Report - Supply & Delivery of 2 x Unibody with 3 Way Tipper
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 10 September 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for the Supply & Delivery of 2 x Unibody with 3 Way Tipper (RC-CPU-26-029) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Call-off contract for the Supply and Delivery of 2 x Unibody with 3 Way Tipper (reference RC-CPU-26- 029) to Econ Engineering Limited (Co. No 00644062). 1.2 The recommendation to award the Call-off contract follows a procurement exercise conducted as a mini competition under Lot 3 (Bodies for Tippers) of the Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference 03/21. 1.3 A Contract Strategy was prepared by the Corporate Procurement Unit and Environment, Housing and Infrastructure Services which covered the purchase of vehicles for the vehicle replacement programmes from 2023 to 2027 and was approved by the Director of Environment, Housing & Infrastructure, and the Interim Corporate Procurement Manager in February 2023. An Executive Contract Strategy which covered the purchase of these vehicles was approved by both the Head of Housing Services and the Strategic Category Manager on 24 June 2026. ___________________________________________________________________________
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PUBLIC 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a Call-off contract for the Supply and Delivery of 2 x Unibody with 3 Way Tipper (RC-CPU-26-029) to Econ Engineering Limited (Co. No 00644062), which is awarded under Lot 3 (Bodies for Tippers) of the Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference 03/21. 2.2 Authorise the Call-off value of £280,666.82, excluding VAT. 2.3 Note, that Econ Engineering Limited (Co. No 00644062) have confirmed that delivery of both Unibody Vehicles will be made within 32 weeks from receipt of the Council’s Letter of Acceptance. Delivery of these vehicles will be made to Fleet Services, Underwood Road, Paisley. _________________________________________________________ 3. Background 3.1 Renfrewshire Council have a requirement for the Supply and Delivery of 2 x Unibody each with 3 Way Tipper. 3.2 In accordance with Standing Order 29.5 of the Renfrewshire Council Standing Order relating to Contracts, the Scotland Excel Framework Agreement for Supply and Delivery of Heavy and Municipal Vehicles, reference: 03/21 (“the Framework”), Lot 3 Bodies for Tippers (“Lot 3”) was identified as the best option for these vehicle purchases. The Framework was formally extended on 6 August 2026 with the extension date ending on 27 March 2027. 3.3 This procurement exercise was tendered as a mini-competition under the Framework. 3.4 All 6 Suppliers under Lot 3 of the Framework were invited to participate in the mini-competition issued on 7 July 2026 with the tender documentation available for downloading from the Public Contract Scotland - Tender platform on this date. 3.5 By closing date set for return of electronic tenders of 12 noon on 21 July 2026, 1 Supplier submitted a response, 1 declined to respond and 4 Suppliers did not respond.
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PUBLIC 3.6 The 1 Tender submission received was evaluated against the set award criteria of 70% price and 30% quality. The quality scores that Supplier achieved through the Framework evaluation process was carried forward as the quality score attributable for this procurement exercise. The scores achieved by the Supplier are detailed in the table below: Company Price (70%) Quality (30%) Total (100%) 1 Econ Engineering Limited (Co. No 00644062) 70.00% 24.00% 94.00% 3.7 The Tender Submission received by Econ Engineering Limited (Co. No 00644062) met the criteria set out in the procurement documents and was within the Council’s set budget and was therefore deemed to be value for money. 3.8 Community Benefits were requested as part of the procurement process and Econ Engineering Limited (Co. No 00644062) confirmed the following would be delivered as part of this Call-off contract: ___________________________________________________________________ Implications of the Report 1. Financial – The cost of £280,666.82 excluding VAT under this Call-off contract will be funded from the Environment, Housing & Infrastructure Capital budget allocation for the Vehicle Replacement Programme for the financial year 2026/27. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Place - Delivering those strong universal services we all receive, and all rely on - like safe roads, clean and well-lit streets, efficient waste and recycling - making Renfrewshire a great place to live. 4. Legal - The procurement of this Call-off contract was conducted in accordance with the mini competition requirements of the Scotland Community Benefit Description No of People / Activity Financial Support for a Social Enterprise or other approved community initiative 1 Industry Awareness Events 2
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PUBLIC Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference 03/21 and the Renfrewshire Council Standing Orders Relating to Contracts. 5. Property/Assets - When delivered these vehicles will replace older Refuse Collection Vehicles and become an integral part of the Council’s fleet. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – Econ Engineering Limited’s Health & Safety credentials were evaluated by the Council’s Corporate Health and Safety team and met the requirement regarding Health & Safety. 9. Procurement – The Procurement process was tendered in accordance with the Renfrewshire Council’s Standing Orders Relating to Contracts and statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk - Econ Engineering Limited’s insurance levels were assessed and evaluated to confirm that they meet the minimum requirement regarding insurance risk. 11. Privacy Impact – None directly arising from this report. 12. Climate Risk - The level of impact associated with provision of the supply of this vehicle has been assessed by Scotland Excel using the Scottish Government Sustainability Test and is low risk. • Vehicle Emissions - The continued replacement of current Renfrewshire Council vehicles with new vehicles of Euro 6 emission standards, helps Renfrewshire Council continue to reduce the carbon footprint of the fleet by removing older and less environmentally friendly vehicles. The Council will continue to explore alternative fuelled models including electric, hydrogen and hydrotreated vegetable oil (HVO) fuelled vehicles. These vehicles are suitable for HVO fuel. 13. Children’s Rights – None directly arising from this report. 14. Cosla Policy Position – None directly arising from this report. _________________________________________________________ List of Background Papers - None Author: Aileen Ross, Procurement Adviser, aileen.ross@renfrewshire.gov.uk