CAR Notification of Increase in Costs - Traffic Signals
Renfrewshire Council · 9 February 2023
Back to Finance, Resources and Customer Services Policy Board — 9 February 2023 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 9 February 2023 ___________________________________________________________________ Report by: The Chief Executive and the Director of Environment and Infrastructure ___________________________________________________________________ Heading: Notification of Increase in Value for the Contract for Traffic Signals Planned and Unplanned Inspection and Maintenance reference RC-CPU-19-173 ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to notify the Finance, Resources and Customer Services Policy Board of an increase in the value of the Contract for Traffic Signals Planned and Unplanned Inspection and Maintenance reference RC- CPU-19-173 as a result of additional traffic signal improvement work that was instructed as unplanned maintenance under this contract. 1.2 This increase in value for this contract is reported in accordance with Standing Orders Relating to Contracts 20.3. 1.3 Approval was given at the Finance, Resources and Customer Services Policy Board on 25 March 2020 to award the contract for Traffic Signals Planned and Unplanned Inspection and Maintenance reference RC-CPU-19-173, to Dynniq UK Ltd (who subsequently changed their name to Swarco UK & Ireland Ltd) for the value of £800,000 excluding VAT. ___________________________________________________________________ 2. Recommendations 2.1 The Finance, Resources and Customer Services Policy Board is asked to:
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2.1.1 Note that this report is made in accordance with Standing Order 20.3 of the Standing Orders Relating to Contracts 2022. 2.1.2 As a result of the additional traffic signal improvement work, authorise an increase in the contract value from £800,000 up to £1,200,000 excluding VAT to include for the works detailed in 3.3 below and to allow for the current planned maintenance works to be able to continue until the contract can be retendered. _________________________________________________________ 3. Background 3.1 Renfrewshire Council has a statutory obligation to maintain and approve all the traffic signals in operation within the Council area. 3.2 Traffic signals improvement work was part of the specification requirements under the Traffic Signals Planned and Unplanned Inspection and Maintenance contract, reference RC-CPU-19-173. The contract was awarded to Dynniq UK Ltd who subsequently changed their name to Swarco UK & Ireland Ltd. 3.3 The scope of the additional work was not included as part of the original contract however additional funding was awarded to the Council to allow traffic signal improvement work to be undertaken. The increase in contract value for the traffic signals improvement work is noted below: Location Description of Works Total Amount Penilee Rail Bridge, Paisley Refurbishment of existing traffic signals £19,441.33 Blackstoun Road/Falcon Crescent, Paisley Refurbishment of existing pedestrian crossing £12,051.35 Hawkhead Road/St Andrews Academy, Paisley Refurbishment of existing pedestrian crossing £12,875.35 Glasgow Road/Kirkaig Avenue, Renfrew Refurbishment of existing dual pedestrian crossing £21,521.38 Pegasus Avenue/Phoenix Retail Park, Paisley Refurbishment of existing dual pedestrian crossing £21,536.28 Sandy Road Junctions, Renfrew Design costs for 3 junctions £13,959.49 Sandy Road/Broadloan, Renfrew Supply and Install new signalised junction £103,783.37 Sandy Road/Newmains Road, Renfrew Supply and Install new signalised junction £125,752.69
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Brediland Road/Mannering Road, Paisley Supply and install new signalised pedestrian crossing £21,620.70 Glenburn Road/Braehead Road, Paisley Supply and install new signalised pedestrian crossing £53,887.65 Greenock Road near Clark Street, Paisley Supply and install new signalised pedestrian crossing £46,084.80 Penilee Road near School Road, Paisley Supply and install new signalised pedestrian crossing £35,046.00 Sandy Road/Haining Road, Renfrew Supply and Install new signalised junction £101,941.63 Gleniffer Road/Donaldswood Road, Paisley Supply and install new signalised pedestrian crossing £27,665.64 B790 Houston Road between the roundabout and Leeburn Avenue Supply and install new signalised pedestrian crossing £50,126.00 3.4 The Traffic Signals Planned and Unplanned Inspection Maintenance contract has provision for instructing this type of work. Regulation 72(1)(b) of the Public Contracts (Scotland) Regulations 2015 allows for modifications of contracts during their term without a new procurement procedure: (b)to provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor— (i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value. 3.5 A new procurement exercise for Traffic Signals Planned and Unplanned Inspection and Maintenance is currently being prepared and is expected that this new contract will commence July 2023. ___________________________________________________________________
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Implications of the Report 1. Financial The cost of this additional work was met by funding from Capital – General Services and Strathclyde Partnership for Transport. 2. HR & Organisational Development Not applicable 3. Community/Council Planning – Reshaping our place, our economy and our future – the Contract supports the delivery of this outcome. 4. Legal The work was instructed under an existing Council contract and is subject to the Council’s Standing Orders Relating to Contracts. 5. Property/Assets The Contract will improve the Council’s road infrastructure. 6. Information Technology No Information Technology implications have been identified or are anticipated. . 7. Equality & Human Rights The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because. 8. Health & Safety Swarco UK & Ireland Ltd’s health and safety credentials were evaluated by Corporate Health and Safety and met the Council’s requirements regarding health and safety. 9. Procurement The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk Swarco UK & Ireland Ltd have been assess and evaluated to confirm that they have met the minimum requirements regarding insurable risk.
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11. Privacy Impact No Privacy Impact implications have been identified or are anticipated. 12. Cosla Policy Position No Cosla Policy implications have arisen or are anticipated. 13. Climate Risk The level of impact associated with the provision of this work has been assessed using the Scottish Government Sustainability Test and is considered to be low risk. _________________________________________________________ Author: Brian Bradley, Assistant Category Manager, Corporate Procurement Unit, Telephone 0141 487 1522, email address brian.bradley@renfrewshire.gov.uk