Final Report - Supply and Delivery of 2 no. 16 Seat + Driver Wheelchair Accessible Bus
Renfrewshire Council · 12 June 2025
Back to Finance, Resources and Customer Services Policy Board — 12 June 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 12 June 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and The Director of Environment, Housing & Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for the Supply and Delivery of 2 x 16 Seat + Driver Wheelchair Accessible Bus (RC-CPU-24-345) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Contract for the Supply and Delivery of 2 x 16 Seat + Driver Wheelchair Accessible Bus to Woodall-Nicholson Ltd t/a Treka Bus. 1.2 The recommendation to award the Contract follows a further competition made under Lot 8 of the Crown Commercial Services Framework for Purchase of Standard and Specialist Vehicles (ref: RM6244). 1.3 An Overarching Transport Contract Strategy was prepared by the Corporate Procurement Unit which covered the purchase of vehicles for the vehicle replacement programmes from 2023 to 2027 and was approved by the Director of Environment and Infrastructure, and the Strategic Commercial and Procurement Manager in February 2023. An Executive Summary Strategy specific to the Supply and Delivery of 2 x 16 Seat + Driver Wheelchair Accessible Bus was approved on 4 April 2025 by the Head of Operations and Service Development and the Strategic Category Manager. ___________________________________________________________________
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2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a contract for Supply and Delivery of 2 x 16 Seat + Driver Wheelchair Accessible Bus – RC-CPU-24-345 to Woodall-Nicholson Ltd t/a Treka Bus, a Call-Off Contract made under Lot 8 of the Crown Commercial Services Framework Agreement for Purchase of Standard and Specialist Vehicles RM6244; 2.2 Authorises the Approved Contract Value of up to £213,468 excluding VAT, and; 2.3 Notes that Woodall-Nicholson Ltd t/a Treka Bus has confirmed delivery of the vehicle within 20 weeks from receipt of the Council’s Purchase Order. Delivery of these vehicles will be made to Fleet Services, Underwood Road, Paisley. _________________________________________________________ 3. Background 3.1 As part of the Vehicle Replacement Programme for 2025/26, Environment, Housing & Infrastructure Services identified a requirement to purchase 2 x 16 Seat + Driver Wheelchair Accessible Buses. In accordance with Standing Order 29.5 of the Standing Order relating to Contracts, the Crown Commercial Services Framework for Purchase of Standard and Specialist Vehicles (ref: RM6244) (“the Framework”), Lot 8 Buses and Coaches (over 17 seats) was identified as the best option for these vehicle purchases. 3.2 These accessible buses are required to provide essential daily transport services for Renfrewshire Councils Education and Health and Social Care Partnership services, providing daily transport to service users, schools and day centres throughout Renfrewshire. These buses will replace two buses that have been identified as at end of life and beyond economical repair. 3.3 This procurement exercise was conducted as a further competition under the Framework. 3.4 There are 12 Suppliers on Lot 8 of the Framework. All 12 Suppliers were invited to participate in the further competition issued on 10 April 2025 with tender documentation available for downloading from the Public Contract Scotland Tender platform on this date.
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3.5 By closing date set for return of electronic tenders set for 12 noon on 24 April 2025, 2 Suppliers provided Tender submissions, with 9 Suppliers not providing a response and 1 declining to respond. 3.6 One of the Tender Submissions received failed to meet the requirements of the specification and was therefore deemed irregular and excluded from the competition. 3.7 The remaining 1 supplier who submitted a response, continued to meet the requirements of the Single Procurement Document (SPD) when applying for a place on the Framework. 3.8 The Tender Submission was evaluated against the set award criteria of 90% price and 10% quality. The scores achieved by the tenderer is detailed in the table below: Price (90%) Quality (10%) Total (100%) 1 Woodall-Nicholson Ltd t/a Treka Bus 90.00 7.50 97.50 3.9 Community Benefits were sought for this contract and Woodall- Nicholson Ltd t/a Treka Bus has offered the following: Community Benefit Description No of People / Activity Financial Support for a Social Enterprise or other approved community initiative 1 ___________________________________________________________________ Implications of the Report 1. Financial - The cost of £213,468 excluding VAT under this Contract will be funded from the Environment, Housing & Infrastructure Capital budget allocation for the Vehicle Replacement Programme for financial year 2025/26. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Fair • Reducing inequalities in Renfrewshire, focusing on supporting our communities through the cost-of-living crisis with dignity and empowering people to live fulfilled lives
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4. Legal - The procurement of this Contract was conducted in accordance with the requirements for a further competition under Lot 8 of the Crown Commercial Services Framework Agreement for Purchase of Standard and Specialist Vehicles (ref: RM6244) and the Council’s Standing Orders Relating to Contracts 1 January 2024. 5. Property/Assets - When delivered these 2 vehicles will replace older buses and become an integral part of the Council’s fleet. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – Woodall-Nicholson Ltd’s health and safety credentials were evaluated by Corporate Health and Safety and met the Council’s requirements regarding Health and Safety. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk – Woodall-Nicholson Ltd’s insurances have been assessed and evaluated to confirm that they have met the minimum requirements regarding insurable risk. 11. Privacy Impact - None directly arising from this report. 12. Climate Risk –The continued replacement of current Renfrewshire Council vehicles with new vehicles of Euro 6 emission standards, helps Renfrewshire Council continue to reduce the carbon footprint of the fleet by removing older and less environmentally friendly vehicles. The Council will continue to explore alternative fuelled models including electric, hydrogen and hydrotreated vegetable oil (HVO) fuelled vehicles. 13. Children’s Rights – None directly arising from this report. 14. Cosla Policy Position – None directly arising from this report. _______________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Aileen Ross, Procurement Adviser, aileen.ross@renfrewshire.gov.uk