Four Contracts for Housing Support Services
Renfrewshire Council · 3 April 2025
Back to Finance, Resources and Customer Services Policy Board — 3 April 2025 and its agenda
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___________________________________________________________________ To: Finance, Resource and Customer Services Policy Board On: 3 April 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Four Contracts for Housing Support Services - Provision of a Floating Support Service x 2 RC-CPU-24-251 and RC-CPU-24-268, Provision of a Housing First Service RC-CPU-24-254 and Make it Your Own: 1-2-1 Support (Creative Tenancies) RC-CPU-24-269 ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to enter into four separate Contracts for Housing Support Services as detailed in 2.1 below. 1.2 The procurement exercise for each of these Contracts was conducted under the Negotiated Procedure in accordance with the Procurement Reform (Scotland) Act 2014 and the Council’s Standing Orders relating to Contracts for Health and Social Care Services. 1.3 A Contract Strategy covering all four Contracts was approved by the Head of Housing Services and the Interim Corporate Procurement Manager on 4 February 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to enter into four separate Contracts for the following Services:
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a. RC-CPU-24-251 Provision of a Floating Support Service to Turning Point Scotland (Company Registration Number SC194639), for a contract period of 10 months and for a value of up to £208,330 excluding VAT, with the option to extend for 12 months for an additional value of up to £249,996 excluding VAT. The total value if the extension option is taken is up to a maximum of £458,326 excluding VAT. b. RC-CPU-24-268 Provision of a Floating Support Service to RAMH (Company Registration Number SC141458), for a contract period of 10 months for a value of up to £97,500 excluding VAT, with the option to extend for 12 months for an additional value of up to £117,000 excluding VAT. The total value if extension option is taken is up to a maximum of £214,500 excluding VAT. c. RC-CPU-24-254 Provision of a Housing First Service to Blue Triangle (Glasgow) Housing Association Limited (Company Registration Number SP1835RS), for a contract period of 10 months for a value of up to £171,875 excluding VAT, with the option to extend for 12 months for an additional value of up to £206,250 excluding VAT. The total value if extension option is taken is up to a maximum of £378,125 excluding VAT. d. RC-CPU-24-269 Make it Your Own: 1-2-1 Support (Creative Tenancies) to Impact Arts (Projects) Limited (Company Registration Number SC225422), for a contract period of 10 months for a value of up to £103,333 excluding VAT, with the option to extend for 12 months for an additional value of up to £124,000 excluding VAT. The total value if extension option is taken is up to a maximum of £227,333 excluding VAT. 2.1.1 Any extension to an individual Contract will be at the discretion of Renfrewshire Council and subject to both funding being available and satisfactory operation and performance during the initial period of the respective Contract. 2.2 To note that each of these four Contracts are intended to commence on 1 June 2025, but where this is not achieved the exact Commencement Date will be confirmed in the respective Council Letter of Acceptance. _________________________________________________________
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3. Background 3.1 These Contracts cover the provision of Housing Support and Floating Support Services across the Renfrewshire Council area and will replace existing contracts which are due to expire on 31 May 2025. 3.2 The Contracts will support people to maintain their tenancies, providing stability and avoiding homelessness; paragraph 3.3 below provides a more detailed summary of each service being provided under these Contracts. They will offer a range of support appropriate to the individual, and approximately 320 service users per year will benefit from the support provided via these contracts. This may include mental health support, addictions support or other services assessed as appropriate. 3.3 The Contracts provide support on the following basis: Provision of a Floating Support Service (2 contracts) The respective Providers will offer a range of services including housing support and practical support to meet the assessed needs and outcomes of the service users. The services delivered will vary, being flexible and responsive to meet the needs and outcomes of each individual service user. Provision of a Housing First Service (1 contract) The Provider will deliver similar services to the Floating Support Services, however the services delivered under this contract are designed to meet the Scottish Government homeless policy initiative for rapid re-housing. Housing First is an innovative approach to providing wrap around support for someone who is homeless to be able to access and sustain settled accommodation. Make it Your Own: 1-2-1 Support (Creative Tenancies) (1 contract) The Provider will offer people, referred by the Council's Housing Service, who are moving into their first tenancies, with free creative workshops to help plan and design personalisation of their new home. 3.4 For each of these four Contracts, the Interim Corporate Procurement Manager has approved the procurement of a negotiated contract without competition in accordance with the Council’s Standing Orders Relating to Contracts under Schedule 5. (Special Arrangements for Contracts for Social and Other Specific Services and for Health or
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Social Care Services) for a contract made under Section 12 (1) of the Procurement Reform (Scotland) Act 2014. 3.5 The Invitation to Contract for each of these Contracts was published on 4 February 2025 with the following providers invited to respond to specific opportunities: A. RC-CPU-24-251 Provision of a Floating Support Service – Turning Point Scotland; B. RC-CPU-24-268 Provision of a Floating Support Service – RAMH; C. RC-CPU-24-254 Provision of a Housing First Service - Blue Triangle (Glasgow) Housing Association Limited; D. RC-CPU-24-269 Make it Your Own: 1-2-1 Support (Creative Tenancies) - Impact Arts (Projects) Limited. 3.6 Each of the providers noted in paragraph 3.5 above had submitted a response to the relevant Invitation to Contract by the return deadline of 12 noon on 25 February 2025. 3.7 Separate evaluations for each contract were carried out by representatives from Housing Services, Corporate Procurement Unit, ICT, Corporate Risk and Corporate Health and Safety. In accordance with Council’s Standing Order relating to Contracts 11.5, a Single Procurement Document (Scotland) (“SPD (Scotland)”) was required to be completed, and the Tender submission received for each Contract was considered against predetermined criteria in the form of the SPD (Scotland). 3.8 Following review of the SPD (Scotland) received for each Contract: A. Tender submission for RC-CPU-24-251 Provision of a Floating Support Service from Turning Point Scotland is compliant with the selection criteria set out within the SPD (Scotland); B. Tender submission for RC-CPU-24-268 Provision of a Floating Support Service from RAMH is compliant with the selection criteria set out within the SPD (Scotland); C. Tender submission for RC-CPU-24-254 Provision of a Housing First Service from Blue Triangle (Glasgow) Housing Association Limited is compliant with the selection criteria set out within the SPD (Scotland); D. Tender submission for RC-CPU-24-269 Make it Your Own: 1-2- 1 Support (Creative Tenancies) from Impact Arts (Projects)
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Limited is compliant with the selection criteria set out within the SPD (Scotland). 3.9 The responses were then evaluated against the Price/Quality Award Criteria detailed in the respective Invitation to Contract. 3.10 The evaluation outcome for each Contract is noted as follows: 3.10.1 Tender submission for RC-CPU-24-251 Provision of a Floating Support Service: • Turning Point Scotland submission met the requirements set out in the Invitation to Contract; • Turning Point Scotland confirmed they will deliver the Services within the budget available; • The Council is satisfied that the tender submission is of suitable quality to deliver the Service required. 3.10.2 Tender submission for RC-CPU-24-268 Provision of a Floating Support Service: • RAMH submission met the requirements set out in the Invitation to Contract; • RAMH confirmed they will deliver the Services within the budget available; • The Council is satisfied that the tender submission is of suitable quality to deliver the Service required. 3.10.3 Tender submission for RC-CPU-24-254 Provision of a Housing First Service: • Blue Triangle (Glasgow) Housing Association Limited submission met the requirements set out in the Invitation to Contract; • Blue Triangle (Glasgow) Housing Association Limited confirmed they will deliver the Services within the budget available; • The Council is satisfied that the tender submission is of suitable quality to deliver the Service required. 3.10.4 Tender submission for RC-CPU-24-269 Make it Your Own:1-2- 1 Support (Creative Tenancies): • Impact Arts (Projects) Limited submission met the requirements set out in the Invitation to Contract;
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• Impact Arts (Projects) Limited confirmed they will deliver the Services within the budget available; • The Council is satisfied that the tender submission is of suitable quality to deliver the Service required. 3.11 Community Benefits were requested as part of each Contract. The following Community Benefits will be delivered under the respective contracts: RC-CPU-24-251 Turning Point Scotland Community Benefit Number Offered S/NVQ (or equivalent) for • New Employee • Existing Employee • Supply Chain Employee 2 Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 1 RC-CPU-24-268 RAMH Community Benefit Number Offered Job for an unemployed individual 1 Work Experience Placement for an individual in full time education 2 Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 2 Commitment to ensure that supply chain opportunities are prioritised for Renfrewshire based businesses 1 RC-CPU-24-254 Blue Triangle (Glasgow) Housing Association Limited Community Benefit Number Offered S/NVQ (or equivalent) for • New Employee • Existing Employee • Supply Chain Employee 1 Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 1 Business advice/support to a local SME /Social Enterprise/ Voluntary organisation 1
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RC-CPU-24-269 Impact Arts (Projects) Limited) Community Benefit Number Offered Work Experience Placement for an individual 16+ years of age 1 ___________________________________________________________________ Implications of the Report 1. Financial – The costs for each of the contracts as detailed below will be met by Housing Services revenue budget. • RC-CPU-24-251 Provision of a Floating Support Service up to a maximum of £458,326 excluding VAT for the maximum Contract period of 22 months. • RC-CPU-24-268 Provision of a Floating Support Service up to a maximum of £214,500 excluding VAT for the maximum Contract period of 22 months. • RC-CPU-24-254 Provision of a Housing First Service up to a maximum of £378,125 excluding VAT for the maximum Contract period of 22 months • RC-CPU-24-269 Make it Your Own: 1-2-1 Support (Creative Tenancies) up to a maximum of £227,333 excluding VAT for the maximum Contract period of 22 months 2. HR & Organisational Development – None directly arising from this report. 3. Community/Council Planning: • Our Renfrewshire is well – Supporting the wellness and resilience of our citizens and communities. • Our Renfrewshire is fair - Addressing the inequalities which limit life chances. • Our Renfrewshire is safe – Protecting vulnerable people and working together to manage the risk of harm. Council Plan - Place: - Building strong, safe and resilient communities. The places and houses in which people live are fundamental to quality of life, we will need to do more to ensure that quality, affordable housing is available to meet the changing needs of Renfrewshire’s population.
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4. Legal – The procurement of each of these four contracts has been conducted in accordance with Section 12 (1) of the Procurement Reform (Scotland) Act 2014 and the Council’s Standing Orders relating to Contracts for individual negotiated contracts without call for competition. 5. Property/Assets - None directly arising from this report. 6. Information Technology – Each of the recommended providers were evaluated by the Council’s Security & Compliance team and met the Council’s requirements. 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – Each of the four recommended providers were evaluated by the Council’s Corporate Health and Safety team and met the Council’s requirements. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – Each of the four recommended providers were evaluated by the Council’s Corporate Risk team and met the Council’s requirements. 11. Privacy Impact - As part of the procurement exercise, a data privacy impact assessment was conducted by Housing Services and the Council’s Information Governance team. Each of the Providers recommended in this report will be a Data Controller and will be required to comply with the Conditions of Contract including Data Protection Conditions. 12. Climate Risk – The level of impact associated with the services provided under these Contracts was assessed using the Scottish Government Sustainability Test and is considered to be low impact
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13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position - None directly arising from this report. _______________________________________________________ List of Background Papers – none. ___________________________________________________________________ Author: Sarah Ford, Senior Procurement Specialist, Corporate Procurement Unit, Sarah.Ford@renfrewshire.gov.uk