Relocation of External Gas Services - Final Board Report
Renfrewshire Council · 17 November 2022
Back to Finance, Resources and Customer Services Policy Board — 17 November 2022 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 17th November 2022 ___________________________________________________________________ Report by: The Chief Executive and the Director of Communities & Housing ___________________________________________________________________ Heading: Contract Award: Relocation of External Gas Services, (RC-CPU-22- 022) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Works Contract for Relocation of External Gas Services , (RC-CPU-22-022) to Scotland Gas Networks PLC (SGN). 1.2 The recommendation to award the Contract follows a procurement process conducted in accordance with the Council’s Standing Orders Relating to Contracts 1 January 2022 for a below Regulated (Works) contract using the Negotiated Procedure. 1.3 A Request to Negotiate (RTN) was approved by the Strategic Commercial and Procurement Manager on the 13th May 2022. A Contract Strategy was approved by the Strategic Commercial and Procurement Manager and Head of Housing Services on 7th September 2022. ___________________________________________________________________ 2. Recommendations
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2.1 It is recommended that the Finance, Resources and Customer Service Policy Board: (a) Authorise the Head of Corporate Governance to award a Contract for the Relocation of External Gas Services, (RC-CPU- 22-022) to Scotland Gas Networks PLC; (b) Authorise the maximum contract value of up to £1.5 million, excluding VAT; for all Orders made under this Contract; (c ) Note the Contract is for 3 years commencing on 12th December 2022. _________________________________________________________ 3. Background 3.1 Renfrewshire Council’s ongoing energy efficiency programmes involves installing External Wall Insulation to increase energy efficiency on Council and privately owned housing stock within mixed tenure blocks. 3.2 The gas services that are currently connected externally to the outer envelope of the building are required to be removed and refitted, as instructed by Renfrewshire Council, to allow all insulation boards and other relevant materials to be fitted. This contract is for the removal and refitting of gas services and will ensure complete coverage of wall insulation, maximising energy efficiency. 3.3 Renfrewshire Council require SGN to survey and provide a proposed location drawing and quotation for the gas supplies for each individual property. The gas alteration work will include alteration of the supplies, up to, and including, the existing gas meter, and a reconnection to the existing pipework on the domestic side of the gas meter, to ensure gas supplies for residents are uninterrupted. 3.4 SGN own and maintain the infrastructure up to the gas meter within every property; therefore, the work to this infrastructure is only allowed to be carried out by them. 3.5 The Head of Policy and Commissioning (HOPAC) agreed to the procurement of a negotiated contract without competition made in accordance with the Council’s Standing Orders Relating to Contracts order 14 (Negotiated Procedure without Prior Publication of a Notice). 3.6 The Contract will be based on a Works Agreement Document between Renfrewshire Council and SGN with SGN’s Terms and Conditions.
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The tender was issued to SGN via email on 8th September 2022 with a tender closing date of 5pm, Friday 30th September 2022. 3.7 Community Benefits were requested as part of the procurement process and SGN confirmed that the following Community Benefits would be made available to the Council for this Contract: ___________________________________________________________________ Implications of the Report 1. Financial – The cost of this work will be met by the Housing Revenue Account (HRA) Capital Programme budget. 2. HR & Organisational Development – No TUPE implications. 3. Community/Council Planning – Not Applicable 4. Legal – The Procurement of this Contract was conducted as a below Regulated (Works) negotiated procurement procedure in accordance with the Council’s Standing Orders Relating to Contracts 1 January 2022. As part of this negotiated Contract the Council has agreed to use SGN Terms and Conditions for an Alteration to the Gas Service Pipe to Domestic Properties effective from 20 July 2018 for this Contract. 5. Property/Assets – This contract will support the PAS2035 Retrofit Works Contract on the exterior envelope of the property to ensure the properties have continuous wall insulation which will improve energy efficiency and reduce the risk of damp/mould in the future. 6. Information Technology - No Information Technology implications have arisen or are anticipated. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report because for example it is for noting only. If required following implementation, the Community Benefit Description No of People / Activity Industry Awareness Event 9
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actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – SGN health and safety credentials were evaluated by Corporate Health & Safety and met the Council’s minimum requirements regarding Health & Safety. 9. Procurement - The Procurement procedures outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – Scotland Gas Network PLC insurances have been assessed and evaluated to confirm that they meet the minimum requirements regarding insurance risk. 11. Privacy Impact - Scotland Gas Network PLC have completed a Data Processor Agreement as part of this contract. 12. Cosla Policy Position - No COSLA Policy Position implications have arisen or are anticipated. 13. Climate Risk – The level of impact associated with provision of these works have been assessed using the Scottish Government Sustainability Test and is considered Low Risk. _________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Kevin Milliken, Procurement Advisor, Corporate Procurement Unit, kevin.milliken@renfrewshire.gov.uk