Final Report - Renfrewshire Alcohol and Drugs Crisis Outreach Service
Renfrewshire Council · 12 June 2025
Back to Finance, Resources and Customer Services Policy Board — 12 June 2025 and its agenda
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___________________________________________________________________ To: Finance, Resource and Customer Services Policy Board On: 12 June 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Interim Chief Officer Renfrewshire Health and Social Care Partnership (RHSCP) ___________________________________________________________________ Heading: Contract Authorisation Report for Renfrewshire Alcohol and Drugs Crisis Outreach Service (RC-CPU-25-034) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to enter into a Contract for Renfrewshire Alcohol and Drugs Crisis Outreach Service with Change, Grow, Live. 1.2 The recommendation to award this Contract follows a procurement exercise which was conducted initially as an Open Procedure for an above Threshold contract. No suitable tender submission was received, as the only tender submission included a proposal to wholly sub- contract delivery of the Service to a parent company (Change, Grow, Live), therefore approval was sought from the Interim Corporate Procurement Manager to negotiate a contract directly with Change, Grow, Live, as permitted under the Public Contracts (Scotland) Regulations 2015 where no suitable tenders have been submitted in response to an open procedure. 1.3 A Contract Strategy for this Contract was approved by the Head of Mental Health, Alcohol & Drugs Recovery & Learning Disability Services on 30 December 2024 and the Chief Finance Officer (RHSCP) on 24 December 2024 and the Interim Corporate Procurement Manager on 13 January 2025. ___________________________________________________________________
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2. Recommendations 2. It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a Contract for Renfrewshire Alcohol and Drugs Crisis Outreach Service, reference RC-CPU-25-034, to Change, Grow, Live (Company Registration Number: 03861209); 2.2 Authorises the award of a Contract for a period of 2 years with the Council option to extend for a further 12 months on one occasion, and the extension being fully dependent on Scottish Government funding. The anticipated Commencement Date of the Contract is 01 August 2025; the actual Commencement Date will be confirmed in the Council’s Letter of Acceptance; and 2.3 Authorises up to a maximum approved contract value of £899,998.98 (£299,999.66 per annum) excluding VAT. _________________________________________________________ 3. Background 3.1 The Provider will engage with individuals at higher risk of overdose and those who have experienced a near fatal overdose, to provide care and support, and to increase access to life-saving protective treatment. At present, the service is delivered by the RHSCP in-house Harm Reduction Response Team (HaRRT). 3.2 The initial procurement process for the provision of this service was conducted using the Open Procedure in accordance with the Public Contracts (Scotland) Regulations 2015 for a Social and Other Specific Services contract and the Council’s Standing Orders Relating to Contracts, however no suitable tender submission was received. 3.3 The only tender submission received was not a suitable tender as the proposal from Change, Grow, Live Services Limited proposed to wholly sub-contract delivery of the Service to their parent company (Change, Grow, Live), therefore approval was sought from the Interim Corporate Procurement Manager to directly negotiate a contract with Change, Grow, Live as permitted by the Public Contracts (Scotland) Regulations 2015 where no suitable tenders have been submitted in response to an open procedure. No changes were made to either the specification or budget available for the negotiated contract.
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3.4 Change, Grow, Live was invited to respond to the Council’s Invitation to Contract, which was published on 13 May 2025 with a return deadline of 11am on 19 May 2025. 3.5 Change, Grow, Live’s tender submission was evaluated against a pre- determined set of criteria in the form of the Single Procurement Document (SPD). Representatives from the Corporate Procurement Unit (CPU), RHSCP, Health and Safety, and Risk teams evaluated against the pre-determined bidder selection criteria which assessed the competence and expertise of the tenderer. Change, Grow, Live confirmed compliance with the minimum selection criteria set within the SPD. 3.6 The tender submission was then evaluated against the published award criteria of 100% Quality and as detailed in the Invitation to Contract’ The Provider submitted pricing which was within the advertised maximum budget, and provided a full breakdown of the budget. Both CPU and RHSCP were represented on the evaluation panel. Change, Grow, Live Total Score is detailed in the table below: Tenderer Quality (100%) Price (Pass/Fail) Total Score Change, Grow, Live 100% Pass 100% 3.7 Community Benefits were requested as part of this procurement process. Change, Grow, Live has confirmed the following Community Benefits will be delivered as part of this Contract: Community Benefit Number Job for an unemployed individual 2 Work Experience Placement for an individual in full time education 10 S/NVQ (or equivalent) for • New Employee • Existing Employee • Supply Chain Employee 2 ___________________________________________________________________ Implications of the Report 1. Financial – The costs for this Contract will be met by the Renfrewshire Alcohol and Drugs Partnership (RHSCP). The maximum approved contract value of up to £899,998.98 (£299,999.66 per annum) for the full contract period, excluding VAT. The Contract is for a period of 2 years with the option to extend for a further 12 months on one occasion, with the extension being fully dependent on Scottish
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Government funding. The anticipated Commencement Date of the Contract is 01 August 2025. 2. HR & Organisational Development - None arising directly from this report. 3. Community/Council Planning – • Our Renfrewshire is well – - Promoting healthy lifestyles that support both physical and mental health; - Tackling isolation and loneliness, by connecting people to their communities, and to services; - Developing strong community-based services that respond to local need; - Enabling communities to have their voice heard, and influence the places and services that affect them. • Our Renfrewshire is fair – - Identifying people’s needs early, by sharing information and working together; - Tackling health inequalities and narrowing the gaps in healthy life expectancy; - Reducing drug and alcohol misuse in our communities. • Our Renfrewshire is safe – - Protecting vulnerable adults ensuring they can live safely and independently. 4. Legal – The procurement was initially carried out in accordance with the procedures for an above Threshold contract under the Public Contracts (Scotland) Regulations 2015 for Social and Other Specific Services contracts and the related requirements under the Council’s Standing Orders Relating to Contracts. One tender submission was received in response to the Open Procedure but was not suitable, therefore approval was sought to negotiate directly with Change, Grow, Live in accordance with the Public Contracts (Scotland) Regulations 2015 where no suitable tenders have been submitted in response to an Open Procedure. 5. Property/Assets - None arising directly from this report. 6. Information Technology – Change, Grow, Live tender submission was evaluated by the Council’s Security & Compliance team and met the Council’s requirements.
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7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – Change, Grow, Live tender submission was evaluated by the Council’s Corporate Health and Safety team and met the Council’s requirements. 9. Procurement – The procurement procedure outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – Change, Grow, Live tender submission was evaluated by the Council’s Corporate Risk team and met the Council’s requirements. 11. Privacy Impact - As part of the procurement exercise, a data privacy impact assessment was conducted by the RHSCP and the Council’s Information Governance team. Change, Grow, Live will be a Data Controller and will be required to comply with the Conditions of Contract including Data Protection Conditions. 12. Climate Risk – The level of impact associated with the Contract was assessed using the Scottish Government Sustainability Test and is considered to be low impact. 13. Children’s Rights – This report does not cover a new policy, function, or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position - None directly arising from this report. _______________________________________________________ List of Background Papers – None. ___________________________________________________________________ Author: Sarah Ford, Senior Procurement Specialist, Corporate Procurement Unit, Sarah.Ford@renfrewshire.gov.uk