Report - Supply, Install and Commission Replacement Parking Meters Phase 2
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 10 September 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing & Infrastructure Services ___________________________________________________________________ Heading: Contract Authorisation Report to Supply, Install and Commission Replacement Parking Meters Phase 2 (RC-CPU-25-165) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Call-Off Contract to Supply, Install and Commission Replacement Parking Meters Phase 2 (RC-CPU-25-165) to International Parking Systems (UK) Limited (Co.No.09971838). 1.2 The recommendation to award this Call-Off Contract follows a procurement exercise conducted as a Competitive Selection Process under Lot 3 Parking Management (“Lot 3”) of the Government Commercial Agency Transport Technology Framework, reference RM6347 (“the Framework”). 1.3 A Contract Strategy was approved by both the Corporate Procurement Manager and the Head of Climate, Public Protection & Roads on 17 December 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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PUBLIC 2.1 Authorises the Head of Corporate Governance to award a Call-Off Contract to Supply, Install and Commission Replacement Parking Meters Phase 2 (RC-CPU-25-165) to International Parking Systems (UK) Limited (Co.No.09971838) under Lot 3 Parking Management of the Government Commercial Agency Transport Technology Framework, reference RM6347. 2.2 Authorises the total approved contract value of £250,000.00, excluding VAT. 2.3 Authorises the Call-Off Initial Period of three years with the Council having a Call-Off Optional Extension Period for up to a further 12 months, subject to Call-Off Contract performance. The Call-Off Start Date is anticipated to be 10 October 2026. The Call-Off Start Date will be confirmed in the Order Form issued as part of the Call-Off Contract. _________________________________________________________ 3. Background 3.1 The Council requires a contract with a suitably qualified and experienced Supplier to replace pay-and-display parking meters within Zones 1,2,3 and 4 of Paisley town centre, and Bridge of Weir. The existing meters service on-street and off-street parking in these areas. This contract will also remove pay-and-display meters, and reinstate the footway where the meters were removed. 3.2 In accordance with Standing Order 29.5 of the Renfrewshire Council Standing Orders relating to Contracts, Lot 3 of the Framework was identified as the best procurement option for this contract. 3.3 In accordance with the terms of the Framework, before issuing the Competitive Selection Process, a Request for Information was issued to the 36 Suppliers under the Lot 3 of the Framework. One Supplier declined to respond to this Request for Information. The remaining 35 Suppliers were invited to participate in the Competitive Selection Process issued on 14 May 2026 with the tender documentation available for downloading from the Government Commercial Agency e- Sourcing platform on this date. Two Suppliers submitted a response and two Suppliers declined to respond. The remaining 31 Suppliers did not respond. 3.4 The two Suppliers who submitted a tender confirmed they continued to meet the requirements of the Single Procurement Document (SPD) completed when applying for a place on the Framework.
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PUBLIC 3.5 Both tender submissions received were evaluated against the set award criteria of 60% Price and 40% Quality by Environment Housing and Infrastructure, CPU, Security and Compliance, Risk and Health and Safety. 3.6 The scores relative to the Award Criteria are noted below: Price (60%) Quality (40%) Total (100%) 1 International Parking Systems (UK) Limited (Co.No.09971838) 60.00% 32.00% 92.00% 2 Flowbird Smart City UK Limited (Co.No.04869035) 58.09% 31.75% 89.84% 3.7 The tender submission received by International Parking Systems (UK) Limited (Co.No.09971838) was the most economically advantageous tender submission. 3.8 Community Benefits were requested as part of the procurement process and International Parking Systems (UK) Limited (Co.No.09971838) confirmed that the following would be delivered as part of this Call-Off Contract: Community Benefit Description No of People / Activity Work Experience Placement for an individual 16+ years of age 1 Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 2 Industry Skill Transfer to Schools. 2 Business advice/support to a local SME /Social Enterprise/ Voluntary organisation 3 Financial Support for a Social Enterprise or other approved community initiative 2 ___________________________________________________________________ Implications of the Report 1. Financial - The maximum approved Call-Off Contract value is £250,000 (excluding VAT) over the 4 year Call-Off Contract Period (including the optional 12 month extension).
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PUBLIC Costs for supply, installation and commissioning of the parking meters will be met through the Environment, Housing and Infrastructure’s capital budget. Ongoing operation and maintenance costs associated with the parking meters will be met from Environment, Housing and Infrastructure’s existing revenue budget. 2. HR & Organisational Development – None directly arising from this report. 3. Community/Council Planning – Place - Delivering those strong universal services we all receive, and all rely on - like safe roads, clean and well-lit streets, efficient waste and recycling - making Renfrewshire a great place to live. 4. Legal - The procurement of this Call-Off Contract was conducted as a Competitive Selection Process in accordance with the requirements of the Government Commercial Agency Transport Technology Framework, reference RM6347 and the Renfrewshire Council Standing Orders Relating to Contracts. 5. Property/Assets – Any parking meters removed via this contract will be recycled by International Parking Systems (UK) Limited (Co.No.09971838). 6. Information Technology - International Parking Systems (UK) Limited (Co.No.09971838) cyber security credentials have been assessed by Security and Compliance and met the Council’s requirements regarding cyber security. 7. Equality & Human Rights – None directly arising from this report. 8. Health & Safety – International Parking Systems (UK) Limited (Co.No.09971838) health and safety standards have been assessed and by Corporate Health and Safety and met the Council’s minimum requirements regarding health and safety. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government.
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PUBLIC 10. Risk – International Parking Systems (UK) Limited (Co.No.09971838) insurances assessed and evaluated to confirm that they meet the minimum requirement regarding insurance risk. 11. Privacy Impact - None directly arising from this report. 12. Climate Risk – The level of impact associated with provision of this service using the Scottish Government Sustainability Test and is low risk. 13. Children’s Rights – None directly arising from this report 14. Cosla Policy Position – None directly arising from this report. _______________________________________________________ List of Background Papers None. ___________________________________________________________________ Author: Andrew Green, Procurement Advisor (andrew.green@renfrewshire.gov.uk)