Report - Works to Roads Related Structures
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 10 September 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Works to Roads Related Structures (RC-CPU-25-252) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Contract for Works to Roads Related Structures, reference RC-CPU-25-252, to W I & A Gilbert Limited (Company Registration Number SC246241). 1.2 The recommendation to award the Contract for Works to Roads Related Structures follows a procurement exercise conducted in accordance with Renfrewshire Council Standing Orders Relating to Contracts for a below Regulated value Works Contract using the Open Procedure. 1.3 A Contract Strategy was approved by the Strategic Category Manager, the Head of Climate, Public Protection and Roads and the Corporate Procurement Manager in June 2026. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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PUBLIC 2.1 authorises the Head of Corporate Governance to award the Contract for Works to Roads Related Structures (reference RC-CPU-25-252) to W I & A Gilbert Limited (Company Registration Number SC246241). 2.2 authorises the cumulative spend under this Contract up to a maximum value of £2,000,000 excluding VAT. 2.3 Note that the intended starting date is 5 October 2026 with the service period being for a period of 36 months with the Council having the option, at its sole discretion, to extend the service period on one occasion for a period of up to 12 months. _________________________________________________________ 3. Background 3.1 Renfrewshire Council has a statutory obligation to maintain roads related structures within the Council boundary. The Contract includes but is not limited to: • bridge strengthening/replacement; • Scour protection works; • Parapet upgrading; • Bridge joint replacement; • General bridge maintenance; • Retaining wall strengthening/replacement; • Traffic management requirements; • Any associated or ancillary works; and • Any of the work the Contractor is to design. 3.2 The Contract will be formed under the NEC4 Term Service Short Contract June 2017 edition with bespoke Z Clauses. 3.3 A Contract Notice was published on the Public Contracts Scotland portal on 5 June 2026. The tender documents were available for download from the Public Contracts Scotland – Tender portal. This procurement exercise was conducted in accordance with The Renfrewshire Council Standing Orders Relating to Contracts (“Standing Orders”) for a below Regulated value Works Contract. 3.4 During the tender period, 33 companies expressed an interest in the Contract. By the closing date set for return of electronic tenders of 12 noon on Monday, 20 July 2026, 7 companies provided a response, 5 declined to respond and 21 did not respond.
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PUBLIC The Tender Submissions received were evaluated by a panel comprising representatives from Environment, Housing and Infrastructure, the Corporate Procurement Unit, Health and Safety and Risk. 3.5 In accordance Standing Order 11.5 Tenderers were evaluated against a pre-determined set of criteria in the form of the Single Procurement Document, SPD (Scotland). All 7 Tenderers satisfied the Council’s requirements in respect of their responses to the SPD (Scotland). 3.6 The technical and commercial responses contained in each Tender Submission were then scored against the award criteria of 40% technical (Quality) and 60% commercial (Price). 3.7 The scores relative to the award criteria of the seven Tenderers are noted below: Price (60%) Quality (40%) Total (100%) 1 W I & A Gilbert Limited (SC246241) 60.00% 25.14% 85.14% 2 Bottom Groundworks & Plant Hire Limited (SC578729) 40.25% 31.11% 71.36% 3 JH Civil Engineering Limited (SC195621) 30.86% 31.11% 61.97% 4 Track Civil Engineering Solutions Ltd (SC735874) 28.17% 29.86% 58.03% 5 Taziker Industrial Limited (02766990) 23.31% 32.08% 55.39% 6 Story Contracting Limited (03709861) 19.62% 33.33% 52.95% 7 Geo-Rope Ltd (SC231151) 20.04% 26.67% 46.71% 3.8 The evaluation of Tender Submissions received identified that the submission by W I & A Gilbert Limited (SC246241) was the most economically advantageous tender. 3.9 W I & A Gilbert Limited (SC246241) has committed to providing 5 Community Benefit Points for every £150,000 (excluding VAT) spent through the Contract. The Community Benefits to be delivered will be in line with the Council’s Community Benefits Outcome Menu. ___________________________________________________________________
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PUBLIC Implications of the Report 1. Financial – The total approved Contract value will be up to a maximum of £2,000,000, excluding VAT, for the total 4-year Contract period, including the 12-month extension. The costs of task orders issued under this Contract will be met by the Roads and Bridges Capital budgets. 2. HR & Organisational Development – none arising directly from this report. 3. Community/Council Planning – Place – Working with partners to ensure our neighbourhoods are safe, vibrant, and attractive places to live. The Contract proposed will support the delivery of this outcome. 4. Legal – The Procurement of this Contract was conducted in accordance with The Renfrewshire Council’s Standing Orders Relating to Contracts for a Below Regulated Value Works Contract. 5. Property/Assets – this Contract will ensure that the Council’s road related structures are maintained to a high standard. 6. Information Technology – none arising directly from this report. 7. Equality & Human Rights - The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – W I & A Gilbert Limited’s Health and Safety Credentials were evaluated by Corporate Health and Safety and met the Council’s requirements regarding Health and Safety. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – W I & A Gilbert Limited’s insurances were evaluated by Risk Team and met the Council’s requirements regarding insurable risk. 11. Privacy Impact – None arising directly from this report.
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PUBLIC 12. Climate Risk – The level of impact associated with works connected with the Contract has been assessed using the Scottish Government Sustainability Test and is high risk. W I & A Gilbert Limited will be required to organise their activities in such a way that the impact they have on the environment is minimised. 13. Children’s Rights – None arising directly from this report. 14. Cosla Policy Position – None arising directly from this report. _________________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Brian Bradley, Assistant Category Manager, 0141 487 1522, brian.bradley@renfrewshire.gov.uk