1 - Provision of Adult Residential Services at Cherrywood Care Home
Renfrewshire Council · 8 June 2023
Back to Finance, Resources and Customer Services Policy Board — 8 June 2023 and its agenda
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1 ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 08 June 2023 ___________________________________________________________________ Report by: Director of Finance and Resources and The Chief Officer, Renfrewshire Health & Social Care Partnership ___________________________________________________________________ Heading: Provision of Adult Residential Services at Cherrywood Care Home (RC- CPU-22-274) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to enter into a Contract for the Provision of Adult Residential Services at Cherrywood Care Home. 1.2 The recommendation to award this Contract follows a procurement exercise which was conducted as a Negotiated Procedure without Prior Publication in accordance with the Council’s Standing Orders Relating to Contracts and Regulation 76 of the Public Contracts (Scotland) Regulations 2015, as amended, for Social and Other Specific Services. 1.3 A Contract Strategy was approved by the Strategic and Commercial Procurement Manager; the Chief Finance Officer, Renfrewshire Health and Social Care Partnership (RHSCP) and the Head of Mental Health, Addictions and Learning Disability Services, RHSCP on the 02 February 2023. ___________________________________________________________________
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2 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board authorise the Head of Corporate Governance to award a Contract: 2.1 For Provision of Adult Residential Services at Cherrywood Care Home to The Mungo Foundation. 2.2 For a period of 3 years, plus the option to extend for a period of 1 year on two occasions (3+1+1); any extension to the contract will be at the discretion of Renfrewshire Council and subject to both funding and satisfactory operation and performance during the initial period of the Contract. 2.3 The anticipated Commencement Date is 01 July 2023; the exact date will be confirmed in the Council’s Letter of Acceptance. 2.4 For up to a maximum value of £6,402,466 for the entire period of the Contract, including extensions where implemented; (£1,280,492 per annum). _________________________________________________________ 3. Background 3.1 This Contract will replace an existing contract between The Mungo Foundation and Renfrewshire Council on behalf of Renfrewshire Health and Social Care Partnership which expires on 30 June 2023. 3.2 The Contract is for the provision of a Provision of Adult Residential Services at Cherrywood Care Home (Elderslie Project, Cherrywood Road CS2004060920). The service is specifically for people over the age of 18 and who have been diagnosed and assessed with a learning disability and may have associated communication difficulties and/or physical disabilities; the service provides accommodation and suitable individualised support and care services. 3.3 The Invitation to Contract required The Mungo Foundation to demonstrate continued compliance with current guidance and legislation to ensure the promotion of health and wellbeing. 3.4 The procurement process for this Contract was conducted as a Negotiated Procedure without Prior Publication in accordance with the Council’s Standing Orders Relating to Contracts and Regulation 76 of the Public Contracts (Scotland) Regulations 2015, as amended, for Social and Other Specific Services.
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3 3.5 The Mungo Foundation was invited to respond to the Council’s Invitation to Contract which was published on 28 February 2023 with a tender return deadline of 12 noon on 31 March 2023. 3.6 In accordance with Council Standing Order relating to Contracts 11.5, the submission from The Mungo Foundation was evaluated and met the predetermined criteria in the form of the Single Procurement Document (SPD). 3.7 The submission from The Mungo Foundation was evaluated by the Renfrewshire Health and Social Care Partnership, Corporate Procurement Unit, Risk Management and Health and Safety, and met the award criteria as set out within the Invitation to Contract. 3.8 Community Benefits were requested as part of this procurement process. The Mungo Foundation has confirmed the following benefits will be delivered as part of the Contract: Community Benefit Number Offered S/NVQ (or equivalent) for New Employee, Existing Employee, Supply Chain Employee 3 Work Experience Placement for an individual 16+ years of age (who is not currently in employment, education or training and from an identified priority group) 2 Industry Awareness Events: Schools/Invest in Renfrewshire – Employability/Further Education 1 ___________________________________________________________________ Implications of the Report 1. Financial – Will be met by Renfrewshire Health and Social Care Budget. 2. HR & Organisational Development - None. 3. Community/Council Planning – Renfrewshire Community Plan (2017 – 2027) Our Renfrewshire is well: Supporting the wellness and resilience of our citizens and communities; Our Renfrewshire is fair: Addressing the inequalities which limit life chances;
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4 Our Renfrewshire is safe: Protecting vulnerable people, and working together to manage the risk of harm Renfrewshire’s Health and Social Care Partnership 2022-2025 Strategic Plan Connected Futures o People are supported to recover, or manage disabilities and long-term conditions, and to live as safely and independently in their own home or community as possible. Empowered Futures o People access the right care at the right time and place and are empowered to shape their support at every stage of life. 4. Legal - This procurement process was conducted as a Negotiated Procedure without Prior Publication in accordance with the Public Contracts (Scotland) Regulations 2015 as amended, for a Social and other Specific Services Contract and the Council’s Standing Orders Relating to Contracts. 5. Property/Assets - None 6. Information Technology - None 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – The Health and Safety submission from The Mungo Foundation was evaluated by Corporate Health and Safety and satisfied the Council’s requirements. 9. Procurement - The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government.
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5 10. Risk - The insurances submitted by The Mungo Foundation were assessed by Renfrewshire Council’s Risk Officer and satisfied the Council’s requirements. 11. Privacy Impact - The contract contains Renfrewshire Council’s General Conditions of Contract (Health and Social Care) data protection provisions. The Mungo Foundation will be a Data Controller and, as such, have a legal responsibility to comply with Data Protection legislation when collecting, processing and storing personal data to those receiving a service under this Contract. 12. Cosla Policy Position – None. 13. Climate - None List of Background Papers - None ___________________________________________________________________ Author: Shona Brydson, Senior Procurement Specialist, Corporate Procurement Unit – shona.brydson@renfrewshire.gov.uk