Revenue and Capital Budget Monitoring Report
Renfrewshire Council · 11 September 2025
Back to Finance, Resources and Customer Services Policy Board — 11 September 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 11 September 2025 ___________________________________________________________________ Report by: Director of Finance and Resources ___________________________________________________________________ Heading: Revenue and Capital Budget Monitoring 2025/26 at 27 June 2025 ___________________________________________________________________ 1. Summary 1.1 At the close of reporting Period 3 on 27 June 2025, the projected revenue outturn at 31 March 2026 for those services reporting to the Finance, Resources and Customer Services Policy Board is an overspend position of £0.683m (0.6%) against the revised budget for the year. 1.2 The projected capital outturn at 31 March 2026 for projects reporting to the Finance, Resources and Customer Services Policy Board is a break-even position. 1.3 This is summarised over the relevant services in the table below and further analysis is provided in the report and appendices. Revised Annual Budget £000 Projected Outturn £000 Budget Variance (Adv)/Fav £000 Budget Variance % Revenue Finance and Resources 49.123 49.192 (0.069) (0.1%) Environment, Housing and Infrastructure 27.201 27.741 (0.540) (2.0%) Chief Executive's Service (Estates) 526 600 (0.074) (14.1%) Miscellaneous 38.958 38.958 0 0% Total 115.808 116.491 (0.683) (0.6%) Capital Finance, Resources and Customer Services Policy Board 9.662 9.662 0 0%
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2. Recommendations 2.1 Members are requested to: a) Note the projected Revenue outturn overspend position of £0.683m; b) Note the projected Capital outturn break-even position; and c) Note the budget adjustments detailed at sections 6 and 7. 3. Revenue Budget Projection – overspend of £0.683m by 31 March 2026 3.1 The tables in Appendix 1 present the projected year-end position for all services reporting to this Board, by both subjective analysis (what the budget is spent on) and objective analysis (which division is spending the budget). Significant variances affecting the projected position are analysed further below. 3.2 It should be noted that the projected outturn position reported here is based on the latest information available, which is subject to change during the financial year. This is the last Budget monitoring report until the outturn position is presented to the Council in June. Budget holders are obliged to seek mitigating action to minimise significant budget variances. 4. Objective Analysis – Significant Variances 4.1 Finance and Resources - £0.069m overspend A minor overspend is currently projected in Customer Services, however it is expected that further turnover and ongoing service reviews will reduce this amount over the remainder of the financial year. 4.2 Environment, Housing and Infrastructure - £0.540m overspend Within Public Building Repairs, there is an anticipated overspend of £0.500m. This is despite Council investing further into this budget in 2025/26, still owing to the continued inflationary and cost pressures that have been experienced by the service over the last few financial years. The position has improved since last year and continues to be closely monitored by management, with work ongoing to understand the underlying cost drivers. Soft Facilities Management is forecasting an overspend of £0.040m, mainly due to the continuing inflationary pressures on provisions costs. However, this overspend is being offset by a projected underspend in employee costs due to the level of vacancies within the service.
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4.3 Chief Executive’s Service (Estates) - £0.074m overspend This forecast position mainly reflects an anticipated under-recovery in rental income as a result of a property at Houstoun Square held vacant as part of the delivery of the Johnstone Vision regeneration programme, together with costs to maintain surplus properties and progress them to sale. 5. Subjective Analysis – Significant Variances 5.1 Employee Costs - £0.837m underspend Environment, Housing and Infrastructure is projecting an underspend of £1.113m, which reflects current high staff turnover and recruitment challenges. This is partly offset by projected overspend in Finance and Resources (£0.276m) mainly due to lower than expected levels of staff turnover. This position is being managed and will continue to be monitored for the remainder of the year. 5.2 Premises Related - £1.486m overspend This projected overspend predominantly relates to repairs and maintenance in Public Building Repairs due the continued inflationary and cost pressures that have been experienced by the service over the last few financial years. It is partly offset by underspends and income elsewhere in the service at present. The position continues to be closely monitored. 6. Revenue Budget Virements 6.1. Under the Council’s financial regulations, Directors and their nominated officers, in consultation with the Director of Finance and Resources, have certain delegated authority to transfer sums between subjective budget headings within a service division to enable budget management throughout the financial year. This is known as budget virement. 6.2. Transfers between divisions of the same service / department in excess of £100,000, and transfers between services / departments must be authorised by the respective service Director and the Director of Finance and Resources for submission to the relevant policy board for approval. 6.3. The following significant budget adjustments reflect re-allocations of approved funding to services, and are therefore for noting only: Objective Heading Subjective Heading Amount (£m) Reason Miscellaneous Employees (11.839) Allocation to services of funding for residual pay inflation, new ASL funding and the increase in ENICS
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Objective Heading Subjective Heading Amount (£m) Reason Finance & Resources Employees 0.940 Allocation of funding for ENICS and residual pay inflation Environment, Housing & Infrastructure Employees 0.480 Allocation of funding for ENICS 7. Capital Budget Projection – break even position by 31 March 2026 7.1 The revised Capital Investment Programme 2025/26 to 2029/30 was approved by the Council on 1 May 2025. The Finance, Resources and Customer Services approved capital spend for 2025/26 was £7.577m. 7.2 The in-year Capital budget is forecast to break even by 31 March 2026, however, this will be monitored as the projects progress. Further details of the programme can be found in the Capital Monitoring report at Appendix 2. 7.3 Budget adjustments have taken place between years to reflect revised programming of some capital projects. The resulting capital budget for 2025/26 is £9.662m, and details of the adjustments, which amount to £2.085m, are as follows: Project Amount (£m) Budget brought forward into 2025/26 - updated cashflows ICT Infrastructure Maintenance & Renewal Programme 0.214 Lifecycle Capital Maintenance (LCM) Fund 0.828 Artificial Pitch Upgrades 0.486 Digital Infrastructure Provision 0.029 Community Empowerment Fund 0.266 Villages Improvement Fund 0.201 Greenspaces and Parks 0.060 Retail Improvement Fund 0.001 Project Amount 2.085 Implications of the Report 1. Financial The projected budget outturn position for Finance, Resources and Customer Services’ Revenue budget is an overspend of £0.683m (0.6%) at 31 March 2026. Income and expenditure will continue to be monitored closely for the rest of the financial year, with steps being taken as far as possible to mitigate any overspends.
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The projected outturn position for Finance, Resources and Customer Services’ Capital budget is break-even, after the adjustments outlined at section 7. 2. HR & Organisational Development While staffing budgets form a significant proportion of the Council’s revenue budgets, there are no direct implications arising from the recommendations in this report. 3. Community/Council Planning Community Plan Our Renfrewshire is thriving The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Our Renfrewshire is well Our Renfrewshire is fair Our Renfrewshire is safe Council Plan Reshaping our place, our economy, and our future The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Building strong, safe, and resilient communities Tackling inequality, ensuring opportunities for all Creating a sustainable Renfrewshire for all to enjoy Ongoing revenue and capital budget monitoring is a tool to enable good financial management so that the Council has resources now and in the future for continued service delivery. Working together to improve outcomes 4. Legal There are no direct implications arising from the recommendations in this report. 5. Property/Assets The capital expenditure noted in this report will result mainly in lifecycle maintenance improvements to existing properties, replacement of ICT assets and infrastructure and replacement of artificial pitches. 6. Information Technology While ICT assets and revenue costs are included within these reported budgets, there are no direct implications arising from the recommendations in this report. 7. Equality & Human Rights While new areas of spend may impact on particular groups, any such impact would be assessed prior to the spend being incurred, therefore there are no direct implications arising from the recommendations in this report.
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8. Health & Safety The capital expenditure noted in this report will result in lifecycle maintenance improvements to existing properties and replacement of ICT assets, which may in some cases improve health and safety measures. 9. Procurement While Procurement is an important consideration prior to the Council incurring any revenue or capital spend, there are no direct implications arising from the recommendations in this report. 10. Risk The potential financial risk that the Council will overspend its approved revenue budgets for the year is managed at a Council-wide level by the Chief Executive and Directors. 11. Privacy Impact There are no direct implications arising from the recommendations in this report. 12. Cosla Policy Position N/a 13. Children’s Rights There are no direct implications arising from the recommendations in this report. 14. Climate Change The Council aims to reduce its carbon and other emissions to net zero by 2030, however there are no direct implications arising from the recommendations in this report. List of Background Papers Revenue Budget and Council Tax 2025/26, Council 27 February 2025 The Capital Investment Programme 2025/26 to 2029/30, Council 27 February 2025 Author: Valerie Howie and Lisa Dickie, Finance Business Partners; Alison Burns, Corporate Finance Manager; and Geoff Borland, Finance Manager.
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 27 June 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Objective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Finance and Resources 47,839 1,284 49,123 49,192 (69) (0.1%) Environment, Housing and Infrastructure 26,721 480 27,201 27,741 (540) (2.0%) Chief Executive's Service (Estates) 526 0 526 600 (74) (14.1%) Miscellaneous 50,960 (12,002) 38,958 38,958 0 0.0% NET EXPENDITURE 126,046 (10,238) 115,808 116,491 (683) (0.6%) Subjective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Employees 116,031 (9,027) 107,004 106,167 837 0.8% Premises Related 11,074 68 11,142 12,628 (1,486) (13.3%) Transport Related 2,381 (29) 2,352 2,413 (61) (2.6%) Supplies and Services 25,907 166 26,073 26,167 (94) (0.4%) Third Party Payments 1,868 0 1,868 1,859 9 0.5% Transfer Payments 46,113 505 46,618 46,598 20 0.0% Support Services 709 (19) 690 688 2 0.3% Depreciation and Impairment Losses 14,732 0 14,732 14,732 0 0.0% GROSS EXPENDITURE 218,815 (8,336) 210,479 211,252 (773) (0.4%) Income (92,769) (1,902) (94,671) (94,761) 90 0.1% NET EXPENDITURE 126,046 (10,238) 115,808 116,491 (683) (0.6%)
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 27 June 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Objective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Finance and Resources Directorate (964) 105 (859) (850) (9) (1.0%) Audit Services 604 11 615 605 10 1.6% Corporate Governance 3,359 82 3,441 3,438 3 0.1% Digital, Transformation & Customer Services 24,140 590 24,730 24,794 (64) (0.3%) Finance and Procurement 4,933 67 5,000 4,998 2 0.0% Business Services 6,884 310 7,194 7,191 3 0.0% People & Organisational Development 2,223 51 2,274 2,269 5 0.2% Social care (non-delegated) 818 0 818 836 (18) (2.2%) Council and Externally Funded Schemes 5,842 68 5,910 5,911 (1) 0.0% NET EXPENDITURE 47,839 1,284 49,123 49,192 (69) (0.1%)
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 27 June 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - FINANCE & RESOURCES Subjective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Employees 35,328 2,276 37,604 37,880 (276) (0.7%) Premises Related 2,494 (53) 2,441 2,468 (27) (1.1%) Transport Related 258 (9) 249 232 17 6.8% Supplies and Services 11,605 151 11,756 11,710 46 0.4% Third Party Payments 1,868 0 1,868 1,859 9 0.5% Transfer Payments 45,518 636 46,154 46,147 7 0.0% Support Services 428 (19) 409 400 9 2.2% GROSS EXPENDITURE 97,499 2,982 100,481 100,696 (215) (0.2%) Income (49,660) (1,698) (51,358) (51,504) 146 0.3% NET EXPENDITURE 47,839 1,284 49,123 49,192 (69) (0.1%)
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 27 June 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - ENVIRONMENT, HOUSING AND INFRASTRUCTURE Objective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Building Services 109 46 155 155 0 0.0% Public Building Repairs 6,497 17 6,514 7,014 (500) (7.7%) Soft Facilities Management Services 19,992 486 20,478 20,518 (40) (0.2%) Property Services 123 (69) 54 54 0 0.0% NET EXPENDITURE 26,721 480 27,201 27,741 (540) (2.0%) Subjective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Employees 33,399 536 33,935 32,822 1,113 3.3% Premises Related 4,357 121 4,478 5,937 (1,459) (32.6%) Transport Related 1,812 0 1,812 1,890 (78) (4.3%) Supplies and Services 12,287 62 12,349 12,464 (115) (0.9%) Transfer Payments 162 0 162 149 13 8.0% Support Services 1,240 0 1,240 1,247 (7) (0.6%) Depreciation and Impairment Losses 1,500 0 1,500 1,500 0 0.0% GROSS EXPENDITURE 54,757 719 55,476 56,009 (533) (1.0%) Income (28,036) (239) (28,275) (28,268) (7) (0.0%) NET EXPENDITURE 26,721 480 27,201 27,741 (540) (2.0%)
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 27 June 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - CHIEF EXECUTIVE'S SERVICE (ESTATES) Subjective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Employees 0 0 0 0 0 0.0% Premises Related 1,285 0 1,285 1,285 0 0.0% Transport Related 0 0 0 0 0 0.0% Supplies and Services 4 0 4 29 (25) (625.0%) Third Party Payments 0 0 0 0 0 0.0% Transfer Payments 66 0 66 66 0 0.0% Support Services 441 0 441 441 0 0.0% GROSS EXPENDITURE 1,796 0 1,796 1,821 (25) (1.4%) Income (1,270) 0 (1,270) (1,221) (49) (3.9%) NET EXPENDITURE 526 0 526 600 (74) (14.1%)
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Appendix 1 RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 27 June 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - MISCELLANEOUS Subjective Summary Approved Annual Budget Budget Adjustments Revised Annual Budget at Period 3 Projected Outturn Budget Variance (Adverse) or Favourable £000 £000 £000 £000 £000 % Employees 47,304 (11,839) 35,465 35,465 0 0.0% Premises Related 2,938 0 2,938 2,938 0 0.0% Transport Related 311 (20) 291 291 0 0.0% Supplies and Services 2,011 (47) 1,964 1,964 0 0.0% Transfer Payments 367 (131) 236 236 0 0.0% Support Services (1,400) 0 (1,400) (1,400) 0 0.0% Depreciation and Impairment Losses 13,232 0 13,232 13,232 0 0.0% GROSS EXPENDITURE 64,763 (12,037) 52,726 52,726 0 0.0% Income (13,803) 35 (13,768) (13,768) 0 0.0% NET EXPENDITURE 50,960 (12,002) 38,958 38,958 0 0.0%
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Appendix 2 Prior Years Approved Budget Revised Projected Total Approved Projected Expenditure Budget Adjustments Budget Outturn Budget Outurn to 31/03/2025 2025-26 2025-26 2025-26 to 31-Mar-30 to 31-Mar-30 Project Title £000 £000 £000 £000 £000 £000 £000 CORPORATE PROJECTS ICT Infrastructure Maintenance & Renewal Programme 0 1,055 214 1,269 1,269 0 0% 4,469 4,469 0 0% Lifecycle Capital Maintenance (LCM) Fund 0 5,822 828 6,650 6,650 0 0% 22,583 22,583 0 0% Artificial Pitch Upgrades 1,315 700 486 1,186 1,186 0 0% 1,801 1,801 0 0% Digital Infrastructure Provision 1,907 0 29 29 29 0 0% 1,936 1,936 0 0% Commnunity Empowerment Fund 684 0 266 266 266 0 0% 951 951 0 0% Villages Improvement Fund 349 0 201 201 201 0 0% 550 550 0 0% Greenspaces and Parks 0 0 60 60 60 0 0% 60 60 0 0% Retail Improvement Fund 149 0 1 1 1 0 0% 150 150 0 0% TOTAL FINANCE, RESOURCES & CUSTOMER SERVICES BOARD 4,404 7,577 2,085 9,662 9,662 0 0% 32,500 32,500 0 0% *Rolling programmes have a prior year year expenditure of £0 as the expenditure is not directly linked from one year to the next as a singular project. Budget Variance (Adverse) or Favourable Budget Variance (Adverse) or Favourable RENFREWSHIRE COUNCIL CAPITAL INVESTMENT STRATEGY - NON-HOUSING SERVICES 1st April to 27th June 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Current Year 2025-26 Full Programme - All years