Low Level, Preventative, Health & Wellbeing Services for Older Adults in Renfrewshire
Renfrewshire Council · 3 April 2025
Back to Finance, Resources and Customer Services Policy Board — 3 April 2025 and its agenda
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___________________________________________________________________ To: Finance, Resource and Customer Services Policy Board On: 3 April 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Chief Officer Renfrewshire Health and Social Care Partnership ___________________________________________________________________ Heading: Contract Authorisation Report for Low Level, Preventative, Health & Wellbeing Services for Older Adults in Renfrewshire (RC-CPU-24-191) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to enter into a Contract for Low Level, Preventative, Health & Wellbeing Services for Older Adults in Renfrewshire with ROAR-Connections for Life Ltd. 1.2 The recommendation to award this Contract follows a procurement exercise which was conducted as a Negotiated Procedure in accordance with the Procurement Reform (Scotland) Act 2014 and the Council’s Standing Orders relating to Contracts for Health or Social Care Services. 1.3 A Contract Strategy for this Contract was approved by the Head of Strategic Planning and Health Improvement, Renfrewshire Health and Social Care Partnership (RHSCP) on 4 February 2025 and the Interim Corporate Procurement Manager on 6 February 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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2.1 Authorises the Head of Corporate Governance to award a Contract for Low Level, Preventative, Health & Wellbeing Services for Older Adults in Renfrewshire, reference RC-CPU-24-191 to ROAR-Connections for Life Ltd (Company Registration Number: SC390855). 2.2 Authorises the award of the Contract for a period of 3 years with no option to extend. The anticipated Commencement Date of the Contract is 1 June 2025; the actual Commencement Date will be confirmed in the Council’s Letter of Acceptance. 2.3 Authorises up to a maximum approved contract value of £630,000 (£210,000 per annum) excluding VAT. _________________________________________________________ 3. Background 3.1 This new contract will replace an existing contract for Low Level, Preventative, Health & Wellbeing Services for Older Adults in Renfrewshire that is due to expire on 31 May 2025. 3.2 The Provider will deliver: • a flexible range of low-level preventative services, including befriending, designed to address the potential impact of social isolation on older adults; • companionship to isolated and excluded older adults with a view to reducing feelings of loneliness; and • create opportunities for older adults in Renfrewshire to enhance their quality of life, maintain existing skills and promote engagement with their community through increased social networks. 3.3 The procurement process for this Contract was conducted as a Negotiated Procedure in accordance with the Procurement Reform (Scotland) Act 2014 and the Council’s Standing Orders Relating to Contracts for Health or Social Care Services. 3.4 ROAR-Connections for Life Ltd was invited to respond to the Council’s Invitation to Contract which was published on 6 February 2025 with a return deadline of 20 February 2025. 3.5 In accordance with Council’s Standing Order relating to Contracts 11.5 a Single Procurement Document (Scotland) (“SPD (Scotland)”) was required to be completed by the provider, the Tender submission from ROAR-Connections for Life Ltd was evaluated and met the predetermined criteria in the SPD (Scotland).
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3.6 ROAR-Connections for Life Ltd submission was evaluated by officers from the RHSCP, Corporate Procurement Unit, ICT, Corporate Risk Management and Corporate Health and Safety. ROAR-Connections for Life Ltd met the Award Criteria for both Quality and Price as set out within the Invitation to Contract. 3.7 Community Benefits were requested as part of this procurement process. ROAR-Connections for Life Ltd has confirmed the following Community Benefits will be delivered as part of the Contract: Community Benefit Number Industry Awareness Events 5 ___________________________________________________________________ Implications of the Report 1. Financial – The costs for this Contract will be met by the RHSCP Adult Services budget with a maximum approved contract value of up to £630,000 (£210,000 per annum) for the full contract period, excluding VAT. 2. HR & Organisational Development – None arising directly from this report. 3. Community/Council Planning – • Our Renfrewshire is well - Tackling isolation and loneliness, by connecting people to their communities, and to services, and enable people to live healthier, for longer by supporting our older population to stay active. Developing strong community-based services that respond to local need. • Our Renfrewshire is fair - Tackling health inequalities and narrowing the gaps in healthy life expectancy. We work closely with our key partners to provide care, support and to protect our most vulnerable citizens, our older people and people with particular needs. Together we help them live their best possible lives, free from harm and able to thrive. 4. Legal - The procurement of the Contract follows a procurement exercise which was conducted as a Regulated Procurement for Health or Social Care Contracts using the Negotiated Procedure and in accordance with the Council Standing Orders relating to Contracts. 5. Property/Assets – None arising directly from this report.
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6. Information Technology - The recommended Provider was evaluated by the Council’s Security & Compliance team and met the Council’s requirements. 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - ROAR-Connections for Life Ltd was evaluated by the Council’s Corporate Health and Safety team and met the Council’s requirements. 9. Procurement – The procurement procedure outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk - ROAR-Connections for Life Ltd was evaluated by the Council’s Corporate Risk team and met the Council’s requirements. 11. Privacy Impact - As part of the procurement exercise, a data privacy impact assessment was conducted by the RHSCP and the Council’s Information Governance team. The Provider recommended in this report will be a Data Controller and will be required to comply with the Conditions of Contract including Data Protection Conditions. 12. Climate Risk - The level of impact associated with the Contract was assessed using the Scottish Government Sustainability Test and is considered to be low impact. 13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position – None directly arising from this report. _______________________________________________________ List of Background Papers – none. ___________________________________________________________________ Author: Amy Crumb, Procurement Assistant, Corporate Procurement Unit, Amy.Crumb@renfrewshire.gov.uk