1 - Final Report - Processing & Recycling of Mixed Paper and Card
Renfrewshire Council · 3 April 2025
Back to Finance, Resources and Customer Services Policy Board — 3 April 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 3 April 2025 ___________________________________________________________________ Report by: Report by the Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Processing & Recycling of Mixed Paper and Card (RC-CPU-24-106) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Services Contract for Processing & Recycling of Mixed Paper and Card (reference RC-CPU-24- 106) to WRC Recycling Limited. 1.2 The recommendation to award this Contract follows a mini-competition made under the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17, Lot 2 Treatment of Paper, Cardboard, News & PAMS (separate and/or mixed). 1.3 An Overarching Waste Commodity Contract Strategy was approved by the Director of Environment, Housing and Infrastructure and the Corporate Procurement Manager in October 2024. An Executive Summary Strategy specific to Processing & Recycling of Mixed Paper and Card was also approved by the Head of Infrastructure and Service Development and the Corporate Procurement Manager in January 2025. ___________________________________________________________________
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2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1.1 Authorises the Head of Corporate Governance to award a Contract for Processing & Recycling of Mixed Paper and Card (RC-CPU-24-106) to WRC Recycling Limited made following a mini-competition under Lot 2 of Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17. 2.1.2 Authorises the approved Contract value of up to £1,000,000 excluding VAT. 2.1.3 Authorises the Contract Period from 1 May 2025 until 30 April 2026 with the Council having the sole right to extend this Contract for two periods of up to one year until 30 April 2028. The anticipated Date of Commencement is 1 May 2025. In the event that the Contract does not commence on 1 May 2025, the Contract Period shall run from the actual Date of Commencement as stated in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 The Council has a requirement for an external supplier to carry out the processing and recycling of mixed paper and cardboard. The Council’s Waste Service has collected and had to make arrangements to recycle approximately 16,756 tonnes of post-consumer recyclate over the last 3 years for materials consisting of mixed Paper & Cardboard from households, commercial premises and recycling centres. 3.2 This procurement exercise has been tendered as a mini-competition under the Scotland Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 under Lot 2 Treatment of Paper, Cardboard, News & PAMS (separate and/or mixed) (Lot 2). 3.3 At the time of the mini-competition, Lot 2 of the DPS for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 had 31 Suppliers registered. All 31 Suppliers were invited to participate in the mini-competition issued through the Public Contract Scotland Tender platform on 22 January 2025. In accordance with the requirements of the DPS the Council could select to use the Call-Off Terms prepared by Scotland Excel or could use Council terms for the mini-competition. The Council chose to use both the Council’s General Conditions of Contract for Services – Waste, and related Operation Terms and Conditions for this mini-competition.
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3.4 By the closing date set for return of electronic tenders of 12 noon on 12 February 2025, 1 Supplier had submitted a Tender Submission with the remaining 30 not responding. 3.5 The Supplier completed the European Single Procurement Document (ESPD) when applying for a place on the Scotland Excel DPS for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17. The Supplier confirmed within their respective Tender Submission that none of the exclusion criteria as detailed within Regulation 58 of The Public Contracts (Scotland) Regulations 2015 apply to them. 3.6 The Tender Submission received was evaluated against the set award criteria on a combined weighting of 30.00% Quality and 70.00% Price. The scores relative to the Award Criteria are as follows: Quality (30.00%) Price (70.00%) Total (100.00%) 1 WRC Recycling Limited 27.50% 70.00% 97.50% 3.7 The Tender Submission received by WRC Recycling Limited met the criteria set out in the procurement documents and was within the Council’s set budget and was therefore deemed to be value for money. 3.8 Community Benefits were requested as part of the procurement process and WRC Recycling Limited have committed to the following Community Benefits. Community Benefit Description No of People / Activity Job for an unemployed individual from a Priority Group 1 Job for an unemployed individual 1 Industry Skill Transfer to Schools 1 Implications of the Report 1. Financial - The costs of up to £1,000,000, excluding VAT, over the period of up to three years will be met from the Council’s waste disposal revenue budget within Environment, Housing and Infrastructure. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning –
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Place- Working with partners to ensure our neighbourhoods are safe, vibrant, and attractive places to live. Economy - Supporting our citizens, particularly those furthest from the jobs market, into fair work - well paid, fulfilling employment through Community Benefits. Green- Working across partners and communities to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. Living our Values- Ensuring our journey to net zero is a just transition with climate justice and fairness at the heart, finding opportunities to challenge inequalities in new green ways as we tackle the climate crisis. 4. Legal – The procurement of this Contract was carried out in accordance with the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 and the Council’s Standing Orders Relating to Contracts. 5. Information Technology - None directly arising from this report. 6. Property/Assets - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – WRC Recycling Limited’s Health and Safety submission was evaluated by the Council’s Corporate Health and Safety team and meets the requirements regarding health and safety. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets is statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk – WRC Recycling Limited’s insurances have been assessed and evaluated to confirm they meet the requirements regarding insurable risk. 11. Privacy Impact - None directly arising from this report. 12. Climate Risk - The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and this contract will strive towards the Scottish Government’s aims and objectives for a Zero Waste Scotland. 13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights.
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14. Cosla Policy Position - None directly arising from this report. _________________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Sam Smith, Procurement Adviser (sam.smith@renfrewshire.gov.uk)