5 - Civic Hospitality
Renfrewshire Council · 17 November 2022
Back to Finance, Resources and Customer Services Policy Board — 17 November 2022 and its agenda
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_________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 17 November 2022 __________________________________________________________________ Report by: Director of Finance and Resources __________________________________________________________________ Heading: Civic Hospitality __________________________________________________________________ 1. Summary 1.1 The following requests for civic hospitality have been received for financial year 2022/23. a) Correspondence was received from the Old Grammarians Curling Club in relation to their 60th anniversary. They had suggested the possibility of a civic reception in the form of a lunch for approximately 20 people at the Greenacres Curling Club on Saturday 12th November 2022. Following consultation with the Provost, the Head of Corporate Governance used his delegated authority to approve the request and made the necessary arrangements to provide a contribution of £300 towards the civic reception. b) Correspondence has been received from Johnstone Pipe Band suggesting the possibility of a contribution towards civic hospitality at Tweedie Hall on Saturday 26th November to accompany their Ceilidh in celebration of winning the World Championships in August 2022. Following consultation with the Provost, it is proposed that the Board agree to provide a contribution towards hospitality in the form of a buffet for 150 people at a cost of approximately £1500 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. c) Correspondence has been received from Ferguslie Cricket Club in relation to their Night of Champions event to celebrate their treble win during their 2022 cricket season. They had suggested the possibility of a civic reception in the form of a buffet with drinks reception for approximately 90 people to be held at their club.
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Following consultation with the Provost, it is proposed that the Board agree to provide hospitality as detailed above at a cost of approximately £2000 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 1.2 The budget provision for 2022/23 for Civic Hospitality (including international Links) is £46,460. Should the above be agreed, and taking account of previous decisions, the remaining balance would be approximately £6,880. 2. Recommendations 2.1 That the Board agrees to: (a) provide the hospitality as detailed above for Johnstone Pipe Band and Ferguslie Cricket Club; (b) that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 2.2 That the Board note the action taken by the Head of Corporate Governance in terms of his delegated authority in respect of the civic reception for the Old Grammarians Curling Club. Implications of the Report 1. Financial – The costs of the request from civic hospitality will be met from the 2022/23 budget provision. 2. HR & Organisational Development – None. 3. Community/Council Planning – Civic receptions provide recognition of the contributions made by individuals and organisations to the fabric of life in Renfrewshire. 4. Legal - None. 5. Property/Assets - None. 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website.
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8. Health & Safety – None. 9. Procurement – None. 10. Risk – None. 11. Privacy Impact - None. 12. Climate Risk – None. 13. Cosla Policy Position – Not applicable. __________________________________________________________________ List of Background Papers (a) Background Paper 1 – Email correspondence from the Old Grammarians Curling Club (b) Background Paper 2 – Email correspondence from Johnstone Pipe Band (c) Background Paper 3 – Email correspondence from Ferguslie Cricket Club The foregoing background papers will be retained within Finance & Resources for inspection by the public for the prescribed period of four years from the date of the meeting. The contact officer within the service is Donna Gallagher, Member Services Officer (Telephone – 0141 618 6794, e-mail – donna.gallagher- pt@renfrewshire.gov.uk Author: Donna Gallagher – Member Services Officer. Tel: 0141 618 6794 E-mail donna.gallagher-pt@renfrewshire.gov.uk