Civic Hospitality
Renfrewshire Council · 3 April 2025
Back to Finance, Resources and Customer Services Policy Board — 3 April 2025 and its agenda
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_________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 3 April 2025 __________________________________________________________________ Report by: Director of Finance and Resources __________________________________________________________________ Heading: Civic Hospitality __________________________________________________________________ 1. Summary 1.1 The following requests for civic hospitality have been received for the financial year 2025/26 a) Correspondence has been received from St Vincent’s Hospice requesting the possibility of taking a table of 10 at their charity Ladies Afternoon Tea event which is being held at the Lynnhurst Hotel, Johnstone on Sunday 27th April 2025. Following consultation with the Provost, it is proposed the Board agree to take a table at the event detailed above at the cost of £450 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. b) Each year Renfrewshire in celebration of our Armed Forces has a flag raising ceremony to thank our local armed forces community for their continued service to our Country. It is proposed that this year we continue the tradition of the Flag raising service on Friday 20th June with light refreshments in Paisley Abbey following this event. The Royal British Legion Scotland Paisley Comrades Branch together with the 102 Field Squadron are collaborating on a family fun day for our local Armed Forces community and families on Saturday 28th June and have suggested the possibility of a contribution towards the costs of a buffet for approximately 200 people. Following consultation with the Provost, it is proposed that the Board agree to provide hospitality for Renfrewshire’s Armed Forces Day events as detailed above at the total cost of approximately £2250 and that it be delegated to the Director of Finance & Resources in consultation with the
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Provost to make the necessary arrangements. c) Correspondence has been received from Johnstone Day Care Centre suggesting the possibility of a civic reception in the form of a buffet and soft drinks to accompany the event being held in their premises marking the 80th Anniversary of VE Day on 8th May 2025. Following consultation with the Provost, it is proposed that the Board agree to provide the hospitality as detailed above for 60 people at the cost of approximately £600 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. d) Correspondence has been received from the Ladies Section of Wellmeadow Bowling Club suggesting the possibility of a civic reception in the form of a dinner in celebration of their 25th Anniversary being held in their premises on Saturday 26th July 2025. Following consultation with the Provost, it is proposed that the Board agree to provide the hospitality as detailed above together with a welcome drink for 80 people at the cost of approximately £1700 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. e) Correspondence has been received from the Ladies Section of Ferguslie Bowling Club suggesting the possibility of a civic reception in the form of a late lunch in celebration of their 25th Anniversary being held on their premises on Tuesday 17th June 2025. Following consultation with the Provost, it is proposed that the Board agree to provide the hospitality as detailed above together with a welcome drink for 55 people at the cost of approximately £750 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 1.2 The budget provision for 2025/26 for Civic Hospitality (including international Links) is £46,460. Should the above be agreed, and taking account of previous decisions, the remaining balance would be approximately £30,585. 2. Recommendations 2.1 That the Board agrees to: (a) provide the hospitality as detailed above for Renfrewshire’s Armed Forces events, Johnstone Day Care Centre, Wellmeadow Bowling Club Ladies Section and Ferguslie Bowling Club Ladies Section (b) agree to take a table at the St Vincent’s Hospice ladies afternoon tea event and; (c) that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements.
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Implications of the Report 1. Financial – The costs of the request from civic hospitality will be met from the 2025/26 budget provision. 2. HR & Organisational Development – None. 3. Community/Council Planning – Civic receptions provide recognition of the contributions made by individuals and organisations to the fabric of life in Renfrewshire. 4. Legal - None. 5. Property/Assets - None. 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – None. 10. Risk – None. 11. Privacy Impact - None. 12. Climate Risk – None. 13. Children’s Rights – Not applicable. 14. Cosla Policy Position – Not applicable. __________________________________________________________________ List of Background Papers (a) Background Paper 1 – Email correspondence from Johnstone Day Care Centre (b) Background Paper 2 – Email correspondence from St Vincent’s Hospice (c) Background Paper 3 – Email correspondence from Wellmeadow Bowling Club Ladies Section (d) Background Paper 4 – Letter from Ferguslie Bowling Club Ladies Section
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The foregoing background papers will be retained within Finance & Resources for inspection by the public for the prescribed period of four years from the date of the meeting. The contact officer within the service is Donna Gallagher, Member Services Officer (Telephone – 0141 487 1115, e-mail – donna.gallagher- pt@renfrewshire.gov.uk Author: Donna Gallagher – Member Services Officer. Tel: 0141 487 1115 E-mail donna.gallagher-pt@renfrewshire.gov.uk