of the Roads Capital programme for 2025/26 has continued to upgrade Hurlet Road at Grahamston Road, Barrhead Road at Hawkhead Road, Beith Road at Cochranemill Road, Newshot Drive at Parkway, Greenock Road at India Tyres, Ferry Road Bishopton and Inchinnan Road at Sanderling Road Glasgow Airport. The roundabout upgrade programme, which looks to transform, tired, overgrown roundabouts, into tidy, easily maintained assets, that will enhance the road network, rather than detracting from the road network. Page 17 of 69
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PUBLIC 5.4 Ready for Winter 5.4.1 The service commenced winter resilience arrangements on the 1 October 2025, and this will run through until May 2026. To the 12th of January 2026, the Winter Maintenance programme has used a cumulative total of over 1,400 tonnes of salt gritting Renfrewshire roads. The service has gritted primary network routes 68 times and our secondary network on 9 occasions with gritting teams working around the clock to keep Renfrewshire moving throughout this recent winter period. The start of 2026 provided a period of particularly challenging weather, the service has additionally carried out gritting of side streets to assist communities during this time. 5.4.2 In addition, the Road Operations team are principally responsible for the maintenance of over 32,000 road gullies and ensure that the requirements of the Renfrewshire Council Winter Maintenance and Severe Weather Plan are met. This includes the maintenance of our flood prevention schemes and pumping stations, clearing priority grids, and monitoring river levels. Road Operations take the lead role in our proactive and reactive maintenance approach to dealing with drainage issues, flooding incidents and pothole repairs. 5.4.3 When a flood alert is received of a severe rainfall event, the Road Operations team implement the flooding operational plan and have defined duties that are carried out within the limited time afforded by the weather alert. The principal duties are: • Inspection and clearance (where appropriate) of flood prevention schemes and pumping stations, • Grids at the priority culverts are cleared, • Gully hot spot locations are attended, • Priority sweeping routes, particularly those in high leaf fall areas are swept, • In severe weather episodes e.g. amber or red alerts communications are issued to elected members and the public, and • River levels monitored where appropriate. 5.5 Street Lighting Capital Investment Programme 5.5.1 New street lighting installation on Main Street Lochwinnoch commenced on site in January 2026, after the festive lights were removed. 5.5.2 New lighting installation at Cullen Erskine is scheduled to complete during January 2026. 5.6 Festive Lighting 5.6.1 The lighting team have supported the Renfrewshire Christmas lights switch-on events for 2025. They are responsible for the safe installation, ongoing maintenance, and removal, while ensuring compliance with all safety regulations. Their expertise is crucial for both visual impact and public safety. Page 18 of 69
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PUBLIC 5.7 Active Travel & Infrastructure Improvement Update Red Smiddy, Inchinnan to Erskine Active Travel Route 5.7.1 The Council has received £1.6million in funding from Transport Scotland for the Red Smiddy, Inchinnan to Erskine Active Travel Route. A tender process concluded in December 2025 with construction work due to be starting on site in the coming weeks. This will create a shared use footway for walking and cycling expanding the network in the area. 5.7.2 The first phase of works will be construction of 1.4km of shared footway & cycleway from the end of the existing shared footway/ cycleway on Greenock Road, round Red Smiddy Roundabout, north onto Southbar Road to Southholm Roundabout. There is an existing footway at Red Smiddy Roundabout which is widened, and new construction footway on Southbar Road. 5.7.3 The second phase will see the construction of 0.6km of shared footway & cycleway from Southholm Roundabout to the overbridge on the A726 on the northbound verge. Associated relocation of street lighting columns, road signs and installation of new drainage. The works will involve the construction of a ramp to create a connection to the existing footway overbridge over the A726 providing direct access to Park Mains High School and Erskine shopping area. 5.8 Renfrew Bridge Update 5.8.1 Since the bridge was officially opened in June 2025, there have been over 560 bridge openings to allow the safe passage of vessels. In addition, there have been more than 1.2 million cars crossing the bridge, as well as over 30,000 cyclists and over 50,000 walkers and runners, with the bridge becoming a vital travel link enhancing connectivity and supporting sustainable travel across the region. 5.9 Elderslie for Everyone Project 5.9.1 The developed design is continuing on from the concept design stage which has been completed. Within this stage we will continue to gather feedback on the design from the community and prepare more technical information to inform the developed design stage. Ongoing public communication will happen throughout the process. 6. Neighbourhood Services 6.1 Arterial Routes Roundabout Programme 6.1.1 As reported at the Infrastructure, Land and Environment Policy Board in May 2025, Neighbourhood Services are working in partnership with Roads to improve the aesthetics of an initial 20 identified roundabouts, with the aim of enhancing their visual appeal. To date, works have been completed at the following roundabouts and include vegetation clearance, weed removal and planting, also pressure cleaning and chevron enhancement. • Barnsford Road at Inchinnan Drive, Inchinnan • Hurlet Road at Grahamston Road, Paisley Page 19 of 69
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PUBLIC • Barrhead Road at Hawkhead Road, Paisley • Beith Road at Cochranemill Road, Johnstone • Newshot Drive at Parkway, Erskine • Greenock Road, Inchinnan • Ferry Road, Bishopton 6.1.2 The following roundabouts are scheduled for works in January 2026: • Inchinnan Road at Sanderling Road, Glasgow Airport • A761 at John Neilston Avenue, Paisley 6.2 Play Park Update 6.2.1 The play park renewal programme is progressing well, and improvements are expected to complete by late Spring 2026 for the following play areas: • Robertson Park (Main Play Area), Renfrew • Stuart Road, Bishopton • Poplar Avenue, Johnstone • Campbell Street, Johnstone • East Fulton, Linwood • Ferguslie Gardens (Bottom Play Area), Paisley • Red Blaes BMX track, Barshaw Park, Paisley (conversion to pump track) • New outdoor gym at Lochwinnoch public park. 6.2.2 Further contracts for upgrades at KGV Playing Fields and Robertson Park (Craigielea Road) in Renfrew, a new play area at Braehead Road in Glenburn, and outdoor gym equipment at Poplar Avenue, Johnstone are scheduled to be awarded by the end of January 2026. 6.3 Cemetery Update 6.3.1 The Bereavement & Burial operational teams began their winter maintenance programme across cemeteries at the end of October 2025, with a primary focus on Abbey Cemetery. As one of the oldest cemeteries, its extensive tree cover and dense vegetation present ongoing maintenance challenges. Targeted works are currently underway to deliver noticeable improvements, including pruning back overgrown vegetation, clearing paths, and carrying out only minor tree works where necessary. 6.3.2 The annual St Mirin Mass, organised by St Mirin Cathedral, took place in Hawkhead Cemetery on Sunday, 23 November. The event was attended by over 100 people. Page 20 of 69
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PUBLIC 6.3.3 The Doulton War Memorial, previously removed from the walls of Hawkhead Cemetery in 2023 for extensive repair and conservation, remains under restoration due to the specialised nature of the work required. More recently, it was discovered that a sister memorial exists, associated with the former Royal Doulton factory in Stoke-on-Trent. Officers are now liaising with the War Memorial Trust and counterparts in England to share aspirations and explore collaborative approaches to restoration. 6.3.4 Following a conservation inspection of the Glen Cinema Memorial in Hawkhead Cemetery, several areas for enhancement were identified. A conservation specialist has been appointed to carry out the enhancements, with work commencing in December 2025. 6.4 Country Parks 6.4.1 Gleniffer Braes Country Park - Paisley and District Scout Groups are contributing to the ‘Better World’ project through volunteer activity days. Supported by their leaders and park staff, the scouts have repaired paths, cleared ditches, created habitat piles, and planted trees and shrubs, showing great enthusiasm while learning about the environment. 6.4.2 Castle Semple Country Park – The team are working with Economic Development to progress the replacement of the original toilet block. Demolition was completed late last year, and groundworks for the new building are now well underway. 6.4.3 2025 was a busy and successful year, we have proudly hosted over 4,500 people in a range of outdoor activities, creating memorable experiences and strengthening community engagement. 6.5 Weed and Detritus Removal 6.5.1 Our Environmental Impact team have been busy working within communities across Renfrewshire. Their efforts have included weed management, cleaning, scraping, and detritus removal, helping to keep our open spaces clean, tidy and welcoming. To date, improvement works have been completed at over 200 locations. We continue to prioritise areas based on feedback from communities, staff, and councillors, and we welcome additional requests. 6.6 Christmas Tree Displays 6.6.1 In November, Neighbourhood Services and Street Lighting teams delivered and installed 16 Christmas trees and lights across various locations. The feedback was positive from communities which is always great for the staff involved to see the work recognised but more importantly to see how Christmas light switch of events bring communities together. The service did received feedback regarding Christmas trees at a couple of locations this year. The health and safety of both staff and the public remains our highest priority. Tree sizes must correspond to the strength of their fixings and there is a maintained consistency across towns and villages. Additional measures are also now required to enhance staff safety during installation, including equipment to install. Page 21 of 69
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PUBLIC In the coming months, the service will review arrangements in collaboration with the Events team, focusing on tree locations and switch-on events. We will also explore the feasibility of planting permanent trees in suitable areas, ensuring Renfrewshire continues to provide safe, vibrant, and welcoming festive displays for our communities to enjoy. 7. Waste Services 7.1 Waste Service Website Update 7.1.1 In November, the new online collection calendar was launched and has been well received by residents. So far, there have been over 75,000 postcode searches, 33,000 PDF calendar downloads, and 12,500 iCalendar downloads, providing residents with a simple, flexible, and accessible way to access their bin collection information. The system provides a clear four-month view of collection dates and updates in real time to reflect any changes, such as rescheduling due to severe weather, ensuring residents have access to the most accurate and up to date information. 7.1.2 To support the transition, a comprehensive awareness campaign ran from 8 December to 5 January 2026. This included targeted activity across social media channels, posters, and advertisements to ensure all residents were informed about the new tools and options available. While residents are encouraged to access their calendars online for environmental benefits, the service recognises that not everyone has access to digital tools. To ensure inclusivity, paper calendars remain available for those who need them. These can be: • Downloaded and printed directly from the website • Requested via an online form • Requested by contacting Customer Services by telephone 7.1.3 This approach ensures that residents with limited digital access or specific accessibility needs can still receive the information in a format that works for them. 7.2 Assisted Collection Service 7.2.1 There are approximately 5,467 households currently receiving the Assisted Collection Service. As reported to the Infrastructure, Land and Environment Policy Board in November 2025, the service is undergoing a review to ensure assistance is provided only to households that genuinely require it. This review focuses on eligibility and accessibility requirements, bin storage locations and improving service reliability and fairness. 7.2.2 Currently, residents are eligible for assisted collections if they meet the following criteria: • Have a physical or medical condition preventing them from presenting bins, with no support from anyone to put the bins out for collection AND • Bins must be stored at an agreed location that is safe and accessible for collection crews. Page 22 of 69
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PUBLIC 7.2.3 The Waste Service has received enquiries from residents, Councillors and staff regarding the management and eligibility criteria for the Assisted Collection Service. These enquiries have provided an opportunity to review the current approach and identify improvements that will enhance the service for those who need it most, and ensure the policy meets the requirements of GDPR regulations and Council procedures. 7.2.4 At present, residents are not required to provide evidence when applying for the Assisted Collection Service. While this has made access straightforward, the number of requests received has grown significantly, which has placed additional pressure on resources. Introducing updated eligibility criteria and a clear process will help ensure the service remains fair, consistent, and focused on supporting residents who genuinely require assistance. A copy of the current Assisted Collection Service Policy is included as Appendix 1. 7.2.5 To align with other Council services that provide specialist support and to ensure the process is evidence-based and equitable, the proposed updated eligibility criteria are set out for approval in Appendix 2. 8. #YouDecide 8.1.1 Seven of the fifty successful #YouDecide projects remain. Work is ongoing and completion reports will be submitted individually as each project reaches its conclusion. #YouDecide projects currently in progress are: • Roundabout improvement schemes in Bishopton and Kilbarchan • Activity/Heritage trails in Inchinnan and Kilbarchan • Car park and path improvements at Gleniffer Braes • Outdoor Gym installations at Poplar Avenue, Johnstone and Lochwinnoch Park. 9. Public EV Charging Infrastructure Update 9.1.1 Renfrewshire continue to work alongside all Glasgow City Region partners to expand public use EV charge points across each local authority partner area including Renfrewshire. The programme will involve the migration of around 600 existing charge points in and the installation of around 3,000 new charge points. 9.1.2 The updated programme timeline highlights that the procurement process to appoint a commercial Charge Point Operator has now commenced with an appointment of an operator due to be concluded by September 2026. 10. Biodiversity Areas Update – Main Road, Elderslie 10.1.1 Under the Scottish Biodiversity Duty, Renfrewshire Council is legally required to further the conservation of biodiversity when carrying out their responsibilities. Page 23 of 69
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PUBLIC 10.1.2 Biodiversity areas in Renfrewshire were publicly consulted on in the summer of 2020 and a report detailing the outcomes and proposed locations approved by the Climate Change Sub Committee on 28 October 2020. Following this, 37 biodiversity sites have been fully or partially delivered at the agreed locations. 10.1.3 One of the sites located at Main Road, Elderslie was only partially delivered due to internal resource and adverse weather challenges at the time of seeding. The Council has received some recent enquiries relating to the site with requests for it to be returned to a standard grass panel. 10.1.4 As the area would require investment and given that it is subject to discussion around the Elderslie for Everyone project, it is proposed that the site is reinstated to a grass panel whilst that project is ongoing. 10.1.5 A more detailed update on future Biodiversity plans will be brought to a future board. 11. Public Protection 11.1 Environmental Health Radon Compliance Monitoring Programme 11.1.1 Officers have been progressing the radon monitoring programme, as detailed within the board paper approved at the Infrastructure, Land and Environment Policy Board on 21 May 2025. 11.1.2 Radon monitoring kits were sent out to 290 ground floor Council housing properties, ten Council (including OneRen) operational workplaces and five schools/early learning centres. Kits from workplaces and educational centres have all been returned to the UK Health Security Agency for analysis. 11.1.3 To date, approximately 50% of kits sent to Council housing tenants have been returned to the UKHSA for analysis and work had been undertaken by Officers to make contact with tenants who have not returned kits to encourage their return. This resulted in a small additional number of kits being returned. This rate of participation is higher than experienced by other local authorities who have undertaken a similar monitoring programme. 11.1.4 Letters are being issued imminently to tenants with their monitoring results and those who did not take part in the programme will also be issued with letters confirming they had been issued with kits initially and as they have not engaged, no further action is proposed but allowing them to come back to Officers should they decide at a future date to participate in the programme. 11.1.5 Overall, results to date have been positive, with all being far below the action level of 200 Becquerels per cubic metre (Bq/m3); meaning there is no requirement for any remedial action to be taken across the Council estate at this time. Page 24 of 69
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PUBLIC 11.1.6 Whilst current radon test results indicate low levels, there remains an ongoing requirement to periodically re-test properties. This is particularly important where improvement works have been carried out to housing stock, such as upgrades to insulation, which may increase the potential for radon accumulation. Officers are taking steps to embed this monitoring requirement into standard business processes to ensure appropriate follow-up. In line with UKHSA guidance, properties with low radon levels should be re-tested approximately every 10 years. 11.1.7 To support the ongoing requirement to monitor property for radon, the Corporate Health and Safety team, with input from Environmental Health, is currently drafting a Radon Policy. Page 25 of 69
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PUBLIC Implications of the Report 1. Financial – Any financial elements referenced in this report will be progressed through the Council’s financial & budget planning process. 2. HR & Organisational Development – None 3. Community/Council Planning – The report details a range of activities which reflect local community and council planning themes. 4. Legal – None 5. Property/Assets – None 6. Information Technology – None 7. Equality & Human Rights - Any potential impact arising from the updated policy outlined in Appendix 2, which requires the provision of evidential information, will be mitigated by ensuring that all service users have equitable access to clear and comprehensive information. Applicants who do not meet the criteria, or who may be affected by changes to the policy, will be considered on an individual basis to ensure equity. Clear guidance will be provided on the application form and the Council website. Waste Services will offer support to ensure that all information is available in accessible formats, promoting inclusion and equal opportunity for all applicants. 8. Health & Safety – None 9. Procurement – None 10. Risk – None 11. Privacy Impact – None 12. Climate Change – there are a range of actions and activities throughout the Service Update Report which support the Council’s Plan for Net Zero. 13. Children’s Rights – None 14. Cosla Policy Position – None List of Background Papers: None Author: Gordon McNeil, Director of Environment, Housing & Infrastructure Email: Gordon.mcneil@renfrewshire.gov.uk Page 26 of 69
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PUBLIC APPENDIX 1 – Current Assisted Collection Service Policy 1.1 As part of the Council’s approach to empowering our communities, residents who would normally need this service are encouraged to ask a relative or neighbour to help with bins. 1.2 An assisted collection service will be provided when, due to age or a physical or medical condition, no member of a household is able to present or retrieve their own bin(s) and have no other means of support to do this. This service is free of charge to people who qualify for it. You may be visited by a Council Officer to check your eligibility for the scheme. 1.3 Bins will be collected from an agreed location within the boundary of the property. All properties are risk assessed by a Council Officer to determine the manual handling risks associated with uplifting bins. Should a perceived risk be identified, it may necessitate a change to a sack uplift collection service. In instances of this nature, appropriate sacks will be provided to the householder. 1.4 Residents are required to ensure the bin storage area is easily accessible to the bin crews. Gates should be unlocked and in good working condition to allow access. Dogs should be secured elsewhere to allow staff safe access to the property. 1.5 When moving to a new property, it is important that residents who receive an assisted collection inform the Council so that records can be updated. 1.6 Assisted collections will be reviewed on a regular basis and may be removed if the criteria are no longer met. If a household’s circumstances change and, as a result, they no longer need an assisted collection, residents must inform the council. 1.7 Householders receiving an assisted collection service will be supplied with stickers to help collectors identify containers that are to be collected. It is the householder’s responsibility to affix the stickers to their bin(s). Page 27 of 69
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PUBLIC APPENDIX 2: Proposed Updated Assisted Collection Service Policy 1.1 Eligibility Requirements Applicants must: 1. Permanently reside at the property 2. Have a physical or medical condition preventing them from presenting bins, with no support from physically able persons aged 14 or over in the household who can put the bins out for collection 1.2 Supporting Evidence Applicants must provide: • Medical evidence or a supporting letter from a Social Worker, Paid Carer, Health Worker, or Housing Officer Acceptable evidence includes: • Evidence of receipt of benefits, for example: o Personal Independence Payment (PIP) – Mobility Element o Disability Living Allowance (DLA) – Mobility Element o Adult Disability Payment (ADP) – Mobility Element o Employment and Support Allowance (ESA) (for physical/mobility health issues) o Universal Credit with the limited capability for work related activity element o Pension Age Disability Payment o Attendance Allowance • Hospital/GP letters detailing condition • NHS delivery notes for support equipment • Personal receipts for purchased support equipment AND: • Proof of Date of Birth (e.g., Birth Certificate, Passport) • Proof of Address (e.g., Utility Bill, Hospital/GP/Dentist appointment letters) 1.3 Exceptional Circumstances Applicants who do not meet the stated criteria will be assessed case-by-case by Waste Services. Page 28 of 69
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PUBLIC 1.4 Review Process • All assisted collections will be reviewed every 2 years to confirm continued eligibility. The service reserves the right to review this earlier if there is a change in circumstances. • Data will be stored and processed in compliance with GDPR regulations and in line with Council procedures Page 29 of 69
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PUBLIC To: Infrastructure, Land and Environment Policy Board On: 21 January 2026 Report by: Director of Environment, Housing and Infrastructure Heading: Introduction of parking controls and resident only parking permit scheme on Marchfield Avenue, Paisley 1. Summary 1.1 Residents of Marchfield Avenue, Paisley over a period of time have been in contact with Council Officers to advise that on-street parking space is regularly occupied by users of Glasgow Airport, denying availability to residents, their visitors and deliveries. During site visits by officers drivers are witnessed taking suitcases from cars and parking for long periods while they are away. Other drivers and taxis are witnessed dropping off airport passengers or waiting to pick them up. This activity is impacting on residents’ lives and their ability to go about their daily business. 1.2 Most houses on Marchfield Avenue are terraced properties with no individual private driveways but communal car parks to the rear. Some residents do have private driveways or have converted their front gardens to private driveway, but most car parking spaces cannot be secured for private use and are susceptible to misuse by airport users. 1.3 Officers propose that parking controls be introduced on Marchfield Avenue to prevent the use of the public road as an airport car park. Associated with these parking controls, officers propose ‘resident only’ on-street spaces should be made available to residents on application for a permit. 1.4 Paisley town centre’s controlled parking zones issue permits which enable residents to park free, without time limit in pay and display bays where they have no alternative but to park on-street and would be disadvantaged by having to pay for parking. 1.5 Marchfield Avenue is different. Parking is not controlled by pay and display meters and is not planned to be. Pay and display meters would give the impression that parking by anyone other than residents and their visitors is acceptable. The intention of the proposal is to provide the residents of Marchfield Avenue with the same environment as most residential streets, not overrun by airport users. Item 3 Page 30 of 69
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PUBLIC 1.6 Parking by airport users may migrate to other streets as a result of this proposal, however the extents will not be known until its introduction. Officers will monitor the surrounding area and propose expansion of the ‘resident only’ parking permit zone as necessary. 1.7 This report asks the board to decide if Renfrewshire Council should introduce a ‘resident only’ parking permit scheme which allocates on-street parking space (but not individually allocated bays) to resident parking permit holders only. 1.8 It is proposed that the permits will be provided at no cost to the residents in line with the other residential parking permit schemes in place in Renfrewshire. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Approves the preparation of the necessary traffic order and associated consultation process to proceed with a view to introducing a ‘resident only’ parking permit scheme on Marchfield Avenue, and 2.2 Notes that the outcome of the consultation process will be reported back to a future meeting of the Board. 3. Background 3.1. Officers have received 37 items of correspondence from members and the public dating back to April 2022 complaining that people are using Marchfield Avenue as a free car park for Glasgow Airport and adversely affecting the lives of residents. The airport is only a 1km walk away. 3.2. Residents highlight that on-street parking space is regularly occupied by users of Glasgow Airport and commuters, denying availability of parking spaces to residents, their visitors and deliveries. Drivers are witnessed taking suitcases from cars and parking for long periods while they are away. Other drivers and taxis are witnessed dropping off airport passengers or waiting to pick them up. This activity is impacting on residents’ ability to go about their daily business. 3.3. Layby parking is located at the east end of Marchfield Avenue, close to the roundabout and access road to a small commercial estate. The commercial estate has its own secure private car park, but demand outstrips supply, and cars regularly spill out from the car park into the laybys. It is reported that Airport users and nearby hotel workers also use this layby parking. Controls proposed for here will be tailored to the legitimate needs of business visitors. Page 31 of 69
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PUBLIC 4. Letter drop survey 4.1. A letter (See Appendix 1) was sent to all the residents of Marchfield Avenue on 7 June 2024 asking if they would be in favour of a permit scheme based on pay and display machines being used. We received 38 responses, 29 in favour and 9 objections (See Appendix 2). 4.2. The objections fell into these broad categories: • The potential for a permit charge • The limit on the number of permits • The inconvenience of visitor permits 4.3. Those in support suggested additional controls or requested further information: • Do not use pay and display machines • Use double yellow lines at congested locations • Include the car parks • Include other streets • Ensure there are enough permits and visitor permits per household 4.4. Based on these responses the proposal was taken forward but modified to remove the pay and display machines. Yellow line restrictions will be included in the associated traffic regulation order for publication and there will be no limit on the number of permits able to be issued to a household. 4.5. Most houses on Marchfield Avenue are in terraces with no individual private driveways but communal car parks to the rear. Some residents do have private driveways or have converted their front gardens to private driveway, but most car parking spaces cannot be secured for private use and are susceptible to misuse by airport users. 4.6. The car parks are not adopted as public road and are owned by Housing. Housing officers have no plans to secure the car parks for residential use. With the permission of Housing, the proposal will include marking out parking bays in the car parks for resident use only and their inclusion in the permit scheme. 5. Parking Survey results 5.1. A 24-hour, 7-day continuous camera survey was undertaken on the whole length of Marchfield Avenue from 11/12/24 to 17/12/24. The results were analysed to identify the length of stay of each parking occurrence. The lengths of stay and observed behaviours were used to estimate the purpose of each parking occurrence. Page 32 of 69
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PUBLIC 5.2. The following categories of parking purpose were grouped together as ‘airport related’: • Airport user (witnessed putting cases in or out of the vehicle), • Passenger pick up/ drop off, • Driver waiting then departing (for the right time to pick someone up from the airport), • Parking for longer than 2 days. 5.3. If the parking occurrence lasted one day, it was assumed to be a commuter either working at the commercial estate or elsewhere nearby. 5.4. Parking occurrences that did not fall into these categories were assumed to be residents, visitors or deliveries. 5.5. The number of parking occurrences was divided by the roadside parking capacity to get an occupancy rate for each parking purpose. 5.6. Figure 1 shows a visualisation of the occupancy rate of airport related and commuter parking occurrences along the length of Marchfield Avenue. Figure 1 Page 33 of 69
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PUBLIC 5.7. Figure 2 for comparison, shows the occupancy rate of resident, visitor and delivery parking occurrences. Figure 2 5.8. A comparison of the figures shows airport related and commuter parking regularly takes up around twice the available parking space on Marchfield Avenue than that available for residents, their visitors and deliveries. 6. Proposed ‘Resident only’ Permit Scheme 6.1. Paisley town centre’s controlled parking zones issue permits which enable residents to park free, without time limit in pay and display bays, where they have no alternative but to park on-street and would be disadvantaged by having to pay for parking. 6.2. The proposal for Marchfield Avenue avoids using pay and display meters because they would give the impression that parking by anyone other than residents and their visitors is welcomed. The intention of the proposal is to provide the residents of Marchfield Avenue with the same environment as most residential streets, not overrun by airport users. 6.3. The proposal is to split Marchfield Avenue into two distinct ends. The west end, where white road markings would define long stay parking bays and spaces in car parks which will be able to accommodate a number of permit holder, visitor or delivery vehicles only. The east end, where the existing laybys will be controlled by limited waiting, short stay parking restrictions ideal for business users but would be no good for all-day commuter parking. 6.4. Yellow line restrictions will prevent parking in locations where the road must remain clear for road safety at junctions and at the end of the cul-de-sac. Page 34 of 69
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PUBLIC 6.5. As part of the Traffic Regulation Order process arrangements will be set out for how the system will address the needs of visitor parking. Common methods include providing residents with a book of vouchers to provide to visitors to display in their windscreens. 6.6. The success of the proposal will depend on regular enforcement. Permits in the windscreen of residents’ vehicles will enable quick identification by Parking Attendants and simplify the enforcement procedure. 7. Proposed Traffic Regulation Order 7.1. Should the ILE Board approve this new approach to a resident only permit scheme, officers propose to promote complementary parking regulations to prevent abuse and maintain road safety, particularly at the roundabout and other junctions. 7.2. Short stay parking will be concentrated at the east end, close to the commercial estate. Resident only parking will take up the rest of the available space. 7.3. The proposal promotes restrictions in the car parks owned by the Council, operated by Housing Services, for which permission will be sought. 7.4. A draft plan is given in Appendix 3. This will be subject to change during the course of the traffic regulation order promotion process. Page 35 of 69
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PUBLIC Implications of this Report 1. Financial – Additional costs for the administration of the permit scheme will need to be met within existing budgets. 2. HR and Organisational Development – none 3. Community Planning - Residential environments free of parking congestion encourage community cohesion. 4. Legal – none 5. Property/Assets – permission will be sought from Housing to implement the scheme in its car parks. 6. Information Technology – none 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. 8. Health and Safety - Residential environments free of parking congestion reduce the risk of accidents. 9. Procurement – none. 10. Risk – none. 11. Privacy Impact – none. 12. Cosla Policy Position – none. 13. Children’s Rights – none. 14. Climate Risk – none. List of Background Papers - none Author Gordon McNeil, Director of Environment, Housing & Infrastructure e-mail: gordon.mcneil@renfrewshire.gov.uk Page 36 of 69
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PUBLIC Appendix 1 Page 37 of 69
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OFFICIAL Appendix 2 Name Date Comments 1 07/07/2025 In relation to the letter I received from you on 7th June regarding Parking proposal for Marchfield Avenue, I support the introduction of permits. However, I do not think this will fully resolve this matter as the main issue is cars are being parked on parts of the road that are not spaces, i.e. on the corner of the roundabout which is actually blocking the road and increasing the risk of a serious accident. There needs to be yellow lines introduced to support the permits. 2 01/05/2025 I’ve had a call from the resident at xxxx, who was looking to speak to someone in relation to the parking issues on his street. Mr xxx advises that holiday makers are parking all over Marchfield Avenue when going to the airport and causing issues for residents as the street is very narrow. He says that EI have been involved in the past and put cameras on lamp posts to monitor this but the issue is now worse as the summer approaches. Residents received letters advising about potentially putting yellow lines on the street and introducing a parking permit scheme but he’s received no further update about this. Mr xxxx was very unhappy so I’ve raised a complaint on his behalf but he’s looking for someone to get in contact with him asap to discuss a resolution to this issue. He also wanted to report that cars are parking on the pavement just further down the street on Marchfield Avenue, if wardens could possibly investigate this. 3 22/04/2025 Mr xxx would like an update as he has been told there is going to be a residents parking permit scheme introduced for Marchfield Avenue due to the amount of people used the street for parking before going on holiday. Can he be given an update to what is going to be getting done. 4 28/03/2025 I’m getting in touch about parking issues Marchfield Avenue and the surrounding streets. The ongoing problem of airport users parking long-term in these residential streets, blocking parking for residents and making the streets congested is not improving. One of my constituents has informed me that there were traffic monitoring cameras put out on Marchfield Avenue in December. I’m wondering what the result of that was? I think the only long-term solution to this problem is to enact a permit scheme for residents. Is the department looking at this option. 5 13/03/2025 Who would we be required to talk to regarding vehicles parking blocking clear view of roundabouts parking on pavements making in difficult for pedestrians to safely travel On them, as well as making it difficult for vehicles to get buy? This is on marchfield avenue as is a daily Occurnace and an accident waiting to happien. Page 38 of 69
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OFFICIAL 6 07/03/2025 I’ve had a call from xxx, a resident in Gockston who advises that the residents of Marchfield Avenue and Abbotsburn Way received a letter around the end of last year advising that they were going to be receiving parking permits for use in their residents car park. They currently have an issue with people going to the airport and workers of the Travel Lodge using this car park for their own use so they were hoping that this would help resolve this issue but they haven’t heard anything since. Could someone possibly look into this and advise xxx? Her contact number is xxx. She’s elderly and was unable to email herself. 7 30/01/2025 Good evening, I’m providing evidence of a vehicle parked not just on the pavement but on a dropped kerb at Marchfield Avenue, Paisley, I have attached the VRN with evidence supplied of both the car committing the offence and a photo of the driver, I had to squeeze past with a pram and the driver waved me off after I complained to him, Hopefully Renfrewshire Council can rectify this issue at hand as this happens way too often even with the new rules in place about pavement parking. 8 09/01/2025 Glasgow Children’s Hospital Charity have its Headquarters located at 8 Marchfield Drive, Paisley, PA3 2RB: here Whilst the Business Park has a carpark there are not enough spaces for everyone who works there. This inevitably leads to people parking in the surrounding streets. This has been met with some hostility by local residents who have continued to harass people parking there, cone off spaces as well as erect signage to the effect that parking is not permitted. I have previously checked with Renfrewshire Council in the past couple of years and it was confirmed that on the road behind our office there were no parking restrictions and on the section of the road used for parking it was not a private road. I have noted below with a purple dot where we are based and the purple lines denote where staff often use the on-street parking: a section of Marchfield Avenue and Albany Wynd. This morning a member of staff was informed by another road user that she must move her car from Marchfield Avenue because vehicles would now be towed away if they did not have a permit to be there? There are some parking spaces denoted on this street with paintwork, however, the majority of cars are simply parked on either side of the road which does not cause an obstruction to any entrance-ways, the mini- roundabout or road use of larger vehicles such as Fire Engines. Can you please advise me of any new rules, restrictions or permits required in order to park on either of the sections of roads I have outlined? Whilst I appreciate that some local residents might not like it, there is not actually anyone’s access being obstructed. 9 12/12/2024 I agree with the proposal. I don’t drive but I do have family members that do and quite often stay the night so I would need to know that I could have be allowed a parking permit and visitors passes for family events . I don’t won’t my family to have pay £8 . Page 39 of 69
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OFFICIAL 10 12/12/2024 I’ve been contacted by a resident in Marchfield Avenue in Paisley complaining about the parking in the area. It’s an issue that keeps popping up from time to time. The usual problem of badly parked cars, covering dropped kerbs, parked on corners and airport travellers dumping their cars in the street. My constituent complains that the offices at the corner of Marchfield Avenue have largely empty car parks and suspects that many of the staff working there simply dump their cars in Marchfield Avenue. My constituent has a daughter who uses a wheelchair and he finds it difficult at times to get her past some of the cars parked on the pavement. I know you’ve been out there a couple of times in the past parked cars. I suspect some of this will be resolved once the pavement parking ban comes into place and is enforced. Do you know when this will come into place? Maybe in the meantime sending some wardens down the street may help alleviate the problem at least in the short term? 11 09/12/2024 Thank you for your recent communication regarding the proposed installation of cameras to monitor the activity in Marchfield Avenue. I am very much in favour of your proposal, however may I highlight the fact that at this time of year there is very little actual airport parking. I have no real issue with office workers who may park Mon-Fri 9-5. What I do have issue with is people leaving cars outside my house for two weeks whilst they are on holiday. At this time there are not many holidaymakers. One concern I do have is the limited number of passes for visitors, 10 as I understand. I have a large family all with cars, and I doubt very much if ten passes would last a month. 12 23/10/2024 Good morning, it's just to check when this parking scheme will be put in place as the street and pavement parking is getting very worrying and there is going to be a serious accident as you can't even cross at the roundabout or walk on the pavement safely as all cars are parked on pavements and even the roundabout on marchfield avenue. 13 14/10/2024 I was wondering if you were able to confirm if there has been any further progress on the implementation of yellow lines or permits for Marchfield Avenue? Since the introduction of yellow lines in Inchinnan Road I am now experiencing increased parking outside of my home, with vehicles parked on the pavement, this is now resulting in me struggling to park in my driveway easily. My property is xxx, where the pavement around my property is all private pavement and requires the property owner to maintain said pavement as specified in the deeds. The issue I have now is the pavement is becoming damaged because of the number of cars parking there on a daily basis. 14 07/10/2024 Still finding it hopeless trying to park cars because of holidaymakers and workers parking their cars here. Would like an update please as to how we. are progressing about getting Pay and Display Meters that were proposed earlier by R.C.C. and giving us locals parking permits.. 15 26/08/2024 I’ve received a call from a xxx who had received a letter a couple months back in regard to putting parking restrictions and permits in place in Gockston area including Marchfield Ave for local residents due to issue with people leaving their vehicles in the area when they go away on holiday. Page 40 of 69
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OFFICIAL The lady is looking for an update on it as hasn’t heard anything further about the matter following emailing over a while back. 16 21/08/2024 Please pass onto any relevant department that can help. Over the last year there has been an influx of workplace and airport parking within the residential area of Gockston, specifically parking on Mosslands Road, Blocking pathways/road crossings & parking on a dangerous bend which causes bin lorries to mount the kerb to pass. As of this week the council has taken positive steps on Inchinnan road with regards to workplace/airport parking to remove cars and plan to install lineage along the road, this is excellent but this is now driving workplace cars and airport parking even more into the residential area of Gockston. Each morning these workplace vehicles start to block a bad bend (Mosslands road) and make it very difficult to get round and make it impossible for cars to pass each other on mosslands road. This only adds to the cars that are left on this road by people going on holiday. Can I ask if this area has already been raised with the council and what the plans are to keep the parking for residents? I believe Marchfield Avenue is already in the spotlight with the council but the issues are now spreading to Mosslands Roads which is adjacent to Marchfield Avenue. Is it possible for the council to erect sign posts at several points on New Inchinnan road/mosslands road advising this is for residents and visitors parking only and workplace and airport parking is not allowed? Or install whatever parking measures would help the residents with parking. Any help is appreciated Page 41 of 69
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OFFICIAL 17 05/07/2024 To whom is may concern I realise my email has fallen short of the allocated deadline however I was on holiday. I am unsure if this email will count however I felt I had to respond all the same. I Live at xxx with my parents, child & husband. The parking issues in this street & 2 capparks off it have horrendous issues with parking that is of a constant stress to us all & my elderly parents. My husband has had a transplant & is of poor health, there are times when he has to abandon his car miles away as there is not a space. There has also been 3 large disabled spaces been allocated in a very small area which also then takes space away. Likewise the council have allowed other residents on Marchfiled avenue(council tenant) to lower the curb outside her property again adding to the issue as yet another 2 spaces you can’t use as this person states it blocks her access. We regularly see cars being left & people leaving for their holidays or large work vans parked for days at a time. I have often said I was going to write to you to complain & ask for such a scheme. I am completely in favour of this. Our elderly neighbour on Marchfiled avenue has no access to technology but also stated if someone had came & spoke with her she would have told you she was in favour. Can you tell me how many cars per household would receive permits? Also the car park on Marchfiled avenue, I’m assuming would be included as this is often the worst place for airport cars & i fear if not included woudl just make this car park unmanageable for residents. 18 01/07/2024 Hi, im just sending an email regarding the letter i received about the parking on marchfield avenue. I am in favour of it becoming a permit holders only parking. I would also like to add that if possible double yellow lines be added around the edges of the roundabout at the start of marchfield Avenue as the amount of cars that park on each of the corners block the road and the view when approaching the roundabout from either side. I think both the permits and double yellows would make it a better and safer street for all that live here. Will there be a limit to amount of permits I can register per household as I have three vehicles at home? 19 30/06/2024 As a long standing resident of this street, I very much favour the introduction of a permit scheme thanks. Parking by non residents is becoming an ever increasing issue and needs addressed. 20 27/06/2024 I believe something should be done to sort out the parking but I'm not in favour of pay and display parking spaces maybe more notices of residents parking only Page 42 of 69
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OFFICIAL 21 27/06/2024 Thanks for your letter about possibly introducing residents parking and parking bays in Marchfield Avenue. I have no real objection to residents parking signs being installed. However, do we need to have bays painted on the road? The reason I am asking is because the space outside my house has a lampost right on the kerb. Depending on how bays were painted, (if they are going to be marked) I may be forced to park right under the lampost which I would be unhappy about as birds sit on the lampost and would continually defecate all over my car which damages the paintwork. At the moment I try to park on either side of the lampost otherwise I would be continually washing my car. Can we have residents' parking without the bays? xxxx xxx - Further email, 010724 - I know you probably won't have had time to reply to my email below so just in case I don't hear back, I think overall I would say I am not in favour. 22 26/06/2024 I had spoke with xxx regarding Parking issues in the area. Today alone I witnessed 4 near misses on inchinan Road due to vehicles Parked, as well as also a Truck delivering vehicles to Europe car, may I also note same vehicles have been parked for 3-4 days. The signs up do not seem to make a difference as no sign of parking inforcment being implemented. Marchfield Avenue from the start right through is a nightmare cars parked on the roundabout as well as the entrance way to new harbour way. It is the same vehicles every day parking in this area and again have seen very near misses due to vehicles not able to get passed or round the roundabout. With the new signs in place and talk of parking permits are these going to be enforced as outlined on the notices that are up, which have been over 10 days but nothing or no cars ticketed. I guarantee if traffic wardens were around been 7:30am and 9am each Morning the amount of folk parking for work Or offices would be caught. And a Monday and Friday with holiday makers. I await a response 23 26/06/2024 To whom ever it may concern I writing to confirm that I would 100 percent be in favour of a new traffic system being placed on Marchfield road. I struggle to get my car parked at night due to holiday makers and in the day due to the staff who work near by. Please implement this asap. 24 26/06/2024 Re-guarding parking proposal marchfield avenue I am not in favour of this solution as I have lived here for many years and the problem are occasional, it is mostly just the families have more than one car then visiting people at certain times that can cause inconvenience that's life so not in favor 25 26/06/2024 I wholeheartedly am in favour of a parking scheme I am sick and tired of people from the offices in marchfield and people going on holiday leaving their cars parked where we normally park which leaves us nowhere to park it is getting ridiculous please introduce the scheme as soon as possible as tempers are getting frayed to say the least. Page 43 of 69
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OFFICIAL 26 26/06/2024 I think it is an excellent idea so I would be in favour of this proposal. Will this take into account the car parking areas off Marchfield Avenue as we have similar problems. 27 26/06/2024 I am a resident at Marchfield Avenue and have received the letter outlining the proposed plan to manage the number of vehicles attempting to park in and around the area for the airport. I support the proposal however I’m not sure there will be a consistent traffic warden in the area to ensure this is enforced. 28 25/06/2024 Unfortunately, I'm not in favour of the parking permit. The permits are "currently" free?? this could change and we are then charged for a permit to park in our own street. Also, the hassle of getting visitor books and giving them out to your guests. 29 25/06/2024 Hi this is excellent news there is also a problem when you come into marchfield ave at the roundabout cars are parked on both sides you have to give way to traffic coming out of marchfield due to cars parked.also cars are parking on pavements you have to walke on the road to get by.now there using the grass aswell to park up. 30 24/06/2024 I am writing in response to your letter asking for feedback on whether there should be parking restrictions brought in at Marchfield Avenue. I very recently purchased a property in Marchfield Avenue and personally think it would be very detrimental to introduce parking restrictions in the street. Although I realise parking is an issue in the street as one of 3 adults in my house who drive and need a car for work purposes the permit situation would be unworkable for us, if it is the case that only one permit is allowed per household. If you require any further information please let me know. 31 21/06/2024 I think that some form of Parking Restrictions on Marchfield Ave would be a good idea. Would the Parking Attendants also be able to enforce fines for parking on the pavement as well, especially on the Roundabout. 32 21/06/2024 I have some questions about the proposed parking permits. 1. How many permits per household are allowed? 2. How often will the street be monitored? 3. Have you asked the airport and surrounding businesses if they could tell their workers to use their own car parks? 4. How many books of visitors permits do we get a year? 5. You say currently there is no charge, which makes me assume it won't be too long before there is? I look forward to receiving a swift reply as I want to make an informed decision Page 44 of 69
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OFFICIAL 33 20/06/2024 Many Thanks for your letter dated 7 June 2024, with regards to the parking proposal in Marchfield Ave. I am not in favour of this scheme for the following reasons. 1. Due to work I sometimes have different vehicles and as such it would not be feasible to get a separate permit for each vehicle. 2. The cost implication for visitors who are already paying in the form of Road Tax, insurance etc to use the roads 3. the lack of flexibility 34 17/06/2024 With reference to the above subject, I would be very much in favour of your proposal. I reside at xxx and it has always been a problem, particularly holidaymakers who leave their vehicles for weeks at a time. 35 16/06/2024 I, xxx of xxx vote in favour of this system with immediate effect. The situation is seriously out of hand with Airport parking and local workers using our road and private road as a parking facility. Airport should be doing more as we have trolleys left every day from holiday makers Westpoint business park has plenty of car parking spaces within their grounds yet work wont park in there due to different reasons like they have to pay for a space or don't want to because it's easier for them to get out. I have had many arguments with workers parking across my driveway and blocking roads. We have cars parked illegally every day at junctions and roundabouts which is a road traffic act. Many have been towed away thankfully but a lot goes unnoticed. My two vans have been hit due how narrow the road becomes when they all park on the road. I have had a delivery turned away due to the truck not being able to get down the road. We have had an ambulance blocked from getting through the road until cars were moved. This need sorted no matter what the opinion of all residents as it only really effects the top half off marchfield avenue. 36 16/06/2024 I, xxx of xxx vote in favour of this system with immediate effect. 37 16/06/2024 I’m definitely in favour of this proposal. I live at xxx Page 45 of 69
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OFFICIAL 38 16/06/2024 I, xxx of xxx vote in favour of this system with immediate effect. The situation is seriously out of hand with Airport parking and local workers using our road and private road as a parking facility. Airport should be doing more as we have trolleys left every day from holiday makers Westpoint business park has plenty of car parking spaces within their grounds yet work wont park in there due to different reasons like they have to pay for a space or don't want to because it's easier for them to get out. I have had many arguments with workers parking across my driveway and blocking roads. We have cars parked illegally every day at junctions and roundabouts which is a road traffic act. Many have been towed away thankfully but a lot goes unnoticed. My two vans have been hit due how narrow the road becomes when they all park on the road. I have had a delivery turned away due to the truck not being able to get down the road. We have had an ambulance blocked from getting through the road until cars were moved. This need sorted no matter what the opinion of all residents as it only really effects the top half off marchfield avenue. 39 16/06/2024 I’m writing to signify my support for the new parking proposal on Marchfield Avenue PA3 as long as it makes provisions for households with multiple vehicles. 40 15/06/2024 After receiving the letter about parking proposal on Marchfield Avenue. We are in favour of the permit scheme however would like to make sure that even in the future residents will not need to pay for parking permits (as we know some councils charge). Totally in favour as the parking around Marchfield Avenue is dangerous. People drive along the road far too fast and not being able to see due to parked cars, there is an accident waiting to happen. Many thanks, 41 14/06/2024 I am 100% in favour this will make a massive difference on people who are parking here up on pavements and on the round about. Thank you for taking this aboard and making this difference. Page 46 of 69
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OFFICIAL 42 14/06/2024 In regards to the recent communication received from yourselves to do with the parking at Marchfield Avenue . I would express strongly in favour of introducing a system to deter people from parking their vehicles on Marchfield Avenue whilst they are at work or in some cases parking whilst they are flying from Glasgow Airport. This is not acceptable to the residents who are impacted on a daily basis and often unable to park at their home . Vehicles are parked the whole length of the street on both sides and also parked on pavements . This is a very inconsiderate act caused by individuals who feel they have the right to park in a residential street to avoid paying for parking and not caring how it’s affecting the residents who live on the street . I feel it’s only a matter of time before an accident happens due to the increased amount of vehicles parked . I have some concerns on how you plan to implement this system ? I would be interested in how you plan to propose the change to the parking and make sure this is enforced ? I didn’t see any mention of parking meters being mentioned , is this something that will be happening ? How are you planning to ensure there is a proper system in place and anyone parking without permit is fined ? You mention a charge of £8 to park for a day and those parking longer will receive a parking ticket , how much is the cost of a parking ticket ? Bearing in mind people park here on a daily basis and also for the purpose of parking whilst on holiday flying from Glasgow airport . A “ parking ticket “ might be a cheaper option than paying for a week / 2 week parking either on-site or off sight at the airport . I feel you have to enforce a deterrent for those that feel it’s an easy option to park on a street whilst working nearby or travelling to the airport . I don’t feel there should be an option to park longer unless you are a resident . Residents need to be the most important people who many are unable to park their vehicle at their home . I hope this is taken seriously and a suggestion of having a local residents meeting to address the concerns the residents face on a daily basis may be beneficial to collate information from the people who are being affected daily . Sent on behalf of my parents who are residents of Marchfield Avenue 43 14/06/2024 In favour 44 14/06/2024 Further to my email yesterday regarding the planned permit zone for Marchfield Avenue I would like to add my objection for the option of non permit holders to pay £8 to park for the day on our street. This is significantly lower than any nearby airport parking and will only encourage non residents to continue to use our street as it will be cheap, therefore, not resolving the current issue. E.g. iPark £30 a day, terminal multi storey £67 45 14/06/2024 I’ve received your letter regarding your proposal to impose parking restrictions on Marchield Avenue. I am entirely opposed to any such proposal. Additionally the letter does not clearly indicate whether the proposal includes the entirety of Marchfield Avenue or only a part of it. Page 47 of 69
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OFFICIAL 46 14/06/2024 I am not happy with the Parking proposal in Marchfield Avenue. First this will affect selling your house in the future and I will not be paying for a permit to park my car in my street, as you have mention it will be "Currently" free!! then maybe in the future it will not be free. The cost of live is hard enough without you's trying add more expenditure to our cost of living. So my option is a big NO. 47 14/06/2024 I own and reside in xxx and I am writing to state that I am in favour of the proposed permit scheme. 48 14/06/2024 While I agree with the concerns expressed regarding inappropriate parking, I think the issue is not as clear-cut as the letter implies. The main area of difficulty is the stretch of Marchfield Avenue between Inchinnan Road and Number 40 Marchfield Avenue. Here there are a number of parking bays, many used by workers (only occupied during working hours) and holidaymakers (frequently seen loading and unloading luggage). I understand that Marchfield Avenue features on a social media app as a source of free parking for Glasgow Airport. The idea of permits as outlined would serve to remedy this issue. However a more serious situation exists, which does not appear on the letter. It is common to have commercial vehicles, vans and light lorries, parking, not in the parking bays, but straddling the kerb. These vehicles not only inhibit pedestrian movement but encroach on the main Avenue resulting in a narrowing of the carriageway. I suspect that some of these vehicles are in fact owned by residents. I would suggest • Permits as outlined for parking bays • No Parking restrictions where the Avenue narrows • Enforcement of regulations pertaining to parking encroaching on pavements 49 13/06/2024 As I live on my own I need to have deliveries and calls by medical helpers and tradesmen. I should therefore prefer to keep the present parking system which allows essential parking near my house. 50 13/06/2024 I am currently a resident xxx and absolutely delighted to hear of the planned permit scheme and would be for this. Could you please expand on the rules regarding the day permits e.g. family or friends visiting our home, would they be able to have a day permit that can be used more than once? 51 13/06/2024 As a resident of xxx I am in favour of the parking proposal. 52 13/06/2024 I am in favour of introducing pay and display parking with resident permits on Marchfield Avenue. 53 13/06/2024 I am NOT in favour of this parking system. I have lived in xxx since 1972 and have always had a car. I have never found car parking from others a major problem . At present my wife is bedbound and both my son and my daughter who live in London travel up to see her each month to see her and support myself and need to be able to park in the street. My wife’s brother from Beith comes 2 or 3 times a week to see her and allow me to go out for shopping,appointments etc and needs to park.I don’t see how a parking permit system would meet my needs. Page 48 of 69
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OFFICIAL 54 13/06/2024 I have recived letter reguarding car parking in my area. I am in favour of the council proposed scheme. I applied for a resident permit but I was told I am not eilgible. I have lived at xxx for over ten years. I would appeciate if you could look into this for me. 55 16/05/2024 Good morning , I am a resident at xxx, There has recently been a huge increase of cars being parked on both sides of the road coming into marchfield avenue and continuing up and on the roundabout past the business centre that is on the left side . This is causing problems not only for residents but also for goods vehicles that are struggling to get in and out , also for peoples safety as a lot of residents have mobility scooters or prams and are having to resort to walking on the road around some of the pavement mounted cars , we are also constantly being used as an airport free parking zone and some vehicles are being left for up to two or three weeks at a time causing residents that have work vehicles or visitors and family vehicles unable to park , we have a home security system and feel safer if we can park in or around our property to keep vehicles safe but are unable to do so when non residents are parking and leaving to go on holiday . This is extremely frustrating as the elderly residents and people with babies and prams are having to park down the street , it has also become extremely dangerous when leaving the street turning either left or right onto inchinnan Road as the cars are mounted everywhere blocking from view sometimes oncoming vehicles , the cars are parked the full length of the road blocking the crossing island at the bottom of marchfield leaving barely enough room for cars to maneuver through , I have seen a few lorries , trucks struggling to get through and having to try and detour as the cars are so close to the island. Companies on the main street are resorting to using cones to make way for work vans and being pavement mounted leaves no room for people who need assistance in way of wheelchairs or scooters , we as residents have raised this issue many times and recently took it to the local community meeting with signed documents about how this is causing the residents so much distress. We fear the up coming holiday season will yet again be bombarded with people leaving vehicles and with no consideration that we do have elderly residents that do require spaces and ambulances and care givers that struggle to get in and out as the cars are constantly parked up and around the roundabout, path , grass etc ... If there is some other way we can report this I would be extremely grateful if you could follow on any information. Thank you for your time . 56 12/03/2024 Residents have been in touch to complain about the situation at Marchfield Avenue. There is a high density of non-residents parking along the street. I’m not sure that there is anything that can be done about that, however, the residents are very concerned about the speed at which vehicles are now travelling up and down the avenue. I’m wondering if a speed survey could be organised for the street to see if there is evidence to back up these concerns? 57 22/02/2024 Hi, I am a resident of xxx. Over the last year it is proving more and more difficult to drive up our road, it is constantly blocked down to single file use when we are attempting to drive up our road. Cars, vans are continually parking on the pavements stopping pedestrians walking on them a mother with a pushchair for instance would have to go onto the road. Page 49 of 69
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OFFICIAL 58 22/11/2023 Good morning, I am starting to get a little concerned of the cars parking on my street and pavement. Yesterday they were all parked up the street on the pavement all the way and even round our mini round about and I also had a car park opposite my drive causing me problems to get. I am worried incase emergency services need to attend as they won't get up the street and it's a dead end at the top. I can hardly drive out incase I damage my car. My children are finding it difficult to cross the road to get to school as theres not enough pavement to walk on and then having to stand way out on the road to see if oncoming traffic is coming. Also I'm struggle with taking my dog a walk as I feel the same and I have a baby so need to go out on the road with my pram. I have attached pictures for you to see if someone could urgently get back to me please. My address is xxx 59 18/07/2023 I live on xxx which is now being inundated with people leaving their cars, vans, trucks ect, you can barely see along the street when leaving and entering, there are double yellow lines at the end on the corner which people are still using to park vehicles on as well as at the mini round-about and now vehicles are spreading out onto Inchinnan Road which is tight for 2 way traffic because of this issue. I know I'm not the only resident to complain but this is going to cause an accident. 60 26/05/2023 xxx has been in contact with numerous constituents regarding the impacts of traffic parking obstructively on the road and paths at Marchfield Avenue. This has become worse since the TTRO at Abbotsinch Road/ Inchinnan Road has come into force. Although residents find the TTRO a welcome move, there is significant more prevailing matters now occurring in the housing estate. People are having to resort to walking down the middle of the road as well as people with mobility aids also doing this. It is common to see, not an exemption to the rule. The vehicles often block drives and also block the through way access for emergency services. The risk of incidents is extremely high. I was out yesterday and took a couple of pictures – although it doesn’t fully demonstrate the extent of the concerns. See attached. Can you please investigate this and action measures to address this? 61 14/02/2023 I had been in touch previously about parking on Inchinnan Road near Marchfield Avenue. Yellow lines were installed to help address that which I’m very grateful for. However, sadly this has had the knock-on effect of pushing the pavement parking further up Inchinnan Road. The issue is compounded by the fact that passengers using the airport park their cars on the pavement along Inchinnan Road for free the full time they are travelling. Residents are understandably complaining about blocking access to pavements, particularly for prams and wheelchairs. The congested parking also makes it difficult for cars to pass each other on the road. Could the yellow lines that were put down be further extended to try to deter this? Are there any plans to address the parking/traffic issues as part of the AMIDS development? Page 50 of 69
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OFFICIAL 62 18/10/2022 I’m following up on a case I raised a few months ago as it is a continual problem and an increasing number of residents have raised it with me. The pavement parking alongside the fact that cars can park on both sides of the road on Inchinnan road is causing major congestion as well as rendering the pavements unusable for people with prams or wheelchairs. I understand your comments previously about the consolidation on yellow lines across Renfrewshire, however I think there is no other option in this situation than for yellow lines to be laid along this stretch of Inchinnan Road. I’ve been in contact with the police about the situation and they are in agreement with me. The police told me that compounding the problem is the fact that holiday makers are using Inchinnan road as a car park, for all intents and purposes. The police have been issuing tickets, but more often than not it costs less money for drivers to pay the fine than pay for parking at the airport. The police told me that they can’t see the issuing being resolved without the application on yellow lines. They also mentioned that they think bollards/railings blocking the pavement would be helpful. The police, residents, business owners and elected members all seem to be in agreement here. Could yellow lines please be installed? 63 28/07/2022 I’m writing about an issue a constituent has raised with me regarding parking at Marchfield Avenue and Inchinnan Road. The constituent reports that often the parking is so busy along the street that the road is effectively reduced to a single track road and this increases congestion around an already busy area. I’ve attached photos that have been sent to me. You’ll be able to see that the parking on the pavements leaves the pavement unusable, especially for people with wheelchairs, walking aids and prams. Is there an approach that’s proven successful in dealing with similar issues that could be used here? I look forward to hearing from you. 64 25/07/2022 We are contacting you regarding concerns over parking in the area local to our business. There are numerous cars parking on the pavements at Marchfield Avenue and Inchinnan Road. As you are aware, Inchinnan Road is extremely busy and a main route to the Airport and Paisley Gilmour Street. Parking on the pavement is causing congestion as it is essentially creating a single track road with larger vehicle unable to get by. We have been trying to encourage active travel amongst our staff, but are concerned for their safety and the safety of others who are having to walk on the busy road to get by. Please see below some photographs of the area taken this afternoon. Please note, while our staff member was taking these photographs, they met a person in a wheel chair who could not get by and had to cross the road and negotiate a high kerb on the other side. We would be grateful if this issue could be investigated and look forward to hearing from you in the near future. Page 51 of 69
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OFFICIAL 65 28/04/2022 I wish to report vehicles parking on the pavement at Marchfield Avenue Paisley, just of Inchinnan Road, Paisley. When walking along this pavement, you have to step off the pavement and walk the length of the road to get round the cars, which is dangerous as vehicles drive up and down this road all day. Vehicles should NOT be parked on the pavement in the first instance. Vehicles are being parked there and its the whole car on the pavement, leaving no room for pedestrians to pass. This has been going on now for sometime and no-one has actually come along and done anything about it. Many of these vehicles belong to people flying out on holiday from Glasgow Airport and leaving their cars there for 2wks. As a pedestrian, it would be greatly appreciated if you could please look into this matter with some urgency and have this resolved immediately/ vehicles removed. I await hearing from you by return. Page 52 of 69
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PUBLIC Appendix 3 Draft traffic order proposal for Marchfield Avenue Key Red – No waiting, no loading at anytime Yellow – No waiting at any time Green – Permit holders only Blue – Short stay layby parking Orange – Disabled bay Page 53 of 69
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PUBLIC ___________________________________________________________________ To: Infrastructure, Land and Environment Policy Board On: 21 January 2026 ___________________________________________________________________ Report by: Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Restoring Renfrewshire’s Rivers Project Update ___________________________________________________________________ 1. Summary 1.1 The Restoring Renfrewshire Rivers project is an ongoing nature restoration project which was established by Renfrewshire Council in March 2024. This paper provides an update on the progress made to date and outlines the planned next steps for the project. 1.2 This project has been funded through the Nature Restoration Fund where Renfrewshire Council was awarded £350,000 from the Scottish Government. 1.3 The purpose of this project is to map the distribution and remove invasive non- native plant species (INNS) from 5 of Renfrewshire’s water courses; River Calder, Locher Water, Dargavel Burn, Old Patrick Water, and Sergeantlaw Burn. 1.4 A key aspect of the project is to embed support from a pool of volunteers, who are offered training in pesticide application to aid in the response of removing INNS plans. 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Notes the progress made to date on the Restoring Renfrewshire’s Rivers project and planned next steps. Item 4 Page 54 of 69
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PUBLIC 3. Background 3.1 In late 2023, Renfrewshire Council was awarded £350,000 of funding through the Scottish Government’s Nature Restoration Fund. This funding was allocated for the Restoring Renfrewshire’s Rivers project which has been underway since March 2024. 3.2 Mapping the distribution of invasive non-native plant species (INNS plants) through surveys has been carried out along 5 water courses; River Calder, Locher Water, Dargavel Burn, Old Patrick Water, and Sergeantlaw Burn. 3.3 The surveys highlight where INNS plants are located and targeted removal sessions can then be scheduled to tackle the identified species. This work is undertaken by the biodiversity officers as well volunteers who are supported by staff. 3.4 This project contributes to the Council’s Plan for Net Zero and nature recovery targets by reducing and removing INNS plants and replanting native tree and wildflower species which help reduce erosion, stabilise riverbanks, lock up carbon emissions, and benefit wildlife. 4. Restoring Renfrewshire’s Rivers Project: Progress Update 4.1 A total of 12.6km of watercourses were surveyed across 3 of the 5 project watercourses and their associated tributaries; 8km on the River Calder, 3.7km of Locher Water, and 0.9km of Sergeantlaw Burn. The distanced covered varied due to terrain, identified hazards, and drainage ditches. 4.2 Across the 5 watercourses the following INNS plants (of the 5 target species) have been recorded so far during surveys within headwaters: • River Calder- Pontic Rhododendron present by the Calder at Muirshiel Country Park • Locher Water- Himalayan Balsam present at East Midhouse Farm • Dargarvel Burn- No records yet of INNS plants • Old Parick Water- No records yet of INNS plants • Sergeantlaw Burn- Japanese Knotwood next to Gleniffer Road. Pontic Rhododendron present in the woodland near Nethercraigs Road. 4.3 The following INNS species were noted in the lower stretches of the project watercourses out with surveys. These were recorded from visuals whilst driving to sites, Google Streetview, or reported to the Biodiversity Officer from members of the public: • River Calder- Himalayan Balsam in large quantities, Japanese Knotweed, and American Skunk Cabbage. Page 55 of 69
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PUBLIC • Locher Water- Himalayan Balsam and Japanese/Bohemian Knotweed in large quantities. • Dargavel Burn- Himalayan Balsam and Japanese Knotweed. American Skunk Cabbage reported to be present within the BAE Systems Dargavel Site. • Old Patrick Water- Himalayan Balsam, Japanese Knotweed, Giant Hogweed. • Sergeantlaw Burn- Japanese Knotweed in an additional patch. 4.4 There were two sessions during 2025 to spray Japanese Knotweed strands with pesticide at the project watercourses. The first by the River Calder at Lochwinnoch where an area of 35sqm of Knotweed was sprayed; the second by the Sergeantlaw Burn at the Gleniffer Braes where an area of 40sqm of knotweed was sprayed. 4.5 Some sites have challenging terrain which makes surveying difficult such as Dargavel Burn. These sites will be surveyed using the drone once staff are fully trained on using and handling the drone. This should be in early 2026 following practical assessment. 5. Volunteer Progress 5.1 There is a total of 47 volunteers signed up to the project mailing list. During 2025, a total of 187 volunteer hours were used between May and September for Himalayan Balsam control work and site surveys. Three community / corporate volunteer sessions took place; Renfrewshire Youth Eco Volunteers group helped with a Himalayan Balsam control session by the River Calder at Lochwinnoch in June; Lochwinnoch Home Education group helped with a Himalayan Balsam control session by the River Calder at Lochwinnoch in July; Terumo Aortic did a session in the Lochwinnoch area which involved planting tree saplings, plug plants and a seed mix of native shade-tolerant plant species to shade out Himalayan Balsam seedlings. 5.2 15 Himalayan Balsam control sessions were carried out with volunteers in 2025. In total, over 33,000 Himalayan Balsam plants were removed or cut down during the volunteer sessions and staff visits. 5.3 2 Rhododendron control sessions were carried out by the River Calder at Muirshiel Country Park in early 2025 with volunteers. 19 Rhododendron bushes and 28 Sitka Spruce were treated. 3 further sessions took place in November and December 2025 with further sessions planned for 2026. 6. Project Successes in 2025 6.1 The project continued to work closely with the Council’s Countryside Rangers at Clyde Muirshiel and Gleniffer Braes to achieve effective INNS plant control. Continued work with RSPB at Lochwinnoch allowed for targeted surveys to be carried out and control of Himalayan Balsam and American Skunk Cabbage across the Calder catchment. Page 56 of 69
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PUBLIC 6.2 Himalayan Balsam control work has continued with evidence of recovery of native vegetation in areas which have had control work this year. 6.3 Japanese Knotweed spraying was carried out in 2025 for the first time. As this is highly impacted by the weather, it has been a success to have gotten this work underway. 6.4 There has been increasing promotion of the project with stronger internal exposure and interest within the council. Two information sessions were held over the summer period, which worked well, providing the opportunity to engage individually with small groups. 6.5 There has been an increase in group volunteers; Terumo Aortic and the Youth Eco group and Lochwinnoch Home Education group. This was due to increased exposure from the help of the Renfrewshire Climate Action Network. The aim is to build on this further in 2026. 6.6 Effective internal governance has helped aid the project with the establishment of Renfrewshire Council’s Sustainability Team, which the Biodiversity Officers are now part of. This has enabled new opportunities for promotion and input of new ideas. 7. Next Steps for 2026 7.1 Initially, the Restoring Renfrewshire’s Rivers project was considered as a three- year project. Since then, our learning has indicated that for the project to achieve long-term effective outcomes in terms of biodiversity and habitat recovery, sequestering carbon, training volunteers and working with project partners, it may need to continue in some form beyond the three years. For example, successful treatment of Japanese Knotweed will have to take up to five years of pesticide application and subsequent monitoring to ensure it does not grow back and to ensure recovery of the ground and of native plants. 7.2 Therefore, the project will continue to be delivered in 2026/27, building on the progress made so far. A plan for the next 12 months has been developed to support this activity. Following this period, a further review will take place to determine future plans for this area of work. 7.3 Continued INNS plant control work with increased Japanese Knotweed spraying and Himalayan Balsam and Rhododendron control work. This will be supplemented with increased biodiversity work such as tree planting and seed sowing. 7.4 Surveying work will continue along the project watercourses, including the surveying to be done using the drone as this training will be completed in early 2026. Page 57 of 69
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PUBLIC 7.5 Pesticide application training will continue to be organized for volunteers who would like to participate. This includes training for stem inject of pesticide for staff and volunteers. 7.6 There will be a focus on increasing exposure and engagement around the project to recruit volunteers (both internally and externally) to aid with the control work and surveys to be carried out this year. This will also include more targeted promotion at groups who may be interested, such as anglers. The aim is to increase working with volunteer groups and increase the pool of volunteers for the Restoring Renfrewshire’s Rivers projects and wider biodiversity work. 7.7 An engagement plan will be created for the Restoring Renfrewshire’s Rivers projects as well as wider biodiversity work. The aim is to begin with the check, clean, dry campaign to target water users to prevent spreading of invasive species. 7.8 The project team will continue to strengthen collaborative working opportunities with interested partners such as RSPB, Eadha Enterprises, other Council departments (Neighbourhood Services, countryside rangers etc), and the Green Action Trust. 7.9 A future update will be brought to the ILE board at the end of year three of the project in early 2027. Implications of the Report 1. Financial – None directly arising from this report. 2. HR & Organisational Development – None directly arising from this report. 3. Community/Council Planning – None directly arising from this report. 4. Legal - None directly arising from this report. 5. Property/Assets – None directly arising from this report. 6. Information Technology – None directly arising from this report. 7. Equality and Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because it is for noting only. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. Page 58 of 69
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PUBLIC 8. Health and Safety – None directly arising from this report. 9. Procurement – None directly arising from this report. 10. Risk – None directly arising from this report 11. Privacy Impact – None directly arising from this report. 12. Climate Risk – The Restoring Renfrewshire Rivers Project contributes to the Council’s Plan for Net Zero and nature recovery targets and thus aims to positively reduce climate related risk. 13. Children’s Rights - None directly arising from this report. 14. COSLA Policy Position – This work aligns with COSLA’s current work alongside the Scottish Government in response to the climate emergency. List of Background Papers: None Authors: Danielle Leggett, Sustainability Lead Officer (Strategy) and Allan Russell, Biodiversity Officer Page 59 of 69
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PUBLIC ___________________________________________________________________ To: Infrastructure, Land and Environment Policy Board On: 21 January 2026 ___________________________________________________________________ Report by: Director of Environment, Housing & Infrastructure ___________________________________________________________________ Heading: Clyde Valley Update Report ___________________________________________________________________ 1. Summary 1.1 This report provides an update on the first six years of the Clyde Valley Residual Waste Contract, a 25-year partnership between East Dunbartonshire, East Renfrewshire, North Ayrshire, North Lanarkshire, and Renfrewshire Councils for the treatment and disposal of residual waste. 1.2 Since its commencement, the contract has diverted over 900,000 tonnes of waste from landfill, recovered 66,000 tonnes of plastics and metals, and generated 110 GWh of electricity, enough to power 43,000 homes. Operational performance has been strong, with minimal delays and KPI breaches accounting for less than 0.03% of deliveries, ensuring compliance with Waste Scotland Regulations and delivering significant environmental benefits. 1.3 The contract has delivered a range of community benefits including 3 apprenticeships and 80 capacity-building workshops. Additionally, 30 pupils have completed Net Zero Virtual Work Experience placements toward a target of 100. Viridor has distributed £19,661 through its ‘We Share Fund’ for community projects and introduced a Clyde Valley-specific STEM programme, providing S2 students with hands-on experience and Industrial Cadet Bronze Accreditation. 1.4 The contract has evolved through variations to meet legislative and operational requirements, making the current Inter-Authority Agreement (IAA) outdated. Amendments to the IAA are required to reflect current arrangements and obligations without changing the contract’s purpose or participating councils. Approval is sought for the proposed amendments set out in section 4.10 of this report. Item 5 Page 60 of 69
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PUBLIC ___________________________________________________________________ 2. Recommendations It is recommended that the Infrastructure, Land and Environment Policy Board: 2.1 Note the content of the report. 2.2 Approve the proposed changes to the Inter-Authority Agreement. 2.3 Approve delegated authority to the Director of Environment, Housing & Infrastructure to sign the updated agreement on behalf of the Council. ___________________________________________________________________ 3. Background 3.1 In 2009 the Scottish Government released a report by Sir John Arbuthnott in relation to savings Councils could achieve through collaboration of Services across the Clyde Valley Authorities, these being Glasgow, North Lanarkshire, South Lanarkshire, Inverclyde, East Dunbartonshire, East Renfrewshire, West Dunbartonshire and Renfrewshire Councils. In 2010 North Lanarkshire Council were lead on investigating the ability to collaborate on waste management services. 3.2 Initially all aspects of waste management were reviewed, however the project team focused on a solution for the upcoming Landfill Ban enforced by the Waste Scotland Regulations 2012 (this subsequently moved from 2017 to 2020 and now to 2025). 3.3 The Final Business case was presented to the Authorities in late 2012 and four of the Clyde Valley Authorities (North Lanarkshire, East Renfrewshire, Renfrewshire and East Dunbartonshire Council) and North Ayrshire gained approval to procure a long-term solution for the treatment and disposal of household residual waste which aligned to the Landfill Ban. 3.4 The solution had to provide a delivery point for each Partner within their boundary with only North Lanarkshire Council needing to provide such a facility as all other four had existing waste transfer sites. 3.5 Procurement for a solution took place from 2013-2016, the Contract was signed with the preferred bidder (Viridor) in May 2016 with the Contract going live in January 2020. 3.6 North Lanarkshire Council continue to act as the Lead Authority for the Contract, and all obligations are backed off through an Inter-Authority Agreement (IAA) with the other four Partners. 3.7 The solution provided by Viridor offered the following: • Contract for 25 years for the treatment of household residual waste up to a maximum of 190K tonnes per annum: • Provision of 4 Waste Transfer Stations to serve East Dunbartonshire, East Renfrewshire, Renfrewshire and North Ayrshire Councils. Page 61 of 69
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PUBLIC • A purpose-built recycling and waste transfer facility at Bargeddie which would accept and sort all waste from the above 4 facilities along with all waste delivered direct from North Lanarkshire Council. The key purpose of this facility would be to remove all plastics and metals from the waste resulting in a minimum recycling rate from the residual waste of 4%. • The provision of an energy from waste plant at Dunbar which would accept all waste from the Bargeddie facility which in turn would be incinerated to produce electricity. 3.8 The Contract commenced on 7 January 2020 and has now been live for six and a half years. The Contract Management Team has been in place since the Contract was signed in May 2016 to ensure successful delivery of the Contract. 3.9 The Inter-Authority Agreement (IAA) was signed in 2016 however as the contract has progressed, it has been noted that there are a few practical amendments to be made. 4. Report 4.1 The first six years of the contract have been a success with over 900,000 tonnes have been diverted from landfill and approximately 66,000 tonnes of plastic and metal have been recycled or repurposed, when they would have otherwise gone to landfill. The treatment of Clyde Valley residual waste produces in the region of 110GWh of electricity (equivalent of powering 43,000 homes) and was fed back into the national grid. 4.2 Operational delays have been minimal, with the 15 minute turnaround time KPI (for RCVs delivering waste to the facilities) only being exceeded 45 times over the first six years over the five Partner Councils, which is estimated to equate to less than 0.03% of total deliveries for all RCVs over this time period. 4.3 The first six years of the contract have been a success with over 900,000 tonnes diverted from landfill and approximately 66,000 tonnes of plastic and metal have been recycled or repurposed, when they would have otherwise gone to landfill. The treatment of Clyde Valley residual waste produces in the region of 110GWh of electricity (equivalent of powering 43,000 homes) and was fed back into the national grid. 4.4 The tonnages have fallen gradually from the first full contract year 2020/21 to 2024/25, as the Partner Councils aim to reduce residual waste arisings by recycling kerbside. Individual tonnages are detailed below: Partner 2020/21 Tonnage 2024/25 Tonnage % Difference East Dunbartonshire 25,184.62 21,966.27 -12.78 East Renfrewshire 19,003.89 18,165.31 -4.41 North Ayrshire 28,853.6 27,897.98 -3.31 North Lanarkshire 69,550.43 66,052.96 -5.03 Renfrewshire 38,814.1 37,680.04 -2.92 Totals 181,406.64 171,762.56 -5.32 NOTE: there was a period of time in 2020 when all waste was collected in the residual bin due to the restrictions of the COVID19 pandemic. Page 62 of 69
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PUBLIC 4.5 To date, through Community Benefits, the contract has delivered 3 apprenticeships (out of a 25-year commitment of 16), 80 capacity building workshops, and over £4.5m has been spent with SMEs and SEO at the Bargeddie Facility. To date, a total of 30 pupils have completed work experience with Viridor as part of the Clyde Valley Contract, and they are on track to achieve the commitment of providing a minimum of 100 work placements across the contract term. The pupils undertook the Net Zero Virtual Work Experience programme in partnership with the Engineering and Development Trust (EDT). 4.6 As part of their We Share Fund, Viridor have distributed £15, 993 from the Bargeddie Facility, and £3,668 from the Authority Transfer Stations in 2024/25. This is a Corporate fund set up by Viridor which enables members of the community to apply for funding for projects that help the environment/community. This is not Clyde Valley specific and is additional to the requirements set out in the Contract. 4.7 Viridor have developed a Clyde Valley specific STEM (Science, Technology, Engineering and Maths) programme in conjunction with the Engineering Development Trust (EDT). This is an annual programme open to all of the Clyde Valley schools where teams of S2 students work together within their school groups to gain an insight into the STEM sector and to receive an Industrial Cadet Bronze Accreditation on completion of their challenge. 4.8 The Contract has evolved through a number of variations and updates to suit both legislation requirements and the logistics of actually managing the Contract. These are summarised in the table below. Contract Variation Number Date Submitted Summary of Variation Reason for Variation 1 04/07/2017 Vary Schedule Part 4 (Payment Mechanism) in order to provide for reconciliation of National Non-Domestic Rates To close the loop of reconciliation on forecasted tonnages 2 15/03/2023 Vary Schedule Part 4 (Payment Mechanism) in order to reflect current practices To reflect current practices 3 03/11/2023 Vary Schedule Part 1 (Definitions) "ATS Site Plans" and "Renfrewshire ATS Site" To remove a part of the Linwood site at the back of the site to give this land back to RC. This involves varying the site plans and areas of responsibility and also moving one borehole to within this new boundary and taking new samples to re-establish the baseline 4 21/10/2024 Vary Schedule Part 1 (Definitions) "ATS Site Plans" and "East Renfrewshire ATS Site" Review areas of responsibility at the ERC ATS Facility Page 63 of 69
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PUBLIC 5 15/03/2023 Updated PA for data protection, change in addresses, changes to definitions, Authority ATS Works, To reflect current practices 6 03/11/2023 Vary Schedule Part 1 (Definitions) "ATS Site Plans" and "Renfrewshire ATS Site" Amended area of responsibility to match fence line 4.9 As a result, the Inter Authority Agreement (IAA) has become outdated and this needs to be updated to reflect current Contract positions and those obligations now being passed to the Partner Councils as well as practical matters being updated. Although there are a number of highlighted changes, they do not represent any fundamental change in the purpose of the contract or the participating local authorities. 4.10 The table below explains the substantive amendments made to the IAA and does not include minor changes which are stylistic; or are factual updates. Definitions used within this document are contained in either the IAA, or the Project Agreement between North Lanarkshire Council (as Lead Authority) and Viridor. Relevant Clause(s) Original Drafting New drafting Data Protection • Amended and deleted definitions • Amended Clause 18 In line with legal position at the time of entering into IAA in 2016. Drafting updated to reflect change in legal position including Data Protection 2018 and UK GDPR (post Brexit version of EU GDPR). This is standard drafting across all Local Authority contracts, and a similar amendment was made to the Project Agreement Clause 4 Duties of Lead Authority and Other Authorities – General Duties of All Authorities • Amended Clause 4.5 • New Clauses 4.5A, 4.5B, 4.5C and 4.5D Original drafting in IAA envisioned that each Authority’s share of the Minimum Tonnages and Maximum Tonnages1 agreed before Services Commencement (7 January 2020) would be reviewed and agreed 5 years from Services Commencement and every 5 years thereafter New drafting reflects agreement by Steering Group in November 2024 that the Authority’s want the power to review and amend (by agreement) the Minimum and Maximum Tonnages annually. It was agreed that experience has shown that it is better for Authorities to have more flexibility to make changes, and not be locked in for 5 years. It was agreed that this will be based on the tonnages provided in the previous Contract Year and will commence from the 1 April immediately occurring after Steering Group approval. For example, in 1 The Minimum Tonnage is defined in the Project Agreement as “100,000 tonnes of Contract Waste (excluding Ad Hoc Waste) per Contract Year (pro rated for any Contract Year of less than 12 months)” and the Maximum Tonnage is defined in the Project Agreement as “190,000 tonnes of Contract Waste (excluding Ad Hoc Waste) per Contract Year.” Page 64 of 69
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PUBLIC advance of the 5th anniversary of Services Commencement the Steering Group approved the relevant tonnages in November 2024 to apply from 1 April 2025 and this was based on the tonnages in Contract Year 2023- 24. The Steering Group members also have the power to amend the metric being used to calculate Minimum and Maximum Tonnages Furthermore, the drafting states that each year the Steering Group must make a decision on the share of tonnages between 1 November and 31 December. Additional drafting has also been inserted placing duties on the Contract Manager to confirm the allocation of the Authorities’ share and monitor the tonnages delivered throughout the Contract Year and highlight any issues to the Steering Group. Where appropriate, the word “Authorities’” (apostrophe after the ‘s’) has been amended to “Authority’s”. Clauses 7.8 – 7.9 Share of CMT Annual Budget • Amended Clause 7.9 The share of the tonnages split between the Authorities impacts the share of the CMT Annual Budget 2and the CMT Annual Budget Proportions3. The original drafting envisioned that this would be adjusted 5 years from Services Commencement and every 5 years thereafter. The position remains that share of the tonnages split between the Authorities impacts the share of the CMT Annual Budget Proportions. The drafting at clause 7.9 has been amended to reflect the change in position relating to updating the Minimum and Maximum Tonnages share at clause 4 (see above). Accordingly, the CMT Annual Budget Proportions will also be updated annually, instead of every 5 years. Clause 12 Payments The original drafting placed an obligation on each Authority to pay their The drafting has been amended to change the obligation to make payment in cleared funds within 21 days of receipt of 2 Defined in IAA as “the sum set in accordance with Clause 7 (Contract management Team (CMT) Annual Budget) and Schedule Part 5 (CMT Annual Budget) which represents the upper limit of the financial threshold calculated by the Joint Steering Board for each Authority's annual contribution to the necessary funding of the Lead Authority to discharge its functions on behalf of all the Authorities under this Inter-Authority Agreement as managed by the Joint Steering Board, notified to the Joint Steering Board and approved by each Authority in respect of this Project (and the Authorities acknowledge that the CMT Annual Budget does not include the Monthly Unitary Payment made under the Project Agreement).” 3 Defined in Schedule Part 5 of IAA as “CMT Annual Budget does not include the Monthly Unitary Payment made under the Project Agreement.” The Initial CMT Annual Budget Proportions are set out at Schedule Part 5 and cover Contract Year 2016 – 2017. Page 65 of 69
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PUBLIC • Amended Clause 12.6 monthly payment proportion (in cleared funds) to the Lead Authority (NLC) by the 25th day of the month in which the instruction or invoice for payment has been served. an instruction for payment or invoice. This is due to a change made to the Project Agreement that afforded more time for NLC to make payment, and NLC has passed this on to other Local Authorities. Clause 15 Liability of the Councils • Amended Clause 15.11 • New clause 15A The original drafting did not reflect how the Project Agreement and associated insurances work in practice. It suggested that the Lead Authority (NLC) would have responsibility for administering all Project insurances where not administered by Viridor. Amendments have been made to reflect how the insurance obligations work in practice. Where the Project Agreement requires any insurances from both the Lead Authority (NLC) or other Authorities, as co-insured or otherwise, there is a responsibility to administer this in accordance with the Project Agreement. A new clause 15A was inserted to narrate the position in relation to North Ayrshire Council ATS Site as the insurance is held differently to all of the other ATS Sites. North Ayrshire Council is liable to insure the building at North Ayrshire ATS Site under a Property Damage Policy and include Viridor as a named party on the relevant policy, in accordance with Part X – Insurance of the Project Agreement. Clause 27 Notices • Amended Clauses 27.1 and 27.2 and corresponding amendments at Schedule Part 4. The original drafting allowed notices to be served by fax, and allowed notice by email to be served. However, it was not clear as to how this would work in practice. The amended drafting deletes references to notices by fax, and adds in additional detail as to how a notice would be served by email. Schedule Part 1: Project Tasks The original list set out the correct authority for certain decisions and obligations, either being Contract Manager Matter, Lead Authority Matter, Project Director Matter, Joint Steering Board Metter, Matters Reserved to Authorities and Statutory Officer Matter. Additional entries have been made to reflect the amendments made to the IAA. Page 66 of 69
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PUBLIC Schedule Part 2: Joint Steering Board Functions and Terms of Reference • Paragraph 2.7 amended Paragraph 2.7 originally required the Lead Authority's internal audit service to provide a statement of assurance annually. Paragraph 2.7 amended to require that that the Lead Authority's internal audit service provides a statement of assurance, every two years (instead of annually). Schedule Part 4: Addresses of the Authorities The original list set out addresses for each Authority where notices should be sent to. The amendments expand this list to include email addresses for each Authority so that notices by email can be issued to the Head of Service/Manager/Director acting as Joint Steering Board member for Clyde Valley Project, copied to Head of Legal Services/Corporate Governance (or such role as amended or updated) at the time of issuing of the notice. Schedule Part 8: Part 2 – Cost Sharing Principles The original drafting contained cost sharing principles between the Local Authorities. The cost sharing principles largely remain but have been expanded to include some detail not originally provided in relation to the East Renfrewshire ATS Ancillary Waste Payment. There is now a recognition of the possibility of a payment arising due to the East Renfrewshire ATS Ancillary Income Share. The amendments make it clear that any sum payable in respect of the East Renfrewshire ATS Ancillary Waste Payment shall be borne wholly by and/or allocated wholly to East Renfrewshire Council. This reflects the position in the payment mechanism contained in the Project Agreement. The text relating to Monthly Unitary Charge has also been amended to reflect the change in Minimum and Maximum Tonnages being agreed annually instead of every 5 years following Service Commencement. 4.11 The contract has been set up to be flexible to deal with the ever-changing waste legislative environment and includes provisions for Qualifying Changes in Law if they arise as well as specific Contractor and Authority Changes should either Party want those as the Contract progresses. Page 67 of 69
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PUBLIC 5 Measures of Success 5.1 The ongoing delivery of a public partnership model for the treatment and disposal of residual waste which will ensure all partner local authorities comply with the relevant legislative provisions and that the performance targets associated with the contract are maintained. 5.2 Community Benefits delivered as part of the Contract benefit the local businesses and schools. Viridor have partnered with the Education Development Trust (EDT) to deliver a bespoke STEM programme for the schools within the five Partner Councils. Each year this is well attended and has involved impressive partnerships that mentor the pupils during the programme. 5.3 The Contract Management Team manage the Contract on behalf of the Partner Councils and have received a Substantial Assurance rating from NLC audit every time. In addition to this, the team continue to investigate other projects that the Partner Councils could collaborate on to deliver savings and also look into other waste streams that can be brought to the Contract to provide best value to the Partner Councils. Page 68 of 69
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PUBLIC Implications of the Report 1. Financial – none 2. HR & Organisational Development – none 3. Community/Council Planning – none 4. Legal – none 5. Property/Assets – none 6. Information Technology - none 7. Equality & Human Rights – none 8. Health & Safety – none 9. Procurement – none 10. Risk – none 11. Privacy Impact – none 12. COSLA Policy Position – none 13. Children’s Rights - none 14. Climate Change – none List of Background Papers: none Author: Gordon McNeil, Director of Environment, Housing and Infrastructure, Email: gordon.mcneil@renfrewshire.gov.uk Page 69 of 69