Minutes of meeting
Renfrewshire Council · 8 June 2023
Back to Finance, Resources and Customer Services Policy Board — 8 June 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Minute of Meeting Finance, Resources and Customer Services Policy Board Date Time Venue Thursday, 08 June 2023 10:00 Teams - virtual meeting, Present: Councillor Fiona Airlie-Nicolson, Councillor Alison Ann-Dowling, Councillor Jacqueline Cameron, Provost Lorraine Cameron, Councillor Michelle Campbell, Councillor Graeme Clark, Councillor Audrey Doig, Councillor Chris Gilmour, Councillor Edward Grady, Councillor Neill Graham, Councillor Bruce MacFarlane, Councillor Iain Nicolson, Councillor John Shaw Chair Councillor J Shaw, Convener, presided. In Attendance A MacArthur, Director of Finance & Resources; B Walker, City Deal & Infrastructure Programme Director, L McIntyre, Head of Policy & Partnerships, G Beattie, Strategic Commercial Category Manager, A Donaldson, Strategic Commercial Category Manager, L Gillan, Strategic Commercial Category Manager, B Lambert, Corporate Procurement Manager, S Gibb, Procurement Operations Manager, L McGuinness, Communications Business Lead (Transformation), S McLean, Procurement Assistant; R Park, Category Manager and L Fingland, Service Planning & Policy Development Manager (all Chief Executives); C Dalrymple, Head of Facilities Management & Property Services and L Feely, Head of Housing Services (both Environment, Housing & Infrastructure); M Boyd, Head of People & Organisational Development, C McCourt, Head of Finance & Procurement, M Conaghan, Head of Corporate Governance, P Murray, Head of Digital Transformation & Customer Services, R Cree, OD & Workforce Planning Manager, G Dickie, Partnering & Commissioning Manager, S Fanning, Principal HR & OD Adviser, G Innes, Senior Service Delivery Manager (Customer & Digital Operations), E Shields, Business Services Manager, E Simpson, Principal HR & OD Adviser; D Pole, End User Technician, D Low, Democratic Services Manager and J Barron and D Cunningham, both Assistant Committee Services Officers (all Finance & Resources); and C Henderson, Day Service Officer and S Docherty, Senior Contracts Officer (both Renfrewshire Health & Social Care Partnership).
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Webcasting of Meeting Prior to the commencement of the meeting the Convener intimated that this meeting of the Policy Board would be filmed for live or subsequent broadcast via the Council's internet site. Apology Councillor Sam Mullin. Declarations of Interest There were no declarations of interest intimated prior to the commencement of the meeting. 1 Minute of meeting of the Joint Consultative Board (Non-Teaching) There was submitted the Minute of the meeting of the Joint Consultative Board (Non- teaching) held on 24 May 2023, a copy of which forms the appendix to this Minute. DECIDED: That the Minute be noted. 2 Revenue Budget Update 2023/24 There was submitted a report by the Director of Finance & Resources relative to the impact on the revenue budget as a result of decisions taken by the Council on 2 March 2023. DECIDED: That the report be noted. 3 Customer Services Performance Report There was submitted a report by the Director of Finance & Resources relative to performance across key Customer Services functions including Call Centre, Face-to- Face and Digital Support for customers for April 2023. The report provided an update on the overall contact centre call handling volumes and indicated that Face-to-Face services had returned in Renfrewshire House, with these being managed on an appointment basis. DECIDED: That the report be noted.
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4 Business Services Performance Report There was submitted a report by the Director of Finance & Resources relative to the performance of key Business Services functions including revenue collection and benefit administration for the period ending 28 April 2023. The report provided an update on the funding and expenditure position for Discretionary Housing Payments and the Scottish Welfare Fund. Appendices to the report provided information on revenue collection and key performance indicators. DECIDED: That the report be noted. 5 Facilities Management Operational Performance Report There was submitted an update report by the Director of Environment, Housing & Infrastructure relative to the operational performance of Facilities Management (Hard and Soft Services, including Building Services) as delivered by Environment, Housing & Infrastructure since the last meeting of this Policy Board. Section 3.10.8 of the report provided details of the Council’s proposed policy in respect of the location of defibrillators. DECIDED: (a) That the report be noted; and (b) That the Council’s defibrillator policy, as detailed in Section 3.10.8 of the report, be approved. 6 Finance & Resources Service Improvement Plan Outturn Report 2022/25 There was submitted a report by the Director of Finance & Resources relative to the Finance & Resources Service Improvement Plan Outturn report 2022/25. The report provided a summary of the Finance & Resources service’s performance against the actions and performance indicators agreed within the Service Improvement Plan for 2022/25. A detailed outturn report was attached to the report and concluded the Service Improvement Plan for 2022/25. DECIDED: That the progress being made in delivering the Finance & Resources Service Improvement Plan 2022/25 be noted. 7 Finance & Resources 2023/26 Service Improvement Plan There was submitted a report by the Director of Finance & Resources relative to the Finance & Resources Service Improvement Plan for the period 2023/26, to identify the priorities being addressed, the key tasks to be implemented, the implementation timetable and measures of success.
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The Service Improvement Plan was appended to the report and included performance indicators and an action plan grouped under the Council Plan themes. The report advised that a mid-year progress update on the Service Improvement Plan would be submitted to the Finance, Resources and Customer Services Policy Board in the autumn of 2023. DECIDED: (a) That the Finance & Resources Service Improvement Plan be approved; and (b) That it be noted that mid-year progress of the Service Improvement Plan would be reported to this Board in the autumn of 2023 with updates to the performance indicators and action plan. 8 Chief Executive’s Service - Service Improvement Plan 2022/23 Outturn Report There was submitted a report by the Chief Executive relative to an update on the performance of the Chef Executive’s Service for the twelve-month period from 1 April 2022 to 31 March 2023 in relation to the Service Improvement Plan approved by this Board in June 2022. The plan aligned with the new Council Plan and Community Plan and provided the strategic direction for the service. A new Service Improvement 2023-26 was being presented to this Board for approval. The report advised that the action plan, attached as Appendix 1 was at the core of the Service Improvement Plan, and set out the priorities being addressed, the key tasks to be implemented, the implementation timetable and the measures of success. The service scorecard outlined in Appendix 2 set out a range of key indicators against which performance of the service was measured. The report provided a summary of performance for both the action plan and the service performance indicators, which were included as appendices thereto. The outturn report included services which were under the remit of the Chief Executive’s service prior to restructuring at the end of March 2023. The report indicated that Chief Executive’s service had continued to deliver on its priorities over the last twelve months and service updates and key achievements were highlighted in Section 4 of the report. DECIDED: (a) That the progress made in delivering the Service Improvement Plan in 2022/23 be noted; and (b) That it be noted that incomplete actions had been carried over into the new Service Improvement Plan 2023/26.
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9 Chief Executive’s Service - Service Improvement Plan 2023/26 There was submitted a report by the Chief Executive relative to the Service Improvement Plan for the Chief Executive’s Service covering the three-year period of 2023/26. The report identified the priorities being addressed, the key tasks to be implemented, the implementation timetable and the measures of success. The report advised that following the approval of the new Council Plan 2022/27 in September 2022, work had been undertaken to review the format of Service Improvement Plans to make these more accessible, easier to understand, and to clearly demonstrate how the service would work to support delivery of the strategic outcomes of the new Council Plan. The Service Improvement Plan was appended to the report and included Performance Indicators and an Action Plan grouped under the Council Plan themes. The report indicated that a mid-year progress update for the plan would be reported to the Finance, Resources and Customer Services Policy Board in autumn/winter 2023. DECIDED: (a) That the Service Improvement Plan be approved; and (b) That it be noted that mid-year progress of the Service Improvement Plan would be reported to this Board in the autumn of 2023, with updates to the actions and performance indicators. 10 Environment & Infrastructure Service Improvement Plan 2022/23- 2024/25 Outturn Report There was submitted a report by the Director of Environment, Housing & Infrastructure relative to the Environment & Infrastructure Service Improvement Plan 2022/23-2024/25 Outturn report. The report advised that the Service Improvement Plan linked to the Council Plan and Community Plan, alongside the Risk Management Plan and Workforce Plan to form a set of documents which provided the strategic direction for the service. The plan was also intended to complement the council-wide Economic Recovery Plan and Social Renewal Plan. The report indicated that mid-year progress update on the Service Improvement Plan was submitted to the Finance, Resources and Customer Services Policy Board in November 2022. The outturn report, attached in Appendix 1, was presented to the Finance, Resources and Customer Services Policy Board for noting of the areas within this Board’s remit only. The plan and covering report would also be submitted to the Infrastructure, Land and Environment Policy Board for the areas within that Board’s remit. DECIDED: That the progress made in delivering the 2022/23 – 2024/25 Service Improvement Plan for Environment & Infrastructure attached as Appendix 1 and as specific to the areas of activity delegated to this Policy Board be noted.
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11 Environment, Housing & Infrastructure Services 2023/24 Service Improvement Plan There was submitted a report by the Director of Environment, Housing & Infrastructure relative to the Service Improvement Plan for Environment, Housing & Infrastructure covering the three-year period from 2023/26. The Plan identified the priorities being addressed, the key tasks to be implemented, the implementation timetable and the measures of success. The report advised that the Service Improvement Plan was part of a suite of documents which described the strategic direction for the Service and the Council, and also included the Council Plan, Community Plan, Risk Management Plan, and the Workforce Plan. The report indicated that following the approval of the new Council Plan 2022/27 in September 2022, work had been undertaken to review the format of Service Improvement Plans to make these more accessible, easier to understand and clearly demonstrate service contribution towards delivering the new Council Plan strategic outcomes. The Service Improvement Plan was appended to this report and included Performance Indicators and an Action Plan grouped under the Council Plan themes. The report intimated that a mid-year progress update on the Service Improvement Plan would be submitted to the Finance, Resources and Customer Services Policy Board in the Autumn of 2023. DECIDED: (a) That the Service Improvement Plan be approved; and (b) That it be noted that mid-year progress of this Service Improvement Plan would be reported to this Board in the Autumn of 2023, with updates to the Performance Indicators and Action Plan. 12 Non-domestic rates/council tax on second and empty homes: Consultation There was submitted a report by the Director of Finance & Resources relative to a Scottish Government and COSLA consultation on council tax on second and empty homes. The consultation sought to explore the role of more inclusive and fiscally sustainable local taxation, in the form of council tax and non-domestic rates, as part of the commitment that ‘everyone should have a safe, high-quality home that is affordable and meets their needs in the place,’ in accordance with the Scottish Government's Housing to 2040 strategy. The report advised that the consultation document recognised that second homes and short-term lettings brought benefits to those who owned them and the tourism businesses and local economy that they supported.
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The report indicated that it was also recognised that different kinds of ownership patterns impacted on the availability of homes to meet local needs and on community sustainability, and it was stated that a fair balance should be pursued. The report advised that the Council supported the consultation principles and planned to submit a full response as detailed in Appendix 1 to the report. The response fully supported the premise of allowing more local flexibility to Councils in the setting of council tax and non-domestic rates for empty, second homes and holiday rental accommodation. DECIDED: (a) That the consultation response be approved; and (b) That it be agreed that the Director of Finance & Resources would submit the response to the Scottish Government in line with the consultation timescales. 13 People Strategy 2021/26 - Revised HR&OD Policies There was submitted a report by the Director of Finance & Resources relative to work progressed by officers in relation to the review of the HR& OD Policy Review Plan. The purpose of the report was to seek approval from members to implement the two policies attached as appendices to the report: the Revised Flexible Working Policy which was attached as Appendix 1 to the report; and the Revised Flexible Retirement Policy which was attached as Appendix 2. The report advised that consultation had taken place with Trade Unions and Services and feedback had informed the development of these policies. The policies had been modernised and were updated in line with best practice, the Council’s values and employment legislation. The report indicated that following approval from Members, some additional guidance would be developed to support the implementation of the policies. In addition, some changes would be required to the Enterprise Resource Planning (ERP) system and updated training would be required for managers. These developments were currently being designed and the policies would be fully implemented in the following months. The implementation of these policies would be communicated to all managers and employees within the Council. DECIDED: That the new and revised HR&OD Policies detailed in Appendices 1 and 2 be approved. 14 Civic Hospitality There was submitted a report by the Director of Finance & Resources relative to consideration of requests received by the Provost for civic hospitality for financial year 2023/24 from organisations for specific events as detailed below: (a) Visit by guests from the Council’s twin town of Fürth, Germany - lunch - £88.90 (b) Dates-n-Mates – Gala Awards Dinner - £400
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(c) Salvation Army, Erskine – 30th Anniversary - £350 (d) Caledonian Bowling Club – 150th Anniversary - £3,000 (e) Spateston Bowling Club – 40th Anniversary - £1,000 (f) Paisley & District Battalion of the Boys Brigade – Presentation for the Queen’s Badge and Duke of Edinburgh Awards - £1,600 (g) J G Fleming Bowling Club – 125th Anniversary - £1,200 (h) Johnstone & District Ladies Bowling Association – 50th Anniversary - £1,200 (i) Hands Up for Trad – Scots Language Awards - £1,200 (j) Johnstone Phoenix Theatre Group – 60th Anniversary - £2,450 DECIDED: (a) That hospitality be provided as detailed in the report for the Erskine branch of the Salvation Army, Caledonia Bowling Club, Spateston Bowling Club, Paisley & District Battalion of the Boys Brigade, J G Fleming Bowling Club, Johnstone & District Ladies Bowling Association, the Scots Language Awards and Johnstone Phoenix Theatre Group; (b) That it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements; and (c) That the actions taken by the Head of Corporate Governance in terms of his delegated authority in respect of both the visit by guests from the Council’s twin town in Fürth and the Dates-n-Mates Gala Awards dinner be noted. 15 Inspection of Salmon Fishings – River Clyde There was submitted a report by the Director of Finance & Resources relative to authority for the Provost and other representatives of the Council to take the necessary actions to maintain the Council’s salmon fishing rights on the River Clyde. The actions to be undertaken and the costs involved were detailed in the report. DECIDED: (a) That the actions outlined in the report in relation to the confirmation of fishing rights on the River Clyde be approved; and (b) That the costs involved in the Salmon Fishings, estimated at £4,000 be met from the Renfrew Common Good Fund. 16 Report on the Voluntary Redundancy/Early Retirements Scheme There was submitted a report by the Director of Finance & Resources relative to the annual report detailing the number of employees leaving through the voluntary
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redundancy or voluntary early retirement schemes (VR/VER), and associated financial implications for the Council. The report provided an update for the period from 1 April 2022 to 31 March 2023 confirming that 37 employees (34.8 FTE) had left the Council through voluntary redundancy or early retirement in that period. DECIDED: That the report be noted. 17 2022/23 Annual Report on the Health, Safety and Wellbeing activities within Renfrewshire Council There was submitted a report by the Director of Finance & Resources relative to an update on the health, safety and wellbeing arrangements and performance of Renfrewshire Council in effectively managing health, safety and wellbeing for the period 1 April 2022 to 31 March 2023. The report detailed the council’s continued commitment to ensuring the health, safety, welfare, and wellbeing of its employees and supported the aims of the “Our People, Our Future” strategy document and the Councils’ values. DECIDED: That the report be noted. 18 Chief Executive’s Service – Annual Health and Safety Report 2022/23 and Action Plan 2023/24 There was submitted a report by the Chief Executive relative to the Chief Executive’s Service annual Health and Safety report 2022/23 and Action Plan 2023/24. The Chief Executive’s Service annual progress report was attached as Appendix 1. It set out the arrangements for the management of health, safety and wellbeing within the service, demonstrated the Service’s commitment to continuous improvement in health and safety performance in accordance with the Corporate Health, Safety and Wellbeing Strategy 2019/22 and summarised the achievements from 1 April 2022 to 31 March 2023. The report advised that the Chief Executive’s Service action plan for 2023/24 was attached as Appendix 2 to this report. It set out the planned actions the service would undertake during 2023/24, outlining the service’s commitment to continuous improvement in health and safety performance in accordance with the Corporate Health, Safety and Wellbeing Strategy 2019/22. The action plan would be reviewed during the course of the reporting year due to the restructuring of services with Community Learning & Development moving into the service and procurement falling under the Finance & Resources Department. DECIDED: (a) That the content of the annual report attached at Appendix 1 be noted; and (b) That the Chief Executive’s Service health and safety action plan for 2023/24 at Appendix 2 be approved.
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19 Provision of Adult Residential Services at Cherrywood Care Home (RCCPU- 22-274) There was submitted a joint report by the Director of Finance & Resources and the Chief Executive Officer, Renfrewshire Health & Social Care Partnership relative to the award of a contract for the Provision of Adult Residential Services at Cherrywood Care Home to the Mungo Foundation. DECIDED: (a) That the Head of Corporate Governance be authorised to award a contract for Provision of Adult Residential Services at Cherrywood Care Home to The Mungo Foundation; (b) That it be noted that the contract be awarded for a period of three years, plus the option to extend for a period of one year on two occasions, any extension to the contract to be at the discretion of Renfrewshire Council and subject to both funding and satisfactory operation and performance during the initial period of the contract; (c) That it be noted that the anticipated commencement date was 1 July 2023; the exact date to be confirmed in the Council’s letter of acceptance; and (d) That it be noted that the contract be awarded up to a maximum value of £6,402,466 for the entire period of the contract, including extensions where implemented; equating to £1,280,492 per annum. 20 Provision of a Specialist Dementia Day Care Service (RC-CPU-22- 113) There was submitted a joint report by the Chief Executive and the Chief Officer, Renfrewshire Health & Social Care Partnership relative to the award of a contract for the provision of a Specialist Dementia Day Care Service to Alzheimer Scotland – Action on Dementia. DECIDED: (a) That the Head of Corporate Governance be authorised to award a contract for Provision of a Specialist Dementia Day Care Service to Alzheimer Scotland – Action on Dementia; (b) That the award of the contract for a period of three years, with no extensions, be approved; (c) That it be noted that the anticipated commencement date was 1 July 2023; the exact date will be confirmed in the Council’s letter of acceptance; and (d) That the award of the contract for up to a maximum value of £757,419 excluding VAT equating to £252,473 per annum be approved.
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21 Provision of a Carers Centre (RC-CPU-22-319) There was submitted a joint report by the Director of Finance and Resources, Director of Children’s Services and the Chief Officer, Renfrewshire Health & Social Care Partnership relative to the award of a contract for the provision of a Carers Centre to Renfrewshire Carers Centre. DECIDED: (a) That the Head of Corporate Governance be authorised to award a contract for the provision of a Carers Centre to Renfrewshire Carers Centre; (b) That the award of the contract for a period of three years, with no option to extend be approved; (c) That it be noted that the anticipated commencement date was 1 July 2023; the exact date to be confirmed in the Council’s letter of acceptance; and (d) That the award of a contract up to a maximum value of £1,963,125 excluding VAT for the entire period of the contract, equating to £654,375 per annum be approved. 22 Access to Counselling in Schools (RC-CPU-22-251) There was submitted a joint report by the Director of Finance & Resources and the Director of Children’s Services relative to the award of a contract for Access to Counselling in Schools to Therapeutic Counselling Services Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award a contract for Access to Counselling in Schools to Therapeutic Counselling Services Limited; (b) That it be noted that the commencement date of the contract was anticipated to be 1 September 2023 for 34 months until 30 June 2026, the actual dates for the contract to be confirmed in the Council’s letter of acceptance; and (c) That a contract value of up to a maximum of £1,247,000.00, equating to £36,676.47 per month excluding VAT for the 34-month contract period be approved. 23 Contract Award: 2 Liquid Fuels Contracts There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of two contracts for the Supply and Delivery of Liquid Fuels to: (i) Certas Energy UK Limited t/a Scottish Fuels for the supply of AdBlue, Gas Oil A2 (Red Diesel) and Petrol ULSP; and (ii) Highland Fuels Ltd for the supply of Diesel. DECIDED:
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(a) That the Head of Corporate Governance be authorised to award contracts for the Supply and Delivery of Liquid Fuels to: (i) Certas Energy UK Limited t/a Scottish Fuels for the supply of AdBlue, Gas Oil A2 (Red Diesel) and Petrol ULSP; and (ii) Highland Fuels Ltd for the supply of Diesel; (b) That it be noted these contracts were created through a Scottish Procurement Further Competition made under an existing Crown Commercial Services National Fuels 2 Framework Agreement reference RM6177; (c) That spend under both the contracts to a value of no more than £3million (excluding VAT) be approved; (d) That it be noted that both contracts were anticipated to have call off start dates of 3 July 2023, the exact date for each contract to be confirmed in the respective Order Form; (e) That it be noted that the contract end dates were 31 March 2025; and (f) That it be noted that the award of the contracts was subject to the completion of the Crown Commercial Services National Fuels 2 Framework Agreement Order Form. 24 Contract Authorisation Report for the Customer Portal and Customer Relationship Management System (Reference RC-CPU-22- 307) There was submitted a report by the Director of Finance & Resources relative to the award of a contract for the Customer Portal and Customer Relationship Management System to Granicus-Firmstep Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award the contract for the Customer Portal and Customer Relationship Management System to Granicus- Firmstep Limited, being a Call-Off Contract made under the Crown Commercial Services G-Cloud 13 Framework Agreement RM1557.13, in accordance with the award procedure for this Framework; (b) That it be noted that the initial term of the contract was three years with the Council’s option to extend the contract for up to 12 months; (c) That it be noted that the proposed contract start date was 2 October 2023, however, the actual date would be formally confirmed in the Crown Commercial Services G-Cloud 13 Framework Agreement RM1557.13 Call-Off Contract (Order Form); and (d) That it be noted the contract value for the initial 3-year term would not exceed £399,090 excluding VAT. Where the optional extension period was utilised, the additional value would not exceed £133,030 excluding VAT, with a total value of £532,120 excluding VAT.
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25 Contract Authorisation Report for The Supply and Delivery of Meraki Switches and Licenses (RC-CPU-22-302) There was submitted a report by the Director of Finance & Resources relative to the award of a contract for the Supply and Delivery of Meraki Switches and Licenses to Stone Technologies Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award the Call-Off Contract for the Supply and Delivery of Meraki Switches and Licenses to Stone Technologies Limited following an eAuction under the Crown Commercial Service Framework Agreement RM6068 Technology and Associated Services - Lot 2 Hardware and Associated Services; (b) That it be noted that the Call-Off Contract would be for a period of five years, and it was envisaged that the Call-Off Contract would commence on 30 September 2023 and would expire on 29 September 2028, with the actual Call-Off Start Date and Call- Off Expiry Date being confirmed in the Order Form and the contract was to be awarded in accordance with the Framework Award Procedure; and (c) That it be noted that the Call-off Contract value would be £226,000 excluding VAT. 26 Contract Award: Measured Term Contract Rot Eradication, Timber Preservation and Dampness Control, (RC-CPU-21-004) There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of a measured term contract Rot Eradication, Timber Preservation and Dampness Control (RC-CPU- 21-004) (“Contract”) to City Gate Construction (Scotland) Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Measured Term Contract Rot Eradication, Timber Preservation and Dampness Control (RC-CPU-21- 004) to City Gate Construction (Scotland) Limited; (b) That a contract value of up to £4,000,000.00 excluding VAT for this contract be approved; Orders to carry out works would be raised by the Council as required; (c) That a contract period of three years be approved with the Council having the sole option to extend for up to 12 months on two separate occasions to a total contract period of five years. The proposed commencement date was 3 August 2023, with the actual date confirmed in the Council’s letter of acceptance; and (d) That it be noted the award of the contract required the provision of a Data Processor Agreement as indicated within the tender documentation. 27 Contract Award: Artificial Pitches Upgrades 2022/23 3G football
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pitch – Park Mains High School, Erskine, (RC-CPU-22-266) There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of a contract for Artificial Pitches Upgrades 2022/23 3G football pitch – Park Mains High School, Erskine (RC-CPU-22-266) to Allsports Construction & Maintenance Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award a contract for Artificial Pitches Upgrades 2022/23 3G football pitch – Park Mains High School, Erskine (RC-CPU-22-266) to Allsports Construction & Maintenance Limited; (b) That the Tendered Contract Sum of £311,420.10 excluding VAT and an additional 5% contingency for any unforeseen works be approved; and (c) That it be noted that the date for commencement of the works was 17 July 2023 and the date for completion of the works was 15 September 2023. Any changes to these dates would be confirmed in the Council’s letter of acceptance. 28 Contract Award: Energy Efficiency Scotland ABS Funding Managing Agent (RC-CPU-22-353) There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of a contract for Energy Efficiency Scotland (Area Based Schemes) ABS Funding Managing Agent (RC-CPU-22-353) to The Wise Group, subject to the receipt of the Scottish Government grant funding award letter for Area Based Schemes. DECIDED: (a) That the Head of Corporate Governance be authorised to award a contract for Energy Efficiency Scotland ABS Funding Managing Agent (RC-CPU-22-353) to The Wise Group subject to the receipt of the Scottish Government grant funding award letter for Area Based Schemes; (b) That a spend to the budget value of up to £120,000 per annum (Total - £360,000 for the contract duration) be approved; (c) That it be noted that the likely spend would be as per the tender submission returns of up to £87,491.25 for the Total of the Prices for Part 2a per annum (Total - £262,473.75 for the contract duration); and (d) That it be noted that it was anticipated that the starting date would be 10 July 2023. The contract would be for a service period of 12 months with the Council option to extend the service period for up to 12 months on two separate occasions, subject to satisfactory operation and performance of the contract. Any extension to the service period was also subject to the availability of Scottish Government Funding for ABS. 29 Contract Award: Render Improvement Works to Speirsfield and
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Camphill Courts, Paisley (RC-CPU-22-354) There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of a works contract for Render Improvement Works to Speirsfield and Camphill Courts, Paisley (RC-CPU-22-354) to A C Whyte & Co Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award a contract for Render Improvement Works to Speirsfield and Camphill Courts, Paisley (RC-CPU 22- 354) to A C Whyte & Co Limited; (b) That the Tendered Contract Sum of £716,525.00 excluding VAT, and an additional 10% contingency for any unforeseen works be approved; and (c) That it be noted that the anticipated starting date was 17 July 2023, and the completion date was 12 weeks from the date of commencement of the works. Any changes to the date would be confirmed in the Council’s letter of acceptance. 30 Idox Software and Associated Software Maintenance (RC-CPU-22- 206) There was submitted a joint report by the Chief Executive and the Director of Finance & Resources relative to the homologation of the decision of the Head of Economy & Development Services and Head of Policy & Commissioning to award a Contract on 3 April 2023 for the provision of Idox Software and Associated Software Maintenance Services. DECIDED: (a) That the action taken by the Head of Economy & Development Services and the Head of Policy & Commissioning to award the contract for the Provision of the Idox Software and associated Software Maintenance to Idox Software Ltd be homologated (b) That it be noted that the contract value would be up to £340,000.00 excluding VAT; and (c) That it be noted that the contract Call-Off Start Date was 1 April 2023, and the expiry date would be on 31 March 2026, or 31 March 2027 if the optional 12-month extension was exercised. 31 Paisley Museum Reimagined Project – Notification of Cost Increases on technical consultant appointments There was submitted a joint report by the Chief Executive and the Director of Finance & Resources relative to notification in accordance with Standing Order 20.3 of the Standing Orders Relating to Contracts, of an increase in cost to the consultancy contracts listed in item 3.3 of the report. DECIDED:
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(a) That the increase in the approved Contract Sum for: (i) Paisley Museum Reimagined Project Multi-Disciplinary Design Team (MDDT) from £2,598,349.00 (excluding VAT) to a revised fee of £4,164,804.00 (excluding VAT); (ii) Paisley Museum Reimagined Project – Project Management from £193,856.80 to a revised fee of £341,114.00 (excluding VAT); (iii) Paisley Museum Reimagined Project – Quantity Surveyor from £258,000.00 to a revised fee of £375,082.31 (excluding VAT); be noted; (b) That it be noted that the Paisley Museum Reimagined Project Multi-Disciplinary Design Team (MDDT) contract was now anticipated to complete at the end of January 2024; (c) That it be noted that the Paisley Museum Reimagined Project – Project Management contract and the Paisley Museum Reimagined Project – Quantity Surveyor contract were both anticipated to complete by the end of May 2024; and (d) That it be noted that variations to each of these contracts had been negotiated and agreed with the respective Consultant in accordance with Standing Orders Relating to Contracts 34.4 and 34.5.