Contract Authorisation Report Framework Agreement for the Provision of Trades Contractors
Renfrewshire Council · 11 September 2025
Back to Finance, Resources and Customer Services Policy Board — 11 September 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 11 September 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report: Framework Agreement for the Provision of Trades Contractors (RC-CPU-24-163) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Framework Agreement for the Provision of Trades Contractors, reference RC-CPU- 24-163 (“Framework Agreement”). 1.2 Renfrewshire Council, Renfrewshire Leisure Limited trading as OneRen, and East Renfrewshire Council (purchasers) will all be able to place Work Packages under this Framework Agreement. 1.3 A Minute of Agreement in respect of this Framework collaboration will be entered into with East Renfrewshire Council and Renfrewshire Leisure Limited trading as OneRen. 1.4 The recommendation to award this Framework Agreement follows a procurement exercise which was conducted as an Open Procedure for an above Government Procurement Agreement (GPA) Threshold Works Framework Agreement in accordance with the Public Contracts (Scotland) Regulations 2015 and Renfrewshire Council’s Standing Orders Relating to Contracts.
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1.5 A Contract Strategy was approved by the Strategic Category Manager, the Head of Facilities and Property Services, the Head of Housing Services and the Interim Corporate Procurement Manager in June 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to enter into a multi- supplier Framework Agreement for the Provision of Trades Contractors, reference RC-CPU-24-163 (“Framework Agreement”) with the Suppliers listed in Appendix 2 to this report. 2.2 Authorises the cumulative spend made under this Framework Agreement to be up to the maximum approved value of £25,000,000 excluding VAT over the potential Framework Agreement term of 4 years. This is made up as follows: Participating Organisation Estimated Value excluding VAT Renfrewshire Council £15,000,000 Renfrewshire Leisure Limited trading as OneRen £250,000 East Renfrewshire Council £9,750,000 2.3 Note that this is a lotted Framework Agreement. Each Lot is ranked and this ranking is based on the total score achieved by a tenderer during the evaluation process. Appendix 1 to this report details the scores achieved by each tenderer per Lot and Appendix 2 to this report details those tenderers awarded a place on the Framework as ranked per Lot. 2.4 Note any Work Packages made under this Framework Agreement will be awarded using either the selection procedure or the quotation procedure as contained in the Framework Agreement. Selection of the most appropriate procedure is at the sole discretion of the purchaser. Work Packages ordered by the Council will be subject to the Council’s Standing Orders Relating to Contracts, the requirements of the individual Work Package and the need to secure best value. 2.5 Note that the Framework Agreement is intended to commence on 3 November 2025. The Framework Agreement will be for a period of 2 years with the Council, not other purchasers having sole discretion to
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extend the Framework Agreement for a period of up to 12 months on 2 occasions. The exact date will be confirmed in the Letter of Acceptance for each of the successful tenderers as noted in Appendix 2. _________________________________________________________ 3. Background 3.1 Renfrewshire Council, Renfrewshire Leisure Limited trading as OneRen and East Renfrewshire Council each have a portfolio of properties they require to maintain to an acceptable standard. This includes a range of properties from domestic properties through to schools, town halls, office buildings, community centres, leisure centres, care homes and children’s homes. 3.2 In Renfrewshire the Building Services section of Environment, Housing and Infrastructure maintains these properties. 3.3 Building Services have various trades at their disposal such as electricians, joiners, plumbers and builders, and carry out works when requests are made by other Council services. Where Building Services have no capacity, or a trade is required that is unavailable in-house, the Council requires to source external trades. The purpose of this Framework Agreement is to provide a means to arrange for experienced external trades where this is required. The proposed Framework Agreement replaces an existing Council arrangement. 3.4 This Framework Agreement was tendered for the benefit of Renfrewshire Council, Renfrewshire Leisure Limited trading as OneRen, and East Renfrewshire Council who will all be able to order Work Packages under it. 3.5 This Framework Agreement will be formed under the NEC3 Framework Contract terms and conditions incorporating the Council’s amendments. All Work Packages from the Framework Agreement will be governed by the SBCC Minor Works Building Contract for use in Scotland 2016 edition Contract terms and conditions incorporating Employer’s Amendments. For Council Work Packages these will be the Council’s Employer’s Amendments. 3.5 The Framework Agreement has 13 Lots as detailed below: Lot 1 – Electrical Contractors Lot 2 – Joiner Contractors Lot 3 – Plumbing Contractors
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Lot 4 – Plastering/Ceramic Tiling Contractors Lot 5 – Painting/Decorating Contractors Lot 6 – Glazing Contractors Lot 7 – Tile and Slate Tiling Contractors Lot 8 – Flat Roofing Contractors Lot 9 – Blacksmiths/Metal Fencing Contractors Lot 10 – Suspended Ceiling Installers Lot 11 – Heating Engineers Lot 12 – General Building Contractors Lot 13 – Multi Trades Contractors 3.6 The Framework Agreement was tendered as an above GPA Threshold Works Framework Agreement using the Open Procedure. The Contract Notice was dispatched via the Public Contracts Scotland portal on 10 June 2025 and advertised on the Find a Tender portal (FTS) on the same date. The tender documents were available for download through the Public Contracts Scotland – Tender portal from the same date. 3.7 During the tendering period, 87 organisations expressed an interest in the Framework Agreement. By the closing date set for return of electronic tenders, 12 noon on Monday 21 July 2025, 44 organisations had submitted a response, 10 declined to respond, and 33 failed to respond. The Tender Submissions received were evaluated by a panel comprising representatives from Facilities Management, Housing Services, Health and Safety, Risk, and the Corporate Procurement Unit. 3.8 The Tenderers were initially evaluated against a pre-determined set of criteria in the form of the Single Procurement Document (SPD). 8 organisations expressed an interest in bidding but each failed to submit the required SPD. These bids failed to comply with the tender requirements and were deemed irregular and rejected on this basis. 1 Tenderer withdrew their bid at this stage. 1 Tenderer failed to respond to clarification requests relating to the SPD and their bid was deemed irregular and not evaluated as a result. 3.9 The technical and commercial responses of the remaining 34 Tenderers were scored against the Award Criteria of 35% technical and
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65% commercial on a lot by lot basis. The scores achieved by the Tenderers per Lot are as set out in Appendix 1 (attached to this report). 3.10 The Framework Agreement will be established on a ranked basis per Lot. The scores preferred tenderers achieve during the evaluation process dictates their place in the ranking. The highest scoring supplier will be ranked first with the second highest scoring supplier being ranked second and so on. As stated in the Invitation to Tender there will be up to a maximum of 5 suppliers for each Lot. 3.11 Any Work Packages made under this Framework Agreement will be awarded using the selection procedure or the quotation procedure as contained in the Framework Agreement. Selection of the most appropriate procedure is at the sole discretion of a purchaser. For the Council any Works Package ordered will also be subject to the Council’s Standing Orders Relating to Contracts, the requirements for the individual Work Package and the need to secure best value. 3.12 All suppliers accepted onto this Framework Agreement have committed to providing Community Benefits. The level of Community Benefits provided will be based on the value of any Work Packages by all Purchasers awarded to each supplier. 10 Community Benefit Points will be provided for every £100,000 (excluding VAT) of spend through Work Packages. The Community Benefits to be delivered will be in line with the Council’s Community Benefits Outcome Menu. ___________________________________________________________________ Implications of the Report 1. Financial – The maximum approved value is £25,000,000, excluding VAT, for the total Framework Agreement term including the initial 2- year period, plus further extensions of 2 x 12 months. The cost of all Work Packages ordered by the Council under this Framework Agreement will be met from existing budgets held by the various Council Services. 2. HR & Organisational Development – None directly arising from this report. 3. Community/Council Planning • Place – Demonstrating that Renfrewshire is a great place to grow up, it’s a place of opportunity for those that live and work here, and it’s a brilliant place for a day out. Ensuring Renfrewshire has the supply of green, high-quality, affordable, cross-tenure homes in the right places to meet current and future demands.
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• Economy – Creating sustainable employment opportunities for people who live in Renfrewshire, attracting good employers to the area and encouraging growth of businesses already operating here, ensuring that all people can benefit from the inclusive growth in Renfrewshire. • Green – Working across partners and communities to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. • Living our values – Ensuring Renfrewshire Council delivers Best Value for our citizens and customers, that we demonstrate we are a well governed, effective organisation. 4. Legal – The tendering procedure for this Framework Agreement was conducted in accordance with the Public Contracts (Scotland) Regulations 2015, as amended and Renfrewshire Council’s Standing Orders Relating to Contracts under the Open Procedure for above GPA threshold works Framework Agreements. Work Packages issued by the Council under this Framework Agreement will be contracted under the SBCC Minor Works Building Contract for use in Scotland 2016 edition Contract terms and conditions incorporating the Council’s amendments (Employer’s Amendments) as issued as part of the Invitation to Tender. 5. Property/Assets – This Framework Agreement will ensure the Council has access to appropriately experienced suppliers to ensure that the Council’s assets are properly maintained. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – All suppliers being awarded a place on the Framework Agreement have had their health and safety credentials evaluated by Corporate Health and Safety and met the Council’s requirements. 9. Procurement – The procurement procedures outlined within this report will ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk – The Council’s Risk team evaluated the insurance evidence submitted by the 20 Tenderers recommended for award on the Framework Agreement (Appendix 2), and these met the Council’s minimum requirement. 11. Privacy Impact – None directly arising from this report.
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12. Climate Risk – The level of impact associated with provision of these works has been assessed using the Scottish Government Sustainability Test and is considered low risk. 13. Children’s Rights – None directly arising from this report. 14. Cosla Policy Position – None directly arising from this report. _________________________________________________________ List of Background Papers - None ___________________________________________________________________ Author: Brian Bradley, Assistant Category Manager, 0141 487 1522, brian.bradley@renfrewshire.gov.uk
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Appendix 1 - Evaluation Scoring Lot 1 – Electrical Contractors Tenderer Quality Price Total G.D. Chalmers Limited 35.00% 65.00% 100.00% City Gate Construction (Scotland) Limited 35.00% 59.76% 94.76% Valley Group Limited 35.00% 59.41% 94.41% MHSL Services Limited 30.00% 54.35% 84.35% McGregor Projects Ltd 29.25% 52.58% 81.83% James Frew Limited 34.25% 44.08% 78.33% Magnus Electrical Services Limited 35.00% 39.98% 74.98% Property One Limited 30.00% 43.38% 73.38% BRB Electrical Limited 30.00% 41.13% 71.13% A Burgoyne (Electrical Contractors) Limited 30.00% 40.51% 70.51% C Hanlon Facilities Management Ltd 30.00% 37.81% 67.81% Alwurk Electric Ltd 26.00% 40.98% 66.98% Easy Heat Systems Limited 32.75% 30.06% 62.81% BR Electrical Maintenance Limited 28.50% 33.01% 61.51% Lot 2 – Joiner Contractors Tenderer Quality Price Total Valley Group 35.00% 65.00% 100.00% City Gate Construction 35.00% 60.83% 95.83% McGregor Projects Ltd 29.25% 57.52% 86.77% Property One Limited 30.00% 47.41% 77.41% Bell Group Limited 25.00% 48.31% 73.31% C Hanlon Facilities Management 30.00% 41.35% 71.35% Hugh Stirling Ltd 30.00% 39.72% 69.72% Adman Int Ltd 30.00% 38.96% 68.96% Integrated Environments Limited 24.25% 32.45% 56.70%
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Lot 3 – Plumbing Contractors Tenderer Quality Price Total Valley Group Limited 35.00% 65.00% 100.00% City Gate Construction (Scotland) Limited 35.00% 60.82% 95.82% MHSL Services Limited 30.00% 57.03% 87.03% McGregor Projects Ltd 29.25% 56.27% 85.52% Property One Limited 30.00% 49.86% 79.86% James Frew Limited 34.25% 43.14% 77.39% BRB Electrical Limited 30.00% 45.33% 75.33% C Hanlon Facilities Management Ltd 30.00% 41.22% 71.22% Integrated Environments Limited 24.25% 32.64% 56.89% John Doherty and Co Ltd 8.25% 45.97% 54.22% Lot 4 – Plastering / Ceramic Tiling Contractors Tenderer Quality Price Total McGregor Projects Ltd 29.25% 65.00% 94.25% City Gate Construction (Scotland) Limited 35.00% 53.22% 88.22% Property One Limited 30.00% 46.46% 76.46% C Hanlon Facilities Management 30.00% 45.33% 75.33% Lot 5 – Painting / Decorating Contractors Tenderer Quality Price Total Trident Maintenance Services Ltd 30.00% 65.00% 95.00% Mitie Property Services (UK) Limited 29.25% 50.40% 79.65% Dumbreck Decorators Limited 28.50% 33.04% 61.54% City Gate Construction (Scotland) Limited 35.00% 12.53% 47.53% Bell Group Ltd 25.00% 19.40% 44.40% McGregor Projects Ltd 29.25% 11.05% 40.30% Property One Limited 30.00% 9.59% 39.59% C Hanlon Facilities Management Ltd 30.00% 8.04% 38.04% Lot 6 – Glazing Contractors Tenderer Quality Price Total McGregor Projects Ltd 29.25% 65.00% 94.25% City Gate Construction (Scotland) Limited 35.00% 51.35% 86.35% Property One Limited 30.00% 55.73% 85.73% Eco Save Windows Limited 30.00% 45.84% 75.84%
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Lot 7 – Tile and Slate Tiling Contractors Tenderer Quality Price Total City Gate Construction (Scotland) Limited 35.00% 65.00% 100.00% McGregor Projects Ltd 29.25% 62.28% 91.53% Faskin Group Ltd 30.00% 60.81% 90.81% C Hanlon Facilities Management Ltd 30.00% 44.18% 74.18% Ath-Ghin Ltd 30.00% 42.31% 72.31% Integrated Environments Limited 24.25% 32.18% 56.43% Lot 8 – Flat Roofing Contractors Tenderer Quality Price Total City Gate Construction (Scotland) Limited 35.00% 65.00% 100.00% McGregor Projects Ltd 29.25% 63.08% 92.33% Faskin Group Ltd 30.00% 60.86% 90.86% Sennit Construction Ltd 30.00% 60.68% 90.68% Braedale Roofing Limited 30.00% 49.35% 79.35% Ath-Ghin Ltd 30.00% 42.03% 72.03% Integrated Environments Limited 24.25% 32.18% 56.43% Lot 9 – Blacksmiths / Metal Fencing Contractors Tenderer Quality Price Total City Gate Construction (Scotland) Limited 35.00% 65.00% 100.00% McGregor Projects Ltd 29.25% 63.18% 92.43% Idverde Limited 30.00% 45.93% 75.93% Lot 10 – Suspended Ceiling Installers Tenderer Quality Price Total McGregor Projects Ltd 29.25% 65.00% 94.25% City Gate Construction (Scotland) Limited 35.00% 52.28% 87.28% Property One Limited 30.00% 50.22% 80.22% Adman Int Ltd 30.00% 46.25% 76.25%
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Lot 11 – Heating Engineers Tenderer Quality Price Total Valley Group Limited 65.00% 30.00% 95.00% McGregor Projects Ltd 56.47% 29.25% 85.72% MHSL Services Limited 50.53% 30.00% 80.53% James Frew Limited 48.91% 29.25% 78.16% City Gate Construction (Scotland) Limited 47.83% 30.00% 77.83% BRB Electrical Limited 46.49% 30.00% 76.49% C Hanlon Facilities Management Ltd 42.00% 30.00% 72.00% A Tech Heating Limited 41.27% 23.50% 64.77% Easy Heat Systems Limited 33.56% 27.75% 61.31% Lot 12 – General Building Contractors Tenderer Quality Price Total McGregor Projects Ltd 29.25% 65.00% 94.25% City Gate Construction (Scotland) Limited 35.00% 50.38% 85.38% Property One Limited 30.00% 53.80% 83.80% Bell Group Ltd 25.00% 54.65% 79.65% Idverde Limited 30.00% 47.61% 77.61% C Hanlon Facilities Management Ltd 30.00% 46.29% 76.29% Arbour Services Limited 30.00% 45.29% 75.29% Integrated Environments Limited 24.25% 34.14% 58.39% Lot 13 – Multi Trades Contractors Tenderer Quality Price Total Valley Group Limited 35.00% 65.00% 100.00% City Gate Construction (Scotland) Limited 35.00% 63.33% 98.33% McGregor Projects Ltd 29.25% 56.56% 85.81% Clark Contracts Limited 35.00% 50.47% 85.47% Property One Limited 30.00% 46.97% 76.97% Bell Group Ltd 25.00% 48.95% 73.95% James Frew Limited 29.25% 43.16% 72.41% Ath-Ghin Ltd 25.00% 39.59% 64.59% Integrated Environments Limited 24.25% 30.92% 55.17%
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Appendix 2 – Places on the Framework Agreement to be awarded Lot 1 – Electrical Contractors Tenderer Ranking G.D. Chalmers Limited 1st City Gate Construction (Scotland) Limited 2nd Valley Group Limited 3rd MHSL Services Limited 4th McGregor Projects Ltd 5th Lot 2 – Joiner Contractors Tenderer Ranking Valley Group Limited 1st City Gate Construction (Scotland) Limited 2nd McGregor Projects Ltd 3rd Property One Limited 4th Bell Group Ltd 5th Lot 3 – Plumbing Contractors Tenderer Ranking Valley Group Limited 1st City Gate Construction (Scotland) Limited 2nd MHSL Services Limited 3rd McGregor Projects Ltd 4th Property One Limited 5th Lot 4 – Plastering / Ceramic Tiling Contractors Tenderer Ranking McGregor Projects Ltd 1st City Gate Construction (Scotland) Limited 2nd Property One Limited 3rd C Hanlon Facilities Management 4th Lot 5 – Painting / Decorating Contractors Tenderer Ranking Trident Maintenance Services Ltd 1st Mitie Property Services (UK) Limited 2nd Dumbreck Decorators Limited 3rd City Gate Construction (Scotland) Limited 4th Bell Group Ltd 5h
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Lot 6 – Glazing Contractors Tenderer Ranking McGregor Projects Ltd 1st City Gate Construction (Scotland) Limited 2nd Property One Limited 3rd Eco Save Windows Limited 4th Lot 7 – Tile and Slate Tiling Contractors Tenderer Ranking City Gate Construction (Scotland) Limited 1st McGregor Projects Ltd 2nd Faskin Group Ltd 3rd C Hanlon Facilities Management Ltd 4th Ath-Ghin Ltd 5th Lot 8 – Flat Roofing Contractors Tenderer Ranking City Gate Construction (Scotland) Limited 1st McGregor Projects Ltd 2nd Faskin Group Ltd 3rd Sennit Construction Ltd 4th Braedale Roofing Limited 5th Lot 9 – Blacksmiths / Metal Fencing Contractors Tenderer Ranking City Gate Construction (Scotland) Limited 1st McGregor Projects Ltd 2nd Idverde Limited 3rd Lot 10 – Suspended Ceiling Installers Tenderer Ranking McGregor Projects Ltd 1st City Gate Construction (Scotland) Limited 2nd Property One Limited 3rd Adman Int Ltd 4th
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Lot 11 – Heating Engineers Tenderer Ranking Valley Group Limited 1st McGregor Projects Ltd 2nd MHSL Services Limited 3rd James Frew Limited 4th City Gate Construction (Scotland) Limited 5th Lot 12 – General Building Contractors Tenderer Ranking McGregor Projects Ltd 1st City Gate Construction (Scotland) Limited 2nd Property One Limited 3rd Bell Group Ltd 4th Idverde Limited 5th Lot 13 – Multi Trades Contractors Tenderer Ranking Valley Group Limited 1st City Gate Construction (Scotland) Limited 2nd McGregor Projects Ltd 3rd Clark Contracts Limited 4th Property One Limited 5th