9 - Contract Award - Artificial Pitches Upgrades - Park Mains High School Erskine
Renfrewshire Council · 8 June 2023
Back to Finance, Resources and Customer Services Policy Board — 8 June 2023 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 8th June 2023 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Award: Artificial Pitches Upgrades 2022/23 3G football pitch – Park Mains High School, Erskine, (RC-CPU-22-266) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources, and Customer Services Policy Board to award a Contract for Artificial Pitches Upgrades 2022/23 3G football pitch – Park Mains High School, Erskine, (RC-CPU-22-266) to Allsports Construction & Maintenance Limited. 1.2 The recommendation to award a Contract follows a procurement exercise conducted in accordance with the Council Standing Orders Relating to Contracts 1 January 2022 for a below Regulated (Works) Contract using the Open Procedure. 1.3 A Contract Strategy was approved by the Strategic Commercial Category Manager and the Head of Property Services on 23rd March 2023. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Finance, Resources, and Customer Services Policy Board:
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(a) Authorise the Head of Corporate Governance to award a Contract for Artificial Pitches Upgrades 2022/23 3G football pitch – Park Mains High School, Erskine, (RC-CPU-22-266) to Allsports Construction & Maintenance Limited; (b) Authorise the Tendered Contract Sum of £311,420.10 excluding VAT and an additional 5% contingency for any unforeseen works; (c) Note the Date for Commencement of the Works is 17th July 2023 and the Date for Completion of the Works is 15th September 2023. Any changes to these dates will be confirmed in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 Renfrewshire Council requires a competent and suitably qualified Contractor to carry out the Upgrading of the 3G football pitch at Park Mains High School in Erskine. 3.2 To initiate this procurement process a Contract Notice was published on the Public Contracts Scotland advertising portal on 24th March 2023 with the tender documentation available for downloading from the Public Contracts Scotland – Tender portal from this date. 3.3 During the live tender period nine organisations expressed an interest in this tender. By the closing date set for the return of electronic tender submissions, 12 noon, 20th April 2023 two organisations submitted a tender response with one organisation declining and six organisations not responding. 3.4 In accordance with the Council’s Standing Orders Relating to Contracts 1 January 2022 order 11.5, Tenderers were required to complete a Single Procurement Document (SPD) to be submitted with their tender submission. The two tender submissions were evaluated against a pre-determined set of criteria in the form of the SPD by representatives from the following Council Services: Property Services, the Corporate Procurement Unit, Corporate Risk and Corporate Health & Safety. 3.5 The two tender submissions received complied with the minimum selection criteria of the SPD. The two tender submissions were each evaluated against the Award Criteria which were based on a weighting of 60% Price and 40% Quality. 3.6 The scores relative to the Award Criteria for each of the two tender submissions are noted below:
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Price (60%) Quality (40%) Total (100%) 1 Allsports Construction & Maintenance Limited 59.34% 34.25% 93.59% 2 Tony Patterson Sportsgrounds Ltd 60.00% 31.25% 91.25% 3.7 The evaluation of tender submissions received identified that the submission by Allsports Construction & Maintenance Limited was the most economically advantageous tender. 3.8 The Conditions of Contract are the SBCC Minor Works Building Contract for use in Scotland (MW/Scot), 2011 Edition as amended and supplemented by the Employers Amendments. 3.9 A capital budget of £1.2m has been made available for the upgrading of artificial pitches in Renfrewshire and the costs of this Contract will be met through this budget. 3.10 Community Benefits were requested as part of this procurement process and Allsports Construction & Maintenance Limited confirmed that the following Community Benefits would be made available to the Council for this Contract: ___________________________________________________________________ Implications of the Report 1. Financial – The cost for this works contract will be met by the Capital General Services Budget. 2. HR & Organisational Development – No TUPE implications. 3. Community/Council Planning – Our Renfrewshire is thriving – maximising economic growth that is inclusive and sustainable Community Benefit Description No of People / Activity Industry Awareness Event 1 Business advice/support to an SME /Social Enterprise/ Voluntary organisation 1 Non-financial support for a Social Enterprise within Renfrewshire 1
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Our Renfrewshire is well – supporting the wellness and resilience of our citizens and communities Our Renfrewshire is fair – addressing the inequalities that limit life chances Our Renfrewshire is safe – protecting vulnerable people, and working together to manage the risk of harm Reshaping our place, our economy and our future ‐ Delivering required infrastructure Tackling inequality, ensuring opportunities for all ‐ Celebrating Youth ‐ Improving mental health and wellbeing ‐ Promoting active lifestyles ‐ Driving attainment for all ‐ Tackling the poverty related attainment gap Creating a sustainable Renfrewshire for all to enjoy ‐ Keeping local places clean and attractive 4. Legal – The Procurement of this Contract was conducted as a below Regulated (Works) Open Procedure in accordance with the Council’s Standing Orders Relating to Contracts 1st January 2022. 5. Property/Assets – The contract will facilitate the upgrading of the 3G football pitch at Park Mains High School that will ensure that the Council’s assets are upgraded and maintained to a performance standard. 6. Information Technology – No Information Technology implications have arisen or are anticipated. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because for example it is for noting only. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – Allsports Construction & Maintenance Limited health and safety credentials were evaluated by Corporate Health and Safety and met the Council’s minimum requirements regarding health and safety.
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9. Procurement – The procurement procedures outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – Allsports Construction & Maintenance Limited insurances have been assessed and evaluated to confirm that they meet the minimum requirements regarding insurance risk. 11. Privacy Impact – No Privacy Impact implications have been identified or are anticipated. 12. Cosla Policy Position – No COSLA Policy Position implications have arisen or are anticipated. 13 Climate Risk – The level of impact associated with provision of these works have been assessed using the Scottish Government Sustainability Test and is considered High Risk. The Scottish Procurement Document (SPD) Environmental Management question 4C.7 was utilised as well as one information only question within the Technical Evaluation: Re-Using, Re-Purposing or Re-Manufacturing of Materials removed from this site in support if a Circular Economy: ‐ The Contractor will comply with the relevant legislation and regulations including the Scottish Governments strategic economic objectives, climate change, energy efficiency and zero waste targets. ‐ The Contractor will adopt a hierarchy of Reduce, Re-use and Recycle as guiding principles in line with Scotland’s Zero Waste Plan. ‐ The Contractor will use networks such as The Community Resources Network Scotland and the Construction Materials Exchange where there is unavoidable waste. ‐ The Contractor is ISO9001 and ISO4001 accredited. ‐ The Contractors supply chain will also play their part and will be required to comply with conditions as set out in their Site Waste Management Plan for the project.
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‐ Site inductions to staff and sub-contractors will include the awareness of good waste management and specific measures used on site, including regular Toolbox Talks which will ensure staff know how to reduce, re-use and recycle waste at the site. _________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Kevin Milliken, Procurement Advisor, Corporate Procurement Unit, kevin.milliken@renfrewshire.gov.uk