Report - Collection, Processing & Recycling of Paint & Paint Tins
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 10 September 2026 ___________________________________________________________________ Report by: Report by the Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Collection, Processing & Recycling of Paint & Paint Tins (RC-CPU-25-277) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Services Contract for Collection, Processing & Recycling of Paint & Paint Tins (reference RC-CPU- 25-086) to Clearwater D C 2001 Limited. 1.2 The recommendation to award this Contract follows a mini-competition made under the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17, Lot 16 – Treatment and Disposal of “Special Waste”. 1.3 An Overarching Waste Commodity Contract Strategy was approved by the Director of Environment, Housing and Infrastructure and the Corporate Procurement Manager in October 2024. An Executive Summary Strategy specific to Collection, Processing & Recycling of Paint & Paint Tins was also approved by the Head of Operations and Service Development and the Interim Corporate Procurement Manager in July 2026. ___________________________________________________________________
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PUBLIC 2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1.1 Authorises the Head of Corporate Governance to award a Contract for Collection, Processing & Recycling of Paint & Paint Tins (reference RC-CPU- 25-277) to Clearwater D C 2001 Limited (RCN:SC228149) made following a mini-competition under Lot 16 of the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17. 2.1.2 Authorises the Approved Contract value of up to £1,000,000 excluding VAT. 2.1.3 Authorises the Contract Period of up to four years which is anticipated to commence on the proposed Award Date of 16 October 2026 until the Expiry Date of 15 October 2030. In the event that the Contract does not commence on these dates, the Contract Period shall run from the Award Date as stated in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 The Council has a requirement for the processing/ recycling/ disposal of paint, paint tins and paint containers, recognising that there are different types of paint (gloss and emulsion) and different disposal methods for each. The Council requires the Service Provider to collect paint tins and paint containers from each of the Council’s five Household Waste Recycling Centres and take them to the Service Provider’s premises for treatment and disposal. 3.2 This procurement exercise has been tendered as a mini-competition under the Scotland Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 (“the DPS”) under Lot 16 Treatment and Disposal of “Special Waste” (“Lot 16”). 3.3 At the time of the mini-competition, Lot 16 of the DPS had 18 Suppliers registered. All 18 Suppliers were invited to participate in the mini-competition issued through the Public Contract Scotland Tender platform on 3 July 2026. In accordance with the requirements of the DPS, the Council could select to use the Contract Terms and Conditions prepared by Scotland Excel or alternatively could use Council terms and conditions as part of the mini- competition. The Council chose to use both the Renfrewshire Council Conditions of Contract – Waste Services (June 2026), and related Operational Terms and Conditions for this mini-competition.
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PUBLIC 3.4 By the closing date set for return of electronic tenders at 12 noon on 24 July 2026, 3 Suppliers from Lot 16 had submitted a Tender Submission with the remaining 15 Suppliers not responding. 3.5 The DPS was effective from 19 February 2019 and was created prior to Brexit; as such under the DPS rules all Suppliers must complete the European Single Procurement Document (ESPD) when applying for a place on the DPS. The 3 Suppliers confirmed within their respective Tender Submissions that none of the exclusion criteria as detailed within Regulation 58 of The Public Contracts (Scotland) Regulations 2015 applied to them. 3.6 Of the 3 Tender Submissions received, 1 Tenderer Submission was deemed to be a Variant Bid and as a result, this Tender Submission was rejected. 3.7 The remaining 2 Tender Submissions were evaluated against a combined weighting of 30% Quality and 70% Price. The scores relative to these Award Criteria are as follows: Quality (30.00%) Price (70.00%) Total (100%) 1 Clearwater D C 2001 Limited 24.00% 70.00% 94.00% 2 Enva Scotland Limited 22.75% 31.00% 53.75% 3.8 The Tender Submission received by Clearwater D C 2001 Limited was the most economically advantageous Tender Submission. 3.9 Community Benefits were requested as part of the procurement process and Clearwater D C 2001 Limited have committed to the following Community Benefits. Community Benefit Description No of People / Activity Industry Skill Transfer to Schools 2 Financial Support for a Social Enterprise within Renfrewshire 1 Implications of the Report 1. Financial - The costs for this Contract of up to £1,000,000 excluding VAT, over the period of four years will be met from the Council’s refuse disposal revenue budget within Environment, Housing and Infrastructure. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning –
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PUBLIC Place - Working with partners to ensure our neighbourhoods are safe, vibrant, and attractive places to live. Economy - Supporting our citizens, particularly those furthest from the jobs market, into fair work - well paid, fulfilling employment through Community Benefits. Green - Working across partners and communities to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. Living our Values - Ensuring our journey to net zero is a just transition with climate justice and fairness at the heart, finding opportunities to challenge inequalities in new green ways as we tackle the climate crisis. 4. Legal – The procurement of this Contract was carried out in accordance with the mini-competition requirements under the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 (DPS) and Renfrewshire Council Standing Orders Relating to Contracts. Council terms and conditions as noted in paragraph 3.3 were selected for this Contract as permitted under the DPS. 5. Information Technology - None directly arising from this report. 6. Property/Assets - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – Clearwater D C 2001 Limited’s Health and Safety submission was evaluated by the Council’s Corporate Health and Safety team and met the requirements regarding health and safety. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets is statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk – Clearwater D C 2001 Limited’s insurances have been assessed and evaluated to confirm they met the requirements regarding insurable risk. 11. Privacy Impact - None directly arising from this report. 12. Climate Risk - The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and this contract will strive towards the Scottish Government’s aims and objectives for a Zero Waste Scotland.
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PUBLIC 13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position - None directly arising from this report. _________________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Sam Smith, Procurement Adviser (sam.smith@renfrewshire.gov.uk)