CAR Provision of Housing Floating Support
Renfrewshire Council · 9 February 2023
Back to Finance, Resources and Customer Services Policy Board — 9 February 2023 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 09 February 2023 ___________________________________________________________________ Report by: The Chief Executive and The Director of Communities and Housing Services ___________________________________________________________________ Heading: Contract Authorisation Report for three contracts: Provision of Floating Support (RC-CPU-22-121); Housing First (RC-CPU-22-142) and Housing First (WRAP) (RC-CPU-22-144) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to enter into three separate contracts for the provision of Housing First and Floating Support services. 1.2 The procurement exercises for each of the three contracts have been conducted in accordance with Section 12 (1) of the Procurement Reform (Scotland) Act 2014 (as amended). 1.3 A Contract Strategy was approved by the Head of Housing and Communities and the Strategic Commercial and Procurement Manager on 27 October 2022. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board:
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2.1.1 Authorise the Head of Corporate Governance to enter into three separate Contracts for the following Services: A. RC-CPU-22-141 Provision of Floating Support to Turning Point Scotland, for a duration of 12 months with the Council option to extend for 12 months; with an annual value of £177,000; 12 month extension value of £177,000; total maximum value of £354,00. B. RC-CPU-22-142 Housing First, to Turning Point Scotland, for a duration of 12 months with the Council option to extend for 12 months; with an annual value of £177,030; 12 month extension value of £177,030; total maximum value of £354,060. C. RC-CPU-22-144 Housing First (WRAP), to Blue Triangle (Glasgow) Housing Association Limited, for a duration of 12 months with the Council option to extend for 12 months; with an annual value of £137,000; 12 month extension value of £137,000; total maximum value of £274,000. Any extension to an individual contract will be at the discretion of Renfrewshire Council and subject to both funding and satisfactory operation and performance during the initial period of the respective contract. 2.1.2 Note that all 3 Contracts are intended to commence on 01 April 2023 or alternatively, the relevant date will be confirmed in the Council’s Letter of Acceptance issued to the Providers identified above. 2.1.3 Note that the total value of the contracts is in line with the spend in recent years. ________________________________________________________________ 3. Background 3.1 These three contracts will replace existing contracts all of which expire on 31 March 2023. 3.2 The contracts cover the provision of Housing Support and Floating Support Services across the Renfrewshire Council area. 3.3 The respective Services will support people to maintain their tenancies, providing stability and avoiding homelessness, 3.4 below provides a
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more detailed summary of each service. They will offer a range of support appropriate to the individual and approximately 182 service users per year will benefit from the support provided via these three contracts. This may include mental health support, addictions support or other services assessed as appropriate. 3.4 The services operate broadly on the following basis: Floating Support Services (1 Contract) The Provider will offer a full range of services including housing support and practical support to meet the assessed needs and outcomes of the service users. The services delivered will vary, being flexible and responsive to meet the needs and outcomes of each individual service user. Service users accessing the service may have a variety of support and health needs ranging from complex needs requiring assistance in aspects of daily living to those with no personal care needs and for whom require minimum support. Housing First Service (2 Contracts) The respective Providers will deliver similar services to the Floating Support Services; however the services delivered under these two contracts are designed to meet the Scottish Government homeless policy initiative for rapid rehousing, and as such will receive funding towards operation of these services. Housing First is an innovative approach to providing wrap-around support for someone who is homeless to access and sustain settled accommodation. 3.5 For each of the three contracts, the Head of Policy and Commissioning (HOPAC) approved the procedure for procurement of a negotiated contract without competition in accordance with the Council’s Standing Orders Relating to Contracts order 14. (Negotiated contract without competition) for a contract made under Section 12 (1) of the Procurement Reform (Scotland) Act 2014 (as amended). 3.6 The tenders for each of these three contracts were published on 28 October 2022 with a tender return deadline of 12 noon on 18 November 2022. 3.7 The following Providers were invited to respond to specific opportunities:
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A. RC-CPU-22-141 Floating Support - Turning Point Scotland; B. RC-CPU-22-142 Housing First - Turning Point Scotland; C. RC-CPU-22-144 Housing First (WRAP) - Blue Triangle (Glasgow) Housing Association Limited. 3.8 Each of the Providers invited to tender, replied to the relevant contract opportunities. 3.9 Evaluation was carried out by representatives from Communities and Housing Services, Corporate Procurement Unit, Corporate Risk and Corporate Health and Safety. 3.10 In accordance with Standing Order relating to Contracts 11.5, the tender submission for each tendered contract were evaluated against predetermined criteria in the form of the Single Procurement Document (SPD). 3.10.1 Tender submission for RC-CPU-22-141 Provision of Floating Support from Turning Point Scotland is compliant with the minimum selection criteria set out within the SPD; 3.10.2 Tender submission for RC-CPU-22-142 Housing First from Turning Point Scotland is compliant with the minimum selection criteria set out within the SPD; 3.10.3 Tender submission for RC-CPU-22-144 Housing First (WRAP) from Blue Triangle (Glasgow) Housing Association Limited is compliant with the minimum selection criteria set out within the SPD; 3.11 Evaluation was conducted against the award criteria detailed in the tender documentation. These documents detailed minimum requirements in relation to insurance provision and health and safety. 3.12 The evaluation outcome for each contract is noted as follows: 3.12.1 Tender submission for RC-CPU-22-141 Provision of Floating Support: • Turning Point Scotland is considered to meet the requirements set out in the Invitation to Contract; • The price offered is within the budget available for the Service;
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• The Council is satisfied that the tender submission is of suitable quality to provide the Service required. 3.12.2 Tender submission for RC-CPU-22-142 Housing First: • Turning Point Scotland is considered to meet the requirements set out in the Invitation to Contract; • The price offered is within the budget available for the Service; • The Council is satisfied that the tender submission is of suitable quality to provide the Service required. 3.12.3 Tender submission for RC-CPU-22-144 Housing First (WRAP): • Blue Triangle (Glasgow) Housing Association Limited is considered to meet the requirements set out in the Invitation to Contract; • The price offered is within the budget available for the Service; • The Council is satisfied that the tender submission is of suitable quality to provide the Service required. 3.13 Community Benefits were requested as part of these procurement processes. The following Community Benefits will be delivered under the respective contract: RC-CPU-22-141 Floating Support - Turning Point Scotland: Community Benefit Number Offered S/NVQ (or equivalent) 1 Industry skill transfer to school 1 RC-CPU-22-142 Housing First - Turning Point Scotland: Community Benefit Number Offered S/NVQ (or equivalent) 1 Industry skill transfer to school 1 RC-CPU-22-144 Housing First (WRAP) - Blue Triangle (Glasgow) Housing Association Limited
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Community Benefit Number Offered Business advice/support to an SME /Social Enterprise/ Voluntary organisation 1 Industry Awareness Events 2 ___________________________________________________________________ Implications of the Report 1. Financial - Using Dun & Bradstreet, Turning Point Scotland and Blue Triangle (Glasgow) Housing Association Limited were assessed by Corporate Procurement Unit to determine if they satisfied the Council’s requirements in relation to financial stability: • RC-CPU-22-141 Floating Support - Turning Point Scotland (Pass); • RC-CPU-22-142 Housing First - Turning Point Scotland (Pass); • RC-CPU-22-144 Housing First (WRAP) - Blue Triangle (Glasgow) Housing Association Limited (Pass). 2. HR & Organisational Development - None. 3. Community/Council Planning – • Our Renfrewshire is well: Supporting the wellness and resilience of our citizens and communities. • Our Renfrewshire is fair: Addressing the inequalities which limit life chances. • Our Renfrewshire is safe: Protecting vulnerable people and working together to manage the risk of harm. • Building strong, safe and resilient communities - “The places and houses in which people live are fundamental to quality of life. … we will need to do more to ensure that quality, affordable housing is available to meet the changing needs of Renfrewshire's population.” 4. Legal - The procurement of each of these three contracts has been conducted in accordance with Section 12 (1) of the Procurement Reform (Scotland) Act 2014 (as amended) and the Council’s Standing Orders relating to Contracts for individual negotiated contracts without call for competition. 5. Property/Assets - None 6. Information Technology - None
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7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – The Health and Safety submissions for each of the three tender submissions were evaluated by Corporate Health and Safety and all were all scored “Pass” as satisfying the Council’s requirements: • RC-CPU-22-141 Floating Support - Turning Point Scotland (Pass); • RC-CPU-22-142 Housing First - Turning Point Scotland (Pass); • RC-CPU-22-144 Housing First (WRAP) - Blue Triangle (Glasgow) Housing Association Limited (Pass). 9. Procurement - The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk - The insurances submitted with each tender submission for these individual contracts were assessed by Renfrewshire Council’s Risk Officer, and all were all scored “Pass” as satisfying the Council’s requirements: • RC-CPU-22-141 Floating Support - Turning Point Scotland (Pass); • RC-CPU-22-142 Housing First - Turning Point Scotland (Pass); • RC-CPU-22-144 Housing First (WRAP) - Blue Triangle (Glasgow) Housing Association Limited (Pass). 11. Privacy Impact All 3 contracts contain Renfrewshire Council’s General Conditions of Contract data protection provisions. Turning Point Scotland and Blue Triangle (Glasgow) Housing Association Limited will be Data Controllers under the respective contracts identified in recommendation 2.1.1 and, as such, have a legal responsibility to comply with Data Protection legislation when collecting, processing and storing personal data to those receiving a service under those contracts.
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12. Cosla Policy Position – None. 13. Climate – None. List of Background Papers - None ___________________________________________________________________ Author: Shona Brydson, Senior Procurement Specialist, Corporate Procurement Unit – shona.brydson@renfrewshire.gov.uk