Notification of the award of the Contract for Surface Treatment 2025-2026
Renfrewshire Council · 11 September 2025
Back to Finance, Resources and Customer Services Policy Board — 11 September 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 11 September 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Notification of the award of the Contract for Surface Treatment 2025/2026 (RC-CPU-25-043) under delegated authority granted to the Corporate Procurement Manager ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to notify the Finance, Resources and Customer Services Policy Board of the award of a Contract for Surface Treatment 2025/2026, reference RC-CPU-25-043, approved for award under delegated authority granted for the Framework Contract for Roads Related Maintenance Works, reference RC-CPU-20-172 (“the Framework Contract”), to the Corporate Procurement Manager by the Finance, Resources and Customer Services Policy Board on 2 February 2022. 1.2 The Contract was awarded following a quotation procedure under Lot 5 – Surface Treatment of the Framework Contract. ___________________________________________________________________ 2. Recommendations The Finance, Resources and Customer Services Policy Board is asked to: 2.1 Note in Section 3 of this report the details of the Contract for Surface Treatment 2025/2026, reference RC-CPU-25-043, approved for award under delegated authority granted to the Corporate Procurement Manager by the Finance, Resources and Customer Services Policy
Page 2
Board on 2 February 2022 for the Framework Contract for Roads Related Maintenance Works, reference RC-CPU-20-172. 2.2 Note the Contract starting date was 28 July 2025, and the completion date was 31 August 2025. 2.3 Note the Contract sum was £793,868.50 excluding VAT. _________________________________________________________ 3. Background 3.1 Environment, Housing and Infrastructure Services are responsible for the management and maintenance of all roads, excluding trunk roads, within the Council’s boundaries. 3.2 This Contract was awarded to apply surface treatment to carriageways within Renfrewshire Council area, and under Renfrewshire Council’s responsibility for repair. 3.3 The recommendation to approve this Contract for award was presented to and then approved by the Corporate Procurement Manager under delegated power granted by the Finance, Resources and Customer Services Policy Board on 2 February 2022 for the Framework Contract. 3.4 This Contract was tendered as a quotation procedure under the Framework Contract, Lot 5 – Surface Treatment for a below Regulated Works Contract in accordance with the Framework Contract and the Council’s Standing Orders Relating to Contracts. The quotation procedure documents were made available on the Public Contracts Scotland – Tender portal on Tuesday, 3 June 2025 to the 2 suppliers awarded a Framework Contract for this Lot 5 – Surface Treatment. 3.5 By the closing date for receipt of tenders, 12 noon on Monday, 23 June 2025, 1 supplier had submitted a tender. The tender was evaluated by representatives from the Corporate Procurement Unit and Environment, Housing and Infrastructure. 3.6 The supplier completes a Single Procurement Document (SPD) when applying for a Framework Contract. 3.7 The tender was evaluated against a price/quality score of 70%/30%. The quality scores achieved through the Framework Contract evaluation process were carried forward as the quality scores attributable to this procurement exercise. The scores achieved by the tenderer are detailed in the table below:
Page 3
Supplier Quality 30% Price 70% Total % Kiely Bros. Limited 27.25% 70.00% 97.25% 3.8 Environment, Housing and Infrastructure confirmed that the tendered sum was within budget and the overall pricing is proportionate with the tender received last year for similar scope of work therefore the tender from Kiely Bros. Limited represents value for money. 3.9 Community Benefits were requested as part of this Call-Off Contract and Kiely Bros. Limited committed the following Community Benefits: 3.10 Financial costs in respect of this Call-Off Contract are met from the General Services Capital Budget. ___________________________________________________________________ Implications of the Report 1. Financial – the contract costs of £793,868.50, excluding VAT, over the Call-Off Contract period are met from the General Services Capital Budget. The starting date was 28 July 2025. 2. HR & Organisational Development – None directly arising from this report. 3. Community/Council Planning – Place - Working with partners to ensure our neighbourhoods are safe, vibrant and attractive places to live. 4. Legal – None directly arising from this report. 5. Property/Assets – The Council’s roads infrastructure will be maintained to a high standard. 6. Information Technology – None directly arising from this report. Community Benefit Description No of People / Activity Industry Awareness Event 1 Industry Skill Transfer to Schools 1 Financial Support for a Social Enterprise of other approved community initiative 2 Non-Financial Support for a Social Enterprise of other approved community initiative 3
Page 4
7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – Kiely Bros. Limited’s health and safety credentials were evaluated by Corporate Health and Safety when tendering for the Framework Contract for Roads Related Maintenance Works, reference RC-CPU-20-172, and met the Council’s requirements regarding health and safety. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk – Kiely Bros. Limited’s insurances were assessed to confirm that they have met the minimum requirements regarding insurable risk. 11. Privacy Impact – None directly arising from this report. 12. Climate Risk – the level of impact associated with works connected with the Framework Contract for Roads Related Maintenance Works, reference RC-CPU-20-172, has been assessed using the Scottish Government Sustainability Test and is deemed high risk. The supplier will be required to organise their activities in such a way that the impact they have on the environment is minimised. 13. Children’s Rights – None directly arising from this report. 14. Cosla Policy Position – none directly arising from this report. _________________________________________________________ List of Background Papers Contract Authorisation Report “Framework Contract for Roads Related Maintenance Works, reference RC-CPU-20-172” agreed at the Finance Resources and Customers Services Policy Board on 2 February 2022 ___________________________________________________________________ Author: Brian Bradley, Assistant Category Manager, 0141 487 1522, brian.bradley@renfrewshire.gov.uk