4 - 3 Refuse Collection Vehicles
Renfrewshire Council · 30 March 2023
Back to Finance, Resources and Customer Services Policy Board — 30 March 2023 and its agenda
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_______________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 30 March 2023 ___________________________________________________________________ Report by: The Chief Executive and the Director of Environment & Infrastructure Services ___________________________________________________________________ Heading: Contract Award: Supply and Delivery of 3 Refuse Collection Vehicles ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a contract for the Supply and Delivery of 3 Refuse Collection Vehicles, contract reference RC-CPU-22-289 to Faun Zoeller (UK) Limited as part of the Council’s Vehicle Replacement Programme for 2023/2024. 1.2 The recommendation to award the Contract follows a procurement exercise conducted as a mini-competition under Lot 10 (Bodies for Refuse Collection Vehicles) of the Scotland Excel Framework Agreement for the Supply & Delivery of Heavy and Municipal Vehicles (ref: 03/21). 1.3 A Contract Strategy was approved by the Director of Environment and Infrastructure Services, and the Strategic Commercial and Procurement Manager on 15 February 2023. ___________________________________________________________________
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2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorise the Head of Corporate Governance to award a Contract for the Supply and Delivery of 3 Refuse Collection Vehicles to Faun Zoeller (UK) Limited made following a mini-competition under Lot 10 of the Scotland Excel Framework Agreement for the Supply & Delivery of Heavy and Municipal Vehicles (ref: 03/21); 2.2 Authorise the total contract value of £601,509 excluding VAT; and 2.3 Note that Faun Zoeller (UK) Limited have confirmed delivery will be made for all 3 vehicles in the week commencing 16th October 2023. Delivery of the 3 vehicles will be made to Fleet Services, Underwood Road, Paisley. _________________________________________________________ 3. Background 3.1 As part of the vehicle replacement programme Environment & Infrastructure Services identified a requirement to purchase 3 new euro 6 compliant diesel Refuse Collection Vehicles. In accordance with Standing Order 29.5 of the Standing Order relating to Contracts, the Scotland Excel Framework Agreement for the Supply & Delivery of Heavy and Municipal Vehicles (ref: 03/21) Lot 10 (Bodies for Refuse Collection Vehicles) was identified as the best option for this purchase. 3.2 This procurement exercise involved a mini-competition under the Scotland Excel Framework Agreement for the Supply & Delivery of Heavy and Municipal Vehicles (ref: 03/21) Lot 10 (Bodies for Refuse Collection Vehicles). 3.3 There are 7 suppliers on the Framework Agreement under Lot 10 Bodies for Refuse Collection Vehicles. All 7 Suppliers were invited to participate in the mini- competition issued on 20th February 2023 with the tender documentation available for downloading from the Public Contract Scotland Tender platform on this date. 3.4 By closing date set for return of electronic tenders of 12 noon on 27th February 2023, 1 Supplier submitted a Tender Submission with 6 failing to provide a response.
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3.5 The Supplier who submitted a response continues to meet the requirements of the Single Procurement Document (SPD) they completed when applying for a place on the Scotland Excel Framework Agreement for the Supply & Delivery of Heavy and Municipal Vehicles. 3.6 The Tender Submission received was evaluated against a price/quality score of 70% / 30%. The quality score achieved through the Framework Agreement evaluation process was carried forward as the quality score attributable for this procurement exercise. The scores achieved by the Tenderer are detailed in the table below: Quality (30%) Price (70%) Total (100%) 1 Faun Zoeller (UK) Limited 27.00% 70.00% 97.00% 3.7 Community Benefits were sought for this Contract and Faun Zoeller (UK) Limited has committed to the following: Community Benefit Description No of People / Activity Work Experience Placement for an individual16+ years of age 1 Industry Awareness Events 1 Financial Support for a Community Project 1 Business advice/support to an SME /Social Enterprise/ Voluntary organisation 2 Event to promote supply chain opportunities 2 ___________________________________________________________________ Implications of the Report 1. Financial - The costs under this Contract will be funded from the Environment & Infrastructure Capital budget allocation for the Vehicle Replacement Programme for financial year 2023-2024. 2. HR & Organisational Development - No TUPE implications have arisen or are anticipated. 3. Community/Council Planning Place – This Contract is contributing to facilitating recycling, making Renfrewshire a great place to live
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Economy - Faun Zoeller (UK) Limited provided information within this procurement process in regard to their approach to ensuring fair working practices throughout their organisation and supply chain i.e. payment of the living wage, training and development opportunities. Faun Zoeller (UK) Limited have committed to deliver Community Benefits as detailed within section 3.7 of this report Supporting our citizens, particularly those furthest from the jobs market, into fair work - well paid, fulfilling employment Green - This Contract is contributing to facilitating increased recycling and reducing waste to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. Ensuring our journey to net zero is a just transition with climate justice and fairness at the heart, finding opportunities to challenge inequalities in new green ways as we tackle the climate crisis Living our values – This Contract ensures Renfrewshire Council delivers Best Value for our citizens and customers, that we are a well governed, effective organisation 4. Legal - The procurement of this Contract was conducted in accordance with the requirements for a mini-competition under Lot 10 of the Scotland Excel Framework Agreement for the Supply & Delivery of Heavy and Municipal Vehicles (ref: 03/21) and the Council’s Standing Orders relating to Contracts. 5. Property/Assets– No property/asset implications have arisen or are anticipated. 6. Information Technology - No Information Technology implications have arisen or are anticipated. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website.
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8. Health & Safety – Faun Zoeller (UK) Limited’s health and safety standards have been assessed and evaluated by Scotland Excel to confirm they meet the minimum requirements regarding insurable risk. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk - Faun Zoeller (UK) Limited’s insurances have been assessed and evaluated by Scotland Excel confirm they meet the minimum requirements regarding insurable risk. 11. Privacy Impact - No Privacy Impact Assessment requirements were identified within this procurement. 12. Cosla Policy Position - No Cosla Policy Position implications have arisen or are anticipated. 13. Climate Risk – The level of impact associated with provision of the supply of this product has been assessed by Scotland Excel using the Scottish Government Sustainability Test and is considered to be low risk. Vehicles Emissions - The continued replacement of Refuse Collection Vehicles with new vehicles of Euro 6 emission standards, helps Renfrewshire Council continue to reduce the carbon footprint of the Refuse Collection fleet by removing older and less environmentally friendly vehicles. The Council will continue to explore alternative fuelled models including electric, hydrogen and hydrotreated vegetable oil (HVO) fuelled vehicles. _____________________________________________________ List of Background Papers None. ___________________________________________________________________ Author: Kerri-Anne Ben Ammar, Senior Procurement Specialist