5 - Civic Hospitality
Renfrewshire Council · 9 February 2023
Back to Finance, Resources and Customer Services Policy Board — 9 February 2023 and its agenda
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_________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 9 February 2023 __________________________________________________________________ Report by: Director of Finance and Resources __________________________________________________________________ Heading: Civic Hospitality and Appointment to Outside Body __________________________________________________________________ 1. Summary 1.1 The purpose of this report is to consider (a) requests for civic hospitality and (b) to consider a request by UK & Ireland Mayors, Provosts & Leaders for Peace Chapter for a representative from the Council. 1.2 The following requests for civic hospitality have been received for financial year 2022/23 and 2023/24. 1.2.1 Correspondence was received from the Renfrewshire XII Province Curling Club in relation to the USA Men’s Curling tour to Scotland and the first game of the tour being held locally at Greenacres. They had suggested the possibility of a civic reception to welcome the international visitors in the form of a lunch for 45 people at the Greenacres Curling Club on Sunday 8th January 2023. Following consultation with the Provost, the Head of Corporate Governance used his delegated authority to approve the request and made the necessary arrangements to provide a contribution of £350 towards the civic reception. 1.2.2 Correspondence has been received from Kilbarchan Pipe Band suggesting the possibility of a contribution towards civic hospitality at the Donald Malcolm Heritage Centre in Linwood on Saturday 4th March to accompany their Ceilidh in celebration of the band’s successful 2022 season, ranking first in three major competitions and gaining the title of Champion of Champions Band.
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Following consultation with the Provost, it is proposed that the Board agree to provide a contribution towards hospitality in the form of a buffet for 200 people at a cost of approximately £1750 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 1.2.3 Correspondence has been received from the Abercorn Bowling Club Ladies Section in relation to their 25th anniversary. They have suggested the possibility of a civic reception in the form of a buffet for approximately 70 people to be held at their club on Thursday 13th April 2023. Following consultation with the Provost, it is proposed that the Board agree to provide hospitality as detailed above at a cost of approximately £800 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 1.2.4 Correspondence has been received from Anchor Bowling Club’s Ladies Section in relation to their 100th anniversary. They have suggested the possibility of a civic reception in the form of an evening meal and welcome drink for approximately 120 people to be held at their club at the opening of the season event on Tuesday 11th April 2023. Following consultation with the Provost, it is proposed that the Board agree to provide hospitality as detailed above at the cost of approximately £2760 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 1.3 The budget provision for 2022/23 for Civic Hospitality (including international Links) is £46,460. Should the above be agreed, and taking account of previous decisions, the remaining balance would be approximately £4,000. The budget provision for 2023/24 for civic hospitality (including International Links) has not yet been agreed. 1.4 Correspondence has been received from UK & Ireland Mayors, Provosts & Leaders for Peace Chapter for a representative from the Council. The letter advises that Mayors for Peace was established in 1982 by the Mayor of Hiroshima to enable Mayors across the world to join with the atom-bombed cities of Hiroshima and Nagasaki in calling for a more peaceful and nuclear- weapon free world. Mayors for Peace now includes 8,063 members in 166 countries. The Council has been represented previously on this organisation by the Provost. As part of the registration process, the Council’s representative is required to sign “I hereby express my city/municipality’s support for the abolition of nuclear weapons and desire to join the Mayors for Peace.” The Council is currently a member of Nuclear Free Local Authorities (Scotland).
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2 Recommendations 2.1 That the Board agrees to: (a) provide the hospitality as detailed above for Kilbarchan Pipe Band, Abercorn Bowling Club and Anchor Bowling Club; (b) that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 2.2 That the Board note the action taken by the Head of Corporate Governance in terms of his delegated authority in respect of the civic reception for the Renfrewshire XII Province Bowling Club; 2.3 That the Board considers the appointment of the Provost as the Council’s representative to UK & Ireland Mayors, Provosts & Leaders for Peace Chapter, and authorises her to sign the required declaration. Implications of the Report 1. Financial – The costs of the request from civic hospitality will be met from the 2022/23 and 2023/24 budget provision. 2. HR & Organisational Development – None. 3. Community/Council Planning – Civic receptions provide recognition of the contributions made by individuals and organisations to the fabric of life in Renfrewshire. 4. Legal - None. 5. Property/Assets - None. 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – None. 10. Risk – None.
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11. Privacy Impact - None. 12. Climate Risk – None. 13. Cosla Policy Position – Not applicable. __________________________________________________________________ List of Background Papers (a) Background Paper 1 – Email correspondence from the Renfrewshire XII Province Curling Club (b) Background Paper 2 – Email correspondence from Kilbarchan Pipe Band (c) Background Paper 3 – Email correspondence from Abercorn Bowling Club (d) Background Paper 4 – Correspondence from Anchor Bowling Club (e) Background Paper 5 – letter received December 2022 from UK & Ireland Mayors, Provosts & Leaders for Peace Chapter The foregoing background papers will be retained within Finance & Resources for inspection by the public for the prescribed period of four years from the date of the meeting. The contact officer within the service is Donna Gallagher, Member Services Officer (Telephone – 0141 618 6794, e-mail – donna.gallagher- pt@renfrewshire.gov.uk Author: Donna Gallagher – Member Services Officer. Tel: 0141 618 6794 E-mail donna.gallagher-pt@renfrewshire.gov.uk