10 - Annual Procurement Report - 2022 to 2023
Renfrewshire Council · 14 September 2023
Back to Finance, Resources and Customer Services Policy Board — 14 September 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
___________________________________________________________________ To: The Finance, Resources and Customer Services Policy Board On: 14 September 2023 ___________________________________________________________________ Report by: The Director of Finance and Resources ___________________________________________________________________ Heading: Annual Procurement Report for the period 1 April 2022 to 31 March 2023 ___________________________________________________________________ 1. Summary 1.1 Section 18 of the Procurement Reform (Scotland) Act 2014 requires that any contracting authority which is required to prepare or revise a procurement strategy in relation to a financial year must prepare an annual procurement report on its regulated procurement activities as soon as reasonably practicable after the end of that financial year. 1.2 As a minimum this report must include: a summary of the regulated procurements that have been completed during the year covered by the report; a summary of community benefits fulfilled during the year covered by the report; a summary of any steps taken to facilitate the involvement of supported businesses in regulated procurements during the year covered by the report; and a summary of the regulated procurements the authority expects to commence in the next two financial years. 1.3 The Annual Report attached in Appendix 1, provides an update on key indicators set in the Corporate Procurement Strategy for the period April 2020- 2023. ___________________________________________________________________
Page 2
2. Recommendations 2.1 The Finance, Resources and Customer Services Policy Board are asked to note the content of the Annual Report for the Financial Year 2022/23. _________________________________________________________ 3. Background 3.1 Section 18 of the Procurement Reform (Scotland) Act 2014 requires that all public sector contracting authorities with a spend of more than £5million per annum publish an Annual Report relating to Regulated procurement activity. The content of the Annual Report is analysed by Scottish Government Procurement and the information included in the Scottish Ministers Annual Report on Procurement Activity in Scotland. 3.2 The Annual Report provides an opportunity to provide an update on procurement activity undertaken over the last financial year, and to give an indication of future contracting opportunities. 3.3 A Regulated Procurement is any procurement for: Goods, Supplies and Services (excluding services covered under Schedule 3 Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015) with a total value of £50,000 up to £177,896.99; Services defined under Schedule 3 Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015 with a total contract value of £50,000 up to £552,949.99; Works contracts with a total value of £2million up to £4,447,446.99. 3.4 A procurement at or above the Threshold set by the Government Procurement Agreement is any procurement for: Goods, Supplies and Services (excluding services covered under Schedule 3 Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015) with a total value of £177,897 and above; Services defined under Schedule 3 Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015 with a total contract value of £552,950 and above; and Works contracts with a total value of £4,447,447 and above. (The above amounts are exclusive of VAT) 3.5 The information provided in the Annual Report is gathered by Scottish Government Procurement and Property Directorate and included in the national “Annual Report on Procurement Activity in Scotland.” 3.6 The Annual Report provides an opportunity to recognise the contribution that procurement can make to the economy and communities in Renfrewshire and to celebrate the success of the procurement team.
Page 3
3.7 Appendix 1 contains the Annual Report for the Financial year 2022/23. ___________________________________________________________________ Implications of the Report 1. Financial – None. 2. HR & Organisational Development - None. 3. Community/Council Planning – None. 4. Legal – the preparation of an Annual Procurement Report is a Statutory Duty, defined under Section 18 of the Procurement Reform (Scotland) Act 2014 “Annual Procurement Reports”. Publication is required in accordance with Section 19 “Publication” of the Act and a copy must be made available on the internet. 5. Property/Assets – None. 6. Information Technology - None. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. 8. Health & Safety – None. 9. Procurement – the attached Annual Report identifies how the Council is meeting the requirements of the Procurement Reform (Scotland) Act 2014. 10. Risk - None. 11. Privacy Impact - None. 12. Cosla Policy Position – None. 13. Climate Risk – Section 9 of the Act (“Sustainable Procurement Duty”) requires that the Council must consider how in conducting it’s procurement processes it can: (i) improve the economic, social, and environmental wellbeing of the authority’s area, (ii) facilitate the involvement of small and medium enterprises, third sector bodies and supported businesses in the process, and (iii) promote innovation.
Page 4
In so doing, procurement ensures that sustainability is at the heart of all procurement processes carried out on behalf of the council with a clear focus on supporting the aspiration of the council to work towards achieving net zero by 2030. _________________________________________________________ List of Background Papers (a) None. ___________________________________________________________________ Author: Bridget Lambert, Strategic Procurement Manager Bridget.lambert@renfrewshire.gov.uk APPENDIX 1 – ANNUAL PROCUREMENT REPORT 2022 - 2023
Page 5
1 Annual Procurement Report 2022/2023 Renfrewshire Council
Page 6
2 Contents Introduction ............................................................................... 3 Section 1 – Summary of Regulated Procurements Completed . 6 Section 2 – Review of Regulated Procurement Compliance .... 7 Section 3 – Summary of Sustainable Procurement Benefits .. 12 Section 4 – Supported Business Summary ............................. 19 Section 5 – Future Regulated Procurement Summary ........... 19 Section 6 – Future Opportunities ............................................ 20 Annex 1: Procurements Awarded in the Period 1 April 2022 – 31 March 2023 ........................................................................ 30 Annex 2: Potential Future Contract Renewals ........................ 46
Page 7
3 Introduction Background and Purpose On 1 April 2020, in accordance with Section 15 of the Procurement Reform (Scotland) Act 2014 (the Act), Renfrewshire Council published its Corporate Procurement Strategy for the period 1 April 2020 to 31 March 2023. This strategy described the fundamental role procurement had in supporting the delivery of the Council’s strategic objectives aligned to the Council’s Plan “Thriving People, Connected Communities” and established actions aligned to the 5 key outcomes of that Plan: • Reshaping our place, our economy and our future; • Building strong, safe and resilient communities; • Tackling inequality, ensuring opportunities for all; • Creating a sustainable Renfrewshire for all to enjoy; and • Working together to improve outcomes. Renfrewshire Council now has a new strategic plan for 2022 – 2027 which seeks to Create a fairer Renfrewshire built on innovation, wellbeing and opportunity. This new Plan is high level in nature and sets out how the Council will work with partners, communities and businesses to progress 5 strategic outcomes: Place – working together to enhance wellbeing across communities Economy – building an inclusive, green and resilient economy Fair – nurturing bright, happy and healthy futures for all Green – leading Renfrewshire to Net Zero Living our values – making a difference together The Corporate Procurement Strategy will be reviewed and updated to this new Council Plan and future Annual Reports will focus on the new plan and strategy, however, this report is retrospective for the period 2022-2023 therefore the outcomes and indicators of this Report align to the Council Plan for the period 2017-2022 and the Corporate Procurement Strategy for 2020 – 2023. Section 18 of the Act requires that: “a contracting authority, which is required to prepare or revise a procurement strategy in relation to a financial year, to prepare an annual procurement report on its regulated procurement activities as soon as reasonably practicable after the end of that financial year”.
Page 8
4 This Annual Procurement Report provides an opportunity to report on our Regulated procurement activity over the financial year 2022 / 2023 in accordance with the requirements of the Act. It also provides an opportunity to update on procurement activity below the threshold for Regulated Procurement and to report on the progression of the Action Plan set out in Appendix 1 of the published Procurement Strategy 2020 - 2023 (Section 2 - Review of Regulated Procurement Compliance). Procurement Overview In the financial year 2022 – 2023, total recorded spend via external contractors, providing Goods, Services and Works to Renfrewshire Council was £253,392,487. This spend was with 5,158 suppliers, of whom 1,507 were SMEs (accounting for 50% of the total spend), and 348 were local suppliers based within Renfrewshire. 18.29% of the spend was local, accounting for £46 million into the local economy. Our detailed spend information is available online via Renfrewshire Council’s website by searching for Spotlight on Spend: http://www.spotlightonspend.org.uk/400/Renfrewshire+Council/Spend/Annual This site provides a breakdown of spend by category and by supplier. All procurements with a value of £25,000 and above are carried out by the Council’s Corporate Procurement team in accordance with the Standing Orders Relating to Contracts (available here: https://www.renfrewshire.gov.uk/article/4008/Standing- orders-relating-to-contracts) The procurement team operate a Category Management approach covering: City Deal and Infrastructure Construction / Works Corporate and ICT Environment and Infrastructure; and Social Care and Education Services Table 1 below provides an indication of spend across our key category areas. Note that in the year 2022/23 Construction related contracts accounts for 34% of our total spend and Social Care & Services accounts for 25% of our total spend. All Council tenders with a value of greater than £50,000 are advertised on the Public Contracts Scotland portal and contracts above the Government Procurement Agreement (GPA) Thresholds are advertised on Public Contracts Scotland and the UK Find a Tender Service.
Page 9
5 Tenders for supplies and services with a value of £25,000 - £49,999.99 are conducted via Quick Quote using Public Contracts Scotland and in the period 2022/23 Works contracts up to £177,897 were conducted via Quick Quote. The upper limit for works via Quick Quote was reviewed in accordance with CPN 9/2020 “Guidance on contract amendments to payment terms and the use of Construction Procurement Route 1A (Quick Quote)” and the Council’s Standing Orders Relating to Contracts have been updated to allow the use of Quick Quote for Works Contracts up to £500,000, with a minimum of 75% local contractors invited to quote where possible. Table 1 Renfrewshire Council % of Spend FY 2022/2023 by Category
Page 10
6 Further information relating to procurement in Renfrewshire Council and the category leads can be found here: https://www.renfrewshire.gov.uk/article/3572/Corporate- Procurement-Unit Section 1 – Summary of Regulated Procurements Completed The table below shows a summary of regulated procurements that were completed by Renfrewshire Council during the financial year 2022/23. A regulated procurement is any procurement for public supplies or services with value of over £50,000 and for public works with a value of over £2 million where an award notice has been published, or where the procurement process otherwise comes to an end. This includes contracts and framework agreements. This summary demonstrates the Council’s commitment to working in a transparent manner by highlighting the procurement activity that has taken place over the past year. Table 2 Summary of Regulated Procurements awarded in 2022/2023 Total number of regulated procurements awarded 79 Total estimated value of regulated procurements awarded £175,717,044 Percentage of regulated contracts awarded to SME’s 71% Please note the figures provided in table 2 include the award of Contracts and Call Off Contracts made under Framework Agreements where there is recorded spend with a Supplier. Further details of Regulated Procurements awarded by the Council between 1 April 2022 and 31 March 2023 can be found at Annex 1 of this Annual Procurement Report. Information on live contracts can also be found on Renfrewshire Council’s Contract Register on Public Contract Scotland.
Page 11
7 Section 2 – Review of Regulated Procurement Compliance Section 18 of the Act requires that the Annual Procurement Report should include a review of whether Regulated procurements carried out in the Financial Year complied with the authority’s procurement strategy. Section 3 of the Council’s Procurement Strategy sets out Strategic Priorities for Procurement in Renfrewshire Council and Section 8 of the Strategy confirms how procurement will monitor and review compliance and how progress with the strategic outcomes will be reported. The key actions set out in the corporate procurement strategy were incorporated into the Chief Executives Service, Service Improvement Plan. This Plan is updated every six months and presented to the Council’s Finance, Resources and Customer Services Policy Board. From 1 April 2023, the key actions will be reported in the Finance & Resources Service Improvement Plan. The original Action Plan included within the Procurement Strategy provides the core indicators against which the performance of the Procurement team is monitored. Table 3 below provides an update on progress with the Action Plan within the Financial Year 2022/2023. Table 3. Review of Regulated Procurement Compliance Description Actions to date Provide strategic guidance and leadership on all Procurement matters; The Corporate Procurement Manager provided procurement leadership, guidance and advice on all procurement related matters, through meetings, working groups, Policy Boards, strategic project boards, the Corporate Management Team and representation on wider public sector forums. The procurement Category Managers engaged closely with their client service departments, providing expert input to help the Council deliver its strategic objectives in full compliance with the Procurement Regulations. Procurement in Renfrewshire Council is conducted in accordance with Regulation and the Council’s Standing Orders Relating to Contracts. The Standing Orders are available online and provide clear, concise guidance for all staff.
Page 12
8 Support the Council to ensure it continues to achieve value for money and work with stakeholders to help achieve efficiency savings; Through active participation in front line project teams and by adopting a proactive and commercial approach to supplier management the procurement team ensured that value for money was achieved throughout this financial year. The Corporate Procurement team worked in partnership with the frontline services to understand and support the demand for products and services and worked collaboratively with suppliers to ensure that products remained available, and that pricing remained reasonable. Market conditions, demand for products and price fluctuations were closely monitored and this informed the buying strategy throughout. Ensure the Council explores all opportunities to use its procurement activities to promote its wider policy objectives, including its social, economic and environmental objectives; Procurement in Renfrewshire Council has a very strong focus on Sustainable Procurement and the Council’s procurement led Community Benefits Forum continued to work in partnership with Invest in Renfrewshire, key internal stakeholders, suppliers and external partners to support the delivery of positive community benefits throughout Renfrewshire in the financial year 2022/23. Community benefits were requested in all Regulated Procurements tendered under the Council’s own terms and conditions of contract in this financial year and where appropriate and feasible in all below threshold procurements. [Note – some collaborative framework agreements established by other Contracting Authorities did not include Community Benefits] During this period, the Procurement Manager continued to work closely with colleagues from Economic Development to promote Community Wealth Building in Renfrewshire. The Community Wealth Building Core Group provides a collaborative forum for procurement and economic development to plan and deliver a series of initiatives which promote Community Wealth Building and sustainable, inclusive economic growth in Renfrewshire. On 29 November 2022, the Corporate Procurement and Economic Development teams co-hosted an event at Johnstone Town Hall providing a series of
Page 13
9 informative presentations for local businesses about how to do business with Renfrewshire Council. The Supplier Development Programme provided input and an overview of the support available to Scottish suppliers to help them navigate the electronic tender processes used by the Public Sector in Scotland. Fair Working Practices are a core priority for the procurement team, supporting the Council’s ambition to create a fair Renfrewshire, enhance wellbeing across communities and build an inclusive and resilient economy. Fair Work Practices were evaluated in all relevant tender exercises and all of our suppliers are actively encouraged to support their workforce and to pay at least the Real Living Wage rate to all employees engaged in delivery of services to Renfrewshire Council. Tackling the Climate Emergency is an area of focus for the Corporate Procurement team, who are providing active support to services to help the Council with its ambition to work towards being Carbon Net Zero by 2030. Using all relevant tools and support available, the team seeks to identify opportunities for sustainability throughout the whole commissioning cycle. Promote ethical procurement and work with our suppliers to ensure that they do not use exploitative labour; During the financial year 2022/23 all tenders were evaluated in accordance with the requirements of legislation, statutory guidance and good practice. The Corporate Procurement team supported the Council’s commitment to the Modern Slavery Charter and all Works contracts provided a link to the Council’s Statement in Relation to the Procurement of Construction Contracts (the Construction Charter), which promotes fair and ethical treatment of the workforce and supply chain. Develop and strengthen our approach to risk management; Risks and issues were identified and documented throughout all procurement processes. All risks were allocated an owner and mitigating actions were set out in contract strategies. Commodity risks were recorded both within the team and at wider Council level by Council’s Risk Manager.
Page 14
10 The Corporate Procurement Manager is a member of the Construction Contracts Oversight project board, providing procurement support and advice relating to managing procurement risks associated with construction contracts. Engage effectively with stakeholders when developing our strategic commissioning and procurement plans; Throughout the year the Corporate Procurement team worked in partnership with colleagues from across the Council to develop procurement and commissioning strategies. Continue to develop and improve the Council’s procurement processes and support their effective adoption across the Council; Throughout the financial year 2022/23 the Corporate Procurement team promoted a compliant, innovative, informed and inclusive approach to procurement. They continued to engage closely with Scotland Excel, the Centre of Expertise for Local Authority Procurement, and a number of Scottish Government procurement policy working groups to ensure that procurement in Renfrewshire Council continues to meet all statutory requirements. Support the development and growth of local SMEs, third sector, social entrepreneurs and supported business; The Corporate Procurement Strategy set out an ambition to work closely with local and national business representatives and to actively engage with third sector and community partners and Economic Development to explore opportunities for developing and growing Renfrewshire’s local SMEs, third sector organisations and supported businesses. Procurement and Economic Development identified shared opportunities to support Community Wealth Building in Renfrewshire and formed a Community Wealth Building core group to drive our ambitions to actively encourage local businesses to engage with Council procurement processes. This Core Group continues to meet regularly and to drive our Community Wealth Building agenda. The in-person Supplier Event held in Johnstone Town Hall on 29 November 2022 called “Doing Business with Renfrewshire Council” provided a range of relevant links for local businesses including: Access to up-to-date information about Council spend / contracts and procurement contacts; Access to local business support;
Page 15
11 Information about Net Zero and Business in Renfrewshire; An overview of Business Gateway Services; and Support available from the Supplier Development Programme Ensure the Council meets the requirements of the procurement Regulations and the fundamental principles of non-discrimination, transparency and proportionality and actively seek to utilise the new flexibilities introduced to introduce innovative procurement approaches that can support the Council to achieve its objectives. All procurements undertaken during the period 2022/23 complied with legislation and Statutory Guidance. The Single Procurement Document was used for all procurements, including where appropriate and proportionate, under £50,000 procurements; The Councils processes and procedures were fully aligned to the Scottish Government Procurement Journey, ensuring good governance and due diligence at all key milestones; All Regulated tendering opportunities were advertised via the Public Contracts Scotland Suppliers Portal and tenders above the GPA Threshold were also advertised via the Find a Tender Service.
Page 16
12 Section 3 – Summary of Sustainable Procurement Benefits Community Benefits Summary Renfrewshire Council identified one of its key objectives to be the exploring of ‘all opportunities to use its procurement activities to promote its wider policy objectives, including social, economic and environmental objectives’ in the Procurement Strategy. The importance of this was further emphasised by the active promotion of including community benefits clauses in tenders for all regulated procurements where possible, and where appropriate and feasible in un-regulated procurements too. The inclusion of community benefits in tenders and the work of the Community Benefits Forum is a key enabler to support delivery of the objectives of the Council Plan, Renfrewshire’s Community Plan and No One Left Behind. Community Benefits make a real difference to the lives of people in Renfrewshire, helping communities, community groups, schools and individuals. Working together with our colleagues in the community benefits forum and our contractors, we aim to continue to maximise the social value that community benefits can bring. Once a contract is awarded, the community benefits forum works closely with the Council’s procurement officers to co-ordinate and support the delivery of community benefits. Forum members include officers from the Council’s Economic Development Team, Invest in Renfrewshire, Childrens Services, and our third sector interface Engage Renfrewshire. As well as monitoring the delivery of community benefits in existing contracts, the forum is a platform to share new Contract Strategies and identify new opportunities for the delivery of community benefits. The forum has significantly contributed to partnership working with providers, developing supplier capacity, local skills and employability by: Encouraging participation in Meet the Buyer events, attendance at workshops supported by Engage Renfrewshire and supporting the Chamber of Commerce mentoring programme; Supporting supplier development through the Supplier Development Programme, setting up supplier mentoring sessions and helping small businesses to identify new contract opportunities; Supporting school employability programmes helping school leavers to achieve positive destinations through education, employment and training; A free vacancy management service provided to advertise employment and work experience opportunities through Invest in Renfrewshire via Twitter; Providing opportunities for providers to meet and engage with potential candidates interested in vacancies associated with delivery of contracts.
Page 17
13 Provided in Table 4 below is a summary of the community benefit requirements included as part of Renfrewshire Council’s regulated procurements over the last financial year. Table 4. Summary of Community Benefits Total number of regulated procurements awarded in 2022/2023: 79 Total number of regulated procurements awarded that included community benefits in 2022/2023**: 56 **Contracts/Framework Agreements started in the financial year 2022/23 may have contract periods which extend past the end of the financial year and Community Benefits offered may accumulate to be offered in subsequent financial years. Highlight – during this period community benefits delivered the following benefits to individuals based in Renfrewshire: 24 new jobs 19 new apprenticeships 39 Work Experience placements 81 new Qualifications 145 community benefits in other categories. Community Benefits Case Study Paisley Town Hall In March 2021 Renfrewshire Council awarded a contract for the refurbishment of Paisley Town Hall to Galliford Try Construction Limited, trading as Morrison Construction. The vision for the refurbished Paisley Town Hall was “to create a flagship venue for Paisley, Renfrewshire and West Central Scotland, enriching contemporary civic and cultural life”. The refurbishment of the Grade A listed building was a key element of the plan for the longer-term regeneration of Paisley Town Centre and the community benefit strategy developed for this contract reflected these objectives. Morrison Construction, in partnership with their sub-contractors and supply chain delivered: Six new on-site jobs, including employment for individuals who live locally in SIMD 1 / 2 areas;
Page 18
14 Three new Graduate apprenticeships plus a number of Modern Apprenticeships delivered by both Morrison Construction and their sub- contractors; Eight new SVQ qualifications for sub-contractors staff on site at Paisley Town Hall; Business advice and support to SMEs working on the site; Ten work experience placements for local young people from Renfrewshire, supporting young people with real life experience in trades on site and helping them with advice on their career pathway; Morrison Construction are a strong supporter of My Future Pathway into Construction and through this programme, over 20 local young people from Renfrewshire schools were offered a place on the year-long programme. This provided support with learned skills and experiences, site tours, trade talks, employability support and work experience; In May 2022, in collaboration with the Paisley Townscape Heritage Conservation Area Regeneration Scheme, Renfrewshire Council and West College Scotland, Morrison Construction invited over 200 pupils from 12 Renfrewshire schools to a Traditional Build Event. This provided pupils with a tour of the construction site and an opportunity to undertake practical learning experience to provide examples of future career pathways. This included an insight into trades such as: stonemasonry, painting, slating, leadwork, traditional wood turning, roof slating techniques, and painting and decorating; Morrison Construction and their sub-contractors also provided financial and non-financial support to local community groups worth £42,488, including donation of a stage to PACE. Summary of Sustainability Benefits and benefits incorporated to tackle climate change Renfrewshire’s Plan for Net Zero Our plan for net zero commits the Council to taking a leadership role to deliver our ambitious plans to be net zero on carbon emissions by 2030. More information about the plan for net zero is available online here: https://www.renfrewshire.gov.uk/article/12759/Renfrewshires-Plan-for-Net-Zero The plan recognises that the Council only contributes about 2.5% of the total emissions in Renfrewshire however it also identifies a number of key ways in which the Council can seek to reduce our emissions, including:
Page 19
15 Targeting the energy efficiency of Council owned property and assets; Reducing waste; Electrifying the vehicle fleet; and Increasing energy security and resilience. Procurement has a key role to play in supporting the Council with the delivery of its net zero objectives. Funding received from the Climate Change Action Fund helped to ensure that the full Corporate Procurement team had access to a dedicated resource,, who established a framework for training and development to support embedding sustainable procurement in all of our practices. The whole team have completed Climate Literacy e-learning and have also benefitted from additional support and input from internal and external experts to encourage new ways of thinking and to challenge the team to focus on sustainable solutions. Every contract strategy considers all opportunities for embedding sustainability and how impacts should be measured. Our objectives are aligned to the Council’s priorities and Table 5 below includes a list of contracts awarded in the financial year 2022/2023 which help to support the priorities of the Plan for Net Zero. As well as the sustainability gains from the nature of these strategic projects, requirements built into contracts have helped support the Council’s sustainability goals. Please see details below of regulated procurements awarded in this reporting period that include sustainability gains and contribute to Council priorities. Highlight Paisley Grammar School and Community Campus In the financial year 2022/23 the Council awarded a number of contracts relating to the construction of a new Paisley Grammar School and Community Campus. The project is part funded by the Scottish Futures Trust (SFT) within the Stage 2 Learning Estate Investment Programme (LEIP). The LEIP metrics set out specific targets and outcomes which must be achieved to ensure that the project delivers a high quality, sustainable, low carbon and digitally enabled learning environment. The outcomes include ambitious energy targets and a requirement to support inclusive economic growth in Renfrewshire. The school and community campus will be built to Passivhaus standard which means that the building will be ultra-low energy and support Renfrewshire’s response to the climate emergency.
Page 20
16 Table 5 Sustainability Outcomes in Regulated Procurements for 22/23 Contract Title Priority Area(s) in the Council Plan Sustainability Gain Paisley arts centre refurbishment: main works Thriving Communities, Sustainable Economic Recovery The main construction works for the refurbishment of Paisley Arts Centre. The project will regenerate an established arts centre and improve its performance as a cultural asset. Sustainability KPIs have been set in the Contract and will be monitored by the project team for the duration of the works. PAS2035 Retrofit Design, Specification and Co- Ordination Sustainable Economic Recovery, Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The appointment of a multi-disciplinary design team who will be responsible for the design, specification, and coordination of retrofit and regeneration works for the housing investment programme. The contractor will be working to PAS2035 standards and will be required to consider opportunities for waste prevention in their design. Provision of an Operational Management System Climate emergency (including carbon reduction and a circular economy) Provision of a software solution to facilitate the improved operational management of several services Environment and Infrastructure currently deliver. The system will increase the volume and quality of recycling and will model the most efficient routes to minimise the climate impact of collecting waste. Construction works for Netherton Square, Advanced Manufacturing Innovation District Scotland (AMIDS) Sustainable Economic Recovery, Thriving Communities, Climate emergency (including carbon reduction and a circular economy) Construction works for the central square with the AMIDS site including soft and hard landscaping and associated works. The provision of a high-quality public space will enhance health and wellbeing. Additionally, sustainability is one of the key performance indicators for this contract and will be monitored for the duration of the contract. Demolition of Tannahill Rd and Tannahill Terrace Sustainable Economic Recovery, Thriving Communities, Climate The demolition of existing properties on the site to allow for the regeneration of the surrounding area. The contractor must comply with Scotland’s Zero Waste Plan and evidence that the appropriate
Page 21
17 Contract Title Priority Area(s) in the Council Plan Sustainability Gain emergency (including carbon reduction and a circular economy) processing of materials has occurred and at the required proportion. The contractor will also monitor their plant and equipment to ensure efficient use – including opportunities to reduce emissions etc. Framework Contract for Works to Roads Related Structures Thriving Communities, Climate emergency (including carbon reduction and a circular economy) Framework for the repairs, maintenance, and improvement of roads related structures within the Council boundary. Contractors awarded Package Orders under the Framework will be required to minimise environmental impacts. Maintenance and Refurbishment - Voids and Tenanted Properties Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The appointment of a contractor to carry out maintenance and refurbishment works to both void and tenanted properties. The contractor will be required to consider emissions from vehicles and equipment used on site and will comply with the relevant waste processing regulation. PAS2035 Retrofit Works (Housing Investment and Regeneration Programmes) Sustainable Economic Recovery, Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The appointment of a to supply and install retrofit external works for the housing investment programme. The contractor will be working to PAS2035 standards and will be required to consider opportunities for waste prevention and reduction of emissions of vehicles and equipment used on site. Kirklandneuk Primary School Construction of a New Muga Pitch Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The appointment of a contractor to construct a new Multi Use Games Area. The contractor is ISO 14001:2015 certified and will be required to comply with relevant legislation around waste and environmental management. Vehicle and Plant Hire with Operatives Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The hire and operation of vehicles and plant to assist in the delivery of maintenance and improvements of roads. The contractor will be required to organise their activities in a way that minimises environmental impact.
Page 22
18 Contract Title Priority Area(s) in the Council Plan Sustainability Gain Dargavel Primary School Temporary Modular Buildings Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The appointment of a contractor to provide temporary modular buildings. The contractor is ISO 9001 and ISO 14001 accredited. Paisley Town Hall Refurbishment - Furniture Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The appointment of a contractor to supply office and general furniture to Paisley Town Hall. The contractor will be required to keep all packaging to a minimum and any used should be recyclable/reusable with clear instructions. All delivery vehicles should comply with emissions standards. Legionella Prevention, Control and Risk Management Services Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The appointment of a contractor for the provision of a Legionella Prevention, Control and Risk Management Service. The contractor will comply with relevant legislation including the handling of hazardous water samples and in consideration of biosecurity. The contractor will also consider vehicles emissions and ensure that when on site, vehicles are switched off when not in use. Paisley Grammar School Community Campus (PGSCC) - Principal Contractor (PC) Sustainable Economic Recovery, Thriving Communities, Climate emergency (including carbon reduction and a circular economy) The appointment of a single Principal Contractor, for both pre- construction services and the construction itself, for the new Passivhaus school and community campus. The school will be built to strict Passivhaus standard. The contractor will be required to consider, and where possible mitigate, emissions from on-site vehicles and equipment. The contractor will comply with relevant waste disposal regulation for any waste generated from the works.
Page 23
19 Section 4 – Supported Business Summary As part of Renfrewshire Council’s action plan, it was noted that support would continue for the development and growth of Supported Businesses, as well as local SME’s, third sector organisations etc. Supported Business Renfrewshire Council Involvement Scotland’s Bravest Manufacturing Company Renfrewshire Council utilise the Scotland Excel Framework for Road Signage Materials. Royal British Legion Industries Ltd T/A Scotland’s Bravest Manufacturing Company is one of a number of suppliers awarded onto this Framework. The Framework allows the Council to procure a range of materials which will support its road maintenance programmes. Section 5 – Future Regulated Procurement Summary Renfrewshire Council’s Contract Register is publicly available on the Public Contract Scotland website: https://www.publiccontractsscotland.gov.uk/Default.aspx This provides details of regulated contract start and end dates, as well as noting renewal expectations and extension options available. Contracts which have an expiry date within the next two years (whether expiry of initial term or expiry after conclusion of any extension period), have informed the work planner for the next two financial years, which can be found in Annex 2 of this Annual Report.
Page 24
20 Section 6 – Future Opportunities Community Wealth Building ~ Progressive Procurement Renfrewshire Council’s Plan for the period 2022 – 2027 sets out the Council’s ambition to build an inclusive, green and resilient economy. Actions include: Delivering a Community Wealth Building approach to a wellbeing economy in Renfrewshire - supporting local enterprises and the development of local assets, ensuring how we spend our money benefits Renfrewshire's communities and supports just labour markets and the progressive procurement of goods and services Progressive Procurement is one of the 5 pillars of Community Wealth Building. Our aim is to build capacity in our local supply chain to enable more local businesses to access public sector tendering opportunities both as direct suppliers and sub- contractors. As an indicator of past performance and to establish a baseline for improvement, procurement have taken Indicator ECON04 – Proportion of procurement spent on local enterprises from the Local Government Benchmarking Framework 2021-22 data published by the Improvement Service. (https://www.improvementservice.org.uk/benchmarking/explore-the-data/local- government-professionals) In the financial year 2021/2022 across Scotland the average percentage of procurement spend with local enterprises was 29.9%. The “Family Group” average for the area was 22%. [The Local Government Benchmarking Framework (LGBF) uses ‘family groups’ to allow local authorities to compare themselves with other councils with similar characteristics. Renfrewshire’s family group for economic development indicators is Angus, Clackmannanshire, East Renfrewshire, Inverclyde, Midlothian, South Lanarkshire and West Lothian.] In Renfrewshire, the spend with local enterprises in 2021/22 was 18.9%. This highlighted an area for improvement and demonstrated a need for Renfrewshire Council to work to increase its spend with local businesses. The Corporate Procurement team in Renfrewshire Council have already established a positive working relationship with the Council’s Economic Development team. Together both teams have been actively promoting opportunities for Community Wealth Building, in particular a desire to increase local spend not just with the Council but with the wider public sector.
Page 25
21 Our approach to development of capacity across our local business community requires to be conducted in accordance with the general principles of procurement, but also aligned to our objectives to improve access to council contracting opportunities for local businesses. Analysis of Council spend identified an opportunity to increase access to contracts which are below the Regulated thresholds of £50,000 for Goods and Services contracts and £2 million for Works Contracts. In the financial year 2022/2023, over £75 million worth of contracts were let by Renfrewshire Council below the Regulated procurement threshold. This provides a positive opportunity to localise the impact of our spend. To support our ambition to develop local supply chains we have increased the threshold up to which Council services can procure from £10,000 to £24,999. The Guidance Note attached to our Standing Orders Relating to Contracts will be updated to provide information to services about how to access “Supplier Finder” via Public Contracts Scotland and how to identify local businesses when seeking quotes. The update to our Standing Orders Relating to Contracts in June 2023 also included increasing the threshold for the use of Quick Quote for Works contracts up to £500,000 with a requirement that where possible, a minimum of 75% local businesses should be invited to quote. Opportunities for local businesses to access public contracts as suppliers and sub- contractors will also be prioritised in the coming year. Community Benefit clauses included in our Regulated procurements include Supply Chain Development community benefits. Contractors are encouraged to promote supply chain / sub- contract opportunities through events targeted at businesses based in Renfrewshire. Whilst a focus on improving ease of access to opportunities is important, the Corporate Procurement team is also keen to increase levels of face-to-face engagement with local suppliers and to help suppliers overcome some of the barriers they face. To support this objective, the Corporate Procurement team and the Economic Development team have hosted two in-person events for local businesses, the first in Johnstone on 29 November 2022 and the second in Tweedie Hall, Linwood on 18 April 2023. Both events were well attended and highlighted a genuine interest in public sector tendering opportunities across the Renfrewshire business community.
Page 26
22 Supplier Feedback from event on 29 November 2022: Supplier feedback from event on 18 April 2023: Feedback from the April event will help to inform our future agendas for market engagement events. Suppliers have asked if future events could include more opportunities for suppliers to network. They also asked for more information about support available to help small local businesses grow, including support with recruitment, apprenticeships and business processes. The next market engagement will take place in the on 11 October 2023. This event will include representation from NHS Greater Glasgow & Clyde, the University of West of Scotland and Scotland Excel. “The Speakers were very clear and informative and the meet and greet was fantastic. The procurement team really made the effort to mingle and chat.” “Presentations were really informative” “Renfrewshire Council staff were approachable and helpful.” “Great event, really helpful and the team were brilliant” “I think it’s good to know about opportunities for small local businesses like me” “Great event, we need more of these events”
Page 27
23 Sustainable Procurement ~ “Green – leading Renfrewshire to Net Zero” (https://www.renfrewshire.gov.uk/article/6346/Renfrewshire-Council-Plan-2022- 2027#Green) Renfrewshire Council is “committed to working towards net zero by 2030 for the whole of Renfrewshire to ensure a safer, healthier, greener and fairer place for everyone to live, work and spend time in.” Procurement has a key role to play in helping the Council to achieve our net zero ambitions by ensuring that sustainability is embedded into every stage of our procurement processes. The Corporate Procurement team utilise the Sustainable Procurement Tools to identify opportunities to build sustainability into all relevant tenders. Our strategy includes recognition that engagement with suppliers is critical to support the Council’s drive towards net zero emissions by 2030. By applying the new climate requirements of Question 4C.7 to our Single Procurement Documents from March 2023, bidders will have an opportunity to highlight the steps that they have taken to build their awareness of the climate change emergency and how they will respond. This approach will encourage suppliers to share their practical knowledge and experience. Questions included within our tender documents will invite ideas from suppliers offering climate focused solutions. Actions will form part of our approach to contract and supplier management, measuring progress and celebrating success. We recognise the value that our suppliers bring to our contracts and our wider communities through good practice and innovation. For our future procurements we want to encourage creativity and to provide an opportunity for suppliers to innovate. Renfrewshire has a number of key strategic projects that relate to sustainability including the construction of our first Passivhaus School and Community Campus, our Cultural Infrastructure Programme, our City Deal projects and our Housing Regeneration and Renewal Programme.
Page 28
24 Highlight Case Study – Artificial Pitch Upgrades The Project: Upgrade of Artificial Pitches at three locations in Renfrewshire. The Budget: Approximately £300,000 per pitch. The Objective: Installation of high quality artificial sport pitches. The Challenge: Sustainability test identified significant risk related to the disposal of the existing materials. The Mitigation: The tender required that all bidders should submit detailed information relating to the reuse, repurpose, and disposal of existing materials. The Outcome: The supplier for the initial contract committed that 95% of used materials will be re-used or recycled, including the diversion of existing shock pads from specialist landfill to be recycled and used in all-weather outdoor arena surfaces. The supplier for the subsequent two contracts committed to adopt a hierarchy of Reduce, Re-use and Recycle as a guiding principle in line with Scotland’s Zero Waste Plan. Waste reduction measures included ensuring that material take-offs are accurate, ordering of materials are timely and material suppliers consider only essential packaging as well as working with their supply chains to ensure that off-cuts are kept to a minimum when detailing their installation schematics. Where there is unavoidable waste, local re-use networks such as The Community Resources Network and the Construction Material Exchange were used. To foster a culture of zero waste, regular onsite Toolbox Talks were planned to ensure that staff know how to reduce, re-use and recycle waste on site.
Page 29
25 Future Opportunities - Projects Housing Regeneration And Renewal Programme Renfrewshire Council is embarking on an ambitious programme of investment in Housing Led Regeneration and Renewal in Renfrewshire. The investment of at least £100 million over a ten-year period will deliver modern, high quality, energy efficient, affordable Council housing that will not only significantly enhance the Council’s housing stock but will also contribute to the wider transformation of communities and will be central to the economic and social recovery of Renfrewshire. Contract requirements will include demolition of existing properties, building of new homes and associated design services, retrofit and refurbishment of existing properties, environmental works and construction consultancy services. Tendering opportunities will be advertised via Public Contracts Scotland and the Find a Tender service. All contractors will be encouraged to advertise sub-contracting opportunities locally. The Glasgow City Region City Deal The £1.13bn Glasgow City Region City Deal (GCRCD) is an agreement between the UK Government, the Scottish Government and eight local authorities across the Glasgow City Region. This City Deal will fund major infrastructure projects; create thousands of jobs and assist thousands of unemployed people back into work; improve public transport and connectivity; drive business innovation and growth and generate billions of pounds of private sector investment. Renfrewshire Council is the lead authority on two City Deal Projects. Construction on the Glasgow Airport Investment Area completed in 2022. Clyde Waterfront & Renfrew Riverside (CWRR) The CWRR project includes the construction of a new opening bridge across the River Clyde, which will accommodate vehicles, pedestrians and cyclists, and the construction of the Renfrew North Development Road to better link communities and businesses on both sides of the river. Construction began early 2022 and will complete in 2024. There may be sub- contracting opportunities available through the main contractor and information on these opportunities may be found on the Public Contracts Scotland website: https://www.publiccontractsscotland.gov.uk
Page 30
26 The procurement of a specialist bridge maintenance contractor is anticipated to commence early 2024. More information will be published on Public Contract Scotland in due course. AMIDS South The Council has been successful in obtaining £38.7m of Levelling Up Funding from the UK Government for the AMIDS South Project. The AMIDS South project will provide a gateway route from Paisley town centre along Abercorn Street, Harbour Road and Inchinnan Road to Glasgow Airport and the manufacturing district AMIDS, includes new cycle routes and landscaping as well as a bridge crossing at Paisley Harbour for pedestrians, cyclists and road traffic. Also included is an east-west road link from Renfrew Road joining onto the new route, increasing connectivity to the manufacturing district and improving accessibility to the proposed new Paisley Grammar community campus, West College Scotland, Gallowhill area factory and businesses in the Abercorn area. Traffic calming works on Love Street will improve the environment for local residents and pedestrians, the area benefiting from a reduction in traffic flow due to the new routes. The project also includes measures to improve walking and cycling along Greenock Road between Inchinnan Business Park and AMIDS. The procurement of a Main Contractor for the construction of the AMIDS South project is anticipated to commence early 2024. More information will be published on Public Contract Scotland in due course. Additional information on AMIDS can be found here: https://paisley.is/invest/amids/ The Council has secured grant funding from the Transport Scotland Active Travel Transformation Fund to deliver active travel route improvements throughout Renfrewshire. Some of this funding will be used to deliver the Gallowhill Link, an early element of the AMIDS South project. The Gallowhill link is a short extension to the southern end of the Paisley to Renfrew active travel route using a section of the disused railway line to connect the cycleway to the Gallowhill area of Paisley, passing under Renfrew Road at the existing road bridge at the north end of the Renfrew Road retail development. The procurement of a contractor to construct the Gallowhill Link is anticipated to commence in October / November 2023. More information will be published on Public Contract Scotland in due course. Cultural Infrastructure Projects In collaboration with a range of partners, the Council has been implementing a cultural led economic regeneration programme within Paisley town centre. The current phase of the programme was approved by Council in September 2017, with £100 million investment to progress the delivery of the long term strategic regeneration agenda for Paisley town centre. These investment proposals address
Page 31
27 major lifecycle maintenance needs in key assets, as well as directly supporting improvements and modernisation of cultural venues and town centre infrastructure. Projects include: Paisley Museum - a £42 million transformation into an international-class destination showcasing the town's unique heritage and collections, predicted to bring around 125,000 visitors a year into the town centre. The main build works are underway, due to complete Spring 2024. The procurement of supply, delivery and install of AV Hardware, supply and delivery of furniture and fittings, the kitchen / café fit out and shop fit out are due to commence Autumn/ Winter 2023. More information will be published on Public Contract Scotland in due course. Public Realm - Abbey Quarter: this project will change the layout of the public space in Abbey Close outside Paisley Town Hall, expand the space into the current grass area, make the riverside area more accessible and offer public realm space on Cotton Street. The procurement of a main contractor to carry out these works is anticipated to commence in early 2024. More information will be published on Public Contract Scotland in due course Now complete / nearing completion: Paisley Town Hall - a £22 million internal refurbishment to become one of the landmark entertainment venues in the West of Scotland. Paisley Learning and Cultural Hub - a fully accessible and digitally connected space housing the town's library collections and a modern educational resource for the area's pupils, students and adults in the heart of Paisley High Street. More information about the Council’s plans can be found here: http://www.renfrewshire.gov.uk/article/7742/100m-infrastructure-investment Operations & Infrastructure Renfrewshire Council have committed to invest in infrastructure projects to support growth throughout Renfrewshire. Future opportunities within this area will be advertised on Public Contracts Scotland and will include: Provision of Lift Maintenance Services: The future tender will include for the inspection, servicing, reactive and emergency repairs to passenger lifts throughout the Councils estate.
Page 32
28 Red Smiddy Phase 3a Barnsford Road: Improvements to existing Non-Motorised User (NMU) travel provision to provide a high quality, shared use, segregated two way cycle/ pedestrian track located from the end of the existing Glasgow Airport cycle route at St James Interchange to the A726 / Inchinnan Drive / Barnsford Road roundabout. The proposed works involve widening of the existing Northbound footway to form a shared footway & cycleway. Tactile paving will be installed at uncontrolled crossings. Some localised drainage works will also be required. Linside Link Paisley – Construction of an active travel route in Erskine following external design works to provide link from new housing development on Hawkhead Road to Seedhill Road including Hawkhead Train Station and Schools. Bus Shelter Advertising: This contract will include approximately 200 advertising shelters and the cleaning and maintenance of a further 200 non advertising shelters. Adults And Children’s Services A new Flexible Framework Agreement for Care at Home Services will be tendered in 2024 to replace the current framework agreement within the next 12 – 24 months. The Flexible Framework will be used by Renfrewshire Health and Social Care Partnership (RHSCP) to purchase services which will support people to live independently in their own homes for as long as possible with care and support packages tailored to individual needs. The current Supported Living contracts are due to end on 30 June 2024, Renfrewshire Health and Social Care Partnership are keen to partner with more Registered providers of Supported Living with services located in Renfrewshire. The current contract for Technology Enabled Care Alarm Receiving Service contract expires on 1/8/2024. A tender for renewal of this service should be issued by the end of this year to be awarded in May 2024. A tender for Community Based Mental Health Services will be released later this year. The current flexible framework for the provision of Early Learning and Childcare Services will be re-opened in October 2023 for award by March 2024.
Page 33
29 Annual Procurement Report Ownership and Contact Details Bridget Lambert; Strategic Procurement Manager Email: Bridget.lambert@renfrewshire.gov.uk
Page 34
30 Annex 1: Procurements Awarded in the Period 1 April 2022 – 31 March 2023 Contracts awarded during the period 2022 / 2023 which have now expired. Note that this list includes negotiated contracts and non-recurring contracts. TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Provision of a Housing Service 29/03/2022 01/04/2022 31/03/2023 £150,000.00 Turning Point Scotland Provision of a Floating Support Service 29/03/2022 01/04/2022 31/03/2023 £170,000.00 Turning Point Scotland Provision of a Floating Support Service 29/03/2022 01/04/2022 31/03/2023 £74,000.00 Blue Triangle Housing Association Limited Provision of a Housing Service 29/03/2022 01/04/2022 31/03/2023 £126,000.00 Blue Triangle Housing Association Limited Provision of a Floating Support Service 29/03/2022 01/04/2022 31/03/2023 £60,000.00 Ramh PMR Conservation Treatment: Sculpture Collection 01/04/2022 01/04/2022 01/11/2022 £23,707.00 Graciela Ainsworth Sculpture Conservation Provision of Info@Work 31/03/2022 01/04/2022 01/04/2023 £71,081.80 NEC Software Solutions UK Limited PMR Conservation Treatment: Paper Collection 01/04/2022 01/04/2022 01/11/2022 £14,528.00 The Scottish Conservation Studio The Provision of OHMS 09/03/2022 01/04/2022 01/04/2023 £119,285.46 NEC Software Solutions Free Sanitary Products for Community Distribution 21/02/2022 01/04/2022 31/03/2023 £0.00 Hey Girls CIC Social Care Adaptations 01/04/2022 04/04/2022 04/07/2022 £175,000.00 Hugh Ls Mcconnell Supply and Delivery of 3, 26Tonne, Refuse Collection Vehicles 12/04/2022 12/04/2022 12/12/2022 £573,302.00 FAUN Zoeller Call Off No.1 South East Area - Lot 1 : Carriageway Resurfacing 22/04/2022 18/04/2022 15/05/2022 £115,081.00 Finco Contracts Ltd Call Off No. 1 North West Area - Lot 1 : Carriageway Resurfacing 05/04/2022 18/04/2022 29/05/2022 £94,005.00 Finco Contracts Ltd Call Off No. 1 North East Area - Lot 1 : Carriageway Resurfacing 01/04/2022 18/04/2022 15/05/2022 £143,432.00 Finco Contracts Ltd
Page 35
31 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Direct Award for the Supply & Delivery of Industrial Gases under the ESPO Framework Liquified Petroleum Gas & Other Liquified Fuels 92_21 12/04/2022 19/04/2022 19/04/2023 £80,000.00 Calor Gas Limited Call Off No. 1 South West Area - Lot 1 : Carriageway Resurfacing 20/04/2022 19/04/2022 15/05/2022 £145,048.00 Finco Contracts Ltd Supply and Delivery of 600 Laptops 28/04/2022 28/04/2022 28/10/2022 £280,200.00 HP Inc UK Limited Provision of Adaptations and Small Repair Service 10/05/2021 01/05/2022 31/03/2023 £349,756.00 Bridgewater Housing Association Award of Contract for Provision of Adults Residential Services at Cherrywood Care Home 28/04/2022 02/05/2022 02/05/2023 £1,234,841.00 The Mungo Foundation Scotland Excel Heavy Vehicle Purchase Framework Agreement 03-21 04/05/2022 04/05/2022 04/11/2022 £2,551,720.00 Dennis Eagle Limited Mini Competition for the Supply of 2 x Kubota F3090 Fitted with Kubota RCK60-F36EC 60 Side Discharge Deck (or equivalent) under Scotland Excel Grounds Maintenance Equipment 09-18 Lot 6 11/05/2022 11/05/2022 11/05/2022 £39,000.00 HAMILTON BROS (ENG) LTD Package Order No. 1 - Lot 9 : Minor Traffic Improvement Works 11/05/2022 12/05/2022 04/09/2022 £177,000.00 John McGeady Ltd PAISLEY ARTS CENTRE REFURBISHMENT: MAIN WORKS 21/04/2022 16/05/2022 16/04/2023 £2,698,040.70 Clark Contracts Ltd Void House Refurbishment - Internals 16/05/2022 16/05/2022 15/08/2022 £177,000.00 City Gate Construction (Scotland) Limited Call Off No. 2 South West Area - Lot 1 : Carriageway Resurfacing 23/05/2022 16/05/2022 19/06/2022 £125,803.00 Finco Contracts Ltd Call Off No. 2 South East Area - Lot 1 : Carriageway Resurfacing 29/04/2022 16/05/2022 12/06/2022 £77,242.00 Finco Contracts Ltd Call Off No. 2 North East Area - Lot 1 : Carriageway Resurfacing 29/04/2022 16/05/2022 12/06/2022 £145,843.00 Finco Contracts Ltd
Page 36
32 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Mini Competition from Scotland Excel Supply & Delivery of Electrical Materials Framework for LED Lighting Project - Council Chambers 18/05/2022 18/05/2022 18/11/2022 £13,825.88 Bemco, The British Electrical & Manufacturing Company Ltd PMR Conservation Treatment: WC Textile Collection 18/05/2022 19/05/2022 19/04/2023 £14,960.00 Bevan O'Daly Textile Conservation Public Realm Works High Street and Weighhouse Close 13/05/2022 23/05/2022 23/11/2022 £375,821.33 Landscapes and Contracts Ltd Surface Treatment 11/05/2022 23/05/2022 26/08/2022 £745,121.00 Kiely bros ltd Call Off No. 2 North West Area - Lot 1 : Carriageway Resurfacing 23/05/2022 30/05/2022 10/07/2022 £91,660.00 Finco Contracts Ltd Call Off No. 1 North East Area - Lot 2 : Footway Resurfacing 20/05/2022 06/06/2022 10/07/2022 £89,355.00 Hillhouse Quarry Group Ltd T/A MacASPHALT The Supply of 200 Chromebooks 09/06/2022 09/06/2022 09/09/2022 £58,934.00 XMA Limited Void House Refurbishment - Internals 20/06/2022 13/06/2022 12/09/2022 £177,000.00 City Gate Construction (Scotland) Limited Call Off No. 3 North East Area Lot 1 : Carriageway Resurfacing 23/05/2022 13/06/2022 10/07/2022 £116,341.00 Finco Contracts Ltd Call Off No. 3 - South West Area - Lot 1 : Carriageway Resurfacing 08/06/2022 20/06/2022 10/07/2022 £89,143.00 Finco Contracts Ltd Call Off No. 1 South East Area - Lot 2 : Footway Resurfacing 17/05/2022 20/06/2022 07/08/2022 £92,152.00 Hillhouse Quarry Group Ltd T/A MacASPHALT Void House Refurbishment - Internals 04/08/2022 27/06/2022 26/09/2022 £177,000.00 Hugh L S McConnell’s Play Area Renewal - Phase 2B 21/06/2022 27/06/2022 27/11/2022 £552,149.71 Sutcliffe Play (Scotland) Ltd Play Area Renewal - Phase 2B 21/06/2022 27/06/2022 27/11/2022 £552,149.71 Scotplay and Sports Limited Construction works for Netherton Square, Advanced Manufacturing Innovation District Scotland (AMIDS) 30/05/2022 27/06/2022 27/03/2023 £3,127,529.30 RJ McLeod (Contractors) Ltd Supply and Delivery of 4 x 7.5Tonne Multilift XR5 Hook lifts 28/06/2022 28/06/2022 28/03/2023 £271,004.00 Lothian Vehicle Bodybuilders The Supply of 360 Smartphones 13/06/2020 29/06/2022 29/09/2022 £90,000.00 Computacenter
Page 37
33 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME West Primary School - Electrical Upgrade 26/04/2022 29/06/2022 29/10/2022 £917,909.00 Atalian Servest AMK Ltd (Arthur McKay) Mentoring for Looked After Young People and Children 25/10/2022 01/07/2022 31/03/2023 £126,327.00 Aberlour Child Care Trust Call Off No. 5 - North West Area - Lot 1 : Carriageway Resurfacing 20/06/2022 04/07/2022 17/07/2022 £38,197.00 Finco Contracts Ltd Supply and Delivery of 415 Laptops 11/07/2022 11/07/2022 11/01/2023 £177,246.50 HP Inc UK Limited Call Off No. 4 South West Area - Lot 1 : Carriageway Resurfacing 05/07/2022 11/07/2022 11/09/2022 £159,243.00 Finco Contracts Ltd Call Off No. 4 North East Area - Lot 1 : Carriageway Resurfacing 05/07/2022 11/07/2022 31/07/2022 £111,763.00 Finco Contracts Ltd Call Off No. 6 North West Area - Lot 1 : Carriageway Resurfacing 30/06/2022 11/07/2022 31/07/2022 £101,938.00 Finco Contracts Ltd Call Off No. 4 - North West Area - Lot 1 : Carriageway Resurfacing 24/06/2022 11/07/2022 14/08/2022 £163,839.00 Finco Contracts Ltd Project Management and Supervision Services for AMIDS District Heating Network project 11/10/2021 11/07/2022 11/07/2023 £150,000.00 Turner & Townsend Project Management Provision of a Specialist Dementia Day Care Service 29/07/2022 18/07/2022 28/02/2023 £170,177.00 Alzheimer Scotland Tree Felling 14/07/2022 18/07/2022 18/09/2022 £93,650.00 Covanburn Contracts Limited Demolition of Tannahill Rd and Tannahill Terrace 28/06/2022 18/07/2022 10/02/2023 £294,813.00 Caskie Limited Call Off No. 5A South West Area Lot 1 : Carriageway Resurfacing 12/07/2022 25/07/2022 14/08/2022 £64,189.00 Finco Contracts Ltd Call Off No. 6 South West Area Lot 1 : Carriageway Resurfacing 25/07/2022 01/08/2022 28/08/2022 £111,110.00 Finco Contracts Ltd Call Off No. 5 North East Area - Lot 1 : Carriageway Resurfacing 26/07/2022 01/08/2022 21/08/2022 £158,402.00 Finco Contracts Ltd Call Off No. 3 North West Area Lot 1 : Carriageway Resurfacing 15/07/2022 01/08/2022 04/09/2022 £127,073.00 Finco Contracts Ltd Pre Patching in Advance of Surface Dressing 02/08/2022 08/08/2022 30/10/2022 £266,058.00 Finco Contracts Ltd
Page 38
34 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Call Off No. 5B South West Area Lot 1 : Carriageway Resurfacing 08/08/2022 15/08/2022 04/09/2022 £103,420.00 Finco Contracts Ltd ASN Transport Mini-Competition Lot 1 - East Park School 12/08/2022 16/08/2022 23/06/2023 TBC Westway Coaches Framework For Transportation - Mini Competition ASN Taxis 28/07/2022 16/08/2022 16/08/2023 £842,536.00 Renfrewshire Cab Company Framework For Transportation - Mini Competition ASN Taxis 28/07/2022 16/08/2022 16/08/2023 £842,536.00 toa cabs ltd Framework For Transportation - Mini Competition ASN Buses 27/07/2022 16/08/2022 16/08/2023 TBC Marbill Coach Services Ltd Framework For Transportation - Mini Competition ASN Buses 27/07/2022 16/08/2022 16/08/2023 TBC MARLEIGH HIRE Framework For Transportation - Mini Competition ASN Buses 27/07/2022 16/08/2022 16/08/2023 TBC Westway coaches Framework For Transportation - Mini Competition ASN Buses 27/07/2022 16/08/2022 16/08/2023 TBC Boyds coach hire limited Supply and Delivery of 3x Static Roll Packer Provision 23/08/2022 23/08/2022 31/03/2023 £95,493.00 Bergmann Direct Ltd Supply and Delivery of 8x Portable Compactors 23/08/2022 23/08/2022 31/12/2022 £167,629.00 Bergmann Direct Ltd Call Off No. 7A South West Area Lot 1 : Carriageway Resurfacing 22/08/2022 29/08/2022 18/09/2022 £71,291.00 Finco Contracts Ltd Call Off No. 7A North West Area Lot 1 : Carriageway Resurfacing 26/08/2022 05/09/2022 25/09/2022 £92,301.00 Finco Contracts Ltd Supply and Delivery of 2 x 3.5Tonne Standard Day Cab Tippers 08/09/2022 08/09/2022 08/07/2023 £59,859.86 Kerr and Smith (Cumnock) Supply and Delivery of 5 x 3.5Tonne Crew Cab Tippers 08/09/2022 08/09/2022 08/07/2023 £150,732.90 Kerr and Smith (Cumnock) Call Off No. 8 South West Area Lot 1 : Carriageway Resurfacing 07/09/2022 12/09/2022 02/10/2022 £112,518.00 Finco Contracts Ltd EICR-Detectors-Remedials 14/10/2022 19/09/2022 19/01/2023 £170,000.00 Hugh Ls Mcconnell Limited Call Off No. 7B South West Area - Lot 1 : Carriageway Resurfacing 08/09/2022 19/09/2022 09/10/2022 £90,179.00 Finco Contracts Ltd
Page 39
35 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Direct Award for the supply and delivery of Light Vehicles under CCS Light Vehicles Framework, reference RM6060 20/09/2022 20/09/2022 20/03/2023 £58,000.00 Parks of Hamilton Scotland Excel Heavy Vehicle Purchase Framework Agreement 03-21 20/09/2022 20/09/2022 20/03/2023 £1,728,218.00 MOTUS Commercials Puffin Crossing - Bridge of Weir Road, Linwood 05/08/2022 21/09/2022 20/10/2022 £52,146.00 Hillhouse Quarry Group Ltd T/A MacASPHALT Call Off No. 4A South East Area Lot 1 : Carriageway Resurfacing 16/09/2022 26/09/2022 16/10/2022 £135,379.00 Finco Contracts Ltd Call Off No. 7B North West Area - Lot 1 : Carriageway Resurfacing 08/09/2022 26/09/2022 16/10/2022 £146,950.00 Finco Contracts Ltd Provision of a Pupil Leadership Programme (Gleniffer & Renfrew High) 14/09/2022 01/10/2022 31/03/2023 £28,000.00 Cani Coaching Ltd Call Off No. 9 South West Area - Lot 1 : Carriageway Resurfacing 22/09/2022 03/10/2022 16/10/2022 £71,802.00 Finco Contracts Ltd Upgrading of Artificial Pitches Gryffe High School and Johnstone Community Sports Hub 21/09/2022 03/10/2022 03/12/2022 £546,801.00 Tony Patterson Sportsgrounds Direct Award for the Supply and Distribution of Fresh Meats, Cooked Meats & Fresh Fish SE 0118 Lots 1,2,3 12/09/2022 03/10/2022 03/04/2023 £127,891.70 Campbells Prime Meat Ltd Direct Award for the Supply and Distribution of Fresh Meats, Cooked Meats & Fresh Fish SE 0118 Lots 1,2,3 12/09/2022 03/10/2022 03/04/2023 £127,891.70 Brake Bros Ltd PMR Conservation Treatment: Frames 05/10/2022 05/10/2022 05/06/2023 £31,500.00 Sophie Kostin Frames Restoration Call Off No. 8 North West Area - Lot 1 : Carriageway Resurfacing 28/09/2022 10/10/2022 20/11/2022 £127,880.00 Finco Contracts Ltd
Page 40
36 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Call Off No. 4B South East Area - Lot 1 : Carriageway Resurfacing 28/09/2022 17/10/2022 30/10/2022 £104,722.00 Finco Contracts Ltd PMR Conservation Treatment: Costumes 12/10/2022 19/10/2022 19/05/2023 £9,180.00 SOTERIA CONSERVATION LLP Mini Competition for SLC Gully Tanker/Operator Hire via Scotland Excel Framework (01-21) Lot 12 - Drainage Equipment 19/10/2022 01/11/2022 01/07/2023 £117,000.00 Acre Industrial Services Ltd Paisleys Christmas - Winterfest 21/11/2022 07/11/2022 07/01/2023 £80,000.00 Lochview Theme Park (Scotland) Ltd. Mini Competition Eastfield Floodlights Supply and Delivery of Electrical Materials 25/11/2022 25/11/2022 25/12/2022 £21,371.52 Rexel Relocation of External Gas Services 10/01/2023 12/12/2022 10/03/2023 £150,000.00 Scotland Gas Networks (Sgn) EICR-Detectors-Remedials 10/01/2023 19/12/2022 18/04/2023 £170,000.00 Hugh Ls Mcconnell Social Care Adaptations 16/12/2022 19/12/2022 14/04/2023 £170,000.00 Hugh Ls Mcconnell Erskine Swimming Pool Tile Replacement 09/12/2022 06/01/2023 06/04/2023 £88,551.00 Azure Pool Services Kirklandneuk Primary School Construction of a New Muga Pitch 05/12/2022 09/01/2023 09/03/2023 £199,440.00 Doe Sport (North) Ltd Linburn Loop Design 11/01/2023 12/01/2023 12/04/2023 £50,891.00 Sweco UK Limited Renfrewshire.gov.uk Alpha Phase 19/01/2023 18/01/2023 18/07/2023 £233,975.00 Manifesto Digital Limited New Lighting Scheme - St Andrews Drive, Bridge of Weir 25/01/2023 25/01/2023 15/03/2023 £63,479.00 Lightways (Contractors) Limited New Lighting Scheme Green Road, Paisley 25/01/2023 25/01/2023 22/03/2023 £148,123.00 Lightways (Contractors) Limited Supply and Delivery of iPads and Cases 13/02/2023 13/02/2023 13/08/2023 £67,681.44 XMA Limited Supply and Delivery of Chromebooks 13/02/2023 13/02/2023 13/08/2023 £63,972.30 XMA Limited Supply, Delivery and Warehousing of HP Desktops 13/02/2023 13/02/2023 13/08/2023 £166,784.30 HP Inc UK Ltd
Page 41
37 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Supply, Delivery and Storage of HP Laptops for Pupils 13/02/2023 13/02/2023 13/08/2023 £131,931.00 HP Inc UK Ltd Supply, Delivery and Storage of HP Laptops for Teachers 13/02/2023 13/02/2023 13/08/2023 TBC HP Inc UK Ltd Upgrading of Artificial Pitch at Parkmains High School 05/12/2022 13/02/2023 13/04/2023 £311,176.00 Allsports Construction & Maintenance LTD Paisley Town Hall Refurbishment - Furniture 27/02/2023 27/02/2023 27/07/2023 £218,132.00 Claremont Office Furniture Limited Drainage Improvement Works - Contract 2 and Contract 3 20/02/2023 27/02/2023 22/05/2023 £207,718.00 Wi & A Gilbert Ltd Oakshaw Trinity Church Tower Urgent Repairs 24/01/2023 27/02/2023 27/04/2023 £79,376.00 Pendrich Height Services Ltd External Upgrades Clerk of Works 01/03/2023 01/03/2023 21/07/2023 £0.00 Ross Quality Control Limited Refurbishment of 5 Signalised Sites 23/02/2023 06/03/2023 06/04/2023 £211,192.28 Hillhouse Quarry Group Ltd T/A MacASPHALT Contract 1-Carriageway Reconstruction 14/11/2022 06/03/2023 30/04/2023 £157,277.00 Finco Contracts Ltd Installation Of Land Drainage to 1 Loanhead Cottages, Houston 10/02/2023 20/03/2023 20/05/2023 £61,335.00 DAMM Environmental Call Off No. 10 South West Area - Lot 1 Carriageway Resurfacing 10/03/2023 03/04/2023 23/04/2023 £167,115.00 Finco Contracts Ltd Call off No.1 West Area - Lot 1: Lot One Carriageway Resurfacing 18/04/2023 24/04/2023 21/05/2023 £175,424.00 Finco Contracts Ltd Hawkhead Cemetery Civils Upgrade 17/04/2023 01/05/2023 01/07/2023 £230,279.00 John McGeady Ltd Call Off No. 1 North East Area - Lot 1 : Carriageway Resurfacing 20/04/2023 01/05/2023 21/05/2023 £144,099.00 Finco Contracts Ltd Call off No.2 West Area - Lot 1: Lot One Carriageway Resurfacing 09/05/2023 22/05/2023 11/06/2023 £122,828.00 Finco Contracts Ltd Call Off No. 2 North East Area - Lot 1 : Carriageway Resurfacing 10/05/2023 22/05/2023 02/06/2023 £158,840.00 Finco Contracts Ltd Call off No.1 West Area - Lot 2: Footway Resurfacing 17/05/2023 05/06/2023 06/08/2023 £149,590.00 Finco Contracts Ltd
Page 42
38 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Call off No.1 East Area - Lot 2 : Footway Resurfacing 17/05/2023 05/06/2023 06/07/2023 £99,994.00 Finco Contracts Ltd Call off No.3 West Area - Lot 1: Lot One Carriageway Resurfacing 09/05/2023 12/06/2023 09/07/2023 £174,817.00 Finco Contracts Ltd Call Off No. 3 North East Area - Lot 1 : Carriageway Resurfacing 13/06/2023 03/07/2023 16/07/2023 £109,224.00 Finco Contracts Ltd Call Off No. 5 North East Area - Lot 1 : Carriageway Resurfacing 04/07/2023 10/07/2023 30/07/2023 £54,527.00 John McGeady Ltd Supply and Delivery 250 HP Laptops 25/07/2023 01/08/2023 01/08/2023 £126,680.00 HP Inc UK Ltd. PTHR - Stage Lighting and Loose AV Equipment 28/03/2023 28/03/2023 28/08/2023 £309,369.76 Stage Electrics Partnership Ltd.
Page 43
39 Contracts awarded during the period 2022 / 2023 which are still current. Note that this list includes negotiated contracts and non-recurring contracts TITLE AWARD DATE START DATE END DATE MAX EXTENSION MONTHS VALUE SUPPLIER NAME Provision of a Social Care Case Management System 05/04/2023 01/04/2023 01/04/2026 12 £643,062.00 OLM Systems Ltd Provision of OHMS 20/03/2023 01/04/2023 01/04/2024 0 £133,182.53 NEC Software Solutions UK Limited Treasury Management Consultancy 29/03/2023 01/04/2023 31/03/2025 0 £33,500.00 Link Treasury Services Advice Services 27/02/2023 01/07/2023 01/07/2025 12 £1,112,100.00 Renfrewshire Citizens Advice Bureau Supply and Delivery of 2 x 3.5Tonne Standard Day Cab Tippers 08/09/2022 08/09/2022 08/07/2023 0 £59,859.86 Kerr and Smith (Cumnock) Supply and Delivery of 5 x 3.5Tonne Crew Cab Tippers 08/09/2022 08/09/2022 08/07/2023 0 £150,732.90 Kerr and Smith (Cumnock) Vacant Property Protection, Clearance, Cleaning and Maintenance 08/03/2023 08/03/2023 07/03/2024 0 £170,000.00 Orbis Protect Ltd Provision of a Housing Support Service 22/03/2023 01/04/2023 31/03/2025 12 £354,060.00 Turning Point Scotland Provision of a Floating Support Service 22/03/2023 01/04/2023 31/03/2025 12 £354,000.00 Turning Point Scotland Abstinence Based Residential Rehab 25/11/2022 01/12/2022 30/11/2023 0 £168,500.00 Abbeycare(UK) Limited Multiply Money Management Support 06/01/2023 07/01/2023 31/03/2024 0 £75,000.00 Renfrewshire Citizens Advice Bureau Paisley Town Hall Refurbishment - Furniture 27/02/2023 27/02/2023 27/07/2023 1 £218,132.00 Claremont Office Furniture Limited Drainage Improvement Works - Contract 2 and Contract 3 20/02/2023 27/02/2023 22/05/2023 0 £207,718.00 Wi & A Gilbert Ltd Supply and Delivery of iPads and Cases 13/02/2023 13/02/2023 13/08/2023 0 £67,681.44 XMA Limited
Page 44
40 TITLE AWARD DATE START DATE END DATE MAX EXTENSION MONTHS VALUE SUPPLIER NAME Supply and Delivery of Chromebooks 13/02/2023 13/02/2023 13/08/2023 0 £63,972.30 XMA Limited Supply, Delivery and Warehousing of HP Desktops 13/02/2023 13/02/2023 13/08/2023 0 £166,784.30 HP Inc UK Ltd Supply, Delivery and Storage of HP Laptops for Pupils 13/02/2023 13/02/2023 13/08/2023 0 £131,931.00 HP Inc UK Ltd Supply, Delivery and Storage of HP Laptops for Teachers 13/02/2023 13/02/2023 13/08/2023 0 £0.00 HP Inc UK Ltd Installation Of Land Drainage to 1 Loanhead Cottages, Houston 10/02/2023 20/03/2023 20/05/2023 0 £61,335.00 DAMM Environmental Renfrewshire.gov.uk Alpha Phase 19/01/2023 18/01/2023 18/07/2023 0 £233,975.00 Manifesto Digital Limited Pump Station Maintenance Services 24/01/2023 10/02/2023 10/02/2025 12 £177,000.00 WGM Engineering Ltd Dargavel Primary School Temporary Modular Buildings 16/12/2022 09/01/2023 09/09/2023 0 £1,722,641.03 Portakabin Ltd Vehicle and Plant Hire with Operatives 13/12/2022 10/01/2023 10/01/2025 24 £2,000,000.00 John McGeady Ltd Community Based Alcohol Prevention and Treatment Service 25/11/2022 01/12/2022 30/11/2023 12 £125,919.00 Rca Trust Customer Portal and Customer Relationship Management (CRM) Solution 30/11/2022 03/10/2022 02/10/2023 0 £114,000.00 Granicus-Firmstep Ltd PMR Conservation Treatment: Costumes 12/10/2022 19/10/2022 19/05/2023 0 £9,180.00 SOTERIA CONSERVATION LLP PMR Conservation Treatment: Frames 05/10/2022 05/10/2022 05/06/2023 0 £31,500.00 Sophie Kostin Frames Restoration Cash Collection Service for Renfrewshire Council 20/10/2022 25/10/2022 25/10/2024 24 £108,000.00 G4S Cash Solutions (UK) Ltd Cashless Parking 29/09/2022 01/11/2022 01/11/2024 24 £177,000.00 PARK NOW Limited
Page 45
41 TITLE AWARD DATE START DATE END DATE MAX EXTENSION MONTHS VALUE SUPPLIER NAME SXL Lot 3 - Analytical Services 05/10/2022 06/10/2022 05/10/2023 0 £60,000.00 Socotec UK Ltd SXL Lot 1 Asbestos Surveys 05/10/2022 06/10/2022 05/10/2023 0 £177,000.00 Socotec UK Ltd Oracle Hardware & Software Support 26/09/2022 27/09/2022 27/09/2025 0 £60,000.00 Esteem Systems Limited Paisley Museum Re-imagined: Video & Animation 02/09/2022 22/09/2022 22/09/2023 0 £134,582.13 FREAKWORKS LTD PAS2035 Retrofit Design, Specification and Co-Ordination 06/05/2022 26/05/2022 26/05/2026 12 £3,308,990.00 ECD Architects Accident & Operational Damage Repairs 12/07/2022 01/08/2022 01/08/2024 12 £177,000.00 Linwood Coachworks ltd Intensive Housing Support Service - Alcohol and Drug Focussed 29/03/2022 01/04/2022 31/10/2023 0 £150,000.00 Turning Point Scotland ASN Transport Mini-Competition Lot 1 - East Park School 12/08/2022 16/08/2022 23/06/2023 0 £0.00 Westway Coaches Reopening of Flexible Framework for Early Learning and Childcare Places (New Entrants January 2022) 12/04/2022 06/01/2022 06/01/2025 24 £0.00 Maxwelton park nursery and osc Reopening of Flexible Framework for Early Learning and Childcare Places (New Entrants January 2022) 12/04/2022 06/01/2022 06/01/2025 24 £0.00 Kibbleworks Reopening of Flexible Framework for Early Learning and Childcare Places (New Entrants January 2022) 12/04/2022 06/01/2022 06/01/2025 24 £0.00 Bright Horizons Family Solutions Limited Reopening of Flexible Framework for Early Learning and Childcare Places (New Entrants January 2022) 12/04/2022 06/01/2022 06/01/2025 24 £0.00 Linwood Community Childcare
Page 46
42 TITLE AWARD DATE START DATE END DATE MAX EXTENSION MONTHS VALUE SUPPLIER NAME Maintenance and Refurbishment - Voids and Tenanted Properties 08/07/2022 18/07/2022 18/07/2024 24 £20,000,000.00 City Gate Construction Limited Festive Lighting 17/08/2022 26/09/2022 26/09/2025 12 £642,689.60 Field and Lawn Managed Security Operations Service 23/07/2022 19/07/2022 19/07/2024 12 £150,000.00 Quorum Cyber Security Limited Framework For Transportation - Mini Competition ASN Taxis 28/07/2022 16/08/2022 16/08/2023 12 £842,536.00 Renfrewshire Cab Company Framework For Transportation - Mini Competition ASN Taxis 28/07/2022 16/08/2022 16/08/2023 12 £842,536.00 toa cabs ltd Provision of Iworld Revs and Bens, NDR and BIDS Licence, Support and Maintenance Services 31/03/2022 01/04/2022 01/04/2025 0 £176,201.94 NEC Software Solutions UK Limited Paisley Grammar School Community Campus (PGSCC) - Principal Contractor (PC) 12/07/2022 11/07/2022 11/05/2027 0 £2,898,140.00 Galliford Try Construction Limited t/a Morrison Construction PAS2035 Retrofit Works (Housing Investment and Regeneration Programmes) 18/07/2022 18/08/2022 18/08/2024 12 £60,000,000.00 MP Group UK Limited Framework For Transportation - Mini Competition ASN Buses 27/07/2022 16/08/2022 16/08/2023 24 £0.00 Marbill Coach Services Ltd Framework For Transportation - Mini Competition ASN Buses 27/07/2022 16/08/2022 16/08/2023 24 £0.00 MARLEIGH HIRE Framework For Transportation - Mini Competition ASN Buses 27/07/2022 16/08/2022 16/08/2023 24 £0.00 Westway coaches Framework For Transportation - Mini Competition ASN Buses 27/07/2022 16/08/2022 16/08/2023 24 £0.00 Boyds coach hire limited Paisley Museum Re-imagined: Co-Production 22/06/2022 22/06/2022 22/06/2023 12 £55,000.00 media co-op Paisley Museum Re-imagined: Digital Interactives (Re-issue) 27/06/2022 27/06/2022 27/06/2023 12 £148,730.00 Four Communications
Page 47
43 TITLE AWARD DATE START DATE END DATE MAX EXTENSION MONTHS VALUE SUPPLIER NAME Framework Contract for Works to Roads Related Structures 05/07/2022 11/07/2022 11/07/2024 24 £0.00 WI & A Gilbert Ltd Framework Contract for Works to Roads Related Structures 05/07/2022 11/07/2022 11/07/2024 24 £0.00 Geo-Structural ltd Framework Contract for Works to Roads Related Structures 05/07/2022 11/07/2022 11/07/2024 24 £0.00 Mackenzie Construction Ltd Housing Support Services for Single Homeless People & Childless Couples who may have Complex Needs 28/06/2022 03/10/2022 03/10/2024 24 £799,984.00 Blue Triangle (Glasgow) Housing Association Limited External Support for Microsoft Agreements 26/05/2022 08/07/2022 08/07/2023 24 £150,000.00 Phoenix Software Provision of Functional Family Therapy 05/04/2022 01/03/2022 01/03/2025 24 £992,176.00 Action for Children Services Ltd Paisley Grammar Community Campus Passivhaus Certifier 27/05/2022 27/05/2022 27/05/2025 0 £72,600.00 ZE Passivhaus Services Ltd Paisley Museum Re-Imagined Project Exhibition Fit-out Contract 10/05/2022 10/05/2022 10/01/2024 0 £6,865,951.52 The Hub Provision of an Operational Management System 20/05/2022 20/05/2022 20/05/2025 24 £366,139.00 Webaspx PGSCC - Multi-Disciplinary Design Team 20/05/2022 20/05/2022 20/05/2027 0 £2,898,139.69 Rybka (Main Contacts) PGSCC - Multi-Disciplinary Design Team 20/05/2022 20/05/2022 20/05/2027 0 £2,898,139.69 Woolgar Hunter PGSCC - Multi-Disciplinary Design Team 20/05/2022 20/05/2022 20/05/2027 0 £2,898,139.69 Ryder Architecture PGSCC - Multi-Disciplinary Design Team 20/05/2022 20/05/2022 20/05/2027 0 £2,898,139.69 EnviroCentre Limited PGSCC - Multi-Disciplinary Design Team 20/05/2022 20/05/2022 20/05/2027 0 £2,898,139.69 Napier University Ventures Ltd PGSCC - Multi-Disciplinary Design Team 20/05/2022 20/05/2022 20/05/2027 0 £2,898,139.69 Space Zero
Page 48
44 TITLE AWARD DATE START DATE END DATE MAX EXTENSION MONTHS VALUE SUPPLIER NAME PGSCC - Multi-Disciplinary Design Team 20/05/2022 20/05/2022 20/05/2027 0 £2,898,139.69 Atelier Ten (Scotland) Ltd Paisley Grammar School Community Campus Principal Designer 25/05/2022 27/05/2022 17/12/2025 0 £64,110.00 Hypostyle Paisley Grammar School Community Campus - Quantity Surveyor 20/05/2022 20/05/2022 20/11/2026 0 £201,090.00 Faithful & Gould Occupational health and wellbeing 10/05/2022 02/05/2022 02/05/2025 24 £1,940,000.00 People Asset Management Ltd Provision of Specialised Services in Supported Accommodation and Related Specialist Support Services 28/04/2022 02/05/2022 02/05/2025 24 £1,240,695.00 Renfrewshire Women's Aid (SCIO) Telephony as a Service 31/03/2022 01/04/2022 01/04/2042 0 £16,936,870.00 Commsworld Ltd The provision of a Community Crisis Based Service for Individuals affected by Alcohol and/or Drugs 12/04/2022 19/04/2022 19/10/2023 0 £136,153.00 RAMH (recovery across mental health) Award of Community Health Champions Programme 23/03/2022 01/04/2022 01/04/2024 12 £120,000.00 Active Communities Scotland Ltd Award of Provision of a Housing and Health Hub 11/04/2022 01/04/2022 01/04/2024 12 £118,752.00 Linstone Housing Association Provision of Low Level, Preventative, Health and Wellbeing Services for Older People in Renfrewshire 17/03/2022 01/04/2022 01/04/2025 0 £736,952.00 Roar - Connections for Life Ltd Council Wide Door Entry, CCTV & Digital Aerial Maintenance and Reactive Repairs 07/03/2022 01/04/2022 01/04/2025 24 £425,000.00 ROBERTSON ACOM LIMITED Framework Contract for Roads Related Maintenance Works 28/02/2022 03/03/2022 03/03/2024 24 £0.00 Hillhouse Quarry Group Ltd T/A MacASPHALT
Page 49
45 TITLE AWARD DATE START DATE END DATE MAX EXTENSION MONTHS VALUE SUPPLIER NAME Framework Contract for Roads Related Maintenance Works 28/02/2022 03/03/2022 03/03/2024 24 £0.00 John McGeady Ltd Framework Contract for Roads Related Maintenance Works 28/02/2022 03/03/2022 03/03/2024 24 £0.00 J H Civil Engineering Ltd Framework Contract for Roads Related Maintenance Works 28/02/2022 03/03/2022 03/03/2024 24 £0.00 Luddon Construction Ltd Framework Contract for Roads Related Maintenance Works 28/02/2022 03/03/2022 03/03/2024 24 £0.00 Kiely bros ltd Framework Contract for Roads Related Maintenance Works 28/02/2022 03/03/2022 03/03/2024 24 £0.00 John McQuillan (Contracts) Ltd Framework Contract for Roads Related Maintenance Works 28/02/2022 03/03/2022 03/03/2024 24 £0.00 Markon Limited Framework Contract for Roads Related Maintenance Works 28/02/2022 03/03/2022 03/03/2024 24 £0.00 Finco Contracts Ltd Multi Storey Lift Refurbishment 23/02/2022 01/03/2022 01/03/2024 0 £632,764.00 Jackson Lift Services Limited
Page 50
46 Annex 2: Potential Future Contract Renewals The table provided below reflects possible renewals of existing contracts, and some potential new commissions (refer to Section 6.0 Future Opportunities for information regarding potential new contracting opportunities). This information does not guarantee commission / procurement of any requirement. Contract Title Possible Renewal Date PL&CH Fit Out - Move Management 01/09/2023 Paisley Learning and Culture Hub Generic AV equipment 01/09/2023 The Supply of Forcepoint Licences 10/09/2023 Community Benefit Management System (Cenefits) 01/10/2023 Provision of an Externally Hosted Website and Intranet 01/10/2023 Roof Safety Systems - Planned and Reactive Maintenance council wide 01/10/2023 Inspection and Servicing of Internal Movable Partitions 01/10/2023 You Decide New Lighting Schemes - Contract 2 01/10/2023 Footpath Improvements - Langbank and Knockhill Parks 01/10/2023 Paisley Museum Content Management Systema and E-intros 01/10/2023 AMIDS South GI and Harbour Road retaining wall survey 01/10/2023 Refurbishment of Ferguslie Sport Centre 01/10/2023 Paisley Museum Signage Design 01/10/2023 Paisley Arts Centre - Stage Lighting and Audio Visual Equipment 01/10/2023 Paisley Arts Centre - Loose Furniture 01/10/2023 Paisley Arts Centre - Catering Sundries 01/10/2023 Drainage Maintenance Works for Council Properties 05/10/2023 The Provision of a GIS System 16/10/2023 Inspection and Repair to Workshop Garage Equipment 01/11/2023 You Decide New Lighting Schemes - Contract 1 01/11/2023 New Lighting Scheme BOW Road 01/11/2023 Memorial Stones 01/11/2023 Paisley Museum Reimagined Shop Fit out 01/11/2023 Supply of Small plant and tools 09/11/2023 Recycling of Corporate WEEE 01/12/2023 Apex Asset Management System 01/12/2023 The Supply of Integrated Payroll, Personnel and HR Software 01/12/2023 Street Lighting Column Replacement Works 01/12/2023
Page 51
47 Contract Title Possible Renewal Date St James Playing Fields - Modular Changing Pavilions 01/12/2023 Paisley Museum AV Hardware Supply, install and integration 01/12/2023 Traffic Management Improvements - SPT Projects 11/12/2023 Red Smiddy Roundabout to Southolm Roundabout- Active Travel Route 11/12/2023 Linside Link Paisley - Active Travel Route 11/12/2023 Streetscape Maintenance 14/12/2023 Windows and Doors 20/12/2023 Hybrid Webcasting of Council meetings 29/12/2023 Bus Shelter Advertising 01/01/2024 Paisley Museum Kitchen/ Café Fit out 01/01/2024 Employee Benefits 06/01/2024 MTC Roller Shutter Maintenance and Repair 08/01/2024 Lone Working Solution for Emergencies 24/01/2024 Autodesk Licence Renewal 25/01/2024 Removal, Relocation and Warehouse Storage Services Framework 26/01/2024 Household WEEE 01/02/2024 Halloween 2024 01/02/2024 Paisley Xmas 2024 01/02/2024 Events Evaluation (Survey) 01/02/2024 AMIDS South Gallowhill Link 01/02/2024 Provision of a Care at Home and Housing Support Service 19/02/2024 Sheltered Housing Heating Maintenance MTC 01/03/2024 Paisley Museum Furniture, Fixtures and Equipment 01/03/2024 Public Realm - Abbey Quarter Phase 1 (construction) 01/03/2024 The Support and Maintenance of Capacitygrid 04/03/2024 Supportworks Maintenance for Service Desk System 04/03/2024 Community Based Mental Health Service 09/03/2024 Committee management system 09/03/2024 Insurance Broker and Advisor to Renfrewshire Council and Associated Bodies Arm’s Length 31/03/2024 Document solution centre - support and maintenance of finishing equipment 31/03/2024 Payment Processing - card production 31/03/2024 Adaptation and Small Repair Service 01/04/2024 Community Meals - Sandwiches 01/04/2024 Design and Supply of Kitchens and Associated Spares 01/04/2024 Flexible Floor Finishes 01/04/2024 Weekly cutting/maintenance of fine sports turf - Bowling Greens 01/04/2024
Page 52
48 Contract Title Possible Renewal Date Lagoon / ON-X catering services 01/04/2024 Paisley Arts Centre catering services 01/04/2024 Event Catering 01/04/2024 License, Support and Maintenance of NEC Document Management 01/04/2024 Inspect, Maintain and Repair of Fixed and Portable Gym Equipment 05/04/2024 Vacant Property Protection, Clearance, Cleaning and Maintenance 08/04/2024 Email Marketing Platform 08/04/2024 Housing Management System (renewal date to be confirmed – provisional estimate provided for information) 20/04/2024 Online payments and cashless catering 24/04/2024 Media buying for Council and destination 30/04/2024 Annual Inspection of Play Areas Using The PSSLive+ App 01/05/2024 Paisley Museum Reimagined Back-Of-House Fit-Out 01/05/2024 Paisley Museum Reimagined Printed Materials 01/05/2024 Gas Audits 07/05/2024 Debt Partner Services 10/05/2024 Paisley First BID - Debt Recovery and Sheriff Officer Services 10/05/2024 External support for Microsoft agreements 13/05/2024 Road kerb and footway herbicide application 15/05/2024 Asbestos Removal 20/05/2024 Re-Opening Early Learning and Childcare Flexible Framework Agreement 24/05/2024 Asbestos Analytical Services 27/05/2024 Asbestos Surveys 27/05/2024 Call centre workforce management system 31/05/2024 Paisley Museum Reimagined Signage/Wayfinding Production / Installation 01/06/2024 Paisley Museum Reimagined Learning/Educational Equipment and Materials (Kit) 01/06/2024 Cash Receipting (Pay 360) 09/06/2024 Text messaging platform 14/06/2024 Appointment of Active Multi Asset Investment Manager 30/06/2024 Planet Press 30/06/2024 Supported Living Services 01/07/2024 Statutory Maintenance of Fixed Firefighting Equipment and Smoke Control Systems within Public Buildings 29/07/2024 AMIDS South construction works Summer 2024 CWRR Bridge Maintenance Contract 01/08/2024
Page 53
49 Contract Title Possible Renewal Date Technology Enabled Care Alarm Receiving Service 02/08/2024 Corporate Procurement Card 18/08/2024 Driver Certificate of Professional Competence (DCPC) 01/09/2024 Building Management System, Bureau Service and Planned Preventative Maintenance (PPM) 05/09/2024 Service provision of MOT, Tachograph repairs and calibration, MOT pre wash and inspections. 08/09/2024 Advance Automation Technology 22/09/2024 Banking Services 30/09/2024 Inspection, Testing & Reactive Repairs to Lightning Protection Systems 01/10/2024 Managed Security Operations Service 21/10/2024 Cash Collection Services 26/10/2024 RVJB Disaster Recovery Solution 30/11/2024 Corporate Skip Hire 07/12/2024 Provision of Lift Maintenance Services 20/01/2025 Pump Station Maintenance Services 11/02/2025 MOT Below 3.5 Tonne 21/02/2025 Oracle Hardware & Software Support 20/03/2025 Treasury Management Consultancy 31/03/2025 Document Solution Centre Print Devices 31/03/2025 Weekly cutting/maintenance of fine sports turf - Bowling Greens 01/04/2025 Processing & Recycling of Automotive Batteries 01/04/2025 Processing & Recycling of Automotive Batteries (Concession) 01/04/2025 Processing & Recycling of Engine Oil and Hydraulic Fluid 01/04/2025 Treatment, recycling & disposal of Mixed Waste from the Councils 5 x Household Waste Recycling Centres (HWRC’s) and other Waste Services of the Council 01/04/2025 Recycling & Reprocessing of Mechanical Street Sweepings 01/04/2025 Recycling & reprocessing of Wood from the Councils HWRC’s 01/04/2025 Treasury Management Consultancy 01/04/2025 Processing & Recycling of Mixed Paper & Card 01/05/2025 Elected Member Case Management System 03/04/2025 CATO Professional Bundle and Earthworks for CATO software products 19/04/2025 Road kerb and footway herbicide application 15/05/2025 Pay point 19/05/2025 Processing & Recycling of Brick & Rubble 01/06/2025
Page 54
50 Contract Title Possible Renewal Date Processing & Recycling of Cardboard from the Councils HWRC’s 01/06/2025 Recycling Collection Services - Textiles/Shoes 01/06/2025 Agent for Paisley. Is 12/06/2025 Lease Folder Inserter 30/06/2025 Document management system for RVJB 30/06/2025 Independent Advocacy Services - Adults Services 01/07/2025 External Support for Microsoft Agreements 07/07/2025 Accident damage and operational damage repairs 01/08/2025 Support and Hosting of Corporate Asset Management System 03/09/2025 Piano Tuning 07/09/2025 Insurance Framework for Renfrewshire Council and RVJB 19/10/2025 Framework Agreement for Corporate Uniforms 01/12/2025 ASN Transport Framework (Buses & Taxis) 20/12/2025 Election Management System (EMS) 31/12/2025 External Sports - ON-X TBC External Sports- Lagoon TBC