Final Report - Castle Semple Visitor Facility – Toilet Block and Cycle Hub
Renfrewshire Council · 12 June 2025
Back to Finance, Resources and Customer Services Policy Board — 12 June 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 12 June 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Chief Executive Service ___________________________________________________________________ Heading: Contract Authorisation Report for Castle Semple Visitor Facility – Toilet Block and Cycle Hub (RC-CPU-24-310) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Works Contract for Castle Semple Visitor Facility – Toilet Block and Cycle Hub (reference RC-CPU-23-310) to Clark Contracts Limited. 1.2 The recommendation to award the Castle Semple Visitor Facility – Toilet Block and Cycle Hub Contract follows a procurement exercise which was conducted in accordance with the Open Procedure under the Council’s Standing Orders Relating to Contracts 1 January 2024 for a below Regulated (Works) Contract. 1.3 A Contract Strategy was approved by the Interim Corporate Procurement Manager and the Head of Economy and Development on 16 December 2024. ___________________________________________________________________
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2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a Works Contract in the form of SBCC Minor Works Building Contract with Contractor’s Design for use in Scotland (MWD/Scot), 2013 Edition as amended and incorporating the Employer’s Amendments, for the Castle Semple Visitor Facility – Toilet Block and Cycle Hub (RC-CPU- 24-310) to Clark Contracts Limited. 2.2 Authorises the total Contract Sum of £641,287.44 excluding VAT. 2.3 Authorises a contingency spend of £32,064.37 which equates to 5% of the Contract Sum Total. 2.4 Authorises a total Approved Contract Value of £673,351.81 excluding VAT, which is the Contract Sum plus the contingency spend. 2.5 Note, the Date of Commencement of the Works is anticipated to be 2 September 2025, and the date for Completion is 5 December 2025. The actual dates will be confirmed in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 Renfrewshire Council has a requirement to appoint a suitably qualified contractor for the replacement of the Visitor Facilities Toilets and Cycle Hub at Castle Semple Loch. This facility is adjacent to the visitor centre. The Contractor will be required to demolish the existing facility, as well as handling and securing materials on the existing building to be reused in the new build facility. 3.2 To initiate the procurement process, a Contract Notice was published on the Public Contracts Scotland advertising portal on 19 March 2025 with tender documentation available for downloading from Public Contracts Scotland – Tender portal from this date. 3.3 During the live tender period, 25 organisations expressed an interest in the tender. By the closing date set for the return of electronic tender submissions at 12 noon on 16 April 2025, 8 organisations submitted a tender response, 9 organisations declined to respond, and 8 organisations did not respond.
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3.4 Tenderers were required to complete a Single Procurement Document (SPD) to be submitted with their tender submission in accordance with Standing Order relating to Contracts clause 11.5. All 8 organisations were evaluated against a pre-determined set of criteria in the form of the SPD by representatives from the following Council Services: Regeneration Services, the Corporate Procurement Unit, Corporate Risk, and Corporate Health & Safety. 3.5 The 8 tender submissions complied with the minimum selection criteria of the SPD. The 8 tender submissions were each evaluated against the Award Criteria which were based on a weighting of 55% Quality and 45% Price. 3.6 During the commercial evaluation period 2 tenderers confirmed withdrawal of their tender submissions; one tenderer did not fully complete the Pricing Document as required and the second tenderer could not remove their qualification which added additional costs at a later stage, and which was not permitted by the tender. 3.7 The remaining 6 tender submissions scores relative to the Award Criteria are noted below: Quality (55%) Price (45%) Total (100%) 1 Clark Contracts Limited 55.00% 38.71% 93.71% 2 McLaughlin & Harvey Limited 55.00% 36.58% 91.58% 3 D. McLaughlin & Sons Limited 44.75% 40.18% 84.93% 4 P M C Commercial Ltd. 42.25% 39.98% 82.23% 5 Agora Contracts Limited 29.25% 45.00% 74.25% 6 Carton Developments Ltd 9.50% 40.08% 49.58% 3.8 The evaluation of tender submissions received identified that the submission by Clark Contracts Limited is the most economically advantageous tender. 3.9 Community Benefits were requested as part of the procurement process and Clark Contracts Limited have committed the following Community Benefits. Community Benefits Description No of People / Activity Work Experience Placement for an individual aged 14+ years of age 2 Industry Awareness Events 1 Non-financial support for a Community Project/Group 1 ___________________________________________________________________
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Implications of the Report 1. Financial The costs for this Contract of £673,351.81 excluding VAT, will be met through the Place Based Investment Programme, Shared Prosperity Fund and Visit Scotland’s Rural Tourism Infrastructure Fund. 2. HR & Organisational Development – none directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – maximising economic growth, which is inclusive and sustainable. • Our Renfrewshire is well - supporting the wellness and resilience of our citizens and communities. • Our Renfrewshire is fair - addressing the inequalities which limit life chances. • Our Renfrewshire is safe - protecting vulnerable people and working together to manage the risk of harm. • Place - Demonstrating that Renfrewshire is a great place to live, work and visit • Economy - Linking opportunities to enhance economic benefits for Renfrewshire. • Fair – Reducing inequalities. • Green - Working with partners and communities towards a net zero Renfrewshire. - Integrating climate impacts into our long term strategic and financial planning. • Living Our Values - Delivering best value for our citizens and customers. 4. Legal – The procurement of this Contract was conducted in accordance with the requirements of the Council’s Standing Orders Relating to Contracts 1 January 2024 for a below Regulated value Works Contract.
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5. Property/Assets – The Contract will ensure a new modern Toilet Block and Cycle Hub is built at the Castle Semple Visitor Facility. 6. Information Technology – none directly arising from this report. 7. Equality & Human Rights – none directly arising from this report. 8. Health & Safety – Clark Contracts Limited Health and Safety Submission was evaluated by the Council’s Corporate Health & Safety team and meet the minimum requirements regarding health & safety. 9. Procurement – The procurement procedure outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk - Clark Contracts Limited insurances have been assessed and evaluated to confirm that they meet the requirements regarding insurance risk. 11. Privacy Impact – none directly arising from this report. 12. Climate Risk – The level of impact associated with provision of these works have been assessed using the Scottish Government Sustainability Test and is considered High Risk. To mitigate against the High Risk, the Contractor is: - ISO14001 accredited - Contractor will develop the Project Environmental Plan - Site Specific Waste Management Plan 13. Children’s Rights – none directly arising from this report. 14. Cosla Policy Position – none directly arising from this report. _______________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Kevin Milliken, Senior Procurement Specialist, Corporate Procurement Unit (kevin.milliken@renfrewshire.gov.uk)