Final Report - Energy Efficient Scotland ABS Funding Managing Agent
Renfrewshire Council · 12 June 2025
Back to Finance, Resources and Customer Services Policy Board — 12 June 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 12 June 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing, and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Energy Efficient Scotland Area Based Scheme (ABS) Funding Managing Agent (RC-CPU-24-238) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Services Contract for the provision of Energy Efficient Scotland ABS Funding Managing Agent (reference RC-CPU-24-238) to Changeworks Resources for Life, subject to the receipt of Scottish Government grant funding and an award letter for Energy Efficient Scotland: Area Based Schemes (EES:ABS). 1.2 The recommendation to award the Contract for an EES:ABS Funding Managing Agent follows a procurement exercise conducted in accordance with the Public Contracts (Scotland) Regulations 2015 and the Council’s Standing Orders Relating to Contracts 1 January 2024 for an above GPA Services Contract using the Open Procedure. 1.3 A Contract Strategy was approved by the Interim Corporate Procurement Manager on 13 March 2025 and the Head of Housing Services on 12 March 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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2.1 Authorises the Head of Corporate Governance to award a Services Contract in the form of NEC3 Term Service Short Contract, April 2013 edition for the Energy Efficient Scotland ABS Funding Managing Agent (RC-CPU-24-238) to Changeworks Resources for Life (SC103904). 2.2 Authorises the approved contract value of up to £660,000.00 excluding VAT for the Service Period, including any extension periods. 2.3 This Contract will be fully funded through Scottish Government Energy Efficient Scotland: Area Based Schemes (EES:ABS) Funding. The funding for EES:ABS is not guaranteed each year and the value of funding package awarded to the Council may fluctuate within this and subsequent financial years; the Scottish Government guidance may also be subject to change. 2.4 Note that it is anticipated that the Contract starting date will be 7 July 2025. The Contract will be for a service period of 12 months with the option to extend the service period for up to 12 months on two separate occasions, subject to the availability of Scottish Government EES:ABS funding being available, and also to the Contractor’s satisfactory operation and performance of the Contract. 2.5 As part of the Contract, as identified in the ITT, Changeworks Resources for Life will enter into an Information Sharing Protocol with the Council. _________________________________________________________ 3. Background 3.1 Renfrewshire Council requires a competent and suitably qualified Managing Agent to deliver a portion of their EES:ABS programme to eligible, privately owned, household properties throughout the Renfrewshire Council area in compliance with the Scottish Government Guidance of Scheme Design and Delivery. 3.2 The Managing Agent will identify suitable properties, gather expressions of interest and sign-up eligible householders to the EES:ABS Scheme following Council approval. Thereafter the Managing Agent will manage any approved energy efficiency works to the properties utilising their appointed works Contractor. On completion of the works, and subject to the necessary checks, the Managing Agent will then invoice the Council for EES:ABS funding for that property.
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The Council will then administer the drawdown of the EES:ABS funds from the Scottish Government following the Scottish Government guidance and transfer the funding to the Managing Agent for onward payment to their appointed works Contractor. 3.3 Throughout the Contract, the Managing Agent is likely to manage and distribute funding for completion of the energy efficiency works, which will fluctuate in value year-on-year due to the nature of the funding. 3.4 To initiate this procurement process a Contract Notice was published on Find a Tender Service via the Public Contracts Scotland advertising portal on 13 March 2025, with the tender documentation available for downloading from the Public Contracts Scotland – Tender portal from this date. The procurement exercise was conducted as an above GPA Services Contract using the Open Procedure. 3.5 During the live tender period, sixteen organisations expressed an interest in this tender. By the closing date set for the return of electronic tender submissions, 12 noon on 14 April 2025, four organisations submitted a tender response, four organisations declined to respond and eight organisations did not respond. 3.6 In accordance with the Council’s Standing Order relating to Contracts standing order 11.5, Tenderers were required to complete a Single Procurement Document (SPD) to be submitted with their submission. All four tender submissions were evaluated against a pre-determined set of criteria in the form of the SPD by representatives from the following Council Services: Housing Services, the Corporate Procurement Unit, Corporate Risk, and Corporate Health & Safety. 3.7 Three of the tender submissions received complied with the minimum selection criteria of the SPD. One tender submission did not meet the minimum selection criteria advised of within the SPD and was deemed irregular. The three remaining submissions were each evaluated against the Award Criteria which were based on a weighting of 35% Price and 65% Quality. 3.8 The scores relative to the Award Criteria for each of the remaining three tender submissions are noted below: Price (35%) Quality (65%) Total (100%) 1 Changeworks Resources for Life 31.68% 59.00% 90.68% 2 A.C. Whyte and Co. Limited 35.00% 47.00% 82.00% 3 MW Clubb Limited 28.06% 35.25% 63.31%
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3.9 The evaluation of tender submissions received identified that the submission by Changeworks Resources for Life is the most economically advantageous tender. 3.10 The form of Contract is NEC3 Term Service Short Contract, April 2013 edition incorporating the additional and amended ‘Z’ Clauses. 3.11 Community Benefits were requested as part of the procurement process and Changeworks Resources for Life have committed to the following Community Benefits. Community Benefits Description No of People / Activity Industry Skill Transfer to Schools. 8 Business advice/support to a local SME /Social Enterprise/ Voluntary organisation 10 ___________________________________________________________________ Implications of the Report 1. Financial – This contract will be subject to full funding from the Scottish Government Energy Efficient Scotland: Area Based Schemes (EES:ABS) Funding. The Approved Contract value will be up to a maximum value of £660,000, excluding VAT, for the three year service period. 2. HR & Organisational Development – None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – maximising economic growth, which is inclusive and sustainable • Our Renfrewshire is well - supporting the wellness and resilience of our citizens and communities • Our Renfrewshire is fair - addressing the inequalities which limit life chances • Our Renfrewshire is safe - protecting vulnerable people, and working together to manage the risk of harm • Place – o Working together to ensure our neighbourhoods are safe, vibrant, and attractive places to live o Demonstrating that Renfrewshire is a great place to live, work and visit
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o Developing our relationship with and working alongside communities on the decisions that affect them • Economy – o Linking opportunities to enhance economic benefits for Renfrewshire o Creating sustainable employment opportunities o Ensuring that all people can benefit from the inclusive growth in Renfrewshire o Supporting people into Fair Work o Matching skills and opportunities across Renfrewshire • Fair – o Reducing inequalities • Green – o Empowering people and organisations to make informed green choices • Living Our Values – o Delivering Best Value for our citizens and customers 4. Legal - The Procurement of this Contract was conducted in accordance with the Public Contracts (Scotland) Regulations 2015 for an above GPA Threshold for Services Contract using the Open Procedure and Renfrewshire Council’s Standing Orders Relating to Contracts 1 January 2024. 5. Property/Assets - This Contract will facilitate the Council with the services of a competent and suitably qualified Managing Agent. This will ensure that the EES:ABS programme is delivered to eligible households throughout the Renfrewshire area in compliance with the Scottish Government Guidance of Scheme Design and Delivery. 6. Information Technology – None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety - Health and Safety credentials were requested as part of the tender. Changeworks Resources for Life’s evidence was evaluated against the advised minimum requirements and deemed a pass. 9. Procurement – This Contract was tendered in compliance with Renfrewshire Council Standing Orders Relating to Contracts 1 January
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2024 and statutory requirements in respect of procurement procedures, efficiency, and modern government. 10. Risk – Changeworks Resources for Life insurances have been assessed and evaluated to confirm they meet the minimum requirements regarding insurable risk. 11. Privacy Impact - An Information Sharing Protocol will be in place for the service period. This will cover the Data Protection elements of the Contract; the sharing of information between the Managing Agent and the Council. 12. Climate Risk – The level of impact associated with provision of this service have been assessed using the Scottish Government Sustainability Test and is considered as Low Risk. The Single Procurement Document (Scotland) (SPD) Environmental Management question 4C.7 was utilised with the following response. The Managing Agent will; • Operate an ISO 14001 Environmental Management system; • Set targets to reduce their environmental impact, supported by an annual action plan; • Will endeavour to reduce on site waste through the reuse of materials and incorporate climate change adaptation where suitable; • Will disseminate the learnings and impacts on the environment and find opportunities to further reduce the impact to the Council and wider community; • Will undertake Identification, management, monitoring, control of their environmental impacts through continuous improvement and reporting; • Annually calculate the carbon footprint capturing all significant emissions; • Include robust monitoring & evaluation to capture and measure the impact of the project in terms of numbers of measures installed, tonnes of carbon saved and resultant fuel bill savings for householders. 13. Children’s Rights – None directly arising from this report 14. Cosla Policy Position – None directly arising from this report ___________________________________________________________________ Author: Megan McLuskey, Senior Procurement Specialist, megan.mcluskey@renfrewshire.gov.uk, 0141 487 3263
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