Development of Site C1, Dargavel.
Renfrewshire Council · 3 April 2025
Back to Finance, Resources and Customer Services Policy Board — 3 April 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 3 April 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for: Development of Site C1, Dargavel (RC-CPU-24-023) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Works Contract for Development of Site C1, Dargavel (RC-CPU-24-023) to John McGeady Limited. 1.2 The recommendation to award the Contract follows a procurement exercise conducted in accordance with the Council’s Standing Orders Relating to Contracts 1 January 2024 for a below Regulated (Works) Contract using the Quick Quote Procedure. 1.3 A Contract Strategy was approved by the Interim Strategic Category Manager and the Head of Property Services on 20 January 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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2.1 Authorises the Head of Corporate Governance to award a Works Contract in the form of a SBCC Design & Build Contract for use in Scotland (2016 Edition) as amended by the Employer’s Amendments in respect of Development of Site C1, Dargavel (RC-CPU-24-023) to John McGeady Limited. 2.2 Authorises the total Contract Sum of £473,790.89 excluding VAT. 2.3 Authorises a contingency spend of £47,379.09 which equates to 10% of the Contract Sum. 2.4 Authorises a total Approved Contract Value of £521,169.98 which is the total of the Contract Sum plus the contingency spend. 2.5 Note that the Date of Possession of the Site is anticipated to be 28 April 2025 with the Date of Completion is anticipated to be 21 July 2025. The actual dates will be confirmed in the Council’s Letter of Acceptance to John McGeady Limited. _________________________________________________________ 3. Background 3.1 Renfrewshire Council requires a competent and suitably qualified contractor to design and build a new car and bus park facility to be able to drop off and pick up pupils safely away from the public road. The Contracts works include groundworks, drainage, road surfacing and line marking. Other components of the Contract include installation of street lighting and CCTV infrastructure, guardrails, fencing to match pre-existing fences with corresponding gates within and soft landscaping. 3.2 A Quick Quote procurement process was utilised for this Contract. To initiate this procurement process seven organisations were invited to participate in the Quick Quote. The tender documentation was published on Public Contracts Scotland – Tender portal on Monday 27 January 2025 with the tender documentation available for downloading from the PCS-Tender portal from this date. .3.3 By the closing date set for the return of electronic Quotation Responses, 5pm on 17 February 2025, two organisations submitted a tender response, two organisations did not respond, and three organisations declined to respond due to the Quick Quote timescales. CPU issued a feedback request to the organisations that did not submit a tender response; however, no feedback has been provided to date.
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3.4 In accordance with the Council’s Standing Orders Relating to Contracts 1 January 2024, Bidders were required to complete a Single Procurement Document (SPD) to be submitted with their quotation response. The two quotation responses were evaluated against a pre- determined set of criteria in the form of the SPD by representatives from the following Council Services: Property Services, the Corporate Procurement Unit, Corporate Risk and Corporate Health & Safety. 3.5 The two quotation responses received complied with the minimum selection criteria of the SPD. The two quotation responses were each evaluated against the Award Criteria which were based on a weighting of 60.00% Price and 40.00% Quality. 3.6 The scores relative to the Award Criteria for each of the quotation responses are noted below: Company Price (60%) Quality (40%) Total (100%) John McGeady Limited 60.00% 25.00% 85.00% City Gate Construction (Scotland) Limited 52.61% 30.00% 82.61% 3.7 The evaluation of quotation responses received identified that the submission by John McGeady Limited was the most economically advantageous tender. 3.8 The form of contract is SBCC Design & Build Contract for use in Scotland (2016 Edition) as amended by the Employer’s Amendments. 3.9 The costs for this Contract will be met from the Capital – General Services Budget. 3.10 Community Benefits were requested as part of the procurement process and John McGeady Limited confirmed that the following Community Benefits would be made available to the Council for this Contract: ___________________________________________________________________ Community Benefit Description No of People / Activity Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 2 Business advice/support to a local SME /Social Enterprise/ Voluntary organisation 1
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Implications of the Report 1. Financial - Financial and Economic Standing have been assessed as part of the tender selection criteria – which John McGeady Limited met. The cost of up to £521,169.98 excluding VAT for the Contract period will be met through the Capital – General Services budget. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Our Renfrewshire is thriving • Making sure the infrastructure is in place to support growth in local economy and population (such as housing, transport and schools) Place • Adopting a 'placeshaping' approach to developing our communities - working together to maximise our collective impact and influence across economic, social, physical, cultural and environmental policies and practices • Delivering those strong universal services we all receive, and all rely on - like safe roads, clean and well-lit streets, efficient waste and recycling - making Renfrewshire a great place to live Economy • Improving lives and securing wellbeing through a stronger, inclusive and sustainable economy, being creative, imaginative and linking opportunities to enhance the benefits for Renfrewshire. Living Our Values • Ensuring Renfrewshire Council delivers Best Value for our citizens and customers, that we are a well governed, effective organisation. 4. Legal - The Procurement of this Contract was conducted as a below Regulated (Works) Quick Quote Procurement Procedure in accordance with the Council’s Standing Orders Relating to Contracts 1 January 2024.
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5. Property/Assets – This will provide a new car and bus park facility on Site C1 at Dargavel Primary School, which will allow pupils to be safely dropped off and picked up. Including the installation of street lighting and CCTV infrastructure, guardrails, fencing and soft landscaping. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – John McGeady Limited Health and Safety Submission was evaluated by the Council’s Corporate Health & Safety team and meet the minimum requirements regarding health & safety. 9. Procurement – The procurement procedure outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk – John McGeady Limited was evaluated by the Council’s Risk team and meet the Council’s minimum requirements. 11. Privacy Impact - None directly arising from this report. 12. Climate Risk – The level of impact associated with the Development of Site C1, Dargavel has been assessed using the Scottish Government Sustainability Test and are considered to be high risk. In order to mitigate these risks the Contractor will: • implement waste management plans to reduce, reuse and recycle construction waste • be registered to dispose of the waste themselves or appoint a sub-contractor that is registered and licensed to dispose of the waste. 13. Children’s Rights –This report demonstrates compliance with Article 3 (best interest of child) of the United Nations Convention on the Rights of the Child. This will provide a new car and bus park facility to be able to drop off and pick up pupils safely away from the public road. 14. Cosla Policy Position – None directly arising from this report. _______________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Stuart McLean, Procurement Adviser, stuart.mclean@renfrewshire.gov.uk