Report - Purchase of Promethean Panels 2026 - 2029
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 10 September 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Children’s Services ___________________________________________________________________ Heading: Contract Authorisation Report for the Purchase of Promethean Panels 2026 - 2029 (RC-CPU-26-058) ____________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Contract (Call-off Contract) for the Purchase of Promethean Panels 2026 - 2029 to SSUK LIMITED (Company Registration Number SC296269). 1.2 The recommendation to award a Call-off Contract follows a procurement exercise that was conducted as a Mini-Competition from the Scotland Excel Framework Supply, Delivery and Installation of Audio Visual Equipment, reference 0822, in accordance with the Public Contracts (Scotland) Regulations 2015, as amended, and Renfrewshire Council’s Standing Orders Relating to Contracts for an above Threshold Services Contract. 1.3 The contract strategy was approved by both the Head of Education. Children’s Services and the Corporate Procurement Manager on 30 June 2026. __________________________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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PUBLIC 2.1 Authorises the Head of Corporate Governance to award the Call-off Contract for Purchase of Promethean Panels 2026 - 2029, made under the Scotland Excel Framework Supply, Delivery and Installation of Audio Visual Equipment reference to SSUK LIMITED (CRN SC296269). 2.2 Authorises the maximum approved Call-off Contract value of up to £950,000, excluding VAT, for the period of the Call-off Contract. 2.3 Authorises the Call-off Contract a period of 36 months. The proposed Start Date is the 01 October 2026. In the event that the Call-off Contract does not commence on 01 October 2026, the Start Date will be confirmed in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 The Council requires the delivery of a structured replacement programme for classroom display technology across its school estate, building on a long-standing strategy to standardise on Promethean Panels. This approach aims to ensure consistency across all schools, allowing teaching staff to work seamlessly across locations, supporting more effective professional learning, and enabling better integration with classroom devices such as Chromebooks and iPads. 3.2 In accordance with the Renfrewshire Council Standing Orders relating to Contracts 29.5, the Council identified that the Scotland Excel Framework for Supply, Delivery and Installation of Audio Visual Equipment (the “Framework”) (reference 0822) Lot 1: Audio Visual Equipment. was a suitable route to market. 3.3 The procurement exercise was conducted in accordance with the Guidance on calling off under the Framework and the Renfrewshire Council Standing Orders Relating to Contracts for an above Threshold Services Contract. 3.4 All 4 Suppliers on Lot 1 Audio Visual Equipment were invited to participate in the Mini-Competition which was issued on 30 June 2026 and available for download on the same date from Public Contracts Scotland – Tender System. 3.5 The Tender Deadline was 12 noon on 21 July 2026. Two Suppliers submitted a response and two Suppliers failed to respond. 3.6 The two Suppliers who submitted a response confirmed compliance with the minimum selection criteria set within the SPD(Scotland) when applying for a place on the Scotland Excel Framework.
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PUBLIC 3.7 Each tenderer’s submission was then evaluated against the Mini competition award criteria of 40% Quality and 60% Price. The scores relative to the Award Criteria for each of the two Tenderers are noted below: Tenderer Quality (40%) Price (60%) TOTAL SSUK LIMITED (CRN SC296269) 35.00% 60.00% 95.00% AVMI Kinly Ltd (CRN 02468436) 28.75% 50.43% 79.18% 3.8 The evaluation of the tender submissions received identified that the tender submitted by SSUK LIMITED was the most economically advantageous tender. 3.9 Community Benefits were requested as part of this procurement exercise and SSUK LIMITED confirmed the following will be delivered as part of the Call-off Contract: Community Benefit Number Offered Work Experience Placement for an individual 16+ years of age 2 ___________________________________________________________________ Implications of the Report 1. Financial – The costs for this Call-off Contract will be met by the Children’s Services Capital ICT budget with a maximum approved value of up to £950,000, excluding VAT, for the 36-month period of the Call-off Contract. 2. HR & Organisational Development - No HR & Organisational development implications have arisen or are anticipated. 3. Community/Council Planning – Fair: Nurturing bright, happy and healthy futures for all • Supports the delivery of high-quality teaching and learning through modern interactive technology, enhancing engagement and participation for all learners. • Contributes to raising educational attainment and achievement by providing staff and pupils with access to improved digital learning tools. • Supports inclusive learning approaches, helping to ensure equitable access to educational resources and opportunities for all children and young people.
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PUBLIC Place: Working together to enhance wellbeing across communities • Creates modern, engaging learning environments that encourage children and young people to be inspired, motivated and supported to achieve their full potential. • Enhances the educational experience within Renfrewshire schools, contributing to positive outcomes for pupils, families and local communities. • Supports the Council's ambition to make Renfrewshire a place where children and young people can learn, develop and thrive. Economy: Building an inclusive, green and resilient economy (matching people, skills and opportunities) • Supports the development of digital skills and competencies that are increasingly required for further education, employment and lifelong learning. • Helps equip children and young people with the knowledge and skills needed to succeed in a modern, technology-enabled economy. • Replaces ageing equipment with more modern and energy- efficient technology, supporting sustainability objectives while delivering improved educational outcomes. 4. Legal – The Mini-Competition was carried out in accordance with the Scotland Excel Framework and The Renfrewshire Council Standing Orders Relating to Contracts for an above GPA Threshold Services Contract. 5. Property/Assets - This Call-off Contract replaces ageing equipment with more modern and energy-efficient technology, supporting sustainability objectives while delivering improved educational outcomes. 6. Information Technology - The Council’s Security and Compliance team evaluated the cyber security evidence submitted by the SSUK LIMITED and this met the requirements. 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored.
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PUBLIC 8. Health & Safety - The Health and Safety submission has been assessed by Corporate Health and Safety Officers and SSUK LIMITED were deemed to meet the requirements. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk - The insurances submitted by SSUK LIMITED was assessed by Renfrewshire Council’s Risk Officer and satisfied the Council’s requirements. 11. Privacy Impact - The Contract includes Scotland Excel General Conditions of Contract for Supply and Scotland Excel General Conditions of Special Terms & Conditions of Contract data protection provisions. 12. Climate Risk – The level of impact associated with the services provided under this Contract were assessed using the Scottish Government Sustainability Test and is considered to be low impact. SSUK Limited will dispose of the equipment in accordance with the WEEE regulation. 13. Children’s Rights – This report demonstrates compliance with the United Nations Convention on the Rights of the Child. 14. Cosla Policy Position – No Cosla policy position implications have arisen or are anticipated. _________________________________________________________ List of Background Papers – None. _____________________________________________________________ Author: Amy Crumb, Procurement Assistant, Corporate Procurement Unit Amy.Crumb@renfrewshire.gov.uk