Civic Hospitality
Renfrewshire Council · 12 June 2025
Back to Finance, Resources and Customer Services Policy Board — 12 June 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
_________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 12 June 2025 __________________________________________________________________ Report by: Director of Finance and Resources __________________________________________________________________ Heading: Civic Hospitality __________________________________________________________________ 1. Summary 1.1 The following requests for civic hospitality have been received for the financial year 2025/26 a) A request was received from Johnstone Business Consortium in relation to their celebrations in honour of the 80th Anniversary of VE Day and the possibility of having civic hospitality to go alongside this community celebration which included local musical acts and performances on Saturday 10th May 2025. Following consultation with the Provost, it was agreed to provide sandwiches and water for two hundred people at Houstoun Square, Johnstone and the Head of Corporate Governance used his delegated authority to approve the request and made the necessary arrangements at the cost of £540. b) A request was received in relation to the ‘Red Heart Ball’ requesting the possibility of taking a table of 10 on Saturday 14th June at Mill & Brae Hotel in Paisley. The purpose of the ball, is to raise funds for the British Heart Foundation, BHF is the biggest independent funder of heart and circulatory research in the UK which helps to find cures and treatments to prolong the lives of those living with Heart disease. Following consultation with the Provost, it was agreed to take a table of 10 and the Head of Corporate Governance used his delegated authority to approve the request and made the necessary arrangements at the cost of £350.
Page 2
c) Correspondence has been received from Accord Hospice requesting the possibility of taking a table of 10 at their charity Ladies Day event which is being held at Ingliston Country Club and Hotel on Saturday 4th October 2025. Following consultation with the Provost, it is proposed the Board agree to take a table at the event detailed above at the cost of £550 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. d) Correspondence has been received from Paisley Trade Union Council in relation to their 150th anniversary requesting the possibility of a civic reception in the form of a buffet and soft drinks for approximately 150 people on Saturday 5th July 2025 to mark this auspicious occasion. Following consultation with the Provost, it is proposed that the Board agree to provide hospitality for Paisley Trade Union as detailed above at the total cost of approximately £2250 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. e) Correspondence has been received from PAGGS twin town camp, a Twin Town organisation, which helps to link youth organisations across Scotland, England, Denmark, Germany, the Netherlands, Poland and France for the purposes of fostering international friendships and mutual respect across our different cultures. In August Paisley will host this visit and a request for a civic reception to recognise this cultural exchange has been requested. Following consultation with the Provost, it is proposed that the Board agree to provide hospitality in the form of a buffet for approximately 200 young people from the guiding and scouting movement from our twin town of Gladsaxe and beyond at the Lagoon Leisure Centre on Thursday 6th August at the cost of £1350 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. f) Correspondence has been received from Solid Rock Cheer and Gym in relation to their recent world champion successes in Florida, USA at the ‘All Star Worlds Open Championships’, where they achieved Gold, Silver and Bronze medals across several categories. To celebrate the hard work and achievement of the young people, their coaches and all the fundraising team they have suggested the possibility of a contribution of £1000 towards a celebration for approximately 60 people on 17th August 2025 at the Linwood Welfare Club. Following consultation with the Provost, it is proposed that the Board agree to provide the contribution of £1000 towards a buffet for 60 people and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements.
Page 3
1.2 The budget provision for 2025/26 for Civic Hospitality (including international Links) is £46,460. Should the above be agreed, and taking account of previous decisions, the remaining balance would be approximately £24,545. 2. Recommendations 2.1 That the Board agrees to: (a) provide the hospitality as detailed above for Paisley Trade Union Council, PAGGS Twin Town Camp and Solid Rock Cheer & Gym (b) agree to take a table at Accord Hospice’s ladies day and; (c) that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 2.2 That the Board note the action taken by the Head of Corporate Governance in terms of his delegated authority in respect of the 80th Anniversary of VE Day and the Table of 10 for the Red Heart Ball. Implications of the Report 1. Financial – The costs of the request from civic hospitality will be met from the 2025/26 budget provision. 2. HR & Organisational Development – None. 3. Community/Council Planning – Civic receptions provide recognition of the contributions made by individuals and organisations to the fabric of life in Renfrewshire. 4. Legal - None. 5. Property/Assets - None. 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – None.
Page 4
10. Risk – None. 11. Privacy Impact - None. 12. Climate Risk – None. 13. Children’s Rights – Not applicable. 14. Cosla Policy Position – Not applicable. __________________________________________________________________ List of Background Papers (a) Background Paper 1 – Email correspondence from Johnstone Business Consortium (b) Background Paper 2 – Email correspondence in relation to the Red Heart Ball (c) Background Paper 3 – Email correspondence from Accord Hospice (d) Background Paper 4 – Email correspondence from Paisley Trade Union Council (e) Background Paper 5 – Email correspondence from PAGGS Twin Town Camp (f) Background Paper 6 – Email correspondence from Solid Rock Cheer & Gym The foregoing background papers will be retained within Finance & Resources for inspection by the public for the prescribed period of four years from the date of the meeting. The contact officer within the service is Donna Gallagher, Member Services Officer (Telephone – 0141 487 1115, e-mail – donna.gallagher- pt@renfrewshire.gov.uk Author: Donna Gallagher – Member Services Officer. Tel: 0141 487 1115 E-mail donna.gallagher-pt@renfrewshire.gov.uk