Chief Executive’s Service – Health & Safety Action Plan & Performance Indicators 20252026
Renfrewshire Council · 3 April 2025
Back to Finance, Resources and Customer Services Policy Board — 3 April 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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_________________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 3 April 2025 Report By: Chief Executive Heading: Chief Executive’s Service – Health & Safety Action Plan & Performance Indicators 2025/2026 1. Summary 1.1 The Council’s Health, Safety and Welfare Policy requires each service to submit an annual Health and Safety action plan to the relevant Policy Board. 1.2 The Chief Executive’s Service action plan and performance indicators for 2025/2026 is attached as Appendix 1 to this report. It sets out the planned actions the service will undertake during 2025/2026, outlining the service’s commitment to continuous improvement in health and safety performance in accordance with the People Strategy – Ongoing implementation of key priorities (Health and Wellbeing Plan 2024/2029). ________________________________________________________ 2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: i) approves the Chief Executive’s Service health and safety action plan and performance indicators for 2025/2026 at Appendix 1. __________________________________________________________________ 3. Background 3.1 The Chief Executive’s Service delivers a range of strategic services within the organisation. We do this through a range of activities delivered across our service areas: policy and partnerships, economy and development, City Deal and infrastructure, and communications, marketing and events.
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Our services are delivered by 241 employees, led by the Chief Executive who is supported by the Head of Policy and Partnerships, the Head of Marketing and Communications, the Head of Economy and Development, and the Programme Director (City Deal and Infrastructure). 3.2 The Chief Executive’s Service Head of Policy and Partnerships is the lead officer for health, safety and wellbeing within the service and is supported by the Strategy, Policy and Insight Manager. We have a proactive approach and commitment to health, safety and wellbeing which is supported by the service’s working group. Further to monitoring absence within the service and management input, it has been agreed that during 2025/26, the service wellbeing focus will primarily be supporting employee mental health. 3.3 As with other Council services, employees have been hybrid working, splitting their working week between home and office. The service has adapted its processes and procedures to ensure that standards for all employees working from home or in the office are maintained, with the health, safety and wellbeing of employees being a priority. The service’s health and safety working group meet’s quarterly via Teams. 3.4 The action plan and performance indicators 2025/2026 identifies areas for future and continued action which is included as Appendix 1 to this report. The action plan is monitored on a quarterly basis by the service’s health and safety working group and an biannual progress report will be presented to the Finance, Resources and Customer Services Policy Board in both Autumn 2025 and Spring 2026. 3.6 The preparation of this action plan has been supported by the Finance and Resources, People and Organisational Development (People & OD) Health and Safety Team. Implications of the Report 1. Financial Implications – None. 2. HR & Organisational Development Implications – None. 3. Community/Council Planning Implications – None. 4. Legal Implications – None. 5. Property/Assets Implications – None.
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6. Information Technology Implications – None. 7. Equality & Human Rights Implications - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety Implications - The report supports and demonstrates the Council and the Chief Executive’s service’s commitment to ensuring effective health and safety management. 9. Procurement Implications - None. 10. Risk Implications - The report supports the overarching management of risk within Renfrewshire Council. 11. Privacy Impact Implications - None. 12. Cosla Policy position – None. 13. Children’s Rights – this report is for noting and has no direct implications on children’s rights. 14. Climate Risk – None. ___________________________________________________________________ List of Background Papers None. ___________________________________________________________________ Author: Pamela McDonald, pamela.mcdonald@renfrewshire.gov.uk
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Chief Executive's Service Health and Safety Action Plan & Performance Indicators 2025/2026 Appendix 1 Action Code Action Title Due Date CEH&S25.01 Continue to implement the Council’s Health & Wellbeing Strategy ensuring all employees are aware of initiatives and participate where relevant / required, including any related performance management measures. The service focus will primarily be supporting employee mental health. 31-Mar-2026 CEH&S25.02 Awareness and compliance with the current corporate policy on Health, Safety and Wellbeing. 31-Mar-2026 CEH&S25.03 Monitor all task based risk assessments on the services risk assessment register to ensure they remain suitable and sufficient. 31-Mar-2026 CEH&S25.04 Ensure all work in progress Risk Assessments are completed and uploaded to the service Risk Assessment register. 30-Jun-2025 CEH&S25.05 Implement a planned management led health and safety inspection programme for 2025/26 across all service locations. 30-Jun-2025 CEH&S25.06 Monitor DSE assessments across the service with regular updates from managers. 31-Mar-2026 CEH&S25.07 Monitor the completion of health and safety training on iLearn across the service. 31-Mar-2026 CEH&S25.08 Implement a system for managers to monitor employee H&S training needs within their service area providing service overview of overall H&S training compliance. 31-Dec-2025 CEH&S25.09 Ensure iLearn courses for relevant employees are completed: Display Screen Awareness, Evacuation Process for Renfrewshire House and for managers outwith HQ: Asbestos Awareness, Duty to Manage Asbestos Refresher and Control of Contractors courses. 30-Sep-2025 CEH&S25.10 Continue to encourage and monitor reporting of accident/incidents. 31-Mar-2026 CEH&S25.11 Ensure that all events planned have an individual event manual which includes health and safety. 31-Mar-2026 CEH&S25.12 Ensure all service areas are represented at the Chief Executive’s health and safety working group. 31-Mar-2026 PI Code Performance Indicator(s) CEHSRA Ensure task based and fire risk assessments have been reviewed within 30 days of their planned review date. CEHSWOIR Continue with the service planned WOIR programme ensuring inspections are completed within the relevant reporting
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PI Code Performance Indicator(s) quarter. CEHSWOIRACT Monitor the number of WOIR actions completed on time. CEHSDSE Monitor the number of DSE assessments completed.