Kirklandneuk Primary School Final - FINAL
Renfrewshire Council · 17 November 2022
Back to Finance, Resources and Customer Services Policy Board — 17 November 2022 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 17th November 2022 ___________________________________________________________________ Report by: The Chief Executive and the Director of Finance and Resources ___________________________________________________________________ Heading: Contract Award: Kirklandneuk Primary School Construction of a New MUGA Pitch (RC-CPU-22-106) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Works Contract for Kirklandneuk Primary School Construction of a New MUGA (Multi Use Games Area) Pitch, (RC-CPU-22-106) to Doe Sport (North) Limited. 1.2 The recommendation to award the Contract follows a procurement exercise conducted in accordance with the Council’s Standing Orders Relating to Contracts 1 January 2022 for a below Regulated (Works) contract using the Quick Quote Procedure. 1.3 A Contract Strategy was approved by the Strategic Commercial Category Manager and Head of Property Services on 9th September 2022. ___________________________________________________________________
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2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: (a) Authorise the Head of Corporate Governance to award a Contract for the Kirklandneuk Primary School Construction of a New MUGA Pitch, (RC-CPU-22-106) to Doe Sport (North) Limited. (b) Authorise the Tendered Contract Sum of £199,439.67, excluding VAT and an additional 5% contingency for any unforeseen works. (c ) Note the Date of Possession of the Site is 9th January 2023, and the Date for Completion of the Works is 3rd March 2023. Any changes to these dates will be confirmed in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 Renfrewshire Council requires a competent and suitably qualified contractor to carry out the construction of a new Multi Use Games Area (MUGA) at Kirklandneuk Primary School in Renfrew. 3.2 The Quick Quote procurement process was utilised for this contract. To initiate this procurement process five organisations were invited to participate in the Quick Quote. The tender documentation was published on Public Contracts Scotland – Tender portal on Monday 12th September 2022 with the tender documentation available for downloading from the PCS-Tender portal from this date. 3.3 By the closing date set for the return of electronic tender submissions, 12 noon, Wednesday 28th September 2022, two organisations submitted a tender response, one organisation did not respond, and two organisations declined to respond due to timescales. CPU issued a feedback request from the organisation that did not submit a tender response; however, no feedback has been provided to date. 3.4 In accordance with the Council’s Standing Orders Relating to Contracts 1 January 2022 11.5, Tenderers were required to complete a Single Procurement Document (SPD) to be submitted with their tender submission. Both tender submissions were evaluated against a pre- determined set of criteria in the form of the SPD by representatives from the following Council Services: Property Services, the Corporate Procurement Unit, Corporate Risk and Corporate Health & Safety.
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3.5 The two tender submissions received complied with the minimum selection criteria of the SPD and so both tender submissions proceeded to evaluation against the Award Criteria based on the published weighting of 60% Price and 40% Quality. 3.6 The scores relative to the Award Criteria for each of the two tender submissions are noted below: Price (60%) Quality (40%) Total (100%) 1 Doe Sport (North) Limited 57.05% 28.25% 85.30% 2 C Y Turf Limited 60.00% 18.00% 78.00% 3.7 The evaluation of tender submissions received identified that the submission by Doe Sports (North) Limited was the most economically advantageous tender. 3.8 The form of Contract is SBCC Design and Build Contract for use in Scotland (DB/Scot) (2011 Edition) as supplemented by the Employer Amendments. 3.9 A capital budget has been made available for the new MUGA Pitch at Kirklandneuk Primary School. 3.10 Community Benefits were requested as part of the procurement process and Doe Sport (North) Limited confirmed that the following Community Benefits would be made available to the Council for this Contract: ___________________________________________________________________ Implications of the Report 1. Financial – The cost for this work will be met by through Capital General Services budget. 2. HR & Organisational Development – No TUPE implications Community Benefit Description No of People / Activity Industry Skill Transfer to Schools 1 Non-financial support for a Community Project 1
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3. Community/Council Planning – • Our Renfrewshire is thriving – maximising economic growth that is inclusive and sustainable • Our Renfrewshire is well – supporting the wellness and resilience of our citizens and communities • Our Renfrewshire is fair - addressing the inequalities that limit life chances • Our Renfrewshire is safe – protecting vulnerable people, and working together to manage the risk of harm • Reshaping our place, our economy, and our future - Delivering required infrastructure • Tackling inequality, ensuring opportunities for all - Celebrating Youth - Improving mental health and wellbeing - Promoting active lifestyles - Driving attainment for all - Tackling the poverty related attainment gap • Creating a sustainable Renfrewshire for all to enjoy - Keeping local places clean and attractive Children’s Services Service Improvement Plan: - Pupils and staff enjoy a modern, fit for purpose, school estate which supports learning and achievement. - Ensure Renfrewshire is a "child friendly" place where children's rights are at the centre of policy decision making. Renfrewshire Children’s Services Partnership Plan: - We will take a multi-agency approach to promoting physical activity to support good physical and mental health. - All children and young people have access to a safe and well- maintained place to live. 4. Legal – The Procurement of this Contract was conducted as a below Regulated (Works) Quick Quote Procurement Procedure in accordance with the Council’s Standing Orders Relating to Contracts 1 January 2022. 5. Property/Assets – The contract will facilitate the Construction of a new Multi Use Games Area (Muga) at Kirklandneuk Primary School which will provide the Council with a new asset and school with a modern new
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play area. 6. Information Technology – No information Technology implications have arisen or are anticipated. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because for example it is for noting only. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – Doe Sport (North) Limited health and safety credentials were evaluated by Corporate Health & Safety and met the Council’s minimum requirements regarding Health & Safety. 9. Procurement – The Procurement procedures outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – Doe Sport (North) Limited insurances have been assessed and evaluated to confirm that they meet the minimum requirements regarding insurance. 11. Privacy Impact – No Privacy Impact implications have been identified or are anticipated. 12. Cosla Policy Position – No COSLA Policy Position implications have arisen or are anticipated. 13. Climate Risk – The level of impact associated with provision of these works have been assessed using the Scottish Government Sustainability Test and is considered High Risk. The recommended Tenderer has been audited and found to meet the requirement of standard ISO 14001: 2015 Environmental Management System. _________________________________________________________ List of Background Papers (a) None
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___________________________________________________________________ Author: Kevin Milliken, Procurement Advisor, Corporate Procurement Unit, kevin.milliken@renfrewshire.gov.uk