Report - Provision of a Carers Centre
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 10 September 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources, the Chief Officer of Renfrewshire Health and Social Care Partnership and the Director of Children’s Services ___________________________________________________________________ Heading: Provision of a Carers Centre (RC-CPU-26-033) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to enter into a contract for the Provision of a Carers’ Centre. 1.2 The recommendation to award this Contract follows a procurement exercise that was conducted as a Negotiated Procedure without prior publication in accordance with the Public Contracts (Scotland) Regulations 2015, as amended, for Social and Other Specific Services and in accordance with the Renfrewshire Council Standing Orders Relating to Contracts. 1.3 A Contract Strategy was approved by the Corporate Procurement Manager, Renfrewshire Council, on 27 May 2026, the Head of Strategic Planning and Health Improvement, Renfrewshire Health and Social Care Partnership (RHSCP) on 02 June 2026, the Chief Finance Officer (RHSCP) on 01 June 2026 and the Head of Children and Criminal Justice (Renfrewshire Council) on 01 June 2026. ___________________________________________________________________
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PUBLIC 2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1.1 Authorises the Head of Corporate Governance to award a Contract for the Provision of a Carers’ Centre to Renfrewshire Carers Centre (CRN: SC162382). 2.1.2 Authorises the Contract for a period of 9 months with the option to extend for a period of up to a further 12 months, noting that the anticipated Commencement Date is 01 October 2026 and the exact date will be confirmed in the Council’s Letter of Acceptance; and 2.1.3 Authorises a maximum Contract value of up to £490,781.25 excluding VAT for the initial 9 month period and a maximum value of up to £654,375.00 excluding VAT for the 12 month extension. The maximum approved contract value is £1,145,156.25, excluding VAT, for the full Contract period. _________________________________________________________ 3. Background 3.1 This Contract will replace an existing Contract between Renfrewshire Carers Centre (CRN: SC162382) and Renfrewshire Council expiring on 30 September 2026. 3.2 The Contract will provide a hub for the co-ordination and provision of a range of supports for adult and young carers who reside in the Renfrewshire Council area. The aim of the Contract is to support carers in their caring role through a range of services which address their holistic wellbeing needs and progress their individual personal outcomes. 3.3 The Service provided under this Contract will contribute towards several national and local strategic outcomes, including duties under the Carers (Scotland) Act 2016 and Supporting our Unpaid Carers – Refreshed Adult Carers Strategy 2026-27. 3.4 Under the Contract the Renfrewshire Carers Centre will provide a range of supports to carers, including but not limited to: 3.4.1 Ensuring as many carers as possible are identified at the earliest opportunity and are supported to be part of a carer-friendly community, where their voices are heard and valued.
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PUBLIC This will include supporting the Integrated Joint Board (IJB) Carer Representative role. 3.4.2 Producing Adult Carer Support Plans (ACSP) for those carers who request or accept an offer of an ACSP; and have moderate/low needs, referring carers who have substantial/critical needs to the HSCP. The ACSP will determine the level of their need and offer a personalised approach to meeting those needs and ensuring their outcomes are recorded in the ACSP. 3.4.3 Producing Young Carer Statements (YCS). The YCS will identify personal outcomes and identify the support the Young Carers require. This should as a minimum cover Young Carers personal circumstances, personal outcomes and identified needs, as well as what support is available to them. 3.4.4 Offering information, advice and guidance for all Carers to combine caring responsibilities with work, social, leisure and learning opportunities and enjoy a good quality of life and have increased confidence in managing their caring role. 3.5 The procurement process for this Contract was conducted as a Negotiated Procedure without prior publication in accordance with the Public Contracts (Scotland) Regulations 2015, as amended, for Social and Other Specific Services and in accordance with the Renfrewshire Council Standing Orders Relating to Contracts. This new Contract will provide continuity for people currently accessing the service through the current Contract. 3.6 Renfrewshire Carers Centre was invited to respond to the Council’s Invitation to Contract which was published on 08 June 2026 with a tender return deadline of 12 noon on 03 July 2026. 3.7 In accordance with Regulation 76(1) of the Public Contracts (Scotland) Regulations 2015 and Renfrewshire Council Standing Order relating to Contracts 11.5, the submission from Renfrewshire Carers Centre was evaluated and met the predetermined criteria in the form of the Single Procurement Document (Scotland) (SPD (Scotland)).
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PUBLIC 3.8 Renfrewshire Carers Centre submission was evaluated by the Renfrewshire Health and Social Care Partnership, Corporate Procurement Unit, Risk Management, ICT and Health and Safety, and met the award criteria as set out within the Invitation to Contract. 3.9 Community Benefits were requested as part of this procurement process. Renfrewshire Carers Centre has confirmed the following benefits will be delivered as part of the Contract: Community Benefit Number Offered Work Experience Placement for an individual 16+ years of age 1 Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 4 Industry Skill Transfer to Schools 1 Business advice/support to a local SME /Social Enterprise/ Voluntary organisation 2 ___________________________________________________________________ Implications of the Report 1. Financial –The total maximum approved contract value is £1,145,156.25 excluding VAT for the full Contract Period split between £490,781.25 excluding VAT for the initial 9-month period and £654,375 excluding VAT for the 12-month extension. Costs will be met from the Renfrewshire Health and Social Care Partnership Budget. The anticipated Commencement Date is 01 October 2026. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is well – o Join up support for families within communities and across partners; o Provide a network of community mental health and wellbeing supports. • Our Renfrewshire is safe – o Make sure people can live safely and independently at home and in the community. RHSCP Strategic Plan - • Healthier & Connected Futures -
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PUBLIC o People can live independently in their own home or community and experience reduced health inequalities through early intervention and prevention. • Supported Futures - o Our services keep people safe and protected and we enable access to appropriate specialist support when needed. • Empowered Futures – o People are empowered to better manage their health and conditions and shape the support they need at every stage of life. • Sustainable Futures – o Our available resources are prioritised effectively, and we deliver integrated services by working collaboratively with people and partners. 4. Legal – The procurement exercise for this Contract was conducted as a Negotiated Procedure in accordance with the Public Contracts (Scotland) Regulations 2015, as amended, for Social and Other Specific Services and in accordance with the Renfrewshire Council Standing Orders relating to Contracts. 5. Property/Assets - None directly arising from this report. 6. Information Technology – Renfrewshire Carers Centre Cyber submission was evaluated by the Council’s Security and Compliance team and satisfied the Council’s requirements. 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored. 8. Health & Safety – Renfrewshire Carers Centre Health and Safety submission was evaluated by the Council’s Health and Safety team and satisfied the Council’s requirements. 9. Procurement – The procurement procedures outlined within this report comply with Regulation 76 of the Public Contracts (Scotland) Regulations 2015, as amended. 10. Risk – The insurance documents submitted by Renfrewshire Carers Centre were assessed by the Council’s Risk Officer and satisfied the Council’s requirements.
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PUBLIC 11. Privacy Impact – The Contract contains Renfrewshire Council’s General Conditions of Contract (Health and Social Care) including Data Protection Conditions. Renfrewshire Carers Centre will be a Data Controller under the respective Contract and, as such, have a legal responsibility to comply with Data Protection legislation when collecting, processing and storing personal data. 12. Climate Risk – The level of impact associated with the service under this Contract was assessed using the Scottish Government Sustainability Test and is considered to be low impact. 13. Children’s Rights – Making provision for the Service under this Contract to support Young Carers demonstrates compliance with Articles 1 – 42 of the United Nations Convention on the Rights of the Child. 14. Cosla Policy Position – None directly arising from this report. _______________________________________________________ List of Background Papers - None ___________________________________________________________________ Author: Sarah Ford, Senior Procurement Specialist, Corporate Procurement Unit, Sarah.Ford@renfrewshire.gov.uk