Report - Provision of a Specialist Dementia Day Care Service
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 10 September 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Chief Officer of Renfrewshire Health and Social Care Partnership ___________________________________________________________________ Heading: Provision of a Specialist Dementia Day Care Service (RC-CPU-26-002) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to enter into a Contract for the Provision of a Specialist Dementia Day Care Service. 1.2 The recommendation to award this Contract follows a procurement exercise which was conducted as a Negotiated Procedure in accordance with Regulation 6 (1) (b) (ii) of the Procurement (Scotland) Regulations 2016 and the Renfrewshire Council Standing Orders relating to Contracts for health and social care services. 1.3 A Contract Strategy was approved by the Strategic Category Manager (Renfrewshire Council) on 21 May 2026, the Head of Health and Social Care, Renfrewshire Health and Social Care Partnership (RHSCP) on 22 May 2026 and the Chief Finance Officer, RHSCP on 28 May 2026. ___________________________________________________________________ 2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1.1 Authorises the Head of Corporate Governance to award a Contract for the Provision of a Specialist Dementia Day Care
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PUBLIC Service to Alzheimer Scotland – Action on Dementia (CRN: SC149069). 2.1.2 Authorises the Contract for a period of 15 months with no option to extend, noting that the anticipated Commencement Date is 01 October 2026 and the exact date will be confirmed in the Council’s Letter of Acceptance; and 2.1.3 Authorises a maximum approved Contract value of up to £341,654, excluding VAT, for the full Contract period. _________________________________________________________ 3. Background 3.1 This Contract will replace an existing contract between Alzheimer Scotland – Action on Dementia and the Renfrewshire Council expiring on 30 September 2026. 3.2 The Contract will provide an outcome-focused specialist dementia day service to people with dementia residing in the Renfrewshire Council area. The Service under this Contract will support people who are at different stages of dementia, who may: • Require support and/or have cognitive difficulties and/or complex needs that cannot be met in other services; • Require support with behaviours associated with dementia; • Be socially isolated or who have limited social contact with friends, family or other social networks; and/or • Have carers who are experiencing high levels of stress associated with caring responsibilities. 3.3 Specialist dementia services may also be required where initial intervention in mainstream settings has not met the person’s needs and outcomes, or where their level of need has increased or become more complex. 3.4 The procurement process for this Contract was conducted as a Negotiated Procedure in accordance with Regulation 6 (1) (b) (ii) of the Procurement (Scotland) Regulations 2016. The new Contract will provide continuity for people currently accessing the service through the current Contract. 3.5 Alzheimer Scotland – Action on Dementia was invited to respond to the Council’s Invitation to Contract which was published on 08 June 2026 with a tender return deadline of 12 noon on 03 July 2026.
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PUBLIC 3.6 In accordance with Regulation 27 and 28 of the Procurement Reform (Scotland) Act 2014 and the Renfrewshire Council Standing Order relating to Contracts 11.5, the submission from Alzheimer Scotland – Action on Dementia was evaluated and met the predetermined criteria in the form of the Single Procurement Document (Scotland) (SPD (Scotland)). 3.7 Alzheimer Scotland – Action on Dementia’s submission was evaluated by the Renfrewshire Health and Social Care Partnership, and officers from the Council’s: Corporate Procurement Unit, Risk Management service, ICT service, and Health and Safety service, and met the award criteria as set out within the Invitation to Contract 3.8 Community Benefits were requested as part of this procurement process. Alzheimer Scotland – Action on Dementia has confirmed the following benefits will be delivered as part of the Contract: Community Benefit Number Offered Work Experience Placement for an individual in full time education 4 S/NVQ (or equivalent) for • New Employee • Existing Employee • Supply Chain Employee 2 Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 4 ___________________________________________________________________ Implications of the Report 1. Financial – The maximum contract value is up to £341,654 excluding VAT for the full 15-month contract period and will be met from the Renfrewshire Health and Social Care Partnership Budget. The anticipated Commencement Date is 01 October 2026. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is well – o Join up support for families within communities and across partners; o Provide a network of community mental health and wellbeing supports.
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PUBLIC • Our Renfrewshire is safe – o Make sure people can live safely and independently at home and in the community. RHSCP Strategic Plan - • Healthier & Connected Futures - o People can live independently in their own home or community and experience reduced health inequalities through early intervention and prevention. • Supported Futures - o Our services keep people safe and protected and we enable access to appropriate specialist support when needed. • Empowered Futures – o People are empowered to better manage their health and conditions and shape the support they need at every stage of life. • Sustainable Futures – o Our available resources are prioritised effectively, and we deliver integrated services by working collaboratively with people and partners. 4. Legal – The procurement exercise for this Contract was conducted as a negotiated procedure in accordance with Regulation 6 (1) (b) (ii) of the Procurement (Scotland) Regulations 2016 and the Renfrewshire Council Standing Orders relating to Contracts. 5. Property/Assets - None directly arising from this report. 6. Information Technology – Alzheimer Scotland – Action on Dementia Cyber submission was evaluated by the Council’s Security and Compliance team and satisfied the Council’s requirements. 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored. 8. Health & Safety – Alzheimer Scotland – Action on Dementia Health and Safety submission was evaluated by Health and Safety and satisfied the Council’s requirements.
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PUBLIC 9. Procurement – The procurement procedures outlined within this report comply with the requirements of the Procurement Reform (Scotland) Act 2014 and the Procurement (Scotland) Regulations 2016. 10. Risk – The insurance documents submitted by Alzheimer Scotland – Action on Dementia were assessed by the Council’s Risk Officer and satisfied the Council’s requirements. 11. Privacy Impact – The Contract contains Renfrewshire Council’s General Conditions of Contract (Health and Social Care) including Data Protection Conditions. Alzheimer Scotland – Action on Dementia will be a Data Controller under the respective Contract and, as such, have a legal responsibility to comply with Data Protection legislation when collecting, processing and storing personal data. 12. Climate Risk – The level of impact associated with the service was assessed using the Scottish Government Sustainability Test and is considered to be low impact. 13. Children’s Rights – This report does not cover a new policy, function, or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position – None directly arising from this report. _______________________________________________________ List of Background Papers - None ___________________________________________________________________ Author: Sarah Ford, Senior Procurement Specialist, Corporate Procurement Unit, Sarah.Ford@renfrewshire.gov.uk