Minutes of meeting
Renfrewshire Council · 11 December 2024
Back to Finance, Resources and Customer Services Policy Board — 11 December 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Minute of Special Meeting Finance, Resources and Customer Services Policy Board Date Time Venue Wednesday, 11 December 2024 09:30 Remotely via MS Teams, Present: Councillor Fiona Airlie-Nicolson, Councillor Jacqueline Cameron, Provost Lorraine Cameron, Councillor Graeme Clark, Councillor Audrey Doig, Councillor Chris Gilmour, Councillor Neill Graham, Councillor Alec Leishman, Councillor Bruce MacFarlane, Councillor Iain Nicolson, Councillor John Shaw Chair Councillor Shaw, Convener, presided. In Attendance E Shearer, Regeneration & Place Manager, J Mackie, Principal Regeneration & Place Officer (both Chief Executive’s); J McNelis, Bridges & Structures Manager (Environment, Housing & Infrastructure); and C McCourt, Head of Finance & Procurement, L Gillan, Interim Corporate Procurement Manager, A Donaldson, and R Park, both Strategic Category Managers, J Tannock, Assistant Category Manager, D Low, Democratic Services Manager and E Gray, Senior Committee Services Officer (all Finance & Resources). Webcasting of Meeting Prior to the commencement of the meeting the Convener intimated that this meeting of the Board would be filmed for live or subsequent broadcast on the Council's internet site. Apologies Councillors Ann-Dowling, Innes and Mullin. Declarations of Interest and Transparency Statements There were no declarations of interest or transparency statements intimated prior to the commencement of the meeting.
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1 Contract Authorisation Report for Framework Agreement for Banking Services (RC-CPU-23-151) There was submitted a report by the Director of Finance & Resources relative to the award of the Framework Agreement for Banking Services (Framework Agreement) on behalf of Renfrewshire Council and Associate Bodies to Clydesdale Bank PLC and any subsequent Call-Off Contracts for Renfrewshire Council and Associate bodies (Lot 1). DECIDED: (a) That the Head of Corporate Governance be authorised to award the single supplier Framework Agreement for Banking Services to Clydesdale Bank PLC and to thereafter authorise the award of a Call-Off Contract under Lot 1 Renfrewshire Council and Associate Bodies General Banking Services, which would be awarded after the Framework Agreement was established; (b) That the maximum ceiling value of up to £307,500 excluding VAT, including use of all extension periods for all Call-Off Contracts awarded under the Framework Agreement, be authorised; (c) That the Framework Agreement be authorised for a period of four years; (d) That it be noted that the anticipated commencement date of the Framework Agreement would be 26 February 2025 and that the actual date would be detailed in the letter of acceptance; (e) That a Lot 1 Call-Off Contract for a period of five years with the option to extend for a further two years at the sole discretion of the Council be authorised; (f) That it be noted that the anticipated commencement date of the Call-Off Contract would be 1 March 2025 and that the actual date would be detailed in the letter of acceptance; (g) That the following limit of liability caps for Default in accordance with the Framework General Conditions for all Call-Off Contracts be authorised: • Default would not exceed £250,000 per annum • Defaults in direct loss or damage to property would be limited to £1 million • Caps exclude any loss associated with mismanagement of funds, for which liability was unlimited; and (h) That it be noted that Renfrewshire Leisure Limited trading as OneRen would separately award any Call-Off Contract made under Lot 2 Renfrewshire Leisure Limited trading as OneRen of the Framework Agreement.
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2 External Works Ferguslie Green Line - Neighbourhood Centre (RC- CPU-24-026) There was submitted a joint report by the Director of Finance & Resources and the Chief Executive relative to the award of a Works Contract for External Works Ferguslie Green Line – Neighbourhood Centre (RC-CPU-24-026) to P1 Solutions Ltd. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Works Contract in the form of SBCC Standard Building Contract with Quantities for use in Scotland (SBC/Q/Scot), 2016 Edition, as supplemented by the Employer’s Amendments, for External Works Ferguslie Green Line – Neighbourhood Centre (RC-CPU-24-026) to P1 Solutions Ltd; (b) That the Tendered Contract Sum (approved contract value) of £588,389.12 excluding VAT be authorised; and (c) That that the date of possession of the site of 20 January 2025 and the date for completion of the works of 23 June 2025 be authorised with any changes to these dates being confirmed in the Council’s letter of acceptance. 3 Contract Authorisation Report for Clyde Waterfront and Renfrew Riverside (CWRR) Bridge Maintenance Contract (RC-CPU-23-137) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a Services Contract for Clyde Waterfront and Renfrew Riverside (CWRR) Bridge Maintenance Contract (RC- CPU-23-137) to Fairfield Control Systems Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award the Term Service Contract in the form of NEC4 Term Service Short Contract (June 2017) as amended by additional ‘Z’ clauses for Clyde Waterfront and Renfrew Riverside (CWRR) Bridge Maintenance Contract (RC-CPU-23-137) to Fairfield Control Systems Limited; (b) That the service period of up to five years with optional Break Clauses be authorised; (c) That it be noted that the Contract Award was anticipated to be 23 December 2024 and that the starting date would be subject to the completion of the CWRR Main works contract and commencement of bridge operation services by the Council; (d) That the total of the Prices for Part 1 services of £725,986.00 exclusive of VAT be authorised; (e) That up to £274,014.00 exclusive of VAT for the duration of the service period for reactive and unplanned activities to be instructed by the Council on a Task Order basis be authorised;
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(f) That the Approved Contract Value of up to £1,000,000 excluding VAT for the service period (including the total of the Prices for Part 1 services and allowance for Task Orders) be authorised; (g) That it be agreed that the Contractor’s total liability be limited to a minimum of £10 million for each and every claim in respect of loss or damage to property (except Plant and Materials and Equipment) with one annual reinstatement, and an annual limit of £200,000 for uninsured losses; and (h) That it be noted that the service’s mitigation for agreeing limits of liability was set out in the Risk Implications section of the report.