7 - CAR - Design and Build for Plymuir Bridge Replacement Scheme
Renfrewshire Council · 30 March 2023
Back to Finance, Resources and Customer Services Policy Board — 30 March 2023 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 30 March 2023 ___________________________________________________________________ Report by: Chief Executive and the Director of Environment and Infrastructure ___________________________________________________________________ Heading: Design and Build for Plymuir Bridge Replacement Scheme (RC-CPU- 18-415) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Contract for the Design and Build for Plymuir Bridge Replacement Scheme to Amalgamated Construction Ltd t/a AmcoGiffen. 1.2 The tendering procedure for this Works Contract was conducted as a below Regulated Open Procedure in accordance with Renfrewshire Council’s Standing Orders Relating to Contracts. 1.3 A Contract Strategy was approved by the Head of Operations and Infrastructure, the Head of Policy and Commissioning and the Strategic Commercial Category Manager in November 2022. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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2.1 Authorise the Head of Corporate Governance to award the Contract for the Design and Build for Plymuir Bridge Replacement Scheme to Amalgamated Construction Ltd t/a AmcoGiffen; 2.2 Note that the intended starting date is 9 May 2023 with the completion date being six (6) months from the starting date. The actual starting date will be confirmed in the Council’s Letter of Acceptance. 2.3 Note that the contract value is £468,242.03 excluding VAT. The cost of this contract will be met from Capital – General Services funds. _________________________________________________________ 3. Background 3.1 Renfrewshire Council has a statutory obligation to maintain roads related structures within the Council boundary. The load carrying capacity of the Plymuir Bridge is restricted to 7.5 tonnes. The Council has a requirement for a suitably qualified and experienced contractor to design and build a replacement bridge that will remove the restriction. 3.2 The Contract will be formed based on the NEC3 Engineering and Construction Contract A: Priced Contract with Activity Schedule April 2013 with bespoke Z clauses. 3.3 A contract notice was published on the Public Contracts Scotland advertising portal on Friday, 11 November 2022 and the tender documentation available for downloading from the Public Contracts Scotland – Tender platform. 3.4 During the tender period, fifteen (15) companies expressed an interest in the Contract. By the closing date for return of electronic tenders, 12 noon on Tuesday, 27 January 2023, one (1) company submitted a response, nine (9) declined to respond and five (5) failed to respond. 3.5 The one (1) Tender Submission received was evaluated against a pre- determined set of criteria in the form of the Single Procurement Document (SPD) as required by the Council’s Standing Orders Relating to Contracts 11.5 by representatives from Corporate Procurement Unit, Health and Safety and Risk which assessed competence, expertise and economic and financial standing. The Tenderer was assessed as meeting the minimum criteria following the methodology stated in the Invitation to Tender.
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3.6 The Tender Submission was then assessed against the published set of Award Criteria where were based upon a price/quality ratio of 60%/40%. 3.7 The scores relative to the Award Criteria for the Tenderer are noted below: Price (60%) Quality (40%) Total (100%) Amalgamated Construction Ltd t/a AmcoGiffen 60.00% 33.00% 93.00% 3.8 The evaluation of Tender Submissions received identified that the submission by Amalgamated Construction Ltd t/a AmcoGiffen was the most economically advantageous tender. As they were the only Tenderer, the value for money assessment is required to ensure there is no need to go back out to market. 3.9 The costs arising from the contract will be met by Capital – General Services funds. 3.10 Community Benefits were requested as part of the procurement process and Amalgamated Construction Ltd t/a AmcoGiffen have committed to the following Community Benefits: Community Benefit Description No of People / Activity Work Experience Placement for an individual 16+ years of age 1 Business advice/support to an SME/Social Enterprise/Voluntary 1 Financial Support for a Community Project 1 Non Financial Support for a Community Project 1 ___________________________________________________________________ Implications of the Report 1. Financial The cost of this Contract will be met by Capital – General Services funds. 2. HR & Organisational Development Not applicable.
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3. Community/Council Planning Reshaping our place, our economy and our future – the Contract proposed will support the delivery of this outcome. 4. Legal The tendering procedure for this Works Contract was conducted in accordance with a below Regulated Open Procedure under the Council’s Standing Orders relating to Contracts. 5. Property/Assets This contract will improve the Plymuir Bridge. 6. Information Technology No Information Technology implications have been identified or are anticipated. 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety Amalgamated Construction Ltd t/a AmcoGiffen’s health and safety credentials were evaluated by Corporate Health and Safety and met the Council’s requirements regarding health and safety. 9. Procurement The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk Amalgamated Construction Ltd t/a AmcoGiffen have been assessed and evaluated to confirm that they have met the minimum requirements regarding insurable risk.
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11. Privacy Impact No Privacy Impact implications have been identified or are anticipated. 12. Cosla Policy Position No Cosla Policy implications have been identified or are anticipated. 13. Climate Risk The level of impact associated with the provision of this work has been assessed using the Scottish Government Sustainability Test and is considered to be low risk. Amalgamated Construction Ltd t/a AmcoGiffen have an Environmental Management Framework and an established carbon strategy which seeks to minimise their environmental impact and reduce their carbon emissions. ___________________________________________________________________ Author: Brian Bradley, Assistant Category Manager, 0141 487 1522, brian.bradley@renfrewshire.gov.uk