Minutes of meeting
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Minute of Meeting Finance, Resources and Customer Services Policy Board Date Time Venue Thursday, 10 September 2026 10:00 Remotely via MS Teams, Present: Councillor Fiona Airlie-Nicolson, Councillor Alison Ann-Dowling, Councillor Jacqueline Cameron, Provost Lorraine Cameron, Councillor Graeme Clark, Councillor Audrey Doig, Councillor Chris Gilmour, Councillor Edward Grady, Councillor Neill Graham, Councillor Robert Innes, Councillor James MacLaren, Councillor Sam Mullin, Councillor Iain Nicolson, Councillor Jim Paterson, Councillor John Shaw Chair Councillor Shaw, Convener, presided. In Attendance A MacArthur, Director of Finance & Resources; J O'Hara, Education Manager, and P McDowall, Digital Learning Manager (both Children's Services); C Dalrymple, Head of Facilities & Property Management, G Hannah, Head of Climate, Public Protection & Roads, G Hutton, Head of Operations & Service Development, M Hilarion, Strategic Facilities Manager (Asset Management & Hard FM), J Murdoch, Housing Regeneration Manager, E Scott, Strategic Facilities Manager (Building Services) and M MacRury, Housing Newbuild Programme Manager (all Environment, Housing & Infrastructure); R Cree, Head of People & Organisational Development, M Conaghan, Head of Corporate Governance, C McCourt, Head of Finance & Procurement, P Murray, Head of Digital, Transformation & Customer Services, E Shields, Head of Business Services, Risk & Safety, J Bowles, Corporate Procurement Manager, G Beattie, A Donaldson, L Gillan and R Park, all Strategic Category Managers, S Ford, Senior Procurement Specialist, B Bradley, Assistant Category Manager, A Crumb, Procurement Manager, E Simpson, Strategic Lead Partner (Organisational Development), G Innes, Senior Service Delivery Manager (Customer & Digital Operations), D Cunningham and E Gray, both Senior Committee Services Officers and C Mulrooney, Committee Services Officer (all Finance & Resources); and T Paterson, Service Manager (Contracts & Commissioning) (Renfrewshire Health & Social Care Partnership). Webcasting of Meeting Prior to the commencement of the meeting the Convener intimated that this meeting of the Policy Board would be filmed for live or subsequent broadcast on the Council's internet site.
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Declarations of Interest and Transparency Statements There were no declarations of interest or transparency statements intimated prior to the commencement of the meeting. 1 Investment Review Board There was submitted the Minute of the meeting of the Investment Review Board held on 10 June 2026, a copy of which forms Appendix 1 to this Minute. DECIDED: That the Minute be approved. 2 Joint Consultative Board (Non-Teaching) There was submitted the Minute of the meeting of the Joint Consultative Board (Non- Teaching) held on 11 June 2026, a copy of which forms Appendix 2 to this Minute. DECIDED: That the Minute be approved. 3 Revenue and Capital Budget Monitoring 2026/27 at 19 June 2026 There was submitted a report by the Director of Finance & Resources relative to the projected revenue and capital budget outturn positions for those services reporting to this Policy Board as at 19 June 2026, including a projected revenue underspend of £0.198 million, a projected capital break-even position and budget adjustments processed. DECIDED: (a) That the projected revenue outturn underspend position of £0.198 million be noted; (b) That the projected capital outturn break-even position be noted; and (c) That the budget adjustments detailed at sections 6 and 7 of the report be noted. 4 Revenue and Capital Budget Monitoring – Council Overview as at 19 June 2026 There was submitted a report by the Director of Finance & Resources relative to the overall Council revenue and capital budget position as at 19 June 2026, including a projected General Fund and Health and Social Care Partnership revenue overspend of £6.017 million and a projected break-even capital outturn. DECIDED: (a) That the projected revenue outturn overspend position of £6.017 million be noted;
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(b) That the projected capital outturn break-even position be noted; and (c) That the prudential indicators detailed in section 7 of the report be noted. 5 Business Services Performance Report There was submitted a report by the Director of Finance & Resources detailing performance across key Business Services functions including the collection of Council Tax and Non-Domestic Rates, benefit administration, Discretionary Housing Payments and the Scottish Welfare Fund. DECIDED: That the contents of the report be noted. 6 Customer Services Performance Report There was submitted a report by the Director of Finance & Resources detailing performance across key Customer Service functions including Contact Centre, face- to-face and digital service provision during July 2026. DECIDED: That the contents of the report be noted. 7 Civic Hospitality There was submitted a report by the Director of Finance & Resources relative to recent requests for civic hospitality, proposed future hospitality arrangements and a review of the Council’s Civic Hospitality Guidelines. DECIDED: (a) That a review of the existing Guidelines for Civic Hospitality be undertaken; (b) That the provision of hospitality, as detailed in section 1 of the report, for Paisley & District Battalion of the Boys Brigade, Dolly Day 2026 and the Provost’s Christmas Card Competition and associated events be approved; (c) That the Director of Finance & Resources be authorised, in consultation with the Provost, to make the necessary arrangements; and (d) That the action taken by the Head of Corporate Governance in respect of the purchase of Paisley pattern pin badges be noted. 8 Business Services Accounts for Write-Off There was submitted a report by the Director of Finance & Resources relative to irrecoverable debts in respect of Council Tax, Non-Domestic Rates, Housing Benefit Overpayments and Sundry Debtors totalling £339,122.66. DECIDED: That the write-off debts totalling £339,122.66, as detailed in the report, be authorised.
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9 2027 Public Holidays for Local Government Employees There was submitted a report by the Director of Finance & Resources relative to the proposed public holiday arrangements for Local Government employees during 2027. DECIDED: That the public holidays for Local Government employees in 2027, as detailed in Appendix 1 to the report, be approved. 10 Facilities and Property Services - Service Update Report There was submitted a report by the Director of Environment, Housing & Infrastructure relative to operational performance across Facilities Management, Property Services, Building Services and Technical Services since the previous meeting of this Policy Board, including updates on lifecycle investment projects, compliance activity, school meals provision and capital works programmes. DECIDED: That the contents of the report be noted. 11 Building Services - Business Plan Update 2026/27 There was submitted a report by the Director of Environment, Housing & Infrastructure providing an update on Building Services performance, workforce planning, productivity, financial projections and delivery of the three-year Business Plan. DECIDED: (a) That the contents of the report be noted; and (b) That the Building Services Business Plan for 2026/27 be approved. 12 Red Meat in Schools Under reference to item 8 of the Minute of the meeting of Renfrewshire Council held on 14 May 2026, there was submitted a joint report by the Directors of Environment, Housing & Infrastructure and Finance & Resources relative to the sourcing and use of red meat within school meals across the learning estate, including current procurement arrangements and compliance with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020. DECIDED: That the update detailed in the report in relation to red meat used within the learning estate be noted. 13 Annual Procurement Report for the period 1 April 2025 to 31 March 2026 There was submitted a report by the Director of Finance & Resources relative to the Annual Procurement Report for 2025/26, detailing regulated procurement activity,
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community benefits delivered, sustainable procurement outcomes and upcoming procurement opportunities. DECIDED: That the contents of the Annual Procurement Report be noted. 14 Contract Authorisation Report for Artificial Intelligence (AI) Transformation Programme (RC-CPU-026-035) There was submitted a report by the Director of Finance & Resources relative to the proposed award of a contract for the Artificial Intelligence Transformation Programme to support implementation of the Council’s Digital Strategy and approved AI Transformation Programme. DECIDED: (a) That the Head of Corporate Governance be authorised to award the Contract for the Artificial Intelligence Transformation Programme to ICS.AI Ltd, being an Order Contract made under the Government Commercial Agency Dynamic Purchasing System for Artificial Intelligence reference RM6200 (DPS); (b) That the maximum approved Order Contract value of £5,177,686 excluding VAT for the Order Contract’s full Contract Period, including use of the extension, be authorised; (c) That the Contract period of three years, with the option to extend for a further year, be authorised; and (d) That it be noted that the proposed Order Contract Start Date was 30 October 2026 however the actual date would be formally confirmed in the Order Form which forms part of the Order Contract; and (e) That the liability caps within the Order Contract of an annual total aggregate liability for either Party of no more than the greater of £5 million or 150% of the Estimated Yearly Charges be authorised. 15 Contract Authorisation Report for the Supply and Delivery of 18T Narrow Track Refuse Collection Vehicle – RC-CPU-26-102 There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the proposed award of a Call-Off Contract for the Supply and Delivery of an 18T Narrow Track Refuse Collection Vehicle as part of the Vehicle Replacement Programme. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Call-Off Contract for the Supply and Delivery of a 18T Narrow Track Refuse Collection Vehicle (RC-CPU-26-102) to Dennis Eagle Limited (co. no 03794455), awarded under Lot 10 (Bodies for Refuse Collection Vehicles) of the Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference 03/21; (b) That the Call-Off Contract value of £237,700 excluding VAT be approved; and
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(c) That it be noted that Dennis Eagle Limited has confirmed that delivery of the Refuse Collection Vehicle would be made within 54 weeks from receipt of the Council’s Purchase Order and that delivery of these vehicles would be made to Fleet Services, Underwood Road, Paisley. 16 Contract Authorisation Report for the Supply & Delivery of 2 x Unibody with 3 Way Tipper (RC-CPU-26-029) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the proposed award of a Call-Off Contract for the Supply & Delivery of two Unibody vehicles with three-way tippers. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Call-off contract for the Supply and Delivery of 2 x Unibody with 3 Way Tipper (RC-CPU-26-029) to Econ Engineering Limited (Co. No 00644062), awarded under Lot 3 (Bodies for Tippers) of the Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference 03/21; (b) That the Call-Off Contract value of £280,666.82 excluding VAT be approved; and (c) That it be noted that Econ Engineering Limited (Co. No 00644062) had confirmed that delivery of both Unibody Vehicles would be made within 32 weeks from receipt of the Council’s Letter of Acceptance and that delivery of these vehicles would be made to Fleet Services, Underwood Road, Paisley. 17 Contract Authorisation Report to Supply, Install and Commission Replacement Parking Meters Phase 2 (RC-CPU-25-165) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the proposed replacement of parking meters within Paisley town centre and Bridge of Weir. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Call-Off Contract to Supply, Install and Commission Replacement Parking Meters Phase 2 (RC-CPU-25-165) to International Parking Systems (UK) Limited (Co.No.09971838) under Lot 3 Parking Management of the Government Commercial Agency Transport Technology Framework, reference RM6347; (b) That the maximum approved Contract value of £250,000 excluding VAT be authorised; (c) That the Call-Off Initial Period of three years, with the Council having a Call-Off Optional Extension Period for up to a further 12 months, subject to Call-Off Contract performance be authorised; and (d) That it be noted that the Call-Off Start Date was anticipated to be 10 October 2026 and that the Call-Off Start Date would be confirmed in the Order Form issued as part
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of the Call-Off Contract. 18 Contract Authorisation Report for Framework Agreement for Roads Related Maintenance Works (reference RC-CPU-24-335) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the establishment of a Framework Agreement for roads related maintenance works to support delivery of the Council’s roads maintenance programme. DECIDED: (a) That the Head of Corporate Governance be authorised to enter into a Framework Agreement for Roads Related Maintenance Works (reference RC-CPU-24-335) (“Framework Agreement”) consisting of Lot 1, Lot 2 and Lot 4 only with the Suppliers listed in Appendix 2 of the report; (b) That a maximum approved contract value of £30,000,000 excluding VAT for the entire period be authorised; (c) That the Framework Agreement for a period of three years, with the option to extend on one occasion for a period of up to 12 months at the sole discretion of the Council, be authorised; (d) That it be noted that the anticipated Framework Start Date was 5 October 2026 and that the exact date would be confirmed in the Council’s Letter of Acceptance issued to each Supplier; (e) That it be noted that Call-Off Contracts made under this Framework Agreement would be awarded by way of a Work Order using the selection procedure or the quotation procedure and that the most appropriate procedure was at the discretion of the Council and would be subject to the Renfrewshire Council Standing Orders Relating to Contracts, the requirements of the Work Order (Call-Off Contract) for the Works and the need to secure best value. 19 Contract Authorisation Report for Collection, Processing & Recycling of Paint & Paint Tins (RC-CPU-25-277) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the proposed award of a Contract for the collection, processing and recycling of paint and paint tins from the Council’s Household Waste Recycling Centres. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Contract for Collection, Processing & Recycling of Paint & Paint Tins (reference RC-CPU-25-277) to Clearwater D C 2001 Limited (RCN:SC228149) made following a mini-competition under Lot 16 of the Scotland Excel Dynamic Purchasing System for the Treatment
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and Disposal of Recyclable and Residual Waste, schedule 27/17; (b) That the Approved Contract value of up to £1,000,000 excluding VAT be authorised; (c) That the Contract Period of up to four years, which was anticipated to commence on the proposed Award Date of 16 October 2026 until the Expiry Date of 15 October 2030 be authorised; and (d) That it be noted that in the event that the Contract did not commence on these dates, the Contract Period would run from the Award Date as stated in the Council’s Letter of Acceptance. 20 Contract Authorisation Report: New Build Housing Design and Build at Foxbar Rivers, Paisley (RC-CPU-24-226) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the proposed award of a Contract for the design and construction of 45 new affordable housing units at Foxbar Rivers, Paisley. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Contract for New Build Housing Design and Build at Foxbar Rivers, Paisley reference RC-CPU- 24-226 to A.S. Homes (Scotland) Limited following a Mini Competition under Lot 4 (Development of 36-80 Units) of the Scotland Excel New Build Residential Construction Framework Agreement (Reference 2121), which was subject to the Council receiving a sufficient offer of Scottish Government Affordable Housing Grant funding that Council officers determine is sufficient to support the business plan for the development; (b) That a Contract Sum of £9,774,003.63 excluding VAT be authorised; (c) That it be noted that the Date of Possession of the Site would be confirmed in the Council’s Letter of Acceptance and that the Date for Completion of Works is 105 weeks (40 weeks for design and 65 weeks for Construction); and (d) That it be noted that the award of this Contract required the provision of the Sub Consultant/Contractor Collateral Warranty as indicated within the tender documentation. 21 Contract Award: Demolition of properties 2-22 Mossvale Street & 47- 53 Springbank Road (RC-CPU-25-241) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the proposed award of a Contract for demolition and site clearance works at Mossvale Street and Springbank Road, Paisley. DECIDED:
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(a) That the Head of Corporate Governance be authorised to award a Works Contract for the Demolition of properties 2-22 Mossvale Street & 47-53 Springbank Road, (reference RC-CPU-25-241) in the form of SBCC Minor Works Building Contract without Quantities for use in Scotland, 2016 Edition, as supplemented and amended by the Employer’s Amendments, to Caskie Limited (Company no SC294508); (b) That the Tendered Contract Sum of £179,993.05, excluding VAT be authorised; (c) That it be noted that the Works commencement date was 19 October 2026, the Date for Completion was 18 December 2026 and that and changes to these dates would be confirmed in the Council’s Work Order. 22 Contract Authorisation Report for Works to Roads Related Structures (RC-CPU-25-252) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the proposed award of a Contract for works to roads related structures throughout Renfrewshire. DECIDED: (a) That the Head of Corporate Governance be authorised to award the Contract for Works to Roads Related Structures (reference RC-CPU-25-252) to W I & A Gilbert Limited (Company Registration Number SC246241); (b) That the cumulative spend under this Contract up to a maximum value of £2,000,000 excluding VAT be authorised; and (c) That it be noted that the intended starting date was 5 October 2026 with the service period being for a period of 36 months with the Council having the option, at its sole discretion, to extend the service period on one occasion for a period of up to 12 months. 23 Provision of a Carers Centre (RC-CPU-26-033) There was submitted a joint report by the Director of Finance & Resources, the Chief Officer of Renfrewshire Health & Social Care Partnership and the Director of Children’s Services relative to the proposed award of a Contract for the provision of a Carers Centre service supporting adult and young carers throughout Renfrewshire. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Contract for the Provision of a Carers’ Centre to Renfrewshire Carers Centre (CRN: SC162382); (b) That the Contract for a period of nine months with the option to extend for a period of up to a further 12 months be authorised; (c) That it be noted that the anticipated Commencement Date was 1 October 2026 and the exact date would be confirmed in the Council’s Letter of Acceptance; and (d) That a maximum Contract value of up to £490,781.25 excluding VAT for the initial
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nine month period and a maximum value of up to £654,375.00 excluding VAT for the 12 month extension, resulting in a maximum approved contract value £1,145,156.25, excluding VAT, for the full Contract period, be authorised. 24 Contract Authorisation Report for the Purchase of Promethean Panels 2026 - 2029 (RC-CPU-26-058) There was submitted a joint report by the Directors of Finance & Resources and Children’s Services relative to the proposed award of a Contract for the purchase of Promethean Panels to support classroom technology across the school estate. DECIDED: (a) That the Head of Corporate Governance be authorised to award the Call-off Contract for Purchase of Promethean Panels 2026 - 2029, made under the Scotland Excel Framework Supply, Delivery and Installation of Audio Visual Equipment reference to SSUK LIMITED (CRN SC296269); (b) That the maximum approved Call-off Contract value of up to £950,000, excluding VAT, for the period of the Call-off Contract be authorised; (c) That the Call-off Contract for a period of 36 months be authorised; and (d) That it be noted that the proposed Start Date was 1 October 2026 and that in the event that the Call-off Contract did not commence on 1 October 2026, the Start Date would be confirmed in the Council’s Letter of Acceptance. 25 Provision of a Specialist Dementia Day Care Service (RC-CPU-26- 002) There was submitted a joint report by the Director of Finance & Resources and the Chief Officer of Renfrewshire Health & Social Care Partnership relative to the proposed award of a Contract for the provision of a Specialist Dementia Day Care Service for people living with dementia in Renfrewshire. DECIDED: (a) That the Head of Corporate Governance be authorised to award a Contract for the Provision of a Specialist Dementia Day Care Service to Alzheimer Scotland – Action on Dementia (CRN: SC149069); (b) That the Contract for a period of 15 months, with no option to extend, be authorised; (c) That it be noted that the anticipated Commencement Date was 1 October 2026 and the exact date would be confirmed in the Council’s Letter of Acceptance; and (d) That a maximum approved Contract Value of up to £341,654, excluding VAT, for the full Contract period be authorised.
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Exclusion of Press and Public The Board resolved that the press and public be excluded from the meeting during consideration of the following item of business as it was likely, in view of the nature of the business to be transacted, that if members of the press and public were present there would be disclosure to them of exempt information as defined in paragraph 6 of Part I of Schedule 7A of the Local Government (Scotland) Act 1973. 26 Empty Property Relief – Listed Buildings with Debt There was submitted a report by the Director of Finance & Resources relative to applications for Empty Property Relief in respect of listed buildings where debt remained outstanding. DECIDED: That the recommendations contained within the report be approved.